IESS2014 TechManual

Exhibitor Service Manual
DearExhibitor,
WelcometoIndiaEngineeringSourcingShow2014
2224January2014
Hall1,BombayExhibitionCentre
Goregaon(E),WesternExpressHighway
Mumbai
Thank you, for your participation in the India Engineering Sourcing Show 2014. To ensure that you have a great
experienceduringtheexhibition,pleasereadtheExhibitorServiceManualcarefully.
Exhibition Service Manual is specially designed to provide you with relevant information and to prepare you for a
successful participation. The manual would familiarize you with deadlines, guidelines, available services and their
relatedcost.
Thismanualisalsoavailableathttp://iesshow.in/.Youarerequestedtovisitthewebsitefortheperiodicupdates.
Themanualdoesnotreplaceourpersonalservice.Ifyouhaveanyqueries,pleaseemail,phoneorfaxus,andwe
willassistyoupromptly.WewishyouasuccessfulparticipationattheIndiaEngineeringSourcingShow2014.
Welookforwardtoyourcooperationandsupport.
Yourssincerely
TEAMIESS2014
Iess_services@eepcindia.net
CONTENTS
Section1
SectionII
SectionIII
MandatoryForms
CompanyNameforStandFascia
CompanyProfile&ProductPicture(JPEG
orPDF)
ExhibitorBadges
ExitPass
EssentialInformation
PageNo.
AbouttheShow
Generalinformation
KeyContacts
OperationSchedule
OtherOptionalForms
FloorCarpet&Standlayout
FurnitureEntitlement
AdditionalFurnitureOrder
FurnitureCatalogue
ElectricalOrderForm
TemporaryManpower/Security/Stand
Cleaning
OnsiteHandling
OctroiHandlingProcedure
OfficeEquipment
Water&CompressedAir
Telephone,Fax&Internet
HeavyandLargeexhibits
Advertisingoptions
TravelAssistance
ITPOShowApprovalLetter
4
5
6
79
Deadline
FormNo.
PageNo.
4January2014
4January2014
Form01
Form01A
10
11&12
4January2014
24January2014
Form02
Form03
13
14
Deadline
Forms
PageNo.
4January2014
4January2014
4January2014
4January2014
4January2014
Form04
Form05
Form06
Form07
15
16
17
18
19
20
4January2014
4January2014
4January2014
4January2014
4 January2014
4January2014
4January2014
Form08
Form09
Form10
Form11
Form12
Form13
Form14
21
2223
24
25
26
27
28
29
3032
GeneralInstructions
OrderMUSTbeaccompaniedwith100%payment.
Cheques/DDshouldbedrawninfavouroftherespectivevendors.
Cancelledordersarenotrefundable
Itemsnotlistedinthemanualmaybeofferedonrequestandaresubjecttoaseparatequotationandavailability
Allitemsareontherentalbasisandnoexchange,transferorrefundofordereditemsonsitewillbeentertained
andExhibitorswillhavetomakegoodofanydamagesorlosses
AbouttheShow
ExhibitionName:
IndiaEngineeringSourcingShow2014
ExhibitionDate:
2224January2014
Venue:
Hall1,BombayExhibitionCentre,Goregaon(East),Mumbai,India.
ExhibitionHours:
2223January2014(WedThu)10.00am6.00pm
24January2014(Fri)10.00am5.00pm
EventWebsite:
http://www.iesshow.in
LeadAgency:EEPCINDIA
Supportedby:DepartmentofCommerce,MinistryofCommerce&Industry,Govt.ofIndia
PartnerRegion: COMESA
AdmissionPolicy:
Admissiontotheeventsisfree.Allvisitorsmustregisterbeforeenteringtheevents
andweartheirbadgesduringtheshow.Childrenbelow12arenotpermittedwithin
the exhibition hall or seminar/ presentation rooms. The Organisers and Event
Managersreservetherighttorefuseadmissiontoanyvisitors.
Amenitiesonsite:
a)BusinessCentre(Fax,Telephone,Photocopy,Internet)
b)Drinkingwater,Toiletsetc.
c)BasicFirstAidfacilities.
d)FoodCourts.
e)HelpDesk.
GeneralInformation
BombayConvention&ExhibitionCentre
Bombay Convention & Exhibition Centre (BCEC) is
thelargestexhibitioncentre,intheprivatesector,
in India and was set up in 1991. BCEC has hosted
several
prestigious
International
trade
fairs/exhibitions
ever
since.
The centre is ideally situated along the Western

Express Highway in Goregaon, within 10 minutes
from Airports, walking distance to train stations
and a 20 minute drive from the heart of the city.
There are numerous hotels, entertainment
activities, retail shopping & sightseeing spots in
closeproximity.
BCEC consists of four halls occupying over 45,000
sq.mtrs of centrally airconditioned space for
conductingexhibitions.ThehallsareWiFienabled,
have ample height, good lighting, welldesigned
ventilation and strong flooring to withstand even
theheaviestmachinery.
Majorhighlightsoftheavailablefacilitiesfor
organizinglargeormediumscaleeventsinthe
commercialandbusinesscapitalofourcountry
Mumbai,includeairconditionedSeminar/
Conventionhalls,Internationallounges,
operationalairconditionedrestaurants,openair
cafeterias,businesscommunicationcentres,site
offices,servicecentresandsufficientparkingspace
withinthecomplexhavingsereneandlushgreensurroundings.
GettingtoBombayConvention&ExhibitionCentre
FromAirport
Prepaidtaxiservicesareavailableattheairportwhichwillcostyouapprx.INR350400andthetravellingtimewould
beabout3040minutesdependinguponthetraffic.
Wehavelocaltaxisandthreewheelerscolouredinyellowandblackjustoutsidetheairportwhichwillcostabout
INR200250approx.andINR140160approx.respectively.
FromRailwaystation
ThenearestrailwaystationisGoregaonwhichisabout15minridebythemostpopularthreewheelerserviceand
costyouaboutINR50.
From Goregaon station you can catch local train to all parts of Mumbai and subsequently catch express trains to
majorcitiesinIndia.
KeyContacts
LeadAgency
EEPCINDIA
BhaskarSarkar
ExecutiveDirector
&Secretary
T: +91.11.23711124/25

