Sie sind auf Seite 1von 84

D1007TBP/FICO /1.

0/06/09/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Table of Contents

ORGANIZATION STRUCTURE................................................................................................................3 CO"PA#$ COD%............................................................................................................................................& B'(I#%(( A)%A............................................................................................................................................& C*A)T OF ACCO'#T(...................................................................................................................................& CO#T)OLLI#+ A)%A....................................................................................................................................., OP%)ATI#+ CO#C%)#..................................................................................................................................., ....................................................................................................................................................................., ....................................................................................................................................................................., MASTER DATA ............................................................................................................................................5 +%#%)AL L%D+%).........................................................................................................................................C'(TO"%).....................................................................................................................................................%#DO)........................................................................................................................................................6 .....................................................................................................................................................................6 CO(T C%#T)%(..............................................................................................................................................7 CO(T C%#T)% (TA#DA)D *I%)A)C*$.........................................................................................................7 CO(T C%#T)% +)O'P /ALT%)#AT% *I%)A)C*I%(0.....................................................................................7 P)OFIT C%#T)%(...........................................................................................................................................1 P)OFIT C%#T)% (TA#DA)D *I%)A)C*$......................................................................................................1 P)OFIT C%#T)% +)O'P( /ALT%)#AT% *I%)A)C*I%(0.................................................................................9 CO(T %L%"%#T( /P)I"A)$ A#D (%CO#DA)$0............................................................................................9 )%.%#'% A#D CO(T %L%"%#T +)O'P........................................................................................................9 ACTI.IT$ T$P%(.........................................................................................................................................11 (TATI(TICAL K%$ FI+')%( /(KF0..............................................................................................................12 GENERAL LEDGER ..................................................................................................................................13 +/L PO(TI#+ 2 (TA#DA)D.........................................................................................................................1& +/L PO(TI#+ 2 OFF(%TTI#+.......................................................................................................................1+/L PLA##I#+ / (TA#DA)D 0.....................................................................................................................17 "A#'AL CL%A)I#+ /(TA#DA)D0..............................................................................................................19 ACCOUNTS RECEIVABLE...................................................................................................................... ! C'(TO"%) I#.OIC%( /(D A#D (" "OD'L% )%LAT%D0...........................................................................20 C'(TO"%) I#.OIC%( /FI +%#%)AT%D0 .....................................................................................................22 C'(TO"%) DO3# PA$"%#T /(TA#DA)D0...............................................................................................2, "A#'AL ACCO'#T CL%A)I#+ /C'(TO"%)0.............................................................................................26 "A#'AL I#CO"I#+ PA$"%#T( ...............................................................................................................21 "A#'AL O'T+OI#+ PA$"%#T( ...............................................................................................................&0 PO(TI#+ OF PA)K%D DOC'"%#T( / (TA#DA)D 0 .....................................................................................&2 C'(TO"%) DO3# PA$"%#T CL%A)I#+....................................................................................................&, C'(TO"%) C)%DIT "%"O /FI +%#%)AT%D0 .............................................................................................&6 ACCOUNTS "A#ABLE..............................................................................................................................3$ .%#DO) I#.OIC%( ...................................................................................................................................&1 .%#DO) C)%DIT "%"O /I#.OIC% )%LAT%D0............................................................................................,0 .%#DO) DO3# PA$"%#T /(TA#DA)D0....................................................................................................,2 "A#'AL CL%A)I#+ /.%#DO)0..................................................................................................................,, .%#DO) I#.OIC% / (TA#DA)D 0 /DI)%CT FI I#.OIC%(0............................................................................,6 .%#DO) C)%DIT "%"O / (TA#DA)D 0 /DI)%CT FI )%LAT%D0..................................................................,1

L&T In4or5ation T c6nolog7 Li5it 8

1 o4 1,

D1007TBP/FICO /1.0/06/09/2000

Financial Accounting & Controlling

D1007 KBL !"AD

"A#'AL O'T+OI#+ PA$"%#T( ...............................................................................................................-0 PO(TI#+ OF PA)K%D DOC'"%#T( / (TA#DA)D 0 .....................................................................................-2 .%#DO) DO3# PA$"%#T /CL%A)I#+0......................................................................................................-, CLOSING O"ERATIONS..........................................................................................................................55 FO)%I+# C'))%#C$ .AL'ATIO# /BALA#C%(0...........................................................................................-FO)%I+# C'))%#C$ .AL'ATIO# 2 OP%# IT%"(........................................................................................-7 )%+)O'PI#+ OF )%C%I.ABL% A#D PA$ABL%(...........................................................................................-9 B'(I#%(( A)%A AD9'(T"%#T....................................................................................................................60 C'(TO"%) / .%#DO) BALA#C% I#T%)%(T CALC'LATIO# ........................................................................62 "AI#TAI# +)/I) CL%A)I#+ ACCO'#T .....................................................................................................6, P%)IODIC )%PO)TI#+ .................................................................................................................................66 BALA#C% CA))I%D FO)3A)D /FI0 ...........................................................................................................61 "AT%)IAL D%BIT / C)%DIT .......................................................................................................................69 "AT%)IAL P)IC% C*A#+% ........................................................................................................................70 3IT**OLDI#+ TA: ...................................................................................................................................71 "ERIODIC "ROCESSING.........................................................................................................................%3 D'##I#+ #OTIC% /C'(TO"%)0..................................................................................................................7& A'TO"ATIC CL%A)I#+ ..............................................................................................................................7D'##I#+ #OTIC% /.%#DO)0......................................................................................................................76 "RO&IT AND COST "LANNING.............................................................................................................%% (TATI(TICAL K%$ FI+')%(.........................................................................................................................77 CO(T C%#T)%( ...........................................................................................................................................77 ACTI.IT$ P)IC%( .......................................................................................................................................71 P)OFIT C%#T)%( .......................................................................................................................................71 P)OFITABILIT$ (%+"%#T( .......................................................................................................................71 ACTUAL "OSTING 'REGULAR AS (ELL AS "ERIOD)END*.........................................................$! (TATI(TICAL K%$ FI+')%(.........................................................................................................................10 CO(T C%#T)%( ...........................................................................................................................................10 I#T%)#AL O)D%)(.....................................................................................................................................11 ...................................................................................................................................................................11 P)OFIT C%#T)%(........................................................................................................................................11 (%).IC% O)D%)( ......................................................................................................................................11 (AL%( O)D%)( 3*IC* A)% CO(T OB9%CT( /OT*%) T*A# "AK% TO (TOCK0..............................................11 P)OFITABILIT$ (%+"%#T( ........................................................................................................................11 MANAGEMENT RE"ORTING.................................................................................................................$3 CO(T C%#T)% ACCO'#TI#+ .....................................................................................................................1& I#T%)#AL O)D%)(......................................................................................................................................1& P)OFIT C%#T)% ACCO'#TI#+...................................................................................................................1& (AL%( O)D%)( / (%).IC% O)D%)(............................................................................................................1, P)OFITABILIT$ A#AL$(I(...........................................................................................................................1,

L&T In4or5ation T c6nolog7 Li5it 8

2 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Organization Structure
Company Code
Minimum one company code is required in SAP R/3 system. Audited Accounts for KBL eMAD wi !e required to inc ude t"e same in t"e accounts of Kir os#ar Brot"ers Limited $KBL%. KBL e-MAD s"a present its financia statements as per t"e requirements of Sc"edu e &' to t"e (ompanies Act) *+,- so t"at conso idation process wit" KBL accounts wi !e smoot". Code KB*. Name Kir os#ar Bros Ltd. /-MAD

Business Area
As e0p ained !y KBL) t"e company is required to disc ose its se1ments as !ased on product 1roups $2 Se1ments% and 1eo1rap"ic ocations i.e. a!out 3. se1ments $'ndia and a ot"er countries%. R/3 wi pro3ide se1menta data !ased on product 1roups $defined as !usiness areas%) w"i e 1eo1rap"ic ocation wise information wi !e a3ai a! e t"rou1" Profit (enter Accountin1. Additiona !a ance s"eet re ated data suc" as fi0ed assets) !an# !a ances etc. need to !e compi ed !y t"e accounts department. C BA.* BA.5 BA.3 BA.7 BA., BA.BA.9 BA.2 BA.+ Name 'ndustria Pumps 4roup Pro6ect and /n1ineered Pumps 4roup &a 3es 4roup Mac"ine 8oo s 4roup A1ricu tura and Domestic Pumps 4roup Printin1 Press 4roup Anti-(orrosion Products 4roup :t"er Products (ommon Ser3ices

Chart of Accounts
:ne company code can use on y one ("art of Accounts and "ence on y one wi !e defined. Code KB(A Name Kir os#ar Bros ("art of Accounts

L&T In4or5ation T c6nolog7 Li5it 8

& o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Controlling Area
At east one contro in1 area is required to acti3ate t"e (: Modu e and one company code can !e assi1ned to on y one contro in1 area. Code KB*. Name Kir os#ar Bros Ltd. /-MAD

Operating Concern
At east one operatin1 concern is required to !e defined to acti3ate Profita!i ity Ana ysis. A decision in ta#en !y t"e pro6ect mana1ement to acti3ate Profiat!i ity Ana ysis modu e at a ater date. 8"erefore it wi not !e acti3ated !ut t"e 8:B/ document contains t"e procedure for future. 8"e operatin1 concern w"en acti3ated wi !e (ostin1 Based . Code KB*. Name Kir os#ar Bros Ltd. /-MAD

L&T In4or5ation T c6nolog7 Li5it 8

, o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Master Data
General Ledger
8"e 4/L master wi !e of - di1its as in t"e e1acy system. 't wi "e p in maintainin1 t"e user comfort. 8"ese 4/L accounts wi !e o1ica y 1rouped into account 1roups wit"in c"art of account $KB(A%. 8"e account 1roups and num!er ran1es for t"e 4/L masters are as fo ows; ype of GL Lia!i ities Assets 'ncome /0penses Account Group L'AB ASS8 '<(: /=PS Num!er "ange *..... to *+++++ 5..... to 5+++++ 3..... to 3+++++ 7..... to 7+++++

(reation of new 4/L account and c"an1es t"ereto in ("art of Account wi !e contro ed centra y !y (orporate >inance and Accounts Department) Pune. Disp ay aut"ority s"ou d !e a3ai a! e to a t"e users. 8"e entire 1enera ed1er accounts e0cept for contro $Reconci iation% accounts wi !e su!6ect to ine item mana1ement. Most of t"e !a ance s"eet accounts wi !e su!6ect to open item mana1ement. //>( accounts are to !e maintained in forei1n currency.

Customer
(ustomer master s"ou d contain data re1ardin1 "is comp ete name) comp ete posta address) te ep"one num!er) fa0 num!er) /-mai address) name of contact person) w"et"er re1istered dea er or unre1istered) in case of re1istered dea er "is re1istration num!ers under oca sa es ta0) centra sa es ta0) wor#s contract ta0) income ta0) e0cise act) type of customer) w"et"er "e is a 3endor a so. (ustomers s"ou d !e !ifurcated into 3arious types suc" as; Dea ers) Direct (ustomers) 'ndustria Sector) 4o3ernment / Semi 4o3ernment ?nderta#in1s) :ri1ina /quipment Manufacturers) 8urn#ey Pro6ect (ustomers) Associate (oncerns) :3erseas ( ients) :ne 8ime $Stray% (ustomer. 8"e ran1e of accounts num!ers wi !e of - di1its w"ic" is a ocated as under;

Customer Group Code KB/= KB'< KB:8

Customer Group Name /0ports @ KBL 'n and @ KBL :ne-time cust.- KBL

Num!er "ange *,*... to *9.... *..... to *,.... *9*... to *9**..

