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Sciclone Pharmaceuticals Financial Policy Training

Session 1 High Level Review of Finance Related Policies Overview of Financial Policy

High Level Review of Finance Related Policies


Overview of Financial Policy Master of the imprest policy
s

Policies

High Level Review of Finance Related

Overview of Financial Policy Travel policy ( Ctrip )


Since April 18 !"1# e$cept in the following e$ceptional circ%mstances sho%l& all travel tic'ets an& hotel reservations thro%gh Ctrip online platform( 1 ) remoteness Ctrip is really no near)y hotel information yo% can not )oo' thro%gh Ctrip hotel ! ) comply with the con&itions on Ctrip hotel reservations have )een complete& yo% can not )oo' thro%gh Ctrip hotel # ) Mar'eting *epartment staff training activities an& training relate& to hotel reservations yo% can )oo' yo%r hotel thro%gh Ctrip temporarily Ctrip )oo'ing train tic'ets can also )e self+ )oo'ing employees,

Application approval process( Ctrip( For tic'ets an& hotels- online application for approval- prefer the same perio& in line with the lowest &isco%nt tic'ets or ran' correspon&ing stan&ar& hotel accommo&ation- otherwise re.%ires two approvals an& provi&es reasona)le gro%n&s, /ot thro%gh Ctrip( For tic'ets an& hotels thro%gh special approval- travel application form fille& o%t )y han& an& approve&- act%al travel costs e$cee& the amo%nt of !"0 of the application m%st )e approve& again, For not )oo'e& thro%gh Ctrip1s hotel reservation m%st )e other ways to get the company after the approval of the Chief Financial Officer +mail please sen& an e+mail 2inwenhao3SC4C5O/6,com 4nternational flights
an& hotels( sales personnel m%st )e approve& )y China C6O )efore )oo'ing- logistical s%pport personnel m%st )e approve& )y 7lo)al C6O or 7lo)al CFO )efore )oo'ing
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High Level Review of Finance Related Policies


Overview of Financial Policy Financial reim)%rsement policy travel The phone costs transportation an& transportation s%)si&ies *aily team costs Other personal e$penses &aily comm%nication an& entertainment e$penses Meeting an& conference e$penses
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High Level Review of Finance Related Policies


Overview of Financial Policy Corporate cre&it car& policy
The company c%rrently a)ove the level for all *SM are alrea&y e.%ippe& with official cre&it car& for new recr%its after May 1 !"1# employees will )e provi&e& with official cre&it car&,

8eim)%rsement of e$penses of official cre&it car& settlement incl%&es financial reim)%rsement policy allows for reim)%rsement of all costs of the pro2ect specifically incl%&ing s%ch as transportation lo&ging meals or coffee )rea's promotional gifts an& other )%siness e$penses, The Company enco%rages the %se of official cre&it car& reim)%rsement of more than 8"" y%an 9 pen re.%ires p%)lic employees m%st %se the official cre&it car& cre&it car&- no official cre&it car& of the employees m%st %se personal &e)it or cre&it car& spen&ing, 4n case of special circ%mstances can not )e %se& as official cre&it car& personal &e)it or cre&it car& spen&ing reim)%rsement shall )e specifie& at the time( ( A ) in&ivi&%al commercial services can not %se a cre&it or &e)it car& spen&ing spora&ic settlement ( :) The terms of the cost of temporary la)or is really necessary to ta'e a cash )on%s of (C ) any other reasona)le special emergency sit%ations pre+approve& e$pen&it%re

High Level Review of Finance Related Policies


Overview of Financial Policy
Pre+ application policy compliance ( Compliance *epartment ) Compliance pre+ approval process applies to all health care professionals with events an& activities, All events an& activities s%ch as more than 8M: 1" """ y%an re.%ires pre+ approval Compliance Officer