F: +911123310920
E: ed@eepcindia.net
EEPCINDIA
SuranjanGupta
AED
T: +91.33.22890652/53
F: +913322890654
E: sgupta@eepcindia.net
T:
M:
T:
M:
T:
M:
+91.11.29945402
+91.9818451472
+91.22.30880314
+91.9920728175
+918042690501
+91.9845205424
F:
E:
F:
E:
F:
E:
+91.11.26949803
sushil@rogersworldwideindia.com
+91.22.28208942
sudhir@rogersworldwideindia.com
+91.80.41535881
shrenik@rogersworldwideindia.com
T:
M:
T:
M:
+91.11.42437383
+91.9810129658
+91.22.65564002
+91.9920236842
F:
E:
F:
E:
+91.11.28526468
guptau@brightindiagroup.net
+91.22.24719533
surves@brightindiagroup.net
OfficialOnsiteHandlingAgents
R.E.RogersIndiaPvt.Ltd.
NewDelhi
Mumbai
Bangalore
SushilUpadhyay
SudhirDhawan
ShrenikJain
BIGLogisticsIndiaPvt.Ltd.
NewDelhi
Mumbai
UttamGupta
SudhirSurve
SchenkerIndiaPvt.Ltd.
Gurgaon
Mumbai
AjayPathak
SantoshPrabhu
DineshTambe
T: +91.124.4645000
F:
M: +91.9810048556
E:
T: +91.22.40393996
F:
M: +91.9769446660
E:
M:+91.9920915375E:

+91.124.4645100
ajay.pathak@dbschenker.com
+91.22.28238322/28355137
Santosh.prabhu@dbschenker.com
Dinesh.tambe@dbschenker.com
OnSiteStandConstructionSupport
FalconExhibitionsPvt.Ltd. AchalUppal
T: +91.11.23324288
M: +91.9968203729
F: +91.11.23323953
E: achal@falconmail.com
T: +918082116300
M: +919833350704
E: jvoctroi@gmail.com
OctroiExemptionAgent
JVEnterprises
JituMehta
OperationalSchedule
Event
SpaceContractormovein
BareSpaceBuildupperiodandheavy
machinerymovein
ShellScheme/Constructedbooth
Handingoverofboothstoexhibitors
Rawspace
ShellScheme
ExhibitionPeriod
Openinghours
Teardown
1. EXHIBITIONHALLSPECIFICATION
Hallheightavailable:
HallLighting
Floorloadingcapacity:
Heightforexhibits:
ForMezzanine:
Date
20January2014
20January2014
Time
06.00am10.00am
10.00am10.00pm
21January2014
20January2014
21January2014
2223January2014(WedThu)
24January2014(Friday)
24March2014
10.00am10.00pm
10.00am
12.00pm
10.00am6.00pm
10.00am5.00pm
5.00pmtoMidnight
Heightofthehall:07mto10m
Sufficientlight
500kg/m2(notconcentrated)
Maximumheightallowedfordisplayis5m.
StandwiththeMezzaninemaybeupto6m
2. ELECTRICITY
Light power and Plug points will be provided strictly as per the type of booth allotted. For details
kindly refer to basic booth equipment package on page number 18. Each booth will be provided with
electricalconnectionsandwillbeallowedamaximumconsumptionof1000watts.
OtherSpecificationsforrunningmachinesareasunder.Electricityofhighervoltage,3phaseswillbesupplied
subject to prior arrangements with the BCEC /Reliance Energy authorities. Electricity, whether from mains,
batteriesorgenerators,shallbesuppliedonlythroughtheofficialcontractor.
Note:
EarthingisMUSTforeverytypeofelectricalconnectionandaccessoryfitting.
Exhibitors are strictly advised NOT to directly draw electricity from the NSE Complex (BCEC) Distribution
Boxes. If detected, these would be immediately disconnected by the NSE (BCEC) / Organizers electrical
engineers.TheOrganizersaspertheExhibitorsrequirement(uptothestipulatedmaximumload)willsupply
electricity.
Membersrequiringdifferentvoltagesandfrequenciesorspecialconnectionstoequipmentmustarrangefor
theirowntransformers,convertersorboosters.EEPCIndiawillassistuponwrittenrequest,atleast15days
priortotheshow.
All members must determine its power consumption and inform EEPC India accordingly to make necessary
arrangements.
7
AttheendofeachdayoftheEVENT,allmembersmustswitchoffallthelights.Assuch,shouldtherebeany
equipment,appliancesorproductsonthestandwhichrequireacontinuoussupplyofpoweruntiltheyare
removed from the PAVILION, Information regarding the same must be given in written to the Council and
requestforspecialelectricityconnectionmustbeplaced.
3. ALLOCATIONOFSPACE
ThedecisionoftheEEPCIndiainregardtostall/spaceallocationwillbebinding.However,due
considerationwillbegiventothechoiceandrequirementofapplicant.TheEEPCIndiareservetheright,
Ifcircumstancesnecessitate,changingtheposition,dimensionsorareaofthestall(s)withoutpriorintimation
andassigninganyreasons.
4. HEIGHTOFTHEBOOTH
Theheightofthestandardboothis8ft(2.5mts.)buttheExhibitorsIslandBoothscanextendtheheightof
theirboothsupto16ftaspertheirrequirementswiththepriorapprovalfromtheCouncil.
Note: Kindly note that height extension for the branding purpose can only be increased with the prior
permissionfromtheCouncil.Thesamewillbepermittedonawrittenapplicationalongwiththeblueprint
latestby31.12.2013
Pleasenotethatallmezzanineboothswillbeallowedtoincreasetheheightmaximumupto16ftwiththe
priorapprovalfromtheCouncil.
5. ACCESSTOTHEHALL
ExhibitorsmayaccesstheExhibitionHallonehourbeforetheshowstartseverydayanddeparthalfanhour
aftertheshowcloses,oneachday,toservicetheirboothsandequipment,duringexhibitiondays.Approval
shouldbeobtainedfromtheorganizerforworkingorentry,otherthantheprescribedhours.
6. STALLPOSSESSION
Possessionofthestandwillbegiventotheexhibitorssubjecttoreceiptoffullpaymentandclearingalldues
whatsoever that may accrue before taking possession of their stand. Please keep the details of all the
paymentswithyouforthesatisfactionofyourhallinchargeandpresentitondemand.Pleaseensurethat
yourteamtakespossessionofyourstalllatestby21stJanuary2014by1200PM.Allnecessaryworkonthe
stallshouldbecompletednotlaterthan1800hrsonthesameday.
7. STANDCLEANING
EEPC India will provide general cleaning in the hall, which includes aisle carpet/floor cleaning including
clearing of waste baskets after the exhibition hours. Exhibitors with enclosed area are requested to keep
wastepaperbasketsoutsideforclearing.
Allexhibitorsareresponsibleforcleaningtheirownstandsexhibitsanddisplays.Incaseandexhibitorwishes
tohaveaseparatecleaningthesamemaybeorderedthroughattachedform.
8. OPERATIONATSTAND
Painting or nailing (use of screws) on the partitions supplied under shell scheme is strictly prohibited.
Photographs,charts,etc.maybefixedwithdoublesideadhesivetape,orsuspendedwiththehelpofclamps
hookedonthetophorizontalchannel.
Exhibitors booth must be fully staffed and operational throughout the show period. Exhibitors must not
participateinanyactivity,whichcauses,orislikelytocause,annoyancetovisitors,orotherexhibitors.
Allactivitiesoftheexhibitorandhisstaffmustbeconfinedtotheboothorsiteallocated.Noadvertisingor
canvassing for business may take place elsewhere in the exhibition halls. This includes the distribution of
leaflets,brochures,journals,etc.
Exhibitorsshouldnotusetheexhibitionforrecruitingstaff,otherthantoseeklocalagentsfortheirproducts.
9. STORAGEOFEXHIBITS&EMPTIES
Arrangementsforsafekeepingofpackingcases,surplusmaterialsorotherpropertyoftheexhibitorshaveto
bearrangedwiththeOfficialFreightForwarders.Theywillgiveaquoteforthesame.
For small entrepreneurs efforts will be made to provide storage space. Please contact the Official Freight
Forwarderforthesame.
During the move in period, passages cannot be blocked with construction materials, packaging cases or
debris.Contractorsareresponsibleforremovingtheirowndebrisandwastesoneachdayofbuildupand
dismantling.
10. INHALLFREIGHTHANDLING
Onlytheofficiallyappointedfreightforwarderispermittedtoworkinsidethehallandhandletheequipment
onsite.Youmayuseyourforwardertodeliverthegoodstothehalldoors,butonlytheofficiallyappointed
forwarder will carry it to your booth. This regulation will be strictly enforced for reasons of insurance,
security,safetyandcontrolandtheprotectingotherexhibitsagainstdamage.
Facilities for loading / unloading, unpacking/repacking, transportation of goods to booths, cargo handling
equipment, skilled labour, removal and storage of empties will be available at the site through the official
clearingandfreightforwardingagency.
11. SECURITY
Thegeneralsecurityoftheexhibitionhallistheresponsibilityoftheorganizers.Exhibitorsarerequestedto
takespecial careofitemslikemobilephones,laptopsetc.Itisrecommendedthatallexhibitorsmustcarry
laptoplocksandensurenottokeepboothvacantatanytimeduringtheexhibition.Incaseaspecialservice
ofsecuritystaffisrequired,exhibitorscangetintouchwiththeofficialagencyappointedfortheshow.For
furtherdetailskindlyrefertopageno.20
Section2
CatalogueEntry
FORM
Returnby04January2014
01
CompanyNameforStandFascia
BoothNo:
ContactPerson
Mr.AchalUppal
Email:iess_services@eepcindia.net
Mobile:+919968203729
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax..................................
Email.......................................................................................
PleasecompleteandreturntheformtoEEPCIndia
EEPCIndia
TerritorialDivision
Vandhna(4thFloor),11,Tolstoy
Marg
NewDelhi110001
Fax:+911123323953
+911123310920
EEPCIndia
MumbaiRegionalOffice
Centre1,12thFloor,WorldTrade
Centre
CuffeParade,Mumbai400005
Fax:+912242125556
+912222180119
This form is applicable for the exhibitors who have opted for the shell scheme. Exhibitors who have taken space
underrawscheme,kindlyignorethisform
Pleasenote:
PleaseuseCAPITALletters
Onlynameoftheprincipalexhibitorswillbeprintedonthefascia
Iftheconcernedexhibitorfailstosubmitthisformwithinthedeadlinedate,thecompanynameanddetails
fromtheapplicationformwillbeused.Organiserwillhavenooptionbuttoincorporateonthefasciathe