"econciliation Account 57.5.. 57.*.. 57.*..

/3ery customer wi "a3e unique account num!er for /-MAD operations.

L&T In4or5ation T c6nolog7 Li5it 8

- o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

A"ene3er new customer master is to !e opened t"e requirin1 department wi forward a requisition in specific format to concerned department. :n t"e !asis of suc" requisition) new customer master wi !e opened. 'n case of c"an1e it wi !e informed to t"e concerned department to effect t"e c"an1es in master record.

#endor
&endor master s"ou d contain data re1ardin1 "is comp ete name) comp ete posta address) te ep"one num!er) fa0 num!er) /-mai address) name of contact person) re1istration num!ers under oca sa es ta0) centra sa es ta0) wor#s contract ta0) income ta0) e0cise act. 't s"ou d a so !e mentioned w"et"er "e is sma -sca e industria ist) type of 3endor) w"et"er "e is a customer a so. &endors s"ou d !e !ifurcated into 3arious types suc" as; /mp oyee) >actories and offices of KBL) Anci ary ?nits) Sma Sca e 'ndustries) and :3erseas Supp iers) (ontractors) Associate (oncerns and ot"ers. 8"e ran1e of accounts num!ers wi !e of - di1its w"ic" is a ocated as under; >actories and offices of KBL 5....* to 5..5..-KB>A Anci ary ?nits 5..5.* to 5*....-KBA? Sma Sca e 'ndustries 5*...* to 55....-KBSS :3erseas Supp iers 55...* to 55,...-KB:S (ontractors 55,..* to 53....-KB(8 Associate (oncerns 53...* to 53*...-KBA( :t"ers 53**.* to 57....-KB:8 (apita 4oods 53*..* to 53**..-KB(4 /mp oyees .....* to 5..... - KB/M $/mp oyeeBs tic#et num!er wi !e "is account num!er in AP Led1er% >o owin1 wi !e t"e respecti3e Reconci iation Accounts in 4enera Led1er for a!o3e ran1e of accounts; *7.3.. @ Depot Led1er (ontro in1 Account for ran1e of accounts wit" num!ers 5....* to 5..5... *7.7.. @ Ad3ance Led1er (ontro in1 Account for ran1e of accounts wit" num!ers *... to 5..... *7.,.. @ Accounts Paya! e (ontro in1 Account for a t"e remainin1 accounts. /3ery 3endor wi "a3e unique account num!er for /-MAD operations. A"ene3er new 3endor is to !e opened) t"e requirin1 department wi forward a requisition in specific format to concerned department. :n t"e !asis of said request) new account wi !e opened. 'n case of c"an1e it wi !e informed to t"e concerned department to effect t"e c"an1es in master record.

L&T In4or5ation T c6nolog7 Li5it 8

6 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Cost Centres
(ost centres wi !e defined to ref ect ocation and product 1roup. 8"e cost centre num!ers wi !e numeric of fi3e di1its. 8"e num!erin1 o1ic wi !e as fo ows; >irst two num!ers Last t"ree num!ers Location $e.1. Pune) Mum!ai% Product 1roup $e.1. DB) KPD) and Mini%

>or eac" ocation) common cost centres wi a so !e created to co ect costs) w"ic" are not direct y a oca! e. :ne additiona common cost centre wi a so !e created at ocations wit" ser3ice centres for ser3ice mana1ement. (om!ination of product 1roups wi form a product di3ision $e.1. industria pumps) 3a 3es%. Product di3ision wi not form part of cost centre num!erin1 o1ic !ut wi !e ref ected t"rou1" su!-1roupin1s $nodes% in cost centre standard and a ternate "ierarc"ies.

Cost Centre Standard $ierarchy


Standard "ierarc"y wi !e maintained ocation wise) product di3ision wise. 8"e node names wi !e KB(.. C ocation code C Product di3ision code. 8"e "ierarc"y structure wi !e as fo ows; KB(.. KB(.. C ocation code KB(.. C ocation code C product di3ision code 8"e cost centres wi !e attac"ed to t"e owest e3e node.

Cost Centre Group %Alternate $ierarchies&


Additiona cost centre 1roups wi !e maintained product di3ision wise) product 1roup wise as fo ows; KB(*. KB(*. C product di3ision code KB(*. C product di3ision code C product 1roup code

L&T In4or5ation T c6nolog7 Li5it 8

7 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

'rofit Centres
Profit centres wi !e defined to ref ect ocation) product 1roup and SB?. 8"e profit centre num!ers wi !e numeric of se3en di1its. 8"e num!erin1 o1ic wi !e same as t"at of cost centres for ocation and product 1roup; >irst two num!ers <e0t t"ree num!ers Last two num!ers Location $e.1. Pune) Mum!ai% Product 1roup $e.1. DB) KPD) Mini% SB?

8"e cost centres wi !e attac"ed to t"e respecti3e profit centres. (om!ination of product 1roups wi form a product di3ision $e.1. industria pumps) 3a 3es%. Product di3ision wi not form part of profit centre num!erin1 o1ic !ut wi !e ref ected t"rou1" su!-1roupin1s $nodes% in profit centre standard and a ternate "ierarc"ies.

'rofit Centre Standard $ierarchy


Standard "ierarc"y wi !e maintained ocation wise) product 1roup wise. 8"e node names wi !e KBL.. C ocation code. 8"e "ierarc"y structure wi !e as fo ows; KBP.. KBP.. C ocation code KBP.. C ocation code C product di3ision code 8"e profit centres wi !e attac"ed to t"e owest e3e node.

L&T In4or5ation T c6nolog7 Li5it 8

1 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

'rofit Centre Groups %Alternate $ierarchies&


Additiona profit centre 1roup wi !e maintained as fo ows; KBP*. KBP*. C product di3ision code KBP*. C product di3ision code C product 1roup code KBP5. KBP5. C SB?

Cost (lements %'rimary and Secondary&


8"e necessary income and e0penditure 4L accounts wi !e created as primary cost and re3enue e ements. 8"e num!er ran1e "as to !e of same as t"at of 4L accounts i.e. 3..... to 7+++++. 8"e fo owin1 primary cost e ement cate1ories wi !e used; * 7 ** *5 55 Primary costs/cost-reducin1 re3enues Accrua /deferra per de!it D actua Re3enues Sa es deduction /0terna Sett ement

8"e secondary cost e ements wi !e created wit" a num!er ran1e of ,..... to ,+++++. 8"e fo owin1 secondary cost e ement cate1ories wi !e used wit"in t"e 1i3en num!er ran1es.

Category
5* 3* 7* 75 73 - 'nterna sett ement - :rder/pro6ect resu ts ana ysis - :3er"eads - Assessment - 'nterna acti3ity a ocation

Num!er range
,..... ,5.... ,7.... ,-.... ,2.... to to to to to ,*++++ ,3++++ ,,++++ ,9++++ ,+++++

8"e secondary cost e ements wi !e created wit" an inter3a of *... /.1. (ost e ements of cate1ory 5* wi !e ,..*..) ,..5..),..3.. and so on.

"e)enue and Cost (lement Group


8"e fo owin1 re3enue and cost e ement 1roupin1 wi maintained in ((A and t"en wi !e copied to P(A. !e maintained. 8"is wi !e first

L&T In4or5ation T c6nolog7 Li5it 8

9 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

KBL...

Re3enue and (ost e ement 1roup Sa es Sa e of main products Sa e of ser3ices Sa e of spares

KBL*..

KBL*.* KBL*.5 KBL*.3 KBL5..

:t"er income 'ncome from in3estments Misce aneous receipts 'ncome from a1ricu ture Profit on sa e of asset Reco3ery of !ad de!ts Profit on sa e of in3estments Roya ty recei3ed

KBL5.* KBL5.5 KBL5.3 KBL5.7 KBL5., KBL5.KBL5.9 KBL3..

Materia cost (ost of 1oods so d Stores and spares consumed Processin1 c"ar1es

KBL3.* KBL3.5 KBL3.3 KBL7..

Personne re ated e0penses Sa aries) wa1es E !onus Payment under &RS (ontri!ution to P> E state insurance (ontri!ution to superannuation fund Aor#men E staff we fare e0penses Pro3ision for 1ratuity

KBL7.* KBL7.5 KBL7.3 KBL7.7 KBL7., KBL7.KBL,..

Bro#era1e and commission Bro#era1e (ommission

KBL,.* KBL,.5 KBL-..

4enera e0penses Power E fue Repairs to !ui din1s Repairs to mac"inery Rent Rates E ta0es 'nsurance /0cise duty paid 8ra3e in1 E con3eyance Ad3ertisin1 E pu! icity Posta1e E te ep"one
10 o4 1,

KBL-.* KBL-.5 KBL-.3 KBL-.7 KBL-., KBL-.KBL-.9 KBL-.2 KBL-.+ KBL-*.

L&T In4or5ation T c6nolog7 Li5it 8

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

KBL-** KBL-*5 KBL-*3 KBL-*7 KBL-*, KBL-*KBL-*9 KBL-*2 KBL-*+ KBL-5. KBL-5* KBL-55 KBL-53 KBL-57 KBL-5, KBL-5KBL-59 KBL9.. KBL2.. KBL+..

8ransportation Lease rent 4enera /0penses Donations DirectorsB fees DirectorsB tra3e in1 e0penses DirectorsB remuneration Mana1in1 directorBs remuneration Bad de!ts written off Roya ties E fees A1ricu tura e0penses Loss on sa e / scrappin1 of fi0ed assets Pro3ision for dou!tfu de!ts / ad3ances Loss on sa e of in3estments Ser3ices Recei3ed from Press Ser3ices Recei3ed from Fead :ffice /0cess Pro3ision Depreciation 'nterest Paid (as" Discount

KBL++.

:t"er secondary costs 'nterna sett ement :rder / pro6ect resu t ana ysis :3er"eads Assessment 'nterna acti3ity a ocation

KBL++* KBL++5 KBL++3 KBL++7 KBL++,

8"e fo owin1 !a ance s"eet 1roup wi !e created for reportin1 of in3entory) accounts recei3a! e and accounts paya! e in P(A.

KBLBS

Ba ance s"eet accounts KBLBS-'<& KBLBS-AR KBLBS-AP 'n3entory Accounts recei3a! e Accounts paya! e

Acti)ity ypes
Acti3ity types wi !e used for ser3ice acti3ity for ser3ice mana1ement modu e. 8"e acti3ity type names wi !e a p"anumeric. (ommon acti3ity types wi !e created for a product di3isions. 8"ese are as fo ows;
L&T In4or5ation T c6nolog7 Li5it 8 11 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Code
A8.*FR A8.*DG A8.5FR A8.5DG A8.3FR A8.3DG

Name
?pto E 'nc udin1 Super3iosors ?pto E 'nc udin1 Super3iosors A!o3e Super3iosors) upto E inc . Mana1ers A!o3e Super3iosors) upto E inc . Mana1ers A!o3e Mana1ers A!o3e Mana1ers

*nit
Four Day Four Day Four Day

Cost (lement
,2.*.. ,2.5.. ,2.3.. ,2.7.. ,2.,.. ,2.-..