:efore organi;ing any events or activities each applicant m%st complete the application form ( ie <pre+ application form < ), The form m%st )e approve& prior to the organi;ation of any events or activities, 4n a&&ition to the application form a&&ition each applicant m%st provi&e the following s%pporting &oc%ments 4nformation( 6vents /otice 1 ) organi;ers ( SciClone 9 /ovaMe& or thir& party ) or iss%e& invitations ! ) &etaile& agen&a # ) a list of invitees an& hospitals = ) Application Form for pro2ect costs relate& to the appropriate s%pporting &oc%mentation .%otes ( for e$ample the hotel is ma&e of a single meeting place Or a travel agent on the propose& travel .%otation )

High Level Review of Finance Related Policies


Overview of Financial Policy Pre+ application policy compliance ( Compliance *epartment ) ( Contin%e& )
Other important points( All applications nee& legi)le, applicants an& approval are re.%ire& to set o%t the f%ll Chinese name an& employee n%m)er, 4f the organi;er is a thir&+party health care professionals also nee& to specify the contact1s f%ll name an& hospitals, >hen reim)%rsement nee& to attach the activities relate& to the application ha& )een approve& reim)%rsement m%st )e s%)mitte& with the s%)stance an& the amo%nt ha& )een approve& on the consistent application form pay the necessary &oc%ments relating to the follow+%p a&vice an& proce&%res an& compliance m%st also )e ma&e consistent with the Commissioner, 4f the act%al reim)%rsement amo%nt e$cee&s 1!"0 of the pre+ approval the nee& to re+ s%)mit the pre+ application form an& e$plain the reasons for the e$cess, Pre+ applications m%st )e s%)mitte& to two wee's in a&vance to &o an a%&it Compliance Officer lect%re fees will )e hit &irectly )y the company on the &octor1s personal acco%nt,

High Level Review of Finance Related Policies


Overview of Financial Policy Thir& Party Payment Policy
to provide real and effective invoice If the prepayment may temporarily provide invoices, but must provide real and effective invoice after the event or project within two weeks hen submittin! a payment application, if the matter in line to si!n a standard contract payment, you must submit a copy of the contract "#$#% and had been approved in the payment information, if the contract is more, can only copy the key provisions& 'hird party payment academic conferences and events more than $(" )*,*** yuan needed by pre+ approval process , see above pre+application policy compliance -.cept office overheads /

If the academic conference, a lar!e amount of activity costs can not e.ceed 5*0 of the total prepaid contract amount as an advance, the remainin! payments within 6* days after the event

If you si!n a contract with the supplier, then the payment terms of the contract in accordance with the terms of the operation1 such as the si!nin! of contracts with suppliers did not pay a third+party payment deadline for 45+6* days after receipt of the invoice
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High Level Review of Finance Related Policies


Overview of Financial Policy :A8AF
Description Limit B#Head Regional Area Supt Dept$ Supervisor! Head "anager Director Direct 6 6 6 6 6 6 6 6 6 6 6 6 Financ e Directo r 6 6 6 6 6 6 6 6 %hina %F& 'lo(al %F& %) &

7 BARAF "#$#% + 3ales 4$mb5*,*** $mb5*,**) + $mb6*,*** $mb6*,**) + $mb)65,*** 7$mb)65,**) 4$mb5*,*** $mb5*,**) + $mb6*,*** $mb6*,**) + $mb)65,*** 7$mb)65,**) 6 6 6

6 6 6 6 6

"#$#% + supportin! Use form #10 BARAF template

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All contracts must be completed before the events took place all audit

more than 10,000 market activities, in addition to the contract itself, the need to also submit a preapplication compliance and financial audit by a copy of the approval

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Session * Detailed )+pense Reim(ursement Policies and Processes Financial reim)%rsement policies an& proce&%res

Detailed )+pense Reim(ursement Policies and Processes %inancial reimbursement policies and procedures
Mo)ile phone charges
8eim)%rsement