nameofthecompanyonwhichtheboothiscontracted
Date.............................................................
Signature........................................................
Place............................................................
Stamp.............................................................
10
Section2
CatalogueEntry
FORM
01A
CompanyProfileandProductPicture
BoothNo:
ContactPerson
Mr.AchalUppal
Email:iess_servics@eepcindia.net
Mobile::+919968203729
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax...................................
Email.......................................................................................
Pleasecompleteandreturntheformto
EEPCIndia
VandhnaBuilding,4thFloor,11TolstoyMarg,NewDelhi110001
Fax:+911123310920/23736480
Every 9sqm space / booth is entitled to one free Catalogue Entry with one company name, address & short
description of company products / services (max. 300 words). The Organizers have the right to edit any text
exceedingthestipulatednumberofwords
PleasewriteinCAPITALLetters:
CompanyName:_________________________________________________________________________________
Address:_______________________________________________________________________________________
City:_________________________PinCode:_________________________Country:_________________________
Email:________________________________________Website:__________________________________________
Tel:___________________________Fax:___________________________Mobile:___________________________
KeyContact:_______________________________________Designation:___________________________________
CompanyProfile(notmorethan150words)
11
Note
Allexhibitorsarerequestedtouseextrasheetincasetheyarenotabletowritetheprofileinthegivenspace.
AllExhibitorsarerequestedtosendonlyhighresolutionJPEG/TIFFfileoftheirproductstoEEPCIndiarepresentative
whosedetailsarementionedabove
ProductPicture
Date.............................................................
Signature........................................................
Place............................................................
Stamp...........................................................
12
Section2
ExhibitorBadges
FORM
02
EXHIBITORBADGES
BoothNo:
ContactPerson
Mr.AchalUppal
Mobile:+919968203729
Sr.No.
Note
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax..............................
Email.......................................................................................
EEPCIndia
Fax:+911123310920/23736480
NAME
DESIGNATION
COUNTRY
PleaseuseCAPITALlettersonly.
Only2passesforeach9sqmboothwillbeallocated.ForadditionalpassespleasecontactEEPCIndia
representativeinyourrespectiveregion.
Pleasespecifythenameoftemporarystaffetcforthepurposeofbadgesinthesameformonly.
Pleasenotethatentrytotheexhibitorhallduringsetupisrestricted.Nopersonwiththebadgewillbe
allowedtoworkduringthesetupperiod.
BadgescanbecollectedattheregistrationcounterofHall1entranceon2021January2014from10.00am
6.00pm.
Date.............................................................
Signature........................................................
Place............................................................
Stamp............................................................
13
Section2
ExitPass
FORM
03
EXITPASS
BoothNo:
ContactPerson
Mr.AchalUppal
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax..............................
Email.......................................................................................
Mobile:+919968203729
IESSOrganisersOfficeonsite
Pleaseallowustotakethefollowingmaterialwhichwebroughtfordisplayduringtheexhibitors.Wehavecleared
alloutstandingfortheexhibition.
Sr.No.
Items
No.ofcases/cartons
Note
PleasefilldulyfilledforminTriplicateattheorganizerofficeonsiteatBCECon24January,2014between10am1
pmforstampingandclearance.
Date.............................................................
Signature........................................................
Place............................................................
Stamp............................................................
14
Section3
FloorCarpet&StandLayout
FORM
04
FLOORCARPET&STANDLAYOUT
BoothNo:
ContactPerson
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax...................................
Email.......................................................................................
Mr.AchalUppal
Mobile:+919968203729
EEPCIndia
Fax:+911123310920/23736480
ThisformisfortheShellschemeexhibitorswhowishtochangethecolourofcarpetandorderadditionalelectricity,
compressair,etc.Pleasemarkyourrequirementswiththehelpofsymbolsmentionedbelow.
A. CarpetColour:ShellSchemeincludescarpet.Incaseonewishestochangethecolourofthecarpetasper
thedesignandthemethesamecanbedoneatapriceofRs.300persq.mtr(US$5persq.mtr).Members
arerequestedtogetintouchwiththeorganizer/contractorforgettingaspecialcolour.
B. Standlayout
Youarerequestedtosendyourstandlayoutonlyifyouhaveorderedelectricity,compressedair,phone
connectionetc.
Pleaseencloseifyouhaveadrawing.
Pleasemarkyourequipmentandanyspecialitemusingthefollowingsymbols
1box=1mtrx1mtr(unlessspecifiedotherwise).
Date.............................................................
Signature........................................................
Place............................................................
Stamp............................................................
15
Furniture Entitlement
Section3
FORM
ForReference
FURNITURE&FIXTURESENTITLEMENT
BoothNo:
ContactPerson
Mr.AchalUppal
Mobile:+919968203729
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax..................................
Email.......................................................................................
EEPCIndia
Fax:+911123310920/23736480
Thisformisapplicableforexhibitorswhohaveregisteredundertheshellschemepackage.
Asperthepackageallexhibitorswillbeentitledtofurniture&Fixtureasperbelowmentionedmatrix.
Areainsqm
Items
Partition wall, Needle punch Carpet,
HangingfascianameinEnglish
LockableInformationcounter
53cm(L)x103cm(W)x76cm(H)
RoundDiscussionTable
80cm(Dia)x76cm(H)
Chairs
12
15
18
21
24
27
Spotlight100W
Powersocket5/15A
Wastebasket
Exhibitorswhowishtoplacetheadditionalordermayfillintheform5forplacingnecessaryorderswithpayment
inordertodelivermaterialonsite.
16
AdditionalFurniture
Section3
FORM
05
ADDITIONALFURNITURE&FIXTURES
BoothNo:
ContactPerson
Mr.AchalUppal
Mobile:+919968203729
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax...................................
Email.......................................................................................
EEPCIndia
Fax:+911123310920/23736480
Note:
Liabilitiesforordereditemsremainwiththeexhibitortilltheendoftheshow.Asstockislimited,lateorders cannotbe
assured.Anylateordersacceptedafter04January,2014willattracta25%surcharge.Ordereditemswillbedeliveredonlyafter
receiptofpayment.
Allitemsareonarentalbasis.ServiceTax@12.36%willbeextra,asperServiceTaxAct.
Item
S.No.
Item
Price
Qty. Amt.
S.
Price
Qty.
Amt.
No.
INR USD
INR USD
01 Counter
1200 20
11 GlassCounter
800 13
02 LockableCounter
1500 25
12 GlassShowcase(Slim) 3500 58
03 BarCounter
2500 42
13 GlassShowcase small 2500 42
04 SquareMeetingTable 850 14
14 LiteratureStand
900 15
05 LoungeTable(Round) 800 13
15 Shelf(Glass)
600 10
06 NoviaChair
800 13
16 Shelf(Wooden)
500
8
07 Chair
600 10
17 StandardLongArm
500
8
Spotlight
08 BarStool
800 13
18 SocketOutlet
600 10
09 BarStool(430mmdia) 1000 17
19 FloodLight
700
12
10 DisplayPodium
1000 17
20 Wastepaperbasket
150
3
(.5x.75m)
21 SystemPanel
500
8
SubTotal1
SubTotal2
Total(SubTotal1+SubTotal2)
AddServiceTax*@12.36%
GrandTotal
Date.............................................................
Signature........................................................
Place............................................................
Stamp............................................................
17
FURNITURE&ACCESSORIES
W
1080
Counter
H
750
Lockable Counter
W
H
D
945
750
400
D
540
Bar Counter
W
H
1010
1000
D
620
Square Meeting Table

