Grant Financial Incentive & SME Cloud

Computing Adoption Programme

What is the Grant Financial Incentive About?

A special grant by government specifically allocated to SME to adopt pre-approved software solution to improve efficiencies, productivities and competitiveness in the business world.

What is SME Cloud Computing Adoption Programme?

SME Cloud Computing Adoption Programme is a programme initiated by Malaysian Government through Multimedia Development Corporation Sdn Bhd (MDeC) to accelerate the adoption and extend the full benefits of Cloud Computing to elevate the competitiveness and efficiencies of local businesses.

Who is MDeC?
Multimedia Development Corporation (MDeC) is a government agency under the Ministry of Science, Technology and Innovation (MOSTI) which directs and oversees Malaysias ICT (Information & Communication Technology) initiative.

Who is HK Comp Software Standards (M) Sdn Bhd?

MSC Status company approved by MDeC to offer software to SME under the SME Cloud Computing Adoption Programme.

Definition of SME:
(Source URL: http://www.smecorp.gov.my/v4/node/14)

An enterprise is considered an SME in each of the respective sectors based on the following:

Manufacturing, Manufacturing-Related Services and Agro-based industries:

"Small and medium enterprises in the manufacturing, manufacturing related services and agro-based industries are enterprises with full-time employees not exceeding 150 OR with annual sales turnover not exceeding RM25 million".

Services, Primary Agriculture and Information & Communication Technology (ICT)

"Small and medium enterprises in the services, primary agriculture and Information & Communication Technology (ICT) sectors are enterprises with full-time employees not exceeding 50 OR with annual sales turnover not exceeding RM5 million".

Grant Eligibility Criteria:

SME registered with Companies Commission of Malaysia or Registrar of Businesses. SMEs must commence software subscription BEFORE the grant incentive is fully allocated to other SMEs. Each SME is only allowed to claim ONCE per company under this programme.

Type of Grant Incentive:

The Grant Incentive is based on reimbursement and firstcome-first-serve basis, SME can utilize one of the niix software FREE (no hidden cost) up to one year.

Introduction of niix Software Solution:

niix ISO Document Management System niix Quality Improvement System niix eForm

niix ISO Document Management System (ISO DMS)

Features Benefits
Fully Automated workflow for document creation till approved Support Multiple ISO Standards in One System Task notification and reminder Able to attached with multiple supporting documents (images, audio, video, etc) Automated Obsolete Document Control and Document versioning Cross-reference between one document and another Fully Automated update Document Master List A platform for announcements, news releases and setting task reminder

Workflow of niix ISO DMS

Creator
Send for review Send for review

Reviewer

Agreed

Creator:
Proceed for approval.

Agreed

niix ISO DMS

Approver

Send for Approval

Approved

Upon approval:
Auto generate Document Rev. No. Update Document Master List Notify all users.

User HQ

User Branch office

User Overseas

Main page of ISO DMS

niix ISO DMS is available in multiple languages: English, Malay & Thai. Shows a list of documents pending for the Reviewer or Approver to take action such as reviewing documents and approving documents.

To display ISO Quality Policy

A space to publish reminder for employee to take action on their tasks accordingly

A platform to make announcements and news releases related to business activities

Document Master List

Display the list of Approved Document. All approved document is automatically updated in the Document Master List

Department List

Provide Real time update of the amount of document such as procedures, forms and instruction are available under a particular department

5 Security Level Executive Admin, Administrator, Manager, Supervisor, General User Access Rights Setting Flexible Check or Uncheck function

Document Master List

Sample of Approved document

Document Information Doc No, Doc Name, Revision No.. etc. Content of Approved document

Related Supporting Document & Cross Reference document

Document History Display all approved document including obsolete document

Create New Document

Fill in all information accordingly Select ISO Standard. Can support multiple ISO standard

Flexible document access rights selection

.
Select document format: MS Word, Excel, PowerPoint Attached multiple Supporting Document. Support various document format

Cross reference document

niix ISO DMS automatically pop up the selected document type (MS Word, Excel, PowerPoint)

Start to type here

Either type in new document or copy & paste the document content

Open existing document

Copy the content

Paste the copied content Back in the MS Word pop up from system

Set the review due date Select Reviewer Can send to single or multiple reviewers Click Save

Reviewer login

Notification of document is pending for review

Review Document

Pending Review document details: Document name, number & etc.

Reviewers comment and decide Agree or Reject document.

Agreed.

Document created by Creator.