Statistical +ey ,igures %S+,&


SK>s wi !e created for eac" ocation to act as a !ase for assessment of common cost centre costs. 8"e units of measures to !e used are H - Percenta1e /A @ /ac" $num!er of peop e) sa es 3a ue% M5 - Sq. meter $f oor space%. 8"e SK>s name can !e of - c"aracter a p"anumeric. 't wi start wit" 5 di1it ocation code used in cost centre num!erin1 o1ic fo owed !y four c"aracters to ref ect t"e purpose of SK>. 8"e data in SK>s wi !e re3iewed e3ery quarter to incorporate c"an1es) if any. :n y actua SK>s wi !e maintained for first year and wi !e e0tended to p an data su!sequent y.

Refer Annexure 1 for flow chart on master data

L&T In4or5ation T c6nolog7 Li5it 8

12 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

General Ledger
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 53rd Au1 5... Sr. No of O B( document >'..* AS-0S Business 'rocess Name2 4enera Led1er 'age no.2 *. to *2 Name of Business 'rocess 2

G.L 'osting 3 Standard


Module2 >'(: ,lo4 Chart of Business 'rocess 2 Anne0ure - 5 Detailed description of Business 'rocess2 "e5uirement2 4enerate accountin1 documents >aci ity to disp ay and c"an1e $ imited e0tent% t"e accountin1 document >aci ity to par# t"e document and su!sequent postin1/cance ation of t"e par#ed document Location specific document num!ers to !e 1enerated interna y >aci ity for document entry wit" reference to predefined entries >aci ity to account mu ti currency transactions. (ontro faci ity at t"e time of data entry suc" as t"at particu ar user s"ou d enter on y particu ar types of 3ouc"er 'rocess2 /3ery !usiness transaction $6ourna 3ouc"ers) de!it / credit ad3ice) asset accountin1) cas"/!an#) period end pro3isions % not 1enerated t"rou1" any modu e of SAP wi !e accounted on t"e !asis of manua y prepared 3ouc"ers du y appro3ed) c"ec#ed !y t"e appropriated personne Based on suc" 3ouc"ers) accountants wi enter t"e data in t"e system usin1 direct postin1) account assi1nment mode ) fast entry or samp e document faci ity 8"e appropriate document type wi !e used !ased on ocation A"i e enterin1 "e wi c"ec# w"et"er de!it amount is equa to credit amount. 'n case it is not equa it wi !e corrected and wi post t"e document. 'n case user is not "a3in1 aut"oriIation) "e wi par# t"e document and senior user "a3in1 aut"oriIation wi post / cance t"e par#ed document. Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Document Re1ister !ased on document type) postin1 date) period etc. Description of reports to !e used i.e. purpose of such report2 8"is Report is used for t"e purpose of documentation and for faci itatin1 t"e audit process Su!-module 2 4L

L&T In4or5ation T c6nolog7 Li5it 8

1& o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

and for t"e purpose of statutory comp iance. Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) (ost (enter 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

1, o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 53rd Au1 5... Sr. No of O B( document 2 >'..5 AS-0S Business 'rocess Name2 4enera Led1er 'age no.2 *. to *2 Name of Business 'rocess 2

G.L 'osting 3 Offsetting


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 4enerate accountin1 documents and c ear t"e same wit" reference to open items >aci ity to disp ay and c"an1e $ imited e0tent% t"e accountin1 document >aci ity to par# t"e document and su!sequent postin1/cance ation of t"e par#ed document Location specific document num!ers to !e 1enerated interna y >aci ity to account mu ti currency transactions (ontro faci ity at t"e time of data entry suc" as t"at particu ar user s"ou d enter on y particu ar types of 3ouc"er 'rocess2 /3ery !usiness transaction not 1enerated t"rou1" any modu e of SAP wi !e accounted on t"e !asis of manua y prepared 3ouc"ers du y appro3ed) c"ec#ed !y t"e appropriate personne Based on suc" 3ouc"ers) accountants wi enter t"e data in t"e system usin1 direct postin1) account assi1nment mode ) fast entry or samp e document faci ity A"i e enterin1 t"e data) user wi offset $c ear% t"e transaction !y se ectin1 t"e open items 'n case open item and t"e amount to !e c eared is not equa ) it can !e treated as partia payment a1ainst particu ar open item or open item wi !e c eared wit" t"e payment amount and open item for !a ance amount $residua % wi !e created A"i e enterin1 "e wi c"ec# w"et"er de!it amount is equa to credit amount. 'n case it is not equa it wi !e corrected and wi post t"e document 'n case user is not "a3in1 aut"oriIation) "e wi par# t"e document and senior user "a3in1 aut"oriIation wi post / cance t"e par#ed document Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Document Re1ister !ased on document type) postin1 date) period etc. Description of reports to !e used i.e. purpose of such report2 8"is Report is used for t"e purpose of documentation and for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance.
L&T In4or5ation T c6nolog7 Li5it 8 1- o4 1,

Su!-module2 4L

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) (ost (enter. 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

16 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 53rd Au1 5... Sr. No of O B( document 2 >'..5 AS-0S Business 'rocess Name2 4enera Led1er 'age no.2 *. to *2 Name of Business 'rocess 2

G.L 'lanning % Standard &


Module2 >'(: ,lo4 Chart of Business 'rocess 2 Anne0ure - 3 Detailed description of Business 'rocess2 "e5uirement2 Bud1eted financia data for eac" Se1ment / 4/L account / on period !asis i.e. mont" y) quarter y) year y. Accumu ate !ud1et data from ((A modu e for e0pense accounts to >' modu e 'rocess2 4et information of p an data from a t"e concerned departments / cost centers at (ompany (ode Le3e ) Business Area Le3e ) 4/L Account Le3e and amount 'nformation for cost center wi !e for e0pense accounts on y 8ransfer a t"e e0pense after summin1 up for a t"e cost centers 4et information of p an data !ifurcated into periods suc" as mont" y / quarter y) etc. (ompare actua 3ersus p an Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Actua 3ersus p an @ financia statements &ariance and percenta1e Description of reports to !e used i.e. purpose of such report2 8"is Report is used for t"e purpose of decision ma#in1 and mana1ement information. Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 Not Applica!le 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e Su!-module2 4L

L&T In4or5ation T c6nolog7 Li5it 8

17 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) 4/L account 0nputs. data recei)ed from other function for this process7 % if any & 2 Ges. 8"e data is recei3ed from (:-((A. Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

11 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 53rd Au1ust 5... Sr. No of O B( document 2 >'..3 AS-0S Business 'rocess Name2 4enera Led1er 'age no.2 *. to *2 Name of Business 'rocess 2

Manual Clearing %Standard&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 System s"ou d faci itate scrutiny of 4enera Led1er Accounts >aci ity of c earin1 open items s"ou d !e a3ai a! e 'n case of part c earin1) option of !ot" partia and residua c earin1 s"ou d !e a3ai a! e 'rocess2 8ransaction in 4enera Led1er wi !e 3erified wit" ori1ina 3ouc"ers and c eared a1ainst respecti3e open ine items Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <o Description of reports to !e used i.e. purpose of such report2 <ot App ica! e Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature Su!-module 2 4L

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
19 o4 1,

L&T In4or5ation T c6nolog7 Li5it 8

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Accounts "ecei)a!le
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date ; 57t" Au1ust 5... Sr. No of O B( document 2 >'..7 AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2

Customer 0n)oices %SD and SM Module "elated&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 ?ser defined A1e wise) payment terms wise) 1roup wise) re1ion wise c assification of in3oices/ !a ances. Profit center wise !ifurcation of !a ances appearin1 to t"e account of customer Due date wise c assification of dues from customers $Se1ment wise% (ustomer account to disp ay t"e different order wise unad6usted ad3ances and particu ars of pendin1 Sa es 8a0 dec arations >aci ity to 3iew t"e customer !a ances as a w"o e to1et"er wit" a t"e !ranc"es (ustomers de!it notes if any wi come to Accounts Department direct y. Accounts Dept. wi e0ercise contro on (ustomerBs de!it notes 4enerate accountin1 Documents >aci ity to Disp ay and c"an1e$Limited e0tent% t"e accountin1 document Location specific document num!ers to !e 1enerated interna y Automatic ca cu ation of o3erdue interest) iquidated dama1es and cas" discount 8rac#in1 of forms Maintenance of 3arious re1isters mandatory as per Sa es 8a0 Acts Accountin1 in mu tip e currencies. Report of Runnin1 Account $RA% Bi s 'rocess2 After t"e !i in1 process done in SD modu e) accounts department wi accountin1 documents 1enerated on dai y !asis Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Statement of account of t"e customer 'nformation to arri3e at t"e amount of sa es ta0 paya! e Report on user defined A1e wise) payment terms wise) 1roup wise) re1ion wise c assification of in3oices and credit notes on / to customers Document Re1ister !ased on document type) postin1 date) period etc.
L&T In4or5ation T c6nolog7 Li5it 8 20 o4 1,

Su!-module 2 AR

3erify t"e

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

(ustomer 8ria Ba ance Report of Runnin1 Account $RA% Bi s

Description of reports to !e used i.e. purpose of such report2 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance.
Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 %if any&2 SD modu e wi re ease in3oice for accountin1 after a t"e processes of inquiry) order) despatc" and !i in1. Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

21 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.., AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2

Customer 0n)oices %,0 Generated&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 Anne0ure - 7 Detailed description of Business 'rocess2 "e5uirement2 >aci ity to raise in3oice for sa e t"at does not pertain to products and w"ic" is not routed t"rou1" SD modu e ?ser defined A1e wise) payment terms wise) 1roup wise) re1ion wise c assification of in3oices and credit notes on / to customers and !a ances. Profit center wise !ifurcation of !a ances appearin1 to t"e account of customer Due date wise c assification of dues from customers (ustomer account to disp ay t"e different order wise unad6usted ad3ances and particu ars of pendin1 Sa es 8a0 dec arations >aci ity to 3iew t"e customer !a ances as a w"o e inc udin1 specia 4/L !a ances to1et"er wit" a t"e !ranc"es 4enerate accountin1 Documents >aci ity to Disp ay and c"an1e$Limited e0tent% t"e accountin1 document >aci ity to par# t"e document and su!sequent postin1/cance ation of t"e par#ed document Location specific document num!ers to !e 1enerated interna y Automatic ca cu ation of cas" discount 'rocess2 8"e requests to raise in3oices wi come to Accounts Dept. direct y from concerned departments $e.1. sa e of misce aneous items i#e scrap etc.%) comp ete in a respects. Accounts Dept. wi raise t"e in3oice and account for Accounts Dept. wi recei3e t"e c"eque / cas" from t"e customer a1ainst t"e in3oice and account for t"e same 'n case user is not "a3in1 aut"oriIation) "e wi par# t"e document and senior user "a3in1 aut"oriIation wi post / cance t"e par#ed document Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Statement of account of t"e customer Sa es 'n3oice Su!-module 2 AR

