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Table of Content

SAP BPC Overview SAP BPC Annual Budgeting Process SAP BPC Monthly Submission

2007 ABeam Consulting Technical Proposal 2011 ABeam Consulting

CONFIDENTIAL DOCUMENT

SAP BPC - Business Planning and Consolidation Overview

Familiar and easy to use


Familiar and easy to use interfaces reduce learning curve and increase adoption
Choice of Word, PowerPoint, web and Excel interfaces Excel without spreadsheet hell - live access to central data repository creates a single version of truth, ensuring organizational alignment Allows use of native Excel functions, formatting, and formula preservation, reducing training time and costs Easy adoption of existing Excel templates as planning schedules

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2011 ABeam Consulting

Familiar and easy to use


Setup by IT owned and managed by business users
IT Responsibility
Hardware Security and Authentication
Users Roles Privileges

Business User Responsibility


Application Security
Users Roles Privileges

Hierarchies and Roll Ups Business Process Flows


Modification of Packaged Process Flows Creation of New Process Flows

Data and Application Infrastructure


Database Server Application Server OLAP Structure

Report Templates Excel, Word, PowerPoint Templates Create and Modify Metrics and Measures


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Self-service financial reporting ensures any user can create information on the fly Wizard-driven interfaces simplify content creation and administration processes
2011 ABeam Consulting

Process-centric
Customizable business process flows ensure consistency and minimize training

Step-by-step guidance through planning processes Enforce policies and procedures - track process status and completion Out-of-the box templates for sales and revenue planning, CAPEX planning, workforce planning, budgeted financial statement reports, forecasting and more

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2011 ABeam Consulting

Unified
Integrated planning
Business planning Budgeting Sales/revenue planning Capital expenditure planning Headcount/staffing Expense planning Cash flow planning Financial reporting and analysis Ad hoc Automated variance analysis Driver analysis (industry, growth, capacity, etc.)

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2011 ABeam Consulting

Table of Content
SAP BPC Overview SAP BPC Annual Budgeting Process SAP BPC Consolidation SAP BPC Monthly Submission

April 2011

2011 ABeam Consulting

SAP BPC Annual Budgeting Process

Streamlines Planning Processes


8
Consolidation & Review Business Process Centric

2 7
Balance Sheet

Streamline Planning
3 6

Initial Budget

Revenue & COS

Capital Expenditure Budget

4 5
HR Budget Expense Budget

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2011 ABeam Consulting

Business Process Flow At a Glance Status of All Steps in a Process

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2011 ABeam Consulting

Business Process Flow


Ensure consistency and minimize training

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2011 ABeam Consulting

Business Process Flow


Steps Completion Control

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2011 ABeam Consulting

Annual Budgeting Process


Initial Budget & Set Target
1. Initial Budget & Set Target 2. Revenue & COS Budget 3. HR Budget 4. Expense Budget 5. CAPEX Budget 6. Balance Sheet & Cash Flow 7. Consolidation & Review

Seeding new budget version based on existing version Setting up standard assumptions for budgeting drivers (HR rate, standard Capex rate etc.) Set target and perform topdown allocation

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2011 ABeam Consulting

Annual Budgeting Process


Initial Budget & Set Target
1. Initial Budget & Set Target 2. Revenue & COS Budget 3. HR Budget 4. Expense Budget 5. CAPEX Budget 6. Balance Sheet & Cash Flow 7. Consolidation & Review

Seeding new budget version based on existing version Setting up standard assumptions for budgeting drivers (HR rate, standard Capex rate etc.) Set target and perform topdown allocation

April 2011

2011 ABeam Consulting

Annual Budgeting Process


Revenue & Cost of Sales Budget
1. Initial Budget & Set Target 2. Revenue & COS Budget 3. HR Budget 4. Expense Budget 5. CAPEX Budget 6. Balance Sheet & Cash Flow 7. Consolidation & Review

Enter budget for revenue and cost of sale by products

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2011 ABeam Consulting

Annual Budgeting Process


Revenue & Cost of Sales Budget
1. Initial Budget & Set Target 2. Revenue & COS Budget 3. HR Budget 4. Expense Budget 5. CAPEX Budget 6. Balance Sheet & Cash Flow 7. Consolidation & Review

Enter budget for revenue and cost of sale by products

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2011 ABeam Consulting

Annual Budgeting Process


Human Resources Budget
1. Initial Budget & Set Target 2. Revenue & COS Budget 3. HR Budget 4. Expense Budget 5. CAPEX Budget 6. Balance Sheet & Cash Flow 7. Consolidation & Review

Enter planning data for individual employee by department (new hire, transfer, promotion etc.) Review and approve transfer and promotion