W
H
D
750
750
750
LoungeTable
DiaH750
NovaChair
WHD
500810600
Chair
WHD
435760600
BarStool
BarStool
D
600
DisplayPodium
WHD
500750500
GlassCounter
WHD
10501050550
Glass Show Case

(Slim)
W
H
D
500 2000
500
Glass Show Case

W
H
D
1000 2000
500
Liteature Stand
W
H
D
300 1200 400
StandardLongArm
Spotlight(75W)
Shelf(Glass)
WD
1050300
Shelf(Wooden)
WD
1050300
SocketOutlet
FloodLights
18
Section3
ElectricalOrder
FORM
06
ELECTRICALORDERFORM
BoothNo:
ContactPerson
Mr.AchalUppal
Mobile:+919968203729
CompanyName......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax..............................
Email.......................................................................................
EEPCIndia
Fax:+911123310920/23736480
Thisformsismandatoryforexhibitorstakingrawspaceandexhibitorsrequestingadditionalpower
Weherebyrequiretheadditionalpowerduringtheexhibition.
Chargesfortheadditionalpower
Connectioncharges
SinglePhasealternatingat220V,50Hz,supplyforthe
Temporary entiresetperiod,inclusiveofcablesandswitch,laidup
Powerforsetuptoapointinthebooth,costisasperconnection
(Mandatoryfor
Rawspace) ThreePhase,alternatingat415V,50Hz,supplyforthe
entiresetperiod,inclusiveofcablesandswitch,laiduptoa
pointinthebooth,costisasperconnection
USD
3000
50
4000
Singlephaseneutral,alternatingat220V,50Hz,supplyfor
theentireshowperiod,inclusiveofcablesandswitch,laid
uptoapointinthebooth,costperkW
Threephaseneutral,alternatingat415V,50Hz,supplyfor
theentireshowperiod,inclusiveofcablesandswitch,laid
uptoapointinthebooth,costperkW
2000
34
2300
38
6KW15KW
3500
4500
5500
7000
Total
58
75
92
117
16KW25KW
26KW50KW
51KWorabove
67
Amount
(Rs./USD)
Quantity
ConsumptionCharges
ShowDays
INR
Pleasetakenoteofthefollowing:
1
2.
3.
4.
25%surchargeonspecifiedcostswillbeleviedonordersreceivedafter04thJanuary2014andorderacceptanceshallbesubject
toavailability.
OrderswillbeprocessedonlyafterreceiptoffullpaymenttotheEventManager.
Norefundswillbemadeforordersamendedorcancelled.
Allordersaresubjectto12.36%ServiceTaxandshallbeinvoicedinEquivalentIndianRupeesatthetimeoforderconfirmation.
Date.............................................................
Place............................................................
Signature........................................................
Stamp......................................................
19
TemporaryManpower
Section3
FORM
07
TEMPORARYMANPOWER/SECURTIY/STANDCLEANING
BoothNo:
ContactPerson
Mr.AchalUppal
Mobile:+919968203729
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax...................................
Email.......................................................................................
EEPCIndia
Fax:+911123310920/23736480
Pleasecompleteandsubmitthisformfororderingoftemporarymanpower.
Cancellation Terms: Partial or total cancellation of the above order can be made up to 12 January 2014 without charge.
Exhibitorswillbeliableforfullpaymentofallordersthereafterandnorefundswillbemade.
Sr.
Category
Rate
No. Of Date
Amount
Remarks
No.
People
INR
USD
From
Till
01
Stand hostess per 2000
33
Englishspeakingonly
day
02
SecurityGuard
1500
25
Please specify the

(12Hoursshift)
dayornightshift
03
Stand Cleaning per 200
4
With
Vaccum
sqm only for show
Cleaner and cleaning
period
ofwastebaskets
04
Collection
Actual cost will be