L&T In4or5ation T c6nolog7 Li5it 8

22 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Sa es 8a0 re1ister Report on user defined A1e wise) payment terms wise) 1roup wise) re1ion wise c assification of in3oices and credit notes on / to customers Document Re1ister !ased on document type) postin1 date) period etc. (ustomer 8ria !a ances Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance. Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter 0nputs. data recei)ed from other function for this process7 %if any&2 <i Output from this !usiness process sent to other functions7 % if any & 2 <i Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit

Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

2& o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'..AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2

Customer Do4n 'ayment %Standard&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 Accountin1 in mu tip e currency 'nformation re1ardin1 down payment recei3ed) suc" as sa es order num!er) reference of commercia po icy) detai s of earnest money deposit etc. Down payments recei3ed from customers s"ou d !e accounted to Specia 4enera Led1er Account Pro3ision for ca cu ation and accountin1 of interest on down payments 'nformation re1ardin1 !an# 1uarantees 1i3en. 'rocess2 Down payments wi !e recei3ed from customers in accordance wit" t"e terms of sa es order) commercia po icy etc. 8"is wi contain t"e name of t"e customer) nature of payment and information of ta0 deducted !y t"e customer. 'n case !an# 1uarantees are 1i3en to t"e customer) it wi !e accounted as statistica information. Based on t"is information) t"e down payment recei3ed from customer wi !e entered into !oo#s of accounts) net of 8DS. (redit for 8DS wi !e 1i3en to t"e customer on y on receipt of 8DS certificate !efore due date of fi in1 our return 8"e system s"ou d 1enerate money receipt w"i e accountin1 suc" down payments. Suc" 3ouc"ers wi !e entered into t"e !oo#s of accounts t"rou1" ocation specific document type J Ban# / (as" Kourna L Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <A Description of reports to !e used i.e. purpose of such report2 <A Any document.output 4ould !e printed for this !usiness process2 Ges 0f 6es mention name of such document2 Money Receipt. 0f 6es7 4hether re5uired format of document . output is attached2 Ges 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e Su!-module 2 AR

L&T In4or5ation T c6nolog7 Li5it 8

2, o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter. 0nputs. data recei)ed from other function for this process7 %if any&2 Down Payment Request Output from this !usiness process sent to other functions7 %if any&2 Ges. Money receipts wi !e sent to t"e customer) pay in s ip wi !e used for !an# transactions) ad3ices for interest wi !e mai ed to customer. Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

2- o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'..9 AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2

Manual Account Clearing %Customer&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 System s"ou d faci itate scrutiny of customer Accounts. >aci ity of c earin1 open items s"ou d !e a3ai a! e. 'n case of part c earin1) option of !ot" partia and residua c earin1 s"ou d !e a3ai a! e. 'rocess2 8ransaction in customer Led1er and Specia 4enera Led1er wi !e 3erified wit" ori1ina 3ouc"ers and c eared a1ainst respecti3e open ine items :pen items in customer ed1er wit" !e 3erified wit" eac" ot"er and c eared a1ainst respecti3e open ine items Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <o Description of reports to !e used i.e. purpose of such report2 < A Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o
L&T In4or5ation T c6nolog7 Li5it 8 26 o4 1,

Su!-module 2 AR

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit

Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

27 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'..2 AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2

Manual 0ncoming 'ayments


Module2 >'(: ,lo4 Chart of Business 'rocess 2 Anne0ure - , Detailed description of Business 'rocess2 "e5uirement2 Accountin1 in mu tip e currency Detai s of payment recei3ed) suc" as in3oice num!er) date) amount) nature of deductions made and amounts deducted on eac" count) o3erdue interest paid etc. 'nformation re1ardin1 deduction of 'ncome 8a0 Payments recei3ed from customers s"ou d !e accounted to t"eir account in Accounts Recei3a! e Led1er Pro3ision for c earin1 payments recei3ed from customers fu y / partia y / residua y a1ainst open items in customerBs account Pro3ision for ca cu ation and accountin1 of o3erdue interest and cas" discount on down payments 'rocess2 Payments wi !e recei3ed from customers in accordance wit" t"e terms of sa es order) commercia po icy etc. 8"is wi contain t"e name of t"e customer) detai s of payment) detai s of deductions made and amounts deducted on eac" count) o3erdue interest paid) information for deduction of ta0 at source etc. Based on t"is information) t"e payment recei3ed from customer wi !e entered into system 8"e system s"ou d 1enerate money receipt w"i e accountin1 suc" down payments. Suc" 3ouc"ers wi !e entered into t"e !oo#s of accounts t"rou1" ocation specific document type J Ban# / (as" Kourna J Payments recei3ed from customers wi !e c eared a1ainst open items in t"e customerBs accounts (a cu ation and accountin1 of cas" discount wi !e made at t"e time of accountin1 of payments recei3ed from customers. Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Statement of account of t"e customer.
L&T In4or5ation T c6nolog7 Li5it 8 21 o4 1,

Su!-module 2 AR

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Report on a1e wise c assification of customers) due date-wise ana ysis of dues from customers) Profit center-wise information on dues from customers. Document Re1ister !ased on document type) postin1 date) period etc.

Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance.
Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

29 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'..+ AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2

Manual Outgoing 'ayments


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 Accountin1 in mu tip e currency 'nformation re1ardin1 customers to w"om payment is to !e made Payments made to customers s"ou d !e accounted to t"eir account in Accounts Recei3a! e Led1er as we as to "is account in Specia 4enera Led1er Pro3ision for c earin1 manua payments a1ainst open items in respecti3e accounts 'rocess2 Payments wi !e made to customers in accordance wit" instructions recei3ed from appropriate aut"orities 8"is wi contain t"e name of t"e customer) reason for payment. Based on t"is information) >' s"ou d 1enerate Remittance Letter t"rou1" SAP R/3 system Based on t"is information) c"eque wi !e prepared in t"e name of t"e customer and payment made Suc" 3ouc"ers wi !e entered into t"e !oo#s of accounts t"rou1" ocation specific document type J Ban# / (as" Kourna J Payments made to customers wi !e c eared a1ainst open items in "is account in Accounts Recei3a! e Led1er as we as in Specia 4enera Led1er) automatica y eit"er in fu / part / residua Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Statement of account of t"e customer. Report on A1e wise c assification of customer) due date-wise ana ysis of dues from customers) Profit center-wise information on dues from customers. Document Re1ister !ased on document type) postin1 date) period etc. Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance.
L&T In4or5ation T c6nolog7 Li5it 8 &0 o4 1,

Su!-module 2 AR

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Any document.output 4ould !e printed for this !usiness process2 Ges 0f 6es mention name of such document 2 Remittance Letter 0f 6es7 4hether re5uired format of document . output is attached2 Ges 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit

Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

&1 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.*. AS-0S Business 'rocess Name2 <ot in As-'S 'age no.2 Name of Business 'rocess 2

'osting of par1ed documents % Standard &


Module2 >'(: ,lo4 Chart of Business 'rocess 2 Anne0ure @ 7 E Anne0ure - , Detailed description of Business 'rocess2 "e5uirement2 >aci ity to par# t"e document and su!sequent postin1/c"an1e/disp ay of t"e par#ed document. Location specific document num!ers to !e 1enerated interna y. 'rocess2 'n case user is not "a3in1 aut"oriIation) "e wi par# t"e document and senior user "a3in1 aut"oriIation wi post / c"an1e / cance t"e par#ed document. Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Statement of account of t"e customer. Report on A1ewise c assification of customers) due date-wise ana ysis of dues from customers) cost center-wise information on dues from customers. Document Re1ister !ased on document type) postin1 date) period etc. Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information and for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance. Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o
L&T In4or5ation T c6nolog7 Li5it 8 &2 o4 1,

Su!-module 2 AR

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit

Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

&& o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.** AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2

Customer Do4n 'ayment Clearing


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 >aci ity of c earin1 open items in customer Account wit" Specia 4enera Led1er Account :n c earin1 of open items in Specia 4enera Led1er Account wit" t"ose in customer Account) t"e system s"ou d 1enerate accountin1 entry wit" ocation specific document type. 'rocess2 8ransaction in customer Led1er and Specia 4enera Led1er wi !e 3erified wit" ori1ina 3ouc"ers and c eared a1ainst respecti3e open ine items :pen items in customer ed1er wi !e 3erified wit" eac" ot"er and c eared a1ainst respecti3e open ine items Down payments recei3ed from customers wi !e c eared a1ainst open items in t"e customerBs accounts as we as in accounts in Specia 4enera Led1er Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <o Description of reports to !e used i.e. purpose of such report2 < A Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter 0nputs. data recei)ed from other function for this process7 % if any & 2 <o
L&T In4or5ation T c6nolog7 Li5it 8 &, o4 1,

Su!-module 2 AR

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

&- o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.*5 AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2

Customer Credit Memo %,0 Generated&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 ?ser defined A1e wise) payment terms wise) 1roup wise) re1ion wise c assification of in3oices and credit notes on / to customers and !a ances. Profit center wise !ifurcation of !a ances appearin1 to t"e account of customer. Due date wise c assification of dues from customers. (ustomer account to disp ay t"e different order wise unad6usted ad3ances and particu ars of pendin1 Sa es 8a0 dec arations. >aci ity to 3iew t"e customer !a ances as a w"o e to1et"er wit" a t"e !ranc"es inc udin1 specia 4/L !a ances. (ustomers de!it notes if any wi come to Accounts Department direct y. Accounts Dept. wi e0ercise contro on (ustomerBs de!it notes. 4enerate accountin1 Documents >aci ity to Disp ay and c"an1e$Limited e0tent% t"e accountin1 document >aci ity to par# t"e document and su!sequent postin1/cance ation of t"e par#ed document. Location specific document num!ers to !e 1enerated interna y. Automatic ca cu ation of o3erdue interest) iquidated dama1es and cas" discount. 'rocess2 Accounts Dept. wi recei3e de!it note from customer) if any. After 3erification of t"e de!it note) if it is o!ser3ed t"at t"e customer "as raised t"e de!it note for e0cess amount) Accounts Dept. wi raise a de!it note on customer. 'n suc" case correct amount wi !e de!ited to 'ncome Account) e0cess amount wi !e de!ited to t"e customerBs account and tota amount of de!it note wi !e credited to t"e customerBs account. 'f "e "as raised de!it note for fewer amounts) t"e customerBs de!it note wi !e passed for correct amount usin1 ocation specific document type. 'n case user is not "a3in1 aut"oriIation) "e wi par# t"e document and senior user "a3in1 aut"oriIation wi post / cance t"e par#ed document. Gaps2 <i Any reports required re ated to current !usiness process ; Ges 'f Ges ) w"et"er required format of suc" report is attac"ed; Ges Statement of account of t"e customer.
L&T In4or5ation T c6nolog7 Li5it 8 &6 o4 1,

Su!-module 2 AR

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Sa es 8a0 re1ister Report on user defined A1e wise) payment terms wise) 1roup wise) re1ion wise c assification of in3oices and credit notes on / to customers. Document Re1ister !ased on document type) postin1 date) period etc. Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance. Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter 0nputs. data recei)ed from other function for this process7 %if any&2 <i Output from this !usiness process sent to other functions7 % if any & 2 <i Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit

Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

&7 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Accounts 'aya!le
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.*3 AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2

#endor 0n)oices
Module2 >'(: ,lo4 Chart of Business 'rocess 2 Anne0ure - Detailed description of Business 'rocess2 "e5uirement2 Accountin1 in mu tip e currency. 'n3oice from 3endor wit" comp ete detai s suc" as reference of purc"ase order) date) description of materia ) quantity) rate) discount) 3a ue) detai s of duties and ta0es) terms of payment etc. :pen items in 3endor account s"ou d appear. Line items in 3endor account s"ou d appear. A1e-wise c assification of dues to 3endors. Due date-wise c assification of dues to 3endors. >aci ity for two-way $i.e. wit"out 4R<% and t"ree-way in3oice 3erification. 4enerate accountin1 Documents >aci ity to Disp ay and c"an1e $Limited e0tent% t"e accountin1 document >aci ity to par# t"e document and su!sequent postin1/cance ation of t"e par#ed document. Location specific document num!ers to !e 1enerated interna y. 'rocess2 8"e in3oices of 3endors wi come to accountin1 c er# and wi !e posted wit" reference to Purc"ase :rder and 4R< posted $if any% in MM modu e. Sometimes >' a so wi recei3e in3oices of 3endors direct y from t"em $e.1. supp y of stationery etc. items%. 'n3oice 3erification acti3ity wi !e done !y >' on y. 'n3oice 3erification wi !e two-way as we as t"ree-way. 8wo-way means in3oice 3erification wit"out 4R<. 8"ree way means in3oice 3erification wit" 4R<. 't wi !e accounted usin1 ocation specific document types. 'f on in3oice 3erification it is o!ser3ed t"at t"e 3endor "as raised t"e in3oice for e0cess amount) a de!it note wi !e raised on 3endor. 'n suc" case correct amount wi !e de!ited to 'n3entory Account) e0cess amount wi !e de!ited to t"e 3endorBs account and tota in3oice amount wi !e credited to t"e 3endorBs account. 'f "e "as raised in3oice for fewer amounts) t"e 3endorBs in3oice wi !e passed for correct amount. 'n case user is not "a3in1 aut"oriIation) "e wi par# t"e document and senior user
L&T In4or5ation T c6nolog7 Li5it 8 &1 o4 1,

Su!-module 2 AP

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

"a3in1 aut"oriIation wi post / cance t"e par#ed document. Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Statement of account of t"e 3endor. 'nformation to arri3e at t"e amount of Purc"ase set off a3ai a! e. Report on A1ewise c assification of creditors) due date-wise ana ysis of dues to 3endors) product 1roup/ ocation wise paya! es. Document Re1ister !ased on document type) postin1 date) period etc. &endor 8ria Ba ance. &endor wise purc"ases. Description of reports to !e used i.e. purpose of such report2 8"is Report is used for t"e purpose of documentation) mana1ement information and for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance. Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter. 0nputs. data recei)ed from other function for this process7 % if any & 2 Purc"ase :rder) 4R<. Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

&9 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date ; 57t" Au1ust 5... Sr. No of O B( document 2 >'.*7 AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2

#endor Credit Memo %0n)oice related&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 Accountin1 in mu tip e currency. >' wi e0ercise contro on &endor credit memo. >aci ity for 3erification and ad6ustment a1ainst ori1ina in3oice of t"e 3endor. 4enerate accountin1 Documents Location specific document num!ers to !e 1enerated interna y. Su!-module 2 AP

'rocess2 &endor (redit Memo wit" comp ete detai s $suc" as reference of Purc"ase :rder) Date) &endorBs 'n3oice) Description of materia ) Muantity) Rate) Discount) Reason for credit memo) detai s of duties and ta0es% wi come to Accounts Department) w"o wi 3erify !ased on supportin1 and ot"er documents a3ai a! e. 'f on 3erification it is o!ser3ed t"at t"e 3endor "as issued t"e credit memo for e0cess amount) a credit note wi !e issued to 3endor. 'n suc" case tota amount of credit memo wi !e de!ited to t"e 3endor account) e0cess amount wi !e credited to t"e 3endorBs account and !a ance amount wi !e credited to t"e respecti3e 'n3entory//0penses account. 'f "e "as issued t"e credit memo for esser amounts) t"e 3endorBs credit memo wi !e passed for correct amount usin1 ocation specific document types. 'n case user is not "a3in1 aut"oriIation) "e wi par# t"e document and senior user "a3in1 aut"oriIation wi post / cance t"e par#ed document. Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Statement of account of t"e 3endor. 'nformation to arri3e at t"e amount of Purc"ase set off a3ai a! e. Report on A1e wise c assification of creditors) due date wise ana ysis of dues to 3endors) product-1roup/ ocation wise paya! es. Document Re1ister !ased on document type) postin1 date) period etc. Description of reports to !e used i.e. purpose of such report2 8"is Report is used for t"e purpose of documentation) mana1ement information and for faci itatin1 t"e audit
L&T In4or5ation T c6nolog7 Li5it 8 ,0 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

process and for t"e purpose of statutory comp iance. Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter. 0nputs. data recei)ed from other function for this process7 % if any & 2 Purc"ase :rder) 4R< and 3endor (redit Memo request from MM. Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

,1 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date ; 57t" Au1ust 5... Sr. No of O B( document 2 >'.*, AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2

#endor Do4n 'ayment %Standard&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 Accountin1 in mu tip e currency. 'nformation re1ardin1 3endors to w"om down payment is to !e made. 'nformation re1ardin1 deduction of 'ncome 8a0. Ad3ances paid to 3endors s"ou d !e accounted to Specia 4enera Led1er Account. Ba ances of 3endor accounts in Reconci iation Account as we as Specia 4enera Led1er Account s"ou d !e s"own indi3idua y and a so in tota ity. Su!-module 2 AP

'rocess2 (as"ier wi recei3e Payment request containin1 t"e name of t"e 3endor) reason for payment and instructions for deduction of ta0 at source from Purc"asin1 Department for Ad3ances in accordance wit" Purc"ase order after du y 3erified !y t"e appropriate aut"ority. (as"ier wi prepare t"e c"eque and 3ouc"er on t"e !asis of Payment Request. 't wi !e 3erified and si1ned !y t"e aut"oriIed personne . Accountin1 document wi !e posted in SAP R/3 for t"e Ad3ance payment and >' wi 1enerate Remittance Letter t"rou1" SAP R/3 system. Suc" 3ouc"ers wi !e entered into t"e !oo#s of accounts t"rou1" ocation specific document type J Ban# / (as" Kourna J. 'n case etter of credit) !an# 1uarantee 1i3en) it wi !e accounted as statistica information. Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <A Description of reports to !e used i.e. purpose of such report2 <A Any document.output 4ould !e printed for this !usiness process2 Ges 0f 6es mention name of such document 2 Remittance Letter 0f 6es7 4hether re5uired format of document . output is attached2 Ges 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e

L&T In4or5ation T c6nolog7 Li5it 8

,2 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (entre 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

,& o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.*AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2

Manual Clearing %#endor&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 System s"ou d faci itate scrutiny of &endor Accounts. >aci ity for c earin1 de!it items a1ainst credit items and 3ice 3ersa s"ou d !e a3ai a! e. 'n case of part c earin1) option of !ot" partia and residua c earin1 s"ou d !e a3ai a! e. >aci ity of c earin1 open items in &endor Account wit" Specia 4enera Led1er open items. :n c earin1 of open items in Specia 4enera Led1er Account wit" t"ose in &endor Account) t"e system s"ou d 1enerate necessary accountin1 document usin1 ocation specific document type. Pro3ision for c earin1 at t"e time of enterin1 manua payments a1ainst 3endor in3oices / credit notes. 'rocess2 8ransaction in &endor Led1er and Specia 4enera Led1er wi !e 3erified wit" ori1ina 3ouc"ers and c eared a1ainst respecti3e open ine items. Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <o Description of reports to !e used i.e. purpose of such report2 < A Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter 0nputs. data recei)ed from other function for this process7 % if any & 2 <o
L&T In4or5ation T c6nolog7 Li5it 8 ,, o4 1,

Su!-module 2 AP

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

,- o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.*9 AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2

#endor 0n)oice % Standard & %Direct ,0 0n)oices&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 Accountin1 in mu tip e currency. Pro3ision for two ways $i.e. wit"out 4R<% and t"ree ways in3oice 3erification. 4enerate accountin1 Documents Location specific document num!ers to !e 1enerated interna y. Su!-module 2 AP

'rocess2 Purc"ase orders wi !e created usin1 MS-word and wi not !e entered in MMpurc"asin1. 8"e in3oices of 3endors wi come to accounts department. $e.1. supp y of stationery etc. items% wit" comp ete detai s suc" as reference of purc"ase order) date) description of materia ) quantity) rate) discount) 3a ue) detai s of duties and ta0es) terms of payment etc. (onfirmation for receipt of materia wi a so come to accounts department. Document confirmin1 receipt of materia / ser3ice wit" reference to Purc"ase / Sa es :rder a1ainst w"ic" t"e materia is purc"ased and seria num!ers of t"e products purc"ased. 'n3oice and receipt document wi !e matc"ed. Accounts department wi do in3oice 3erification acti3ity on t"e !asis of a3ai a! e supportin1 documents suc" as purc"ase order) materia receipt document. 'f on in3oice 3erification) it is o!ser3ed t"at t"e 3endor "as raised t"e in3oice for e0cess amount) a de!it note wi !e raised on 3endor. 'n suc" case correct amount wi !e de!ited to respecti3e purc"ase account) e0cess amount wi !e de!ited to t"e 3endorBs account and tota in3oice amount wi !e credited to t"e 3endorBs account. 'f "e "as raised in3oice for esser amounts) t"e 3endorBs in3oice wi !e passed for correct amount t"rou1" ocation specific document types. 'n case user is not "a3in1 aut"oriIation) "e wi par# t"e document and senior user "a3in1 aut"oriIation wi post / cance t"e par#ed document. Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Statement of account of t"e 3endor. 'nformation to arri3e at t"e amount of Purc"ase set off a3ai a! e.
L&T In4or5ation T c6nolog7 Li5it 8 ,6 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Report on A1ewise c assification of creditors) due datewise ana ysis of dues to 3endors) cost centre wise information on dues to 3endors. Document Re1ister !ased on document type) postin1 date) period etc.

Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance.
Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit

Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

,7 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.*2 AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2

#endor Credit Memo % Standard & %Direct ,0 related&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 Accountin1 in mu tip e currency. Document confirmin1 appro3a to 3endor credit memo from aut"oriIed officer. Pro3ision for 3erification and ad6ustment a1ainst ori1ina in3oice of t"e 3endor. 4enerate accountin1 Documents Location specific document num!ers to !e 1enerated interna y. Su!-module 2 AP

'rocess2 8"e credit memo of 3endors wit" comp ete detai s $suc" as reference of purc"ase order) date) 3endor in3oice) date) description of materia ) quantity) rate) discount) 3a ue) reason for credit memo) detai s of duties and ta0es) terms of payment etc.% wi come to accounts department du y appro3ed !y appropriate aut"ority wit" required supportin1 documents. 8"is credit memo wi !e 3erified wit" ori1ina in3oice of t"e 3endor and supportin1 as referred a!o3e. After 3erification) t"e 3endor credit memo wi !e accounted for in t"e System. 'f on 3erification it is o!ser3ed t"at t"e 3endorBs credit memo is for e0cess amount) a credit note wi !e issued to 3endor. 'n suc" case correct amount wi !e de!ited to appropriate 4enera Led1er Account) e0cess amount wi !e credited to t"e 3endorBs account. 'f "e "as raised credit memo for esser amount) t"e 3endorBs credit memo wi !e passed for t"e amount stated in credit note and t"e de!it note wi !e raised for t"e differentia amount t"rou1" ocation specific document types. 'n case user is not "a3in1 aut"oriIation) "e wi par# t"e document and senior user "a3in1 aut"oriIation wi post / cance t"e par#ed document. Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges Statement of account of t"e 3endor. 'nformation to arri3e at t"e amount of Purc"ase set off a3ai a! e. Report on A1ewise c assification of creditors) due date-wise ana ysis of dues to 3endors) product 1roup / ocation wise) se1ment wise information on dues to 3endors. Document Re1ister !ased on document type) postin1 date) period etc. 0f 6es 7 4hether re5uired format of such report is attached2 Ges
L&T In4or5ation T c6nolog7 Li5it 8 ,1 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance.
Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter. 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit

Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

,9 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.*+ AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2

Manual Outgoing 'ayments


Module2 >'(: ,lo4 Chart of Business 'rocess 2 Anne0ure - 9 Detailed description of Business 'rocess2 "e5uirement2 Accountin1 in mu tip e currency. 'nformation re1ardin1 3endors to w"om payment is to !e made. 'nformation re1ardin1 deduction of 'ncome 8a0. Payments made to 3endors s"ou d !e accounted to t"eir account in Accounts Paya! e Led1er. Su!-module 2 AP

'rocess2 Payments wi !e made to 3endors on y on receipt of payment request containin1 name of t"e 3endor) reason for payment and instructions for deduction of ta0 at source from Purc"asin1 Department. 8"e Payments wi !e made to 3endors in accordance wit" t"e terms of Payment as stated in Purc"ase :rder. Based on t"is information) c"eque wi !e prepared in t"e name of t"e 3endor. Accounts Department wi enter t"e a!o3e payment in t"e system specifyin1 a1ainst w"ic" in3oice $t"rou1" ocation specific document type J Ban# / (as" Kourna J% and Remittance Letter wi !e 1enerated t"rou1" SAP R/3 system. Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Statement of account of t"e 3endor. Report on A1ewise c assification of creditors) due date-wise ana ysis of dues to 3endors) profit center-wise information on dues to 3endors. Document Re1ister !ased on document type) postin1 date) period etc. Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance. Any document.output 4ould !e printed for this !usiness process2 Ges 0f 6es mention name of such document 2 Remittance Letter
L&T In4or5ation T c6nolog7 Li5it 8 -0 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

0f 6es7 4hether re5uired format of document . output is attached2 Ges 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter. 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit

Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

-1 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.5. AS-0S Business 'rocess Name2 <ot in As-'s 'age no.2 Name of Business 'rocess 2

'osting of par1ed documents % Standard &


Module2 >'(: ,lo4 Chart of Business 'rocess 2 Anne0ure @ - E Anne0ure @ 9 Detailed description of Business 'rocess2 "e5uirement2 >aci ity to par# t"e document and su!sequent postin1/c"an1e/disp ay of t"e par#ed document as referred in &endor in3oices / credit memo process. Location specific document num!ers to !e 1enerated interna y. 'rocess2 'n case user is not "a3in1 aut"oriIation) "e wi par# t"e document and senior user "a3in1 aut"oriIation wi post / c"an1e / cance t"e par#ed document. Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Statement of account of t"e 3endor. Report on A1ewise c assification of creditors) due datewise ana ysis of dues to 3endors) cost centrewise information on dues to 3endors. Document Re1ister !ased on document type) postin1 date) period etc. Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information and for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance. Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter. 0nputs. data recei)ed from other function for this process7 % if any & 2 &endor in3oice) Purc"ase :rder) 4R< and 3endor (redit Memo from MM.
L&T In4or5ation T c6nolog7 Li5it 8 -2 o4 1,

Su!-module 2 AP

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

-& o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.5* AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2

#endor Do4n 'ayment %Clearing&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 Pro3ision for c earin1 down payments a1ainst 3endor in3oices. 'rocess2 Down payments made to 3endors wi !e c eared after in3oice 3erification acti3ity. 4enerate accountin1 documents usin1 ocation specific document types. Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <A Description of reports to !e used i.e. purpose of such report2 <A Any document.output 4ould !e printed for this !usiness process2 Ges 0f 6es mention name of such document 2 Remittance Letter 0f 6es7 4hether re5uired format of document . output is attached2 Ges 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (entre. 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature Su!-module 2 AP

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

-, o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Closing Operations
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 55rd Au1ust 5... Sr. No of O B( document 2 >'.55 AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2

,oreign currency )aluation %!alances&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 &a uation of !a ances in forei1n currency $4/L accounts% at t"e end of eac" quarter and creation of required accountin1 document 'rocess2 >orei1n currency rates $!uyin1) se in1) a3era1e% for t"e purpose of 3a uation wi !e maintained at eac" quarter &a uation of 4/L !a ances and 1eneratin1 accountin1 document Dr./(r. /0c"an1e difference account Dr./(r. Respecti3e 4/L account >orei1n currency - <i ) Loca currency @ Difference amount 'n case of de!it !a ances $assets% it wi !e 3a ued at !uyin1 rate and in case of credit !a ances $ ia!i ities% it wi !e 3a ued at se in1 rate Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges Report s"owin1 t"e detai s of ca cu ation 0f 6es 7 4hether re5uired format of such report is attached2 Ges Description of reports to !e used i.e. purpose of such report2 < A Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e Su!-module 2 4L @ ( osin1

L&T In4or5ation T c6nolog7 Li5it 8

-- o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

-6 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.53 AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2

,oreign currency )aluation 3 Open items


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 &a uation of open items in forei1n currency $customer / &endor% at t"e end of eac" quarter and creation of required accountin1 document /0c"an1e difference s"ou d !e accounted in respecti3e purc"ase / sa e account 'rocess2 >orei1n currency rates $!uyin1 and se in1% for t"e purpose of 3a uation wi !e maintained at eac" quarter &a uation of open items at quarter end date and 1eneratin1 accountin1 document Dr./(r. Respecti3e Purc"ase / Sa e account Dr./(r. ( earin1 account 8"is accountin1 document wi !e 1enerated wit" postin1 date of end of t"e quarter 8"e aforesaid accountin1 document wi !e re3ersed on *st of t"e ne0t quarter 'n case of de!it !a ances $assets% it wi !e 3a ued at !uyin1 rate and in case of credit !a ances $ ia!i ities% it wi !e 3a ued at se in1 rate Gaps2 /0c"an1e difference wi !e accounted to e0c"an1e difference account instead of respecti3e purc"ase / sa e account Any reports re5uired related to current !usiness process 2 Ges Report s"owin1 t"e detai s of ca cu ation 0f 6es 7 4hether re5uired format of such report is attached2 Ges Description of reports to !e used i.e. purpose of such report2 < A Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area. 0nputs. data recei)ed from other function for this process7 % if any & 2 <o
L&T In4or5ation T c6nolog7 Li5it 8 -7 o4 1,

Su!-module 2 4L @ ( osin1

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

-1 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57 Au1ust) 5... Sr. No of O B( document 2 >'.57 AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2

"egrouping of "ecei)a!le and 'aya!les


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 Re1roupin1 of credit !a ances of customers and de!it !a ances of 3endors for t"e purpose of sc"edu e &' reportin1 requirement 'rocess2 At t"e year-end) accountin1 document wi !e 1enerated to re1roup t"e !a ances of customer "a3in1 credit !a ance and 3endors "a3in1 de!it !a ances Proper accountin1 document wi !e 1enerated t"rou1" t"e system Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <o Description of reports to !e used i.e. purpose of such report2 < A Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area. 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature Su!-module 2 AR/AP @ ( osin1

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects
-9 o4 1,

L&T In4or5ation T c6nolog7 Li5it 8

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

R R Kittur

KBL - Pune Area :ffice

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57 Au1ust) 5... Sr. No of O B( document 2 >'.5, AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2

Business Area Ad9ustment


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 Business Area wise >inancia Statement for Se1menta Reportin1 'rocess2 At t"e period-end) profit E oss account ad6ustment postin1 wi !e e0ecuted in test mode. After ana ysis of t"e resu t t"e same wi !e e0ecuted in production run At t"e period-end) !a ance s"eet account ad6ustment wi !e e0ecuted in test mode first for ca cu ation and t"en for postin1. After ana ysis of t"e resu t t"e same wi !e e0ecuted in production run Gaps2 <i Any reports re5uired related to current !usiness process 2 Ad6ustment postin1 ca cu ations 0f 6es 7 4hether re5uired format of such report is attached2 <o - Standard Description of reports to !e used i.e. purpose of such report2 < A Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) (ost (enter) Profit (enter 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature Su!-module 2 4L @ ( osin1

M M <ai# S S"ree#ris"nan & R Ku #arni

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice


60 o4 1,

L&T In4or5ation T c6nolog7 Li5it 8

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

M R Ra6wade R R Kittur

KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

61 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.5AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2

Customer . #endor !alance interest calculation


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 8o ca cu ate interest on customer and 3endor in3oices for de ay in payment 8o 1enerate accountin1 document for accountin1 of interest 8o ca cu ate interest on !usiness deposits and ad3ances recei3ed from customers 8o Print Letter for interest $Business Deposit% and 8DS deducted t"ereon. Su!-module 2 4L

'rocess2 At t"e mont"-end) appropriate aut"ority wi decide to w"om to c"ar1e t"e interest) !ased on w"ic" customers wi !e se ected At t"e mont"-end) accountin1 document wi !e 1enerated for interest in case of a t"e se ected customers as stated aforesaid 'nterest on !usiness deposit and ad3ances recei3ed from customers wi !e ca cu ated on annua !asis 'nterest wi !e ca cu ated for eac" in3oices 'n case of Sma -Sca e 3endors) it wi !e ca cu ated at t"e year-end for o3erdue in3oices <ecessary accountin1 documents wi !e 1enerated Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Description of reports to !e used i.e. purpose of such report2 't is required for sendin1 information to t"e customer. Any document.output 4ould !e printed for this !usiness process2 Ges 0f 6es mention name of such document 2 (redit <ote for interest 0f 6es7 4hether re5uired format of document . output is attached2 Ges 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e

L&T In4or5ation T c6nolog7 Li5it 8

62 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

6& o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.59 AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2