6mployees m%st %se my mo)ile phone )ill apply for reim)%rsement when employees Fi$e& phone recharge car&s are not as reim)%rsement vo%chers 4f the amo%nt of employee phone )ills in the < other < col%mn is e.%al to or greater than 8M:?" million yo% nee& to provi&e the <other< s%pporting &oc%ments these costs are not otherwise reim)%rse& Only phone charges reim)%rse& employees )elong to me the phone costs of any other person arising )%n&le& reim)%rsement reim)%rsement stan&ar&s are not 6mployee phone acco%nta)le reim)%rsement )ase& on vario%s levels correspon&ing limits

As a special nee& to increase the amo%nt of special reasons the person in charge of a separate higher level for approval,

&%e to la)or poor wor'ing mo)ile phone roaming charges or special re.%irement an& cost overr%ns occ%r m%st )e accompanie& on the &etails an& in&icate the cost of the phone )eca%se of the time wor'ing place an& call names the person in charge of a separate approval )y a higher reim)%rsement,

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Detailed )+pense Reim(ursement Policies and Processes %inancial reimbursement policies and procedures
Travel e$penses Transportation costs 8eim)%rsement The nee& to all tic'et )oo'ing thro%gh Ctrip settle& &irectly )y the company an& therefore not within the scope of in&ivi&%al reim)%rsement the cost of train tic'ets ta$i fare ( incl%&ing tolls on the way happen ) m%st state the p%rpose of each o%ting &epart%re an& arrival places Other mo&es of transport costs s%ch as )%ses ferries etc, employees have en2oye& s%)si&i;e& transportation within the city shall not )e reim)%rse& for any travel e$penses in a&&ition to the cost of inter+ city travel in city traffic paragraph shall provi&e proof

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Detailed )+pense Reim(ursement Policies and Processes %inancial reimbursement policies and procedures
Travel costs ( contin%e& ) Travel meal s%pplement Stan&ar&( :rea'fast !" y%an 9 meal ( )efore the @("" &epart%re )- l%nch ?" y%an 9 meal ( after 1!("" arrival)- *inner ?" 9 meal after ( 18("" Arrival )- Over time nee& to provi&e proof ( s%ch as aircraft or&ers on Ctrip ta'eoff an& lan&ing time ta$i receipts tic'et st%)s etc, ) *%ring the trip if any )an.%ets &inner costs sho%l& )e reim)%rse& separately in accor&ance with the provisions of sociali;ing costs an& a correspon&ing re&%ction in the *ayton meal s%)si&ies no longer )e reim)%rse& the appropriate meal allowance travel meal allowance within the limits of stan&ar& invoices )ase& on real an& effective acco%nta)le accommo&ation with )rea'fast incl%&e& in the room rate fees no longer )e reim)%rse& &ay )rea'fast meal s%pplement Travel la%n&ry ? nights of contin%o%s travel la%n&ry e$penses can )e reim)%rse&,

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Detailed )+pense Reim(ursement Policies and Processes %inancial reimbursement policies and procedures
Travel costs ( contin%e& ) Accommo&ation Accommo&ation stan&ar&s

8emar's( first+tier cities incl%&ing :ei2ing Shanghai an& 7%ang;ho%- other secon&+tier cities, 8eim)%rsement re.%ests 8eim)%rsement s%pporting &oc%ments sho%l& incl%&e a real an& effective invoice accommo&ation &etails an& official water )ill cre&it car& &e)it car& or cre&it car& swipe personal single ( Single spen&ing amo%nt greater than or e.%al 8M: 8"" million) 4f the hotel thro%gh Ctrip )oo'ing sho%l& )e accompanie& )y printe& on Ctrip Or&er *etails 4f the hotel &oes not )oo' thro%gh Ctrip sho%l& )e accompanie& )y the printe& approve& )y the Chief Financial Officer 6+mail
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Detailed )+pense Reim(ursement Policies and Processes %inancial reimbursement policies and procedures
Transport s%)si&ies only sales staff enjoys transportation subsidies transport subsidies accordin! to staff at all levels correspondin! to the real and effective limits reimbursement invoices, includin! invoices fuel costs, ta.i receipts, invoices and other tolls& 'he new company+wide transport subsidy sub+level unified standard limit is still makin! process & $eimbursement of transport subsidies currently used are different standards in different areas, will be responsible for sales assistants distributed separately for each re!ion after the meetin!& Other &aily personal e$penses
other personal e.penses, includin! reimbursement of the daily routine office e.penses, workin! meals, medical e.aminations and other staff