/disposal of water
quoted as per the
material/samples
material.
and by products
Kindly contact the
of
technicaldepartment
demonstration/wo
with
completer
rkingmachines
details.
Total
AddServiceTax@12.36%
GrandTotal
Pleasetakenoteofthefollowing:
Allordersaresubjectto12.36%ServiceTax
Allexhibitorsarerequestedtomarkacopyoftheorderatiess_services@eepcindia.nettoensureproperservice.
Ordershouldbeaccompaniedwith100%payment.
Theminimumperiodofemploymentisaverage8hrs/day.30minutesforlunchisincluded.
Theassignedstaffwillreportdirectlytoexhibitorsstandonsite.Thefirstdayoftheshowstaffwillbepresentatleast1hr.beforetheshowstarts.
Exhibitorswillberesponsibleforthesafetyoftemporarystaffwhileontheirstand.
TheHostess/Hostmustnottobeentrustedwithhandlingofcashorvaluable.ExhibitorswillberesponsibleforHostess/Hostwhilstintheirstandsandthe
showorganiserwillnotberesponsibleforanylossordamagecausedbysuchpersonnel.
Formreceivedafterthedeadlinewillbeattendedsubjecttoavailability.Anadditionalchargeof25%willbeapplicableforrequestreceivedaftertheduedate.
Date.............................................................
Place............................................................
Signature........................................................
Stamp.............................................................
20
OnsiteHandling
Section3
FORM
08
ONSITEHANDLING
BoothNo:
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax...................................
Email.......................................................................................
EEPC India has shortlisted 3 contractors for onsite handling. You may
contactthemforyourindividualrequirements.
R.E.RogersIndiaPvt.Ltd.
NewDelhi
SushilUpadhyay
Mumbai
SudhirDhawan
Bangalore
ShrenikJain
BIGLogisticsIndiaPvt.Ltd.
NewDelhi
UttamGupta
Mumbai
SudhirSurve
T:
M:
T:
M:
T:
M:
+91.11.29945402
+91.9818451472
+91.22.30880314
++91.9920728175
+918042690501
+91.9845205424
F:
E:
F:
E:
F:
E:
+91.11.26949803
sushil@rogersworldwideindia.com
+91.22.28208942
sudhir@rogersworldwideindia.com
+91.80.41535881
shrenik@rogersworldwideindia.com
T:
M:
T:
M:
+91.11.42437383
+91.9810129658
+91.22.65564002
++91.9920236842
F:
E:
F:
E:
+91.11.28526468
guptau@brightindiagroup.net
+91.22.24719533
surves@brightindiagroup.net
SchenkerIndiaPvt.Ltd.
Gurgaon
Mumbai
T: +91.124.4645000
F:
M: +91.9810048556
E:
T: +91.22.40393996
F:
M: +91.9769446660
E:
M:+91.9920915375E:
AjayPathak
SantoshPrabhu
DineshTambe
+91.124.4645100
ajay.pathak@dbschenker.com
+91.22.28238322/28355137
Santosh.prabhu@dbschenker.com
Dinesh.tambe@dbschenker.com
InformationonShipmentofExhibits
IndiaissignatorytotheATACarnetSystem.GoodsenteringundertheCarnetwillbeexemptfromguaranteerequirements.
Exhibitorsarerequestedtoshiptheirgoodsinsufficienttimesoastoavoidanydelaysinclearance.
RERogers/SchenkerIndia/BigLogisticsIndia,viatheirInternationalNetworkwillcontactexhibitorsintheirowncountriesfor
allcustomrequirementsandshipmentdetails.
Materials can be sent via ATA Carnet or Embassy Guarantee or Bank Guarantee. Exhibits can be cleared through Indian
CustomswithoutpaymentofCustomsDuty,againstanyoftheseinstruments.
Afacilityfordutyfreetemporaryimportofexhibitsisavailableonlytoforeignexhibitorswhoremitthespacerentinforeign
exchangeorIndianagentspayinginequivalentIndianrupees.
Detailedinformationonarrivaldeadlines,documentation,requirements,packinginstructionsandotherrelevantinformation
forbothIndianandforeignexhibitorscanbeobtainedfromanyRERogers/SchenkerIndia/BigLogisticsIndia,IndiaOffices.
RERogers/SchenkerIndia/BigLogisticsIndiawilloffertheexhibitors,informationandassistanceinrespectofreexport.Itis
suggestedthatexhibitorsdiscusstheirrequirementsandenterintocomprehensivearrangements.
Handlingofheavierexhibitcaseswillhavetobeentrustedtotheapprovedagenciesonly.Atthetimeofmovementofexhibits,
itissuggestedthatexhibitorsadheretotheprogrammepreparedbyofficialfreighthandlingagents.
21
PROCEDURETOAVAILOCTROICLEARANCEFOR
IESS2014(2224January2014)
BOMBAYEXHIBITIONCENTRE,MUMBAI.
Octroi clearance formalities have to be completed by the Participants for goods entering inside Mumbai city for
exhibitionIESS2014(2224January2014).
1:
PROCEDUREAGAINSTBANKGUARANTEE
EveryexhibitorshastodepositarefundableamountRs.10000/byDemandDraftinFavourof"Municipal
CorporationofGreaterMumbai,A/c.NameoftheParticipant".
2:
RefundofDeposit:
ProcedureforrefundclaimofthedepositamountwillcommencesixmonthsafterclosureofExhibition.The
refundfromMCGMwillbeobtainedinthenameofeachindividualexhibitor.
"RFORM&CLEARINGOFVEHICLEPROCEDURE"
1) "R"Formin(3)threecopiesinORIGINALpertruck.
2)
Rubberstamp(PartyNamewithregisteredoffice)
3) Participantletter(BonafideCopy)3Xeroxwithstamp&sign.
4)
InvoiceandChallanShowingthevalueofConsignmentiftheconsignmentisloadedinmorethanonetruck,
writealltheno.oftrucksontheInvoice.
5)
Rs.100"R"formRegistrationFees(CASH)
6) OctroiServiceChargeswithRefundChargesperTruckRs.2500/(CASH)
7)
IftheconsignmentisloadedinmorethanonetruckinoneInvoice,alltheVehiclesshouldcomeatatimeto
clearunder"R"Form.
Youarerequestedtoreadtheaboveinstructioncarefullyoryoumayenquirethesameoverthephonetoavoidthe
detentionofVehicles
IMPORTANTNOTE:
EVERY EXHIBITORS HAS TO COMPLETE THEIR R FORM FORMALITIES FROM THE SAME CHECK POST WHILE
RETURNINGBACKAFTERCOMPLETIONOFEXHIBITION.IFANYEXHIBITORFAILSTOCOMPLETETHEFORMALITIES
THENTHEYHAVETOPAYFULLOCTROIAMOUNTWITHTHEPENALTYONTHEIRCONSIGNMENTVALUE.
"PLEASEDONOTUSEMULUNDCHECKNAKAONL.B.S.MARG"
22
ForyourOctroiclearingprocess,pleasegivebelowmentioncheckpostaddressestoyourvehicledrivers.
