MASTERING EXCEL FORMULAS AND FUNCTIONS

PRESENTED BY

Participant Notebook

ROCKHURST WEB

CONFERENCE SERIES,

A DIVISION OF ROCKHURST

UNIVERSITY CONTINUING

EDUCATION CENTER, INC.

Copyright 2010, Rockhurst University Continuing Education Center, Inc.

Participant Notebook
Power Functions
IF function AND and OR VLOOKUP and LOOKUP MATCH and INDEX functions for complex two-way lookups COUNTIF and SUMIF

Array Formulas
Simple applications Counting unique entries in a range Condense long IF functions substantially

Special Date Functions

WEEKDAY NETWORKDAYS WORKDAY

Rounding Functions
ROUND ROUNDUP and ROUNDOWN MROUND, CEILING, and FLOOR

Text Functions
TRIM function PROPER, UPPER, and LOWER LEFT, RIGHT, and MID Using the & symbol to join text

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Financial and Statistical Function Overview
Financial PMT, FV, and RATE functions Statistical AVERAGE, MAX, MIN, MODE, MEDIAN Others STDEV, VAR, PERCENTILE, QUARTILE, RANK, LARGE

The IF Function
=IF(condition,true,false) Conditional operators =IF(G5>=600,1000,Sell) Nested IFs =IF(G4>=40000,30%,IF(G4>=25000,20%,10%)) Using AND and OR with IF =IF(AND(condition1,condition2,),true,false) =IF(AND(B6="A",B7="B"),100,50) =IF(OR(condition1,condition2,),true,false) =IF(OR(A3=7,D3=5),100,50) < > = >= <= < >

The VLOOKUP and HLOOKUP Functions

VLOOKUP To look up data in the left column of a table VLOOKUP(item to look up, table location, column number in table where answer is found, exact indicator) =VLOOKUP(G5,Q1:R12,2) approximate lookups =VLOOKUP(K2,B2:C9,2,0) exact lookups HLOOKUP To look up data in the top row of a table HLOOKUP(item to look up, table location, row number in table where answer is found, exact indicator) =HLOOKUP(G5,M1:X2,2) approximate lookups =HLOOKUP(L3,C1:J2,2,0) exact lookups

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The MATCH and INDEX Functions
The MATCH function =MATCH(LookupValue,LookupTable,MatchType) Match Type = 0 Returns the position in G2:J10 of the first value that exactly matches LookupValue Values in the LookupTable can be in any order. Match Type = 1 Returns the position of the largest value in G2:J10 <= the LookupValue Values in the LookupTable must be in ascending order. Match Type = -1 Returns the position of the smallest value in G2:J10 >= the LookupValue Values in the LookupTable must be in descending order. The INDEX function =INDEX(Table,TableRowNumber,TableColumnNumber) =INDEX(D3:M9,6,3) returns content of the cell at the intersection of the sixth row and third column of the range D3:M9 INDEX and MATCH together =INDEX(Table,MATCH(LookupValue,LookupTable,MatchType),ColumnNumber) =INDEX(D2:M9,Match(A2,C2:C9,0),3) =INDEX(Table,RowNumber MATCH(LookupValue,LookupTable,MatchType)) =INDEX(D2:M9,7,Match(A2,C2:C9,0))

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Using COUNTIF and SUMIF
=COUNTIF(E2:E90,"=Colorado") Counts how many cells in the range E2:E90 equal "Colorado" =COUNTIFS(E:E,"=Colorado",G:G,100) Counts how often both entries in column E equal "Colorado" and column G = 100 =SUMIF(K:K,"=Oregon",J:J) Totals all column J values when the corresponding column K entry equals "Oregon" =SUMIFS(F:F,K:K,"=Ohio",M:M,5) Totals all values in column F when the corresponding column K entry equals "Ohio" and the corresponding column M entry = 5 =AVERAGEIF(K:K,"=Ohio",J:J) Averages all column J values when the corresponding column K entry equals "Ohio" =AVERAGEIFS(F:F,K:K,"=Kentucky",Q:Q,7) Averages all column F values when the corresponding column K entry equals "Kentucky" and the corresponding column Q entry = 7