Maintain G".0" clearing account


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 8o 1enerate t"e information of 1oods recei3ed !ut not in3oiced and in3oiced !ut 1oods not recei3ed. 8o ad6ust t"e aforesaid differences if quantity differences are sma er t"an particu ar percenta1e or purc"ase order is o der t"an particu ar time period. 'rocess2 At t"e year-end) accounts department wi determine 4RBs w"ic" are not in3oiced !ased on aforesaid criteria At t"e year-end) accounts department wi determine in3oices for w"ic" 1oods are not recei3ed After proper aut"oriIation t"e said unad6usted 4R/in3oices wi !e ad6usted <ecessary accountin1 documents wi !e 1enerated Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges Report s"owin1 4Rs and in3oices t"at are not sett ed 0f 6es 7 4hether re5uired format of such report is attached2 Ges Description of reports to !e used i.e. purpose of such report2 Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Su!-module 2 4L

L&T In4or5ation T c6nolog7 Li5it 8

6, o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit

Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

6- o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.59 AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2

'eriodic "eporting
Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 8o 1enerate t"e Reports at t"e mont"/year end 'rocess2 At t"e mont" end as we as year-end fo owin1 reports wi !e 1enerated on paper as we as in e ectronic form Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges *. Ba ance S"eet and Profit and Loss Account in Sc"edu e &' format on quarter y !asis at (ompany as we as Se1ment e3e . 5. Ba ance S"eet and Profit and Loss Account in Mana1ement Reportin1 >ormat on mont" y !asis. 3. Ba ance S"eet and Profit and Loss Account in !ot" t"e a!o3e formats wit" actua 3ersus actua of pre3ious year and actua iIe 3ersus p anned on quarter y and mont" y !asis. 7. Data retention s"ou d !e for a minimum period of ei1"t years. ,. Dai y and mont" y cas" f ow statement actua 3ersus p anned and 3ariance. -. 8ria !a ance for eac" ed1er i.e. 4enera Led1er) Accounts Recei3a! es) Accounts Paya! es etc. 9. Statement of account for eac" accounts wit" ine items s"owin1 detai s of open items and c eared items. 2. Ba ance confirmation of customers and &endor. $separate y for specia 4/L accounts% +. List of sc"edu es attac"ed to Ba ance S"eet and Profit and Loss Account. *.. Kourna Listin1 for eac" document type on mont" y !asis **. >aci ity to print a t"e documents *5. List of !i s of e0c"an1e *3. Directory of c"art of accounts at Business Area e3e *7. Directory of c"art of accounts at company code e3e *,. Account assi1nment manua *-. 4 L Account List $ Muery % *9. Document of dup icate in3oice num!ers *2. Recurrin1 entry ori1ina documents *+. 8a0 Re ated Reports 5.. >:B &a ue of /0ports of 4oods and Ser3ices $Product-wise and (ountry-wise%. As per sc"edu e &' of t"e (ompanies Act) and as per Section 2.FF( of t"e 'ncome 8a0 Act. 5*. (. '. >. &a ue of 'mports $Raw Materia s and (apita 4oods%
L&T In4or5ation T c6nolog7 Li5it 8 66 o4 1,

Su!-module 2 4L

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

55. /arnin1s and e0penditure in forei1n currency. 0f 6es 7 4hether re5uired format of such report is attached2 Ges Description of reports to !e used i.e. purpose of such report2 Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

67 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.52 AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2

Balance carried for4ard %,0&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <' Detailed description of Business 'rocess2 "e5uirement2 8o carry forward t"e !a ances of customer) 3endor) 4/L accounts to t"e ne0t fisca year 'rocess2 At t"e year-end after fina iIation of accounts) i.e. after si1nin1 t"e audit report) t"e !a ances of customer and 3endors wi !e carried forward to ne0t fisca year At t"e year-end after fina iIation of accounts) i.e. after si1nin1 t"e audit report) t"e !a ances of 4/L accounts wi !e carried forward to ne0t fisca year Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <o Description of reports to !e used i.e. purpose of such report2 <ot App ica! e Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature Su!-module 2 4L ( osin1

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
61 o4 1,

L&T In4or5ation T c6nolog7 Li5it 8

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.5+ AS-0S Business 'rocess Name2 <ot in As-'s 'age no.2 Name of Business 'rocess 2

Material De!it . Credit


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 Su!sequent accountin1 of de!it / credit to materia account 'rocess2 :n t"e !asis of e0terna document) suc" as 3endor credit note) du y 3erified and aut"oriIed !y appropriate aut"ority necessary document for materia de!it/ credit wi !e entered System wi 1enerate t"e necessary accountin1 document Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <o Description of reports to !e used i.e. purpose of such report2 <ot App ica! e Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature Su!-module2 4L

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
69 o4 1,

L&T In4or5ation T c6nolog7 Li5it 8

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.3. AS-0S Business 'rocess Name2 <ot in As-'s 'age no.2 Name of Business 'rocess 2

Material 'rice Change


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 8o account for t"e differences in prices of materia for t"e purpose of 3a uation 'rocess2 't wi !e carried out at t"e e3ery quarter end Based on t"e aut"oriIation) materia price c"an1es wi !e done <ecessary accountin1 document wi !e 1enerated Dr ./ (r. Price Difference account Dr. / (r. 'n3entory account Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <o Description of reports to !e used i.e. purpose of such report2 <ot App ica! e Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 Not Applica!le 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature Su!-module 2 4L

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects
70 o4 1,

L&T In4or5ation T c6nolog7 Li5it 8

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

R R Kittur

KBL - Pune Area :ffice

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 5,t" Au1ust 5... Sr. No of O B( document 2 >'.3* AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2

8ithholding a:
Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 8o deduct t"e 8DS at t"e time of ad3ances and at t"e time of !oo#in1 in3oices w"ic" e3er is ear ier 8o print / reprint t"e 8DS certificates and Annua Return 8o print t"e ocation wise $not se1ment wise% seria num!ers on 8DS certificate and separate annua return for eac" ocation 'rocess2 At t"e time of down payment necessary ta0 is to !e deducted At t"e time of !oo#in1 in3oices ta0 is to !e deducted 8DS at t"e time of in3oices s"ou d !e net of t"e 8DS deducted at t"e time of down payment :n due date payment wi !e made to t"e account of 4o3ernment :n y after ma#in1 payment to t"e 4o3ernment) 8DS certificate wi !e printed At t"e year-end annua return wi !e fi ed Gaps2 8o print t"e ocation wise $not se1ment wise% seria num!ers on 8DS certificate and separate annua return for eac" ocation. Any reports re5uired related to current !usiness process 2 Ges Annua Return 0f 6es 7 4hether re5uired format of such report is attached2 Ges Description of reports to !e used i.e. purpose of such report2 <ot App ica! e Any document.output 4ould !e printed for this !usiness process2 Ges 0f 6es mention name of such document 2 8DS (ertificate Dup icate 8DS certificate 0f 6es7 4hether re5uired format of document . output is attached2 Ges 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e Su!-module 2 4L

L&T In4or5ation T c6nolog7 Li5it 8

71 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

72 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

'eriodic 'rocessing
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.35 AS-0S Business 'rocess Name2 <ot in As-'s 'age no.2 Name of Business 'rocess 2

Dunning Notice %Customer&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 8o pro3ide faci ity for creatin1 and printin1 dunnin1 notices to customers for transactions in AR and specia 1enera ed1er accounts 8"e dunnin1 notice wi !e in t"ree e3e s 'rocess2 Dunnin1 etters wi !e sent to customers for remindin1 for o3erdue in3oices and reco3ery of de!it !a ances inc udin1 earnest money deposits. Dunnin1 pro1ram wi !e e0ecuted on user decided time inter3a s. 'n case of in3oices of dea ers o3erdue for , days) dunnin1 etters wi !e sent. 'f reco3ery is not made and it is o3erdue for 5. days one more etter wi !e sent. Anot"er etter wi !e sent after 3, days. Afterwards no etters wi !e sent. Based on t"e information stored in master record) persona fo ow up wi !e done. Simi ar ru e wi !e fo owed for earnest money deposit. >ormat of dunnin1 notices for 3arious reasons are enc osed. Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <o Any document.output 4ould !e printed for this !usiness process2 Ges 0f 6es mention name of such document 2 Dunnin1 <otice 0f 6es7 4hether re5uired format of document . output is attached2 Ges 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Su!-module 2 AR

L&T In4or5ation T c6nolog7 Li5it 8

7& o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

7, o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.33 AS-0S Business 'rocess Name2 <ot in As-'s 'age no.2 Name of Business 'rocess 2 'eriodic 'rocessing Module2 >'(: Su!-module2 AR/AP ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2

Automatic Clearing
"e5uirement2 8o pro3ide faci ity for automatic c earin1 of open items. 'rocess2 8ransaction in customer Led1er) 3endor ed1er and Specia 4enera Led1er wi !e 3erified wit" ori1ina 3ouc"ers and c eared a1ainst respecti3e open ine items. :pen items in customer ed1er wi !e 3erified and c eared a1ainst respecti3e open ine items. :pen items in 3endor ed1er wi !e 3erified and c eared a1ainst respecti3e open ine items. :pen items in specia 1enera ed1er account wi !e 3erified and c eared a1ainst respecti3e open ine items. Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <o Description of reports to !e used i.e. purpose of such report2 <ot App ica! e Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <o 0f 6es7 4hether re5uired format of document . output is attached2 <o 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area. 0nputs. data recei)ed from other function for this process7 % if any & 2 No Output from this !usiness process sent to other functions7 % if any & 2 No Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects
7- o4 1,

L&T In4or5ation T c6nolog7 Li5it 8

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

R R Kittur

KBL - Pune Area :ffice

O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 59t" Au1ust 5... Sr. No of O B( document 2 >'.37 AS-0S Business 'rocess Name2 <ot in As-'s 'age no.2 Name of Business 'rocess 2

Dunning Notice %#endor&


Module2 >'(: Su!-module 2 AP ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 8o pro3ide faci ity for creatin1 and printin1 dunnin1 notices to 3endors for reco3ery of de!it !a ances) 8"e dunnin1 notice wi !e in t"ree e3e s. 'rocess2 Dunnin1 etters wi !e sent to 3endors for remindin1 for payment of de!it !a ances) deposits and ad3ances. Dunnin1 pro1ram wi !e e0ecuted on user defined time inter3a s. 'n case of !a ances due from 3endors) dunnin1 etters wi !e sent. Ma0imum 3 etters wi !e sent wit" time inter3a of *, days. Afterwards no etters wi !e sent. Based on t"e information stored in master record) persona fo ow up wi !e done. >ormat of dunnin1 notices for 3arious reasons are enc osed. Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <o Description of reports to !e used i.e. purpose of such report2 <ot App ica! e Any document.output 4ould !e printed for this !usiness process2 Ges 0f 6es mention name of such document 2 Dunnin1 <otice 0f 6es7 4hether re5uired format of document . output is attached2 Ges 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area. 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects
76 o4 1,

L&T In4or5ation T c6nolog7 Li5it 8

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

R R Kittur

KBL - Pune Area :ffice

'rofit and Cost 'lanning


O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 (:..* AS-0S Business 'rocess Name2 <ot in As-'s 'age no.2 Name of Business 'rocess 2