D.D.OCTROISERVICE(Dahisar)
NATIONALOCTROISERVICE(Thane D.D.OCTROISERVICE(VashiNaka)
Naka)
NR.SHIVPRASADHOTEL,WESTERN
EXPRESSHIGHWAY,DAHISARCHECK
NAKA,DAHISAR(E),MUMBAI400
068
9820142809/9833350704
GAURAVANANDBLDG.,OFFICENO.4, NR.VIJAYLUNCHHOME,OCTROI
1STFLOORNR.EKVIRAHOTEL,KOPRI CHECKPOST,MANKHURD,MUMBAI
VILLAGE,THANE400603
400088.
9820142809/9833350704
9820142809/9833350704
DAHISARCHECKNAKA:(FORTRUCKSCOMINGFROMVASAI,GUJARAT,RAJASTHAN,MP,UP,NEWDELHI,PUNJABAND
HARYANA)
EASTERNEXPRESSHIGHWAYNAKA(THANENAKA):
(FORTRUCKSCOMINGFROMTHANE,NASIK,AURANGABAD,MP,KOLKATTAANDBHIWANDI)
BOMBAYPANVELHIGHWAYNAKA(VASHINAKA):
(FORTRUCKSCOMINGFROMVASHI,N.MUMBAI,PUNE,AP,ANDKARNATAKAGOAANDSOUTHINDIANSTATES)
Ifyouhaveanyqueryoranyfurtherinformationyourmaypleasespeakto
Mr.JITUMEHTAon09833350704&Mr.DEVENDRAPATILon09820142809,or
mailyourqueriesonjvoctroi@gmail.com
PleasepreparethefollowingCertificateonYourLetterhead:
Towhomsoeveritmayconcern:
Thisistocertifythatwearesending____packages;inwords()ofexhibitiongoodsforIESS2014exhibitionschedule
tobeheldatBOMBAYEXHIBITIONCENTRE,MUMBAI,(FROM2224,JANUARY2014.)
Thesaidgoodsareofnocommercialvalueandnotforsale.
TheabovementionedgoodsareofvalueRs._____________only.
Thankyou
YoursFaithfully
ForCompany:_______________
AuthorizedSignatory.
23
OfficeEquipments
Section3
FORM
09
OFFICEEQUIPMENTS
BoothNo:
ContactPerson:Ms.SasnehaAdhav
RajhansAudioVisual
Mobile:+919167960396
Email:sasneha@rajhansav.com
Tel:+912228242727/2828
Website:www.rajhansav.com
ContactPerson
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax...................................
Email.......................................................................................
PleasecompleteandreturntheformtoRajhansAudioVisuals
Description
LCDProjectorMake:Sanyo/Sharp(2000)Lumens
LCDDataProjectorMake:Sharp(3500Lumens)
LCDDataProjectorSanyo(4500AnsiLumens)
ShortThrowProjectors3000AnsiLumens
Plasma42"withStand
Laptop
ComputerPIV2
LaserPrinterWithoutCatridge
TFTMonitors15"/17"/19"
VGASplitter(Analog)Kramer
VGASwitcherKramer
CDorDVDPlayer
LaserPointer
SlideChanger
VGACablesof15m&20m
PASystemforAnnouncement(2speakers/Amp/Cables)
CordlessHandMike
CordlessCollarMike
SleekMike
XeroxMachineTableModel
TripodScreen4ftx6ft
MaskingScreen8ftx6ft
UnitPrice
INR
UnitPrice
USD
Quantity
9000
10300
13200
13200
5400
2100
2100
3500
1850
1650
4950
900
600
1500
1650
8250
1650
1650
600
13500
1500
4400
150
172
220
220
90
35
35
58
31
28
83
15
10
25
28
138
28
28
10
225
25
73
Total
Total
ServiceTax@12.36%
GrandTotal
BankDetailsfor100%PaymentTransfer
Name
A/cNo
BankName
Branch
Adderss
AccountHolderAddress
RTGS/NEFTCode
SwiftCode
RajhansAudioVisual
026705001737
ICICIBankLimited
ThakurVillageBranch
ThakurVillage,Kandivali(East),Mumbai400101
PoornimaA602,VasantUtsav,ThakurVillage,Kandivali(East),Mumbai400101
ICIC0000267
ICICINBBCTS
Date.............................................................
Signature........................................................
Place............................................................
Stamp......................................................
24
Section3
Water&CompressedAir
FORM
10
WATER&COMPRESSEDAIR
BoothNo:
ContactPerson
Mr.AchalUppal
Mobile:+919968203729
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax...................................
Email.......................................................................................
EEPCIndia
Fax:+911123310920/23736480
S.No.
01
INR
Description
WaterSupplyandDrainage
CompressedAir
01
82l/min3bar
USD
No.of
Connections
Total
15000
250
14500
242
02
164l/min4bar
15500
258
03
246l/min5bar
16800
280
04
410l/min6bar
18800
313
Total
Service
Tax@12.36%
GrandTotal
Note:
Exhibitorsarerequiredtomarkonthepositionofallitemsordered.Theofficialcontractorwillinstallattheirdiscretioniftheydonotreceivethisstandlayout
beforemovein.
Onsiterequestsforrepositioningwillbesubjecttoarelocationchargeof25%ontherentalprice.
Forwatersupplyandaircompressorservices,exhibitorsarerequiredtobringalongtheirownadaptortoconnecttotheequipments.Exhibitorswithsensitive
equipmentareadvisedtobringtheirownstabilizer.
Allexhibitorsarerequestedtomarkacopyoftheorderatiess_services@eepcindia.nettoensureproperservice.
Date.............................................................
Place............................................................
Signature........................................................
Stamp.............................................................
25
Section3
Telephone&Fax
FORM
11
TELEPHONE,FAX&INTERNET
BoothNo:
ContactPerson
Mr.AchalUppal
Mobile:+919968203729
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax...................................
Email.......................................................................................
EEPCIndia
Fax:+911123310920/23736480
Description
LocalLine
STDLine
DirectBroadbandLineswith
Limitedusages
UnitPriceInstallation&ConsumptionCharges
INR
USD
6500
108
5000.00+Vcccard
83
12000perline
200perline
ServiceTax@12.36%
Total
Quantity
TotalAmount
Note:
Pleasenotethatthereisfreewifiservicefortheexhibitorsduringtheshowdaysinhallno.1butincaseanyonerequiresaseparatededicatedconnection
thantheycantakeitonhirebasisasperabovecharges.
Theaboveratesareforshowdays,iftakenformorethan3daysitwillbeRs1,000/perdayextra.
RentalforthefaxmachinewillbechargedextraatRs1000/perday.Forotherdetails,pleasecontacttheabove.
Afterthedeadline,lateordersmaynotbeaccommodated.Ifacceptedandavailable,asurchargeof25%afterthedeadline.
Forchangesofconfirmedandinvoicedorders,asurchargeof25%willbelevied.