Array Formulas
Handle multiple cells at once using special syntax. Conclude Array formulas with Ctrl+Shift+Enter. Note: Do not type the braces; they appear automatically when you press Ctrl+Shift+Enter. Simple applications {=MEDIAN(IF(F:F=1,K:K))} Finds the Median value for Column K entries when Column F = 1 {=SUM(B2:B88*C2:C88)} Adds the products B2*C2, B3*C3, B4*C4B88*C88 {=SUM(SQRT(K2:K20))} Adds the square roots of each of the cells in the range K2:K20

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Complex applications {=SUM(1/COUNTIF(A2:A999,A2:A999))} Counts the number of unique entries in A2:A999 Condense long IF functions substantially Instead of: =IF(AND(B3=B2,C3=C2,D3=D2,E3=E2,F3=F2,G3=G2,H3=H2,I3=I2,J3=J2),"Duplicate"," Unique") Use: {=IF(B3:J3=B2:J2,"Duplicate","Unique") Special Array functions FREQUENCY Creates a frequency count based on a table of break points TRANSPOSE Transposes a range while linking all cells back to the copied range TREND and GROWTH Creates straight lines and exponential lines based on regression analysis

Date Formulas and Functions

Calculating date/time differences, future dates WEEKDAY =WEEKDAY(G3) Calculates day of the week for the date in cell A3 returns a value of 1(Sunday) through 7(Saturday) NETWORKDAYS =NETWORKDAYS("1/20/10", "6/3/10",F2:F8) Calculates the number of working days from 1/20/10 through 6/3/10, omitting any dates found in a list of holidays in cells F2:F8 returns the value 95 WORKDAY =WORKDAY("1/20/10",100,F2:F8) Calculates the completion date based on a starting date of 1/20/10 for a project 100 days in length, but not counting the days indicated in F2:F8 returns the date 6/11/10

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Rounding Functions
ROUND Alters the results of formulas to round results to the nearest power of 10 often to two or zero decimals =ROUND(B3*N1+B3,2) Rounds the calculation to the nearest two decimal places =ROUND(B3*N1+B3,0) Rounds the calculation to the nearest whole number ROUNDUP Rounds up to the next level =ROUNDUP(C3*D4,1) If C3*B4 equals 7.32, changes result to 7.4 ROUNDOWN Rounds down to the next level =ROUNDDOWN(F3*G4,1) If F3*G4 equals 6.18, changes result to 6.1 MROUND, CEILING, FLOOR Allows rounding to any value, not just powers of 10

Text Functions
TRIM: Eliminates leading and trailing spaces, as well as reducing multiple consecutive inner spaces to one space =TRIM(G3) When G3 contains " North Dakota" Dakota " , returns the text string "North

PROPER: Returns text with the first letters of all words in uppercase, others in lowercase UPPER: Returns text with all letters of all words in uppercase LOWER: Returns text with all letters of all words in lowercase LEFT, RIGHT: Extracts data from the left or right side of a cell =LEFT(G3,4) extracts the first four characters from the left side of cell G3 =RIGHT(H3,3) extracts the last three characters from the right side of cell H3 MID: Extracts a selected number of characters starting at a specific character position =MID(G7,4,6) extracts six characters from cell G7, starting at character position 4 Concatenation symbol & Puts together data from other cells and/or data strings =G3&", "&H3 creates an entry consisting of the data from cell G3, then a comma and space, and then the data from H3

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Financial and Statistical Function Overview
Financial functions PMT The loan payment function FV and RATE functions Statistical functions Popular functions AVERAGE, MAX, MIN, MODE, MEDIAN Others STDEV, VAR, PERCENTILE, QUARTILE, RANK, LARGE

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Recommended Resources
CD-ROMs
Microsoft Office 2000 Macros Microsoft Office 2003 (17-CD set) Microsoft Office XP Integration (3-CD set) Microsoft Office XP Pro (15-CD set) Now This Is Art (Clip art)

Books
Microsoft Access 2003 Bible Microsoft Excel 2002 Power Programming with VBA Microsoft Excel 2003 Bible Microsoft Excel 2003 Formulas Microsoft Outlook 2003 Bible Microsoft PowerPoint 2003 Bible Microsoft Word 2003 Bible

DVDs
Digital Juice 2.0

To order resources, call Customer Service at 1-800-258-7246, or visit our Web site at www.NationalSeminarsTraining.com.

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