'rofit and Cost 'lanning


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 Bud1eted $ p anned% data for eac" cost centre / profit centre and for eac" re3enue / cost e ement s"ou d !e a3ai a! e in t"e system for comparison wit" actua s Bud1eted $ p anned% data of Sa es qty) Re3enues) (ost of 4oods So d) Direct (osts and :3er"eads s"ou d !e a3ai a! e for a com!ination of customer 1roup and materia 1roup for comparison wit" actua 8"e time spent !y ser3ice departments s"ou d !e posted to 3arious ser3ice orders and t"ese s"ou d !e 3a uated at a pre-determined price. 8"e prices wi differ for eac" cost centre for same type of ser3ice rendered for eac" financia year 8"e p annin1 data in finance and contro in1 s"ou d !e uniform for e0pense accounts 'rocess2 Su!-module 2 (:

Statistical +ey ,igures


P anned SK> data wi !e entered e3ery year 8"ese wi !e used as a !asis for a ocation of common cost centre p anned costs to ot"er cost centres

Cost Centres
Bud1eted data i.e. re3enue e0penses wi !e compi ed cost centre wise and cost e ement wise e0terna y t"rou1". t"e norma annua !ud1etin1 process carried out in t"e or1aniIation 8"e annua !ud1eted fi1ures s"ou d !e !ro#en up into mont"-wise fi1ures on y in case t"e mont" wise !rea#-up is not equa 8"e data wi !e compi ed in MS-/0ce . 8"e data wi inc ude fi1ures in rupees) its mont"wise distri!ution and e0p anation for t"e e0pense) if any 8"e data wi !e up oaded to SAP system t"rou1" a pro1ram 8"e data wi t"en !e copied to >'-4L p annin1 Any c"an1e in t"e p anned fi1ures wi not !e 1i3en retrospecti3e effect. >or t"is t"e
L&T In4or5ation T c6nolog7 Li5it 8 77 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

p annin1 transactions wi !e oc#ed after t"e period $ mont"% is o3er 8"e common cost centre costs wi !e a ocated $t"rou1" assessment% to ot"er cost centres !ased on app ica! e Statistica Key >i1ures

Acti)ity 'rices
8"e "our y prices wi !e determined e0terna y for eac" acti3ity type / cost centre com!ination for eac" financia year. 8"e prices wi !e ca cu ated e0terna y wi !e up oaded t"rou1" a pro1ram.

'rofit Centres
/0penses p anned $!ud1eted% on (ost (entres wi automatica y 1et transferred to Profit centres attac"ed to t"e cost centres Re3enue e ements and Ba ance S"eet accounts $ AR) AP and 'n3entory% wi !e p anned e0terna y. 8"e data wi !e up oaded t"rou1" a pro1ram

'rofita!ility Segments
Data for Sa es Muantities) Re3enues) (ost of 4oods So d) Direct costs and o3er"eads wi !e ca cu ated e0terna y and wi !e up oaded into profita!i ity se1ments $customer 1roup C materia 1roup% t"rou1" a pro1ram 8"e p anned o3er"eads wi not !e a ocated to a particu ar product 8"is p annin1 process wi !e done after one year of 1oin1 i3e on t"e !asis of actua data a3ai a! e for t"e first year Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 <o as t"e standard SAP report is meetin1 t"e requirement Description of reports to !e used i.e. purpose of such report 2 Report to compare p anned &s. actua data Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 0f 6es7 4hether re5uired format of document . output is attached2 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./ 2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2

L&T In4or5ation T c6nolog7 Li5it 8

71 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ontro in1 Area ) (ost (entre ) Profit (entre 0nputs. data recei)ed from other function for this process7 % if any & 2 8"e data is recei3ed from !ud1etin1 process in MS-/0ce Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

79 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Actual 'osting %"egular as 4ell as 'eriod-end&


O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 (:..5 AS-0S Business 'rocess Name2 (ost (enter E :rder Accountin1 'age no.2 *.* to *.3 Name of Business 'rocess 2

Actual 'osting % "egular as 4ell as 'eriod-end&


Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 :n ine rea time postin1 to 3arious contro in1 o!6ects from a ot"er modu es (osts/ Re3enues s"ou d !e accurate y posted to t"e cost o!6ect w"ere it !e on1s A ocation) distri!ution of costs (orrections to wron1 y posted cost o!6ects Su!-module 2 (:

'rocess2

Statistical +ey ,igures


Actua SK> data wi !e entered / re3ised e3ery quarter 8"ese wi !e used as a !asis for a ocation $assessment% of common cost centre costs to ot"er cost centres

Cost Centres
Actua costs wi !e posted to t"e cost centres !y fo owin1 sources ; >'-4L postin1 4oods receipts and in3oice 3erification for re3enue purc"ases 4oods issue for free de i3ery / free samp es 4oods issue for scrappin1 of materia and sa e of scrap Sett ement of non-!i a! e ser3ice orders. 8"ese costs wi !e ana yIed and costs w"ic" are resu ted from factory wi !e transferred to factory cost centres t"rou1". de!it ad3ices. Sett ement of interna orders $if any% Repostin1 of costs from one cost centre to anot"er Accrua costs usin1 8ar1et D Actua met"od (ost centre assessment from common cost centres 8"e acti3ity a ocation from cost centres to ser3ice orders wi post credit entries for ser3ices rendered !y t"e cost centre under secondary cost e ements 8"e o3er/under a!sorption on cost centres wi !e assessed to profita!i ity se1ments i.e. a com!ination of customer 1roup and product 1roup

L&T In4or5ation T c6nolog7 Li5it 8

10 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

0nternal Orders
'nterna orders wi !e created to capture specific type of e0penses suc" as trade fair) sa es promotion) tenderin1 etc. Actua costs wi !e posted to t"e cost centres !y fo owin1 sources ; >'-4L postin1 4oods receipts and in3oice 3erification for re3enue purc"ases Repostin1 of costs from one cost centre 8"e cost !oo#ed on interna orders wi !e sett ed $transferred% to re e3ant cost o!6ect i.e. cost centre or sa es order

'rofit Centres
Actua data f ows in profit centre accountin1 from a ot"er modu es t"rou1" profit centre assi1nments. 8"e fo owin1 o!6ects of ot"er modu es are assi1ned to profit centres; (ost centre ; - in !asic data 'nterna order ;- in !asic data Materia master;- for eac" p ant in eit"er sa es 1enera /p ant 3iew or costin15 3iew Sa es order; - in account assi1nment of sa es order item. 8"is can !e entered manua y or t"rou1" su!stitution ru es at t"e time of sa es order creation Ser3ice order;- in additiona data) assi1nments Actua Re3enues /costs wi !e posted to a t"e profit centres !y fo owin1 sources ; (osts !oo#ed on cost centres wi automatica y 1et posted to t"e profit centres attac"ed to t"e cost centres Sa es re3enues / deductions and cost of 1oods so d wi !e posted t"rou1". Sa es :rders / !i in1 documents !ased on t"e profit centres assi1ned to t"e sa es orders. 8"e sa es order assi1nment to profit centre wi !e eit"er t"rou1" su!stitution ru e or t"rou1" direct input in t"e sa es order Ba ance s"eet items $AR) AP and 'n3entory% wi !e posted to Profit (entres on periodic !asis i.e. it wi not !e on ine and wi !e transferred after period end process in >' and (: Accounts recei3a! e wi !e transferred to t"e profit centre assi1ned in t"e sa es order / ine item Accounts paya! e wi !e transferred to t"e profit centre of t"e materia purc"ased wit" reference to p ant. 8"e Profit centre is assi1ned for a materia at p ant e3e . 'n case of account assi1ned purc"ases $ i.e. direct y de!itin1 cost centre / interna order / sa es order % AP wi !e transferred to t"e Profit (entre assi1ned to t"e cost o!6ect 'n3entory wi !e transferred to t"e profit centre assi1ned to t"e materia in a particu ar p ant

Ser)ice Orders
Actua costs wi !e posted to ser3ice orders !y fo owin1 sources ;
L&T In4or5ation T c6nolog7 Li5it 8 11 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 <o as t"e standard SAP report is meetin1 t"e requirement Description of reports to !e used i.e. purpose of such report 2 Report to compare p anned &s. actua Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 0f 6es7 4hether re5uired format of document . output is attached2 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./ 2 No 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ontro in1 Area ) (ost (entre ) Profit (entre 0nputs. data recei)ed from other function for this process7 % if any & 2 8"e data is recei3ed from !ud1etin1 process in MS-/0ce Output from this !usiness process sent to other functions7 % if any & 2 No Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit

Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

12 o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

Management "eporting
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 5,t" Au1ust 5... Sr. No of O B( document 2 (:..3 AS-0S Business 'rocess Name2 'nformation System 'age no.2 *., Name of Business 'rocess 2

Management "eporting
Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 Profita!i ity at fo owin1 e3e s; Location Product 1roup Product di3ision SB? (ustomer 1roup Sa es :rder /0pense contro up to acti3ity e3e i.e. Mar#etin1) Aare"ousin1 etc. Location wise) product 1roup wise !ifurcation of 3endors $AP%and customer$AR% !a ances as we as in3entory 3a ues 'rocess2 Su!-module 2 (:

Cost Centre Accounting


((A wi 1i3e information on p anned 3s. actua comparison of e0penses for eac" cost centre and cost e ement. 8"e cost centre and cost e ements are 1rouped as standard and a ternate "ierarc"ies. 8"e comp ete detai s wi !e a3ai a! e t"rou1". dri down. 8"is wi faci itate e0pense contro up to acti3ity e3e .

0nternal Orders
'nterna orders wi 1i3e information on cost e ement wise costs !oo#ed on interna orders a on1 wit" t"e sett ement cost centre and cost e ement.

'rofit Centre Accounting


P(A wi 1i3e information on p anned 3s. actua comparison of re3enues as we as costs for eac" profit centre and cost e ement. 8"e profit centres and cost e ements are 1rouped as per user requirements. 't wi a so pro3ide information on !a ance s"eet items of AR) AP and 'n3entory. 8"is wi 1i3e net profita!i ity for any com!ination of ocation) product 1roup / product di3ision
L&T In4or5ation T c6nolog7 Li5it 8 1& o4 1,

D1007TBP/FICO /1.0/19/01/2000

Financial Accounting & Controlling

D1007 KBL !"AD

and SB?. 8"is wi a so pro3ide necessary information for meetin1 statutory requirement of se1menta reportin1 !ased on 1eo1rap"ica ocations.

Sales Orders . Ser)ice Orders


Sa es orders of ma#e to order scenario / pro6ects and ser3ice orders wi 1i3e profita!i ity for eac" sa es order / item or ser3ice order.

'rofita!ility Analysis
PA wi 1i3e profita!i ity fo ows ; Profita!i ity for any com!ination of c"aracteristics e.1. (ustomer 1roup ) Product 4roup ) 'ndustry) Product "ierarc"y etc at contri!ution e3e $ Sa es @ (:4S @ Direct (osts% Profita!i ity for any com!ination of Product 4roup / (ustomer 1roup at net profit e3e $ Sa es @ (:4S @ Direct (osts @ :3er"eads % Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 <o as t"e standard SAP report is meetin1 t"e requirement Description of reports to !e used i.e. purpose of such report 2 Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 0f 6es7 4hether re5uired format of document . output is attached2 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./ 2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ontro in1 Area ) (ost (entre ) Profit (entre 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature

M M <ai# S S"ree#ris"nan & R Ku #arni M R Ra6wade R R Kittur

KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice

L&T In4or5ation T c6nolog7 Li5it 8

1, o4 1,