*aily team costs


sales team9 'eam everyday e.penses can be reimbursed by the :istrict (ana!er and above level officers, includin! costs within the team and across teams between non+sales team9 director and above can only be reimbursed the cost of the daily team, other personnel , includin! supervisors, mana!ers level / can not be reimbursed the cost& In addition to a sin!le consumer more than 8** yuan , includin! / the need to provide formal invoices, the need to provide official credit card, debit card or credit card swipe individual orders and transactions water alone , sometimes called small ticket /& need to invoice marked the ed!e of participants and events
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Detailed )+pense Reim(ursement Policies and Processes %inancial reimbursement policies and procedures
Comm%nication an& entertainment e$penses :efinition9 -mployees counterparts due to business needs and medical personnel ,;<=/ or e.ternal business related personnel interviews, as well as increased communication with medical professionals and the occurrence of a meal or holiday !ifts and other e.penses& 3hould strictly comply with the company>s !lobal anti+corruption policy& In addition to the reimbursement of the total balance sheet, entertainment e.penses must fill out a separate ? communication and entertainment e.pense reimbursement re@uest form&?
(icrosoft Affice .cel 27+8**5 BCDE

In addition to a sin!le consumer more than 8** yuan , includin! / the need to provide formal invoices, the need to provide a debit or credit card transaction slips and water alone , sometimes called small ticket /& <redit card companies have employees use public official credit card& %or credit card companies have not yet obtained the company employees, you should use a personal debit or credit card& consumer entertainment e.penses include meals, coffee breaks, promotional !ifts and five holiday !ifts& as a restaurant can not provide a sin!le machine to fetch water, the water can be provided handwritten orders, and official seal, invoice stamp, buy department or business unit <hapter chapter& sin!le events or activities in more than )*,*** yuan, have been to!ether for reimbursement must provide information on the pre+ application form and compliance re@uirements for re!ulatory approval&
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Detailed )+pense Reim(ursement Policies and Processes %inancial reimbursement policies and procedures
Meeting an& conference e$penses definition9 convene all reasonable costs incurred by the internal and e.ternal meetin!s, includin! the cost of rentin! meetin! space, conference materials fees, transportation fees, coffee breaks or meals, promotional !ifts, accommodation and so on& 3hould strictly comply with the company>s !lobal anti+corruption policy& occurs in all meetin!s related costs in addition to the reimbursement of the total reimbursement table, they have to fill out a separate ? meetin!s :escription 'able&?
(icrosoft Affice .cel 27+8**5 BCDE