Creator login

Notification of document has been reviewed

Comments given by Reviewer

Send document for approval

Approver login

Notification of document is pending for approval

Approve Document

Document detail and comments from Reviewer

Approvers comment and decide Approve or Reject document

Approved. Please proceed.

Content of document pending for approval

Approved document automatically updated in Document Master List

Document Report It lists all approved document inclusive every document revisions (latest and archives).

Admin can Inactive, Activated or Delete the document.

Document Change Record

History of each Document Revision is automatically updated in Document Change Record

Cross Reference Document List

Cross reference between one document and another

Supporting Document List

Supporting attachment of each Document

niix ISO DMS

A proven ISO Document Management System Improve Accessibility & No Lost Files Improved Document Control & Distribution Fast Retrieval & Less Storage Successfully implemented at government agencies and private sectors from various industries. Compliance to ALL ISO Standards & Well recognized and accepted for audit by ISO certification body worldwide.

niix Quality Improvement System (QIS)

Consists of 8 powerful modules

Audit Schedule and Summary Report Management Review and Minutes Continual Improvement Request Internal Corrective Action Request Internal Preventive Action Request Non-Conformance Request Corrective Action Request Supplier Corrective Action Request

Consist of 8 Modules

Reporting for each module

Audit Schedule & Summary

Comprehensive features to schedule audit, assign auditor, scope of audit

Workflow of Audit Schedule Summary Report

Requestor / Lead Auditor
System email notify Audit Team Member

Audit Team Member

Create new Audit Schedule. Assign Audit Team Member, Audit Area, audit details, etc.

Requestor / Lead Auditor:

Update audit outcome How many CARs, observation, etc. Audit Summary report. Select Approver.

Team Member Conduct Audit & audit outcome

System email notify Approver

Approver

Approved

End

Assign Lead Auditor, Audit Team member, audit date, audit standard, audit department, etc.

After audit conducted, Lead Auditor update audit result and summary. How many CAR, etc.

Approver review and approve the Audit Report.

Continual Improvement Request

It streamlines the process of Continual improvement, action plan, due date & result validation

Workflow of Continual Improvement Request

Requestor
System email notify Assignee

Assignee

Create CIR Describe CI details Suggested Action & Due Date Assign CI to Assignee.

Assignee take action on CI Update CI status

Requestor
Verify action taken, effectiveness

System email notify Requestor

Agreed

End

Requestor assigns CI to Assignee & CI details. Suggested action, what need to be improve, etc.

Assignee take action for improvement and update action taken.

Requestor verify action taken and close the CI.

Management Review & Minutes

A structured channel to schedule meeting, agenda, assignment and update meeting minutes.

Workflow of Management Review & Minutes

Requestor
System email notify Meeting Team Member

Meeting Team Member

Create meeting schedule, time Meeting agenda, venue Assign meeting team member

Requestor:
Update meeting minutes, meeting outcome & action status. Select Approver.

Meeting Conducted

Approver
System email notify Approver Verify meeting details, meeting outcome, action status, etc. Approved

End

Requestor schedule meeting, time Meeting agenda, venue Assign meeting team member. Then Requestor update meeting result.

Approver review and approve the Management Review Meeting Minutes.

Supplier Corrective Action Request (SCAR)

A channel to report & enforce supplier to response and fix discrepancies or defects with specific due date

Workflow of Supplier Corrective Action Request

Requestor
System email notify Supplier

Supplier

Issue SCAR to Supplier Describe SCAR details Suggested Action & Due Date Assign SCAR to Supplier

Supplier access the system. Take action on SCAR. Update SCAR status. Submit to Requestor

Requestor
Verify action taken, effectiveness

System email notify Requestor

Requestor Reject Argeed

SCAR Closed

Enter Supplier details, problem details, where it is found & target completion date for Supplier.

Supplier identify root cause, explain the detail of corrective action, preventive action and any supporting document.

Requestor verify and close the SCAR.

Corrective Action Request (CAR)

It provides a systematic manner to respond & close CAR raised from Internal Audit

Workflow of Corrective Action Request

Auditor
System email notify Assignee

Auditee / Assignee

Issue CAR to Assignee / Auditee Describe audit findings, ISO standard & CAR details Target completion date, Assign CAR to Assignee. System email notify Auditor

Assignee explain root cause Take Corrective Active Permanent Preventive Action Submit back to Auditor.

Auditor
Verify action taken, effectiveness

Auditor Reject

Argeed

CAR Closed

Auditor issue CAR details: findings, etc..