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2011 ABeam Consulting

Annual Budgeting Process


Expenses Budget
1. Initial Budget & Set Target 2. Revenue & COS Budget 3. HR Budget 4. Expense Budget 5. CAPEX Budget 6. Balance Sheet & Cash Flow 7. Consolidation & Review

Enter budget for non driver base accounts

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2011 ABeam Consulting

Annual Budgeting Process


Capital Expenditure Budget
1. Initial Budget & Set Target 2. Revenue & COS Budget 3. HR Budget 4. Expense Budget 5. CAPEX Budget 6. Balance Sheet & Cash Flow 7. Consolidation & Review

Enter budget for capital expenditure by department and calculation of depreciation

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2011 ABeam Consulting

Annual Budgeting Process


Capital Expenditure Budget
1. Initial Budget & Set Target 2. Revenue & COS Budget 3. HR Budget 4. Expense Budget 5. CAPEX Budget 6. Balance Sheet & Cash Flow 7. Consolidation & Review

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2011 ABeam Consulting

Annual Budgeting Process


Balance Sheet & Cash Flow
1. Initial Budget & Set Target 2. Revenue & COS Budget 3. HR Budget 4. Expense Budget 5. CAPEX Budget 6. Balance Sheet & Cash Flow 7. Consolidation & Review

Balance Sheet adjustment with drivers such as DSO (Days Sales Outstanding) for A/R budget, DPO (Days Payable Outstanding) for A/P budget, Inventory Turn to drive inventory balance

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2011 ABeam Consulting

Annual Budgeting Process


Balance Sheet & Cash Flow
1. Initial Budget & Set Target 2. Revenue & COS Budget 3. HR Budget 4. Expense Budget 5. CAPEX Budget 6. Balance Sheet & Cash Flow 7. Consolidation & Review

Real time result of Cash Flow Statement

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2011 ABeam Consulting

Annual Budgeting Process Budget Consolidation & Review


1. Initial Budget & Set Target 2. Revenue & COS Budget 3. HR Budget 4. Expense Budget 5. CAPEX Budget 6. Balance Sheet & Cash Flow 7. Consolidation & Review

Perform allocation of entity based expenses to product level Review reports

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2011 ABeam Consulting

Annual Budgeting Process Budget Consolidation & Review


1. Initial Budget & Set Target 2. Revenue & COS Budget 3. HR Budget 4. Expense Budget 5. CAPEX Budget 6. Balance Sheet & Cash Flow 7. Consolidation & Review

April 2011

2011 ABeam Consulting

Annual Budgeting Process Budget Consolidation & Review


1. Initial Budget & Set Target 2. Revenue & COS Budget 3. HR Budget 4. Expense Budget 5. CAPEX Budget 6. Balance Sheet & Cash Flow 7. Consolidation & Review

April 2011

2011 ABeam Consulting

Table of Content
SAP BPC Overview SAP BPC Annual Budgeting Process SAP BPC Consolidation SAP BPC Monthly Submission

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2011 ABeam Consulting

SAP BPC Monthly Submission

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Business Process Flow


Monthly Submission
Monthly Submission process allows users to submit their monthly/quarterly information to the group/sub-group Monthly Submission BPF consist of steps: Enter Data. Actual data loading from transactional system into BPC. For most customers, this is an automated process. However, some customers are unable to load data from the source system and need to manually input the data. This can easily be accomplished through Excel input schedules. Enter Local Adjustment. Adjustment can be made to fulfill statutory, regulatory and financial reporting requirements such as GAAP, IFRS, IAS Reporting. Generating reports and submission process

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2011 ABeam Consulting

Monthly Submission
Enter Data
1. Enter Data 2. Enter Local Adjustment 3. Reporting

Data Loading can be made manually or system automated

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2011 ABeam Consulting

Monthly Submission
Enter Data
1. Enter Data 2. Enter Local Adjustment 3. Reporting

PL report as result of data loading

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2011 ABeam Consulting

Monthly Submission
Enter Data
1. Enter Data 2. Enter Local Adjustment 3. Reporting

Validation checks is configurable validation to provide controls to prevent a user from overlooking a validation error

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2011 ABeam Consulting

Monthly Submission
Enter Local Adjustment
1. Enter Data 2. Enter Local Adjustment 3. Reporting

Often local site managers need to make adjustments for GAAP or other standards. For example, the Italy office would need to enter adjustments for reporting under US GAAP if the group reports in the US.

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2011 ABeam Consulting

Monthly Submission
Reporting
1. Enter Data 2. Enter Local Adjustment 3. Reporting

Provide reports of P/L, B/S, Cash Flow, etc

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2011 ABeam Consulting

2007 ABeam Consulting Technical Proposal 2011 ABeam Consulting

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CONFIDENTIAL DOCUMENT