sin!le spendin! more than 8** yuan , inclusive/ of the meals, coffee breaks, promotional !ifts, activities accommodation in addition to the need to provide formal invoices and event or!aniFers , 3ci<lone G Hova(ed or third party / issued notice or invitation, the need to provide a debit or credit card transaction slips and water alone , sometimes called small ticket /& <redit card companies have employees use public official credit card& %or credit card companies have not yet obtained the company employees, you should use a personal debit or credit card& as a restaurant can not provide a sin!le machine to fetch water, the water can be provided handwritten orders, and official seal, invoice stamp, buy department or business unit <hapter chapter& sin!le events or activities in more than )*,*** yuan, has been reimbursed must provide information ,includin! a detailed a!enda of the meetin!, conference photos to support the actual number of participants in the pre+ application and compliance re@uirements <ompliance :epartment approved si!n sin!le, etc& /& meetin!s and conference costs need to be reimbursed the total in the table has filled out in chronolo!ical order, with the attached supportin! documents should be filled in the order of one to one&
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Detailed )+pense Reim(ursement Policies and Processes %inancial reimbursement policies and procedures
Promotional 7ifts definition9 promotional !ifts must be beneficial to !overnment officials or health care workers daily work, in the daily reimbursement, should be similar to the description written promotional items, rather than !ifts& promotional items can not be more than )** yuan, be sure to attach the company name or lo!o, or product names& when reimbursement, promotional items such as invoices promotional materials to reflect the details and price, you do not need to provide small ticket& If the promotional materials of any details or price as not reflected in the invoice, you will need to provide proof of purchase small ticket details and price of !oods& =romote small ticket machine to play, if you can not provide a machine+printed and handwritten should be provided& promotional items include9 printed product name or company name9 pen, pencil, mouse, mouse pad, simple computer ba!, mobile hard disk, mobile power, notepad, stethoscope, I disk or keyboard, cups, tools book, pen, business cards, folders, briefcases, file bo. and so on& Five holi&ay gift five holidays9 Hew Jear>s :ay, 3prin! %estival, (ay :ay, Hational :ay, (id+#utumn %estival& accordin! to the company >s compliance policies and re!ulations $:=#< of five holidays allow !ive some ceremonial !ifts to !overnment officials or health care personnel& =rovided that the !ift price of less than two hundred dollars, and in accordance with local business customs, taste and does not adversely affect the company& ;ere are five holiday !ift ran!e9 tea, fruits, flowers, chocolate, coffee , :essert, olive oil, local products , bacon, dates, etc& /, nuts, health care products, scarves, moon cake and so on&)2

Detailed )+pense Reim(ursement Policies and Processes %inancial reimbursement policies and procedures
Selling e$penses 7%i&elines
Fee Type 1-Aug-11 Fee Type 1-Aug-11 Meals ( including drinks and meals consumed Meals ( including drinks and meals consumed together every 200 yuan per together & ' entertain every 200 yuan per person, but in person, but in ei!ing, "hanghai, #uang$hou, per person Material (ollars )00 million ( in Material & ' entertain (ollars )00 million%eople ( in addition to the meeting, to each health addition to the meeting, to each health care care pro*essionals up times & to one year + pro*essionals up to one year + (omestic ,on*erence ( health care pro*essionals (omestic ,on*erence ( health care pro*essionals per person Accommodationper person Accommodation- .M /00 yuan, .M /00 yuan, ei!ing, "hanghai, #uang$hou is 1,000 yuan ' (ay & Meals- 1ach 200 yuan per person, ' (ay & Meals- 1ach 200 yuan per person, but in ei!ing, "hanghai, #uang$hou but in ei!ing, "hanghai, #uang$hou per person per person per per 200,020 yuan 200,020 yuan .egional ,on*erence .egistration .egional ,on*erence .egistration Fee- /00 yuan Fee- /00 yuan 2ational ,on*erence registration 2ational ,on*erence registration *ee- 1000 yuan *ee- 1000 yuan 3nternational ,on*erence - Asia ( health care 3nternational ,on*erence - Asia ( health care pro*essionals Accommodationpro*essionals Accommodation- ,24 ,24 50 0 yuan ,lerk ' day & per person Meal- ,24 60 0 yuan 50 0 yuan .egistration- .M 6700 0 yuan .egistration- .M 6700 0 yuan 3nternational ,on*erence - 1urope ' 2orth America ( health care pro*essionals Accommodation- .M ),0 0 0 yuan .egistered- 6,0 0 0 yuan .M 3nternational ,on*erence - 1urope ' 2orth America ( health care pro*essionals Accommodation- .M ),0 0 0 yuan 3ndustry sta** person ' day & Meal- ,24 60 0 yuan .egistered- 6,0 0 0 yuan .M