Auditee explain why the CAR happen, the corrective action and permanent preventive action.

Auditor verify the action taken and close the CAR.

Benefit and Advantages of QIS

Improve management visibility with live and real time to monitor company activities Enable traceability and root cause analysis to provide solution with proven data Enable systematic tracking to prevent issues and task going unaddressed Relevant data and report will be automatically inherited to specific element such as Correct Action, Preventive Action, Management Review, etc. Capability to generate multiple reports automatically that provides an effective mechanism for identifying source and costs of problems

niix Electronic Form (eForm)

What is niix eForm

Create HTML form without technical and programming skill Establish form process rules and routing flow Support large number of participants, reviewer & approver Form fill, review and approval process can be done through online User define process flow such as review process, task lists, notifications, reminders, approval, due dates and reporting User defined security at the form level and field level within the particular form, who can fill, view or even hide the field Business and Report Analysis, able to be exported to various format including Adobe PDF & MS Excel

Concept of niix eForm

Create New Form and Process Flow
User HQ Form Creator User Branch User Overseas

niix eForm

Design the form template

Who can use for this form?

Request form

Create form workflow

Who to review & approve form

Form process rule & timeline

How long have to take action

Publish the New created form

Approved Form
Approved form listed according to department

Create sample form

Easily design a HTML form without programming knowledge

Create form with Specific Tools

Use LABEL tool Use DATE tool

Use HORIZONTAL LINE tool

Use RADIO tool Use TEXT BOX tool

Preview created form

Select Form User

Select who can use/ access the form

By Group/ Dept

By individual user

Select Reviewer and Approver

Support One or Multiple reviewers

If no reviewer is required, straight away select Approver

Field Security Setting

Field Security: Who can fill, who can see?

Next to complete the form setting

User Filling in the Form.

User login to use the form.

eForm Advantages
Easily open, fill, submit, review & approved Forms within web browser Lots faster than paper-based processes (searches, retrieval, communicate) Comprehensive and dynamic reporting tools Reduced costs and quicker access to information Access anywhere and electronic prescriptions Recovering and reclaiming office space Paper, Printer and Copying Charges Collect and process form data more efficiently No more Pre-Printed Form & reduce paper consumption

How YOU can use niix Software Solution through SME Cloud Computing Adoption Programme?

SME entitled for this grant incentive can use one of our following software for a period of 12 months with 10 User License totally free of charge and no hidden cost. niix ISO Document Management System (ISO DMS), niix ISO Quality Improvement System (QIS) niix Electronic Form (eForm) niix eDocument All SMEs are only allowed to claim ONCE throughout the Program Duration.

NO Hidden Cost
You can choose to continue or terminate the services by the end of 12 months period or at anytime without any penalties or charges should they see the software is not suitable to them.

Process Flow of SME Cloud Computing Adoption Programme:

Task by SME:
1. Notify HK Comp the niix Software to be implemented. 2. Submit Reimbursement Form to HK Comp. 3. Payment RM1500 cheque payable to HK Comp Software Standards (M) Sdn Bhd. Supporting Document Required: For Company: Certified true copies of Form 9 or Form 13 (for change of companys name). Latest audited Financial Report. For Business: Form D or E for Business Application Six (6) months Statement of Account.

Task by HK Comp: HK Comp verifies all document submitted by SME. Issue official receipt for submission to MDeC. Activate niix system for SME. Submit Reimbursement Form with Official Receipt to MDeC.

Task by MDeC: Evaluate reimbursement claim. Upon approval: Reimburse RM1500 to the bank account provided by SME in the reimbursement form.

Note: Reimbursement process from MDeC shall be completed within One month if all required documents is completed.

Key Benefits of This Programme

Free software 1 year. Special software subscription fee for whole life. Best time to try the cloud computing and try use software. No hidden cost. Can stop using the software anytime. No server cost investment. No installation.

 Allows IT to Shift Focus. No worry about constant server updates and other computing issues. You can access information wherever, rather than having to remain at your desks. Cheaper and less labor-intensive for companies. Always using the most updated software. To improve company productivity.

Why Should You Signup Now

Normal price for 10 user license for one software is RM3500. Under this program, who register now is only pay RM1500 for one system and government reimburse this RM1500 back to you. Means first year you use the software for FREE. Second year you pay RM1500. As long as you sign up this program now, you can use second software 10 user license at only RM1500 instead of RM3500. You save RM2000 per software per year.

This is the ONLY time for you to sign up this program.