Cancelledordersarenotrefundable.
Exhibitors are required to mark on the Form 4 (Floor Carpet & Stand Layout) the position of all items ordered. The official contractor will install at their
Discretioniftheydonotreceivethisstandlayoutbeforemovein.Onsiterequestsforrepositioningwillbesubjecttoarelocationchargeof25%ontherental
price.
Allitemsareonarentalbasisandnoexchange,transferorrefundofordereditemsonsitewillbeentertained.AndExhibitorswillhavetomakegoodofany
damagesorlosses.
Anycomplaintregardingrentalitemsorinstallationmustbelodgedbeforetheshowday.Otherwiseallitemsaredeemedtobereceivedingoodorderand
Condition.
Date.............................................................
Place............................................................
Signature........................................................
Stamp.............................................................
26
HEAVY/LARGEEXHIBITS
Section3
FORM
12
HEAVY/LARGEEXHIBITS
BoothNo:
ContactPerson
Mr.AchalUppal
Mobile:+919968203729
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax...................................
Email.......................................................................................
EEPCIndia
Fax:+911123310920/23736480
HEAVYEXHIBITS
WEIGHTEXCEEDING2000kg.
LARGEEXHIBITS
SIZEEXCEEDING2Mx1.5M(LxW)
TALLEXHIBITS
HEIGHTEXCEEDING2M
Pleasenotethefollowing:
Machinesintheabovementionedcategorymustarriveingoodtimeforportclearancesandreachtheexhibitionsite
onMonday,20thJanuary2014by10:00a.m.Ifsuchmachinesarriveafterthescheduleddates,itwouldbedifficultto
allowentryintositeasaccessmaybeobstructedduetostandconstruction.
Allmachinesatsitewillbehandledbytheofficialfreightforwarder.Thisapplieswithoutexception.
Exhibitors with heavy exhibits area need to refer to the floor loading capacity and must provide stell plates for load
spreading,ifnecessary.Pleasedonotoverloadthefloorloadingcapacity.
KindlyworkincoordinatewiththedesignatedfreightforwarderandtheTechnicalManagertoavoidanylastminute
hassles,regardingyourexhibits.Yourfreightforwarderwillbedallowedtobringintheequipmenttillthegatesofthe
hall.
Fillingthisformismandatoryforbringinginlargeexhibits.
S.No.
Items
Dimensions
Weight(Kg)
Dateofarrival
Date.............................................................
Place............................................................
Signature........................................................
Stamp.............................................................
27
AdvertisingOpportunities
Section3
FORM
13
AdvertisingOpportunitiesinExhibitorCatalogue
BoothNo:
ContactPerson
Mr.AchalUppal
Mobile:+919968203729
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax...................................
Email.......................................................................................
EEPCIndia
Fax:+911123310920/23736480
Options Position
1.
2.
3.
4.
5.
FullPage
HalfPage
BackCover
InsideFrontCover
InsideBackCover
Size
Rates
Rs.
USD
Preference
6.5X9.5
3.2X9.5
6.5X9.5
6.5X9.5
6.5X9.5
15,000/
9,000/
25,000/
20,000/
20,000/
250
150
417
333
333
Note:
AdvertisementmaterialshouldbeCDR/TIFF/EPSFileinhighresolutioninCDwithprintedcolourcopyofthe
Advertisementasareferenceproof.
CirculationAmong:
ExhibitorsofIESS2014
VisitorsofIESS2014SeniorGovt.Officials,IndustryRepresentatives
Policymakers,IndustryAssociation,Embassies,etc
OtherBrandingopportunitiesintheHall
Inadditiontotheexhibitorcatalogue,therearevariousotherbrandingopportunitiesavailableintheexhibition
hall.PleasefeelfreetocontactEEPCIndiarepresentativeinthisregard.
Date.............................................................
Place............................................................
Signature........................................................
Stamp.............................................................
28
TravelPartner
FORM
14
TravelAssistance
BoothNo:
ContactPerson
Mr.IrfanMerchant
CompanyName.......................................................................
Address...................................................................................
City/Postalcode......................................................................
ContactPerson........................................................................
Tel.................................................Fax...................................
Email.......................................................................................
PleasecompleteandreturntheformtoTCIforassistance
ForanytravelassistancepleasecontactTCILimited,ourofficialtravelpartner.
FollowingaretheservicesTCILimitedcanoffertoourexhibitorsanddelegates.
1.BestguaranteedHotelratesforIESS2014in3Stars/4Stars/5Starshotels.
2.Airticketbooking
3.Transportation(AirporttransferandLocalCommuteinMumbaicity)
Mr.IrfanMerchant
THOMASCOOKINDIALIMITED
ThomasCookBuilding,3rdfloor,
D.N.Road,
Mumbai400001;
India
Mobile:+919819742222
Telephone:+912266091547
Emailid:imerchant@tci.co.in
Date.............................................................
Place............................................................
Signature........................................................
Stamp.............................................................
29
ITPOShowApprovalLetter
30
31
32

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Exhibitor Service Manual

The centre is ideally situated along the Western

13 GlassShowcase small 2500 42

Square Meeting Table

Glass Show Case

Glass Show Case

Please specify the

Actual cost will be

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