#i*ts - promotional .M 100 million ( any #i*ts - promotional .M 100 million ( any e8ceptions must be approved in e8ceptions must be approved in advance by the advance by the ,ompliance 9**icer & ,ompliance 9**icer & #i*t - ,ulture courtesy .M 200 yuan to #i*t - ,ulture courtesy .M 200 yuan to celebrate the *ive holidays a year Mini celebrate the *ive holidays a year Mini ( 2e: ( 2e: 4ear;s (ay, "pring Festival, <abor (ay, 2ational (ay, Mid-Autumn Festival & (ay, 2ational (ay, Mid-Autumn Festival &

AAAll more than the amo%nt set )y the stan&ar& e$ceptions m%st )e approve& )y the e$amination an& approval in a&vance Compliance Officer 8*

Detailed )+pense Reim(ursement Policies and Processes %inancial reimbursement policies and procedures
Preca%tions departments in the )5th month will be reimbursed sin!le sent 3han!hai or "eijin! office1 reimbursement will be the first five days ne.t month transfer to the staff , in case of holidays, specific reimbursement until further notice / as false when the cross+ impact reimbursement arrive time, and failed to catch up with the financial settlement, the payment will be postponed a month belon!s reimbursement of submitted before )5th of the month for the previous month, but the company allows employees to submit within three months a valid invoice& 3uch as9 personal staff (arch )5 to submit invoices for reimbursement, belon!s period shall be two months in %ebruary and before, the financial accepted in :ecember, Kanuary, %ebruary invoices submitted by employees& 'akin! into account the part of the month due to a ta. invoice can not @uery the Internet, so do not accept the current month financial reimbursement invoices& all documents and supportin! documents must be real and effective, if the employee submits invoices invalid or ineffective support files, not the month to be reimbursed, and they will not be reimbursed si!nature formalities must be completed Invoice must be a company name, not scrapin! awardin! all meals invoice number

invoices and supportin! documents if employees are real and effective, but may appear sli!htly wron! invoice station head, machine+printed numbers and invoice numbers are inconsistent, invoice <hapter e.pired, do not be reimbursed %inancial month, but staff re@uirements can be returned to the ori!inal invoice employees1 ori!inal invoice employees can chan!e in the ne.t month will be re+ opened , includin! supportin! documentation / to pay the financial reimbursement, but must be consistent with the ori!inal supplier invoicin! chan!e suppliers if the financial audit throu!h, then be reimbursed&8)

Detailed )+pense Reim(ursement Policies and Processes %inancial reimbursement policies and procedures
Bow to a%&it invoices an& i&entify the a%thenticity of the invoiceC a/ An& machine+printe& invoice n%m)er m%st )e the same n%m)er

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Detailed )+pense Reim(ursement Policies and Processes %inancial reimbursement policies and procedures
Bow to a%&it invoices an& i&entify the a%thenticity of the invoiceC b/ 4nvoice information re.%ire& is consistent with the online in.%iry 4nvoices ren&ere& )y employees in.%iry Ta$ official information online

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Detailed )+pense Reim(ursement Policies and Processes %inancial reimbursement policies and procedures
Bow to a%&it invoices an& i&entify the a%thenticity of the invoiceC c/ /ame reflecte& on the invoice an& invoice stamp ven&or name m%st )e the same on

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Detailed )+pense Reim(ursement Policies and Processes %inancial reimbursement policies and procedures
Bow to a%&it invoices an& i&entify the a%thenticity of the invoiceC d/ Ta$ invoices m%st meet the re.%irements of Chapter SAT Anno%ncementD!"11E/o, @ invoice stamp shape is elliptical the long a$is of ="mm a minor a$is of #"mm e&ge wi&th 1mm printe& color is re& Color, 4nvali& invoice chapter Fali& invoice chapter

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Finance Polic,

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