Beruflich Dokumente
Kultur Dokumente
Name: ______________________________
The return address is the name and address of the person sending the letter.
The return address appears in the top left corner of the envelope and consists of your name, post office box number, apartment or unit number followed by a hyphen or street address, city or town, province, and postal code. For example: JEAN BROWN PO BOX 8207 TORONTO ON L2R 3V6
ormula
E"ample:
PO Box 8207 Toronto ON L2R 3V6 May 13, 2009
E"ample:
Sam Hunt, Director The Knitting Mill 1409 3 Ave Toronto ON L3V 7O1
E"amples:
Dear Mr. Smith: Dear Ms. Black: Dear Mrs. Brown: Dear Miss Green:
E"amples:
- Your purpose should be clearly understood and your request is well received. Business letters are usually formal, so the language that you use should also be formal. ** This means do not write like you would talk, but instead write like you are writing to a boss**
E"amples:
Yours truly,
Sincerely,
Read the situation below and complete the assignment that follows.
Situation Your name is Kim Rogers. Your pet recently escaped from your home, and you discovered it being cared for at the local animal shelter. While reclaiming your pet, you learned about the services provided by the shelter and the need for public support of this non-profit organization. The shelter provides services such as reuniting lost pets with their owners, animal rescue, emergency care, adoption, and spaying and neutering animals. Volunteers are always needed to provide foster homes, to contribute to the upkeep of the shelter, to educate the public, and to assist in caring for animals. You have decided to write a business letter to Lesley Thompson, editor of the local newspaper, The Wentworth News, requesting that the newspaper publish an article about the shelter. The article should inform readers of the important work being done by the animal shelter, and of its ongoing need for volunteers and financial support.
Assignment:
Read the following example of a proficient business letter. Color code the parts of the business letter in the following way: Heading Orange Inside addressYellow SalutationGreen BodyBlue ClosingRed Signature Purple
Your name is *arol +ardy, and you want to write a letter to Air *anada about their recycling policies. You ha"e to write to the Air *anada representati"e, Mindy Space. +er office is located at apartment number ,$-, building 2, -.th Street South in &oronto. &he postal code is S#& 34. You li"e at '5 6o7 8,2, Springban Lin s Dri"e (orthwest, *algary Alberta. 'ostal code &9: 2+.. Address the en"elope below.
The following is a page that is exactly what your provincial exam will look like. Follow the step by step directions
Name:________________________________
Writing your
usiness !etter
Write the return address *Ton'+s address, in the -o" -elo# using the &ormula:
(ame; Street address; *ity, 'ro"ince, 'ostal code;
Mailing Address
The mailing address is the name and address to which the letter is being sent.
Remember:
1. ADDRESSES SHOULD ALWAYS BE WRITTEN USING UPPER-CASE LETTERS. 2. All lines of the address should be aligned on the left (All of the first letters of each line are right under one another) 3. No puctuation (such as commas and periods) should used unless they are the part of a place name (ex. SAINT JOHNS) 4. Always use abbreviations for provinces/territories and for street (ST), avenue (AVE), and boulevard (BLVD).
Step
The inside address consists of the name and address of the person you are writing to. 1. It is one line below the heading if handwritten. 2. It is four lines below the heading if typed. **So you need to figure out who the person is that you are writing to. ** Hint: This will be the address in the middle of your envelope. Once you have figured this out, write the address in the box below.
(ame; <ob &itle; 6uilding=*ompany (ame; Street Address; *ity 'ro"ince 'ostal *ode;
Now write both addresses in the space below. Make sure they are aligned on the left, and have one space between one another. ________________________________________________ ________________________________________________ ________________________________________________
Step
The greeting for a business letter is Dear followed by Mr., Ms., Mrs., or Miss, and the persons last name, followed by a **COLON [:] Example: Dear Mr. Green: **So you will need to use the persons name who you are mailing this letter to** Hint: This is the same name in your inside address (step four) Write your greeting in the box below.
Step
Writing your body can be tough, but it doesnt have to be! There are three things you have to remember when writing your body. You want the reader to know: 1. Who you are and why you are writing this letter.
2. Solutions or asking for something related to the topic you are writing about. 3. Thank you for reading and contact information. First paragraph: In your first paragraph, you write who you are (introduce yourself) and explain why you are writing this letter. In this paragraph you either give your solution to the problem or ask for something related to the topic. This is similar to a thesis in your essay.
Here is an example:
Use this paragraph: 1. Underline where the writer introduces themselves. 2. Highlight where the writer gives a solution or asks for something. 3. Label using the number 3 where the writer explains what the letter is going to be about. Therefore, the formula for the first paragraph is: Introduction Solution or favor (why you are writing the letter) Explain what the letter will be about.
Middle Paragraphs: These paragraphs are where you explain why you feel the way you do about the topic. This information is given in the assignment. Use your imagination to expand beyond the basic information given. These paragraphs should show why you are writing the letter by using SPECIFIC EXAMPLES. There should be at least two paragraphs explaining your position. This is the information you were given in the assignment:
In these paragraphs, explain your ideas on: 1. How you could change the products the school sells to more healthy foods and still make money. 2. Explain how to make nutritional food more appealing
Example one:
Example one:
Remember when writing your body paragraphs to always align your writing to the left.
________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________
The Last Paragraph Your last paragraph has: 1. A Thank you for reading the letter 2. Contact information. Usually you make this information up. Here is an example:
Sincerely,
Write your closing, signature, and printed name in the bow below:
Go back in this booklet, and put all of the pieces of the letter together. Header:
Inside Address:
Greeting:
Body:
Introduction Paragraph
Introduction:
Solution or favor:
Middle Paragraphs: (use point form) Idea 1: Changing the Product Idea 2: How to Make Healthy Food Appealing Idea 3: How to promote healthy food in school
Concluding Paragraph
Thank you:
Contact information:
Closing:
Signature:
Printed Name:
Now you can use this organizer to write your business letter. You can handwrite it or type it, it is your choice. Please attach your final copy to this booklet and hand it in. Here is a checklist for your business letter. Use it so you know when you have completed something.
Checklist for your business letter: Do you have a: Heading Inside Address Greeting Body Closing Signature Printed Name Check if you do.