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STANDARD BIDDING DOCUMENT FORMS

PROCUREMENT OF GENERAL GOODS NATIONAL C OMPETITIVE BIDDING

NPA/Goods/SBD 01

Section II. Biddin D!t! S"eet #BDS$


The following specific data for the goods to be procured shall complement, supplement, or amend the provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the provisions herein shall prevail over those in ITB. [Instructions for completing the Bid Data Sheet are provided, as needed, in the notes in italics mentioned for the relevant ITB Clauses.] ITB C%!&se Re'e(ence ITB 1.1 ITB 1.1 The Purchaser is1 The name and identification number of the !ontract are" The number, identification and names of the lots comprising this procurement are# ITB ).1 ITB *.*+ The source of funding is$ %oreign bidders are allowed to participate in bidding.

A. Gene(!%

B. Contents o' Biddin Doc&,ents


ITB -.1 %or C%!(i'ic!tion o' .id /&(/oses onl&, the Purchaser's address is (ttention) (ddress* Telephone %acsimile number +lectronic mail address

C. P(e/!(!tion o' Bids


ITB 11.1 #e$0 ITB 1*.12
1 "

The Bidder shall submit the following additional documents [insert list of documents, if an ] The bidders ma !uote following minimum !uanties"

insert co,/%ete legal name of the #rocuring $ntit insert title of procurement and bid number reference of the #rocuring $ntit # (pplicable onl& if separate contracts are awarded to different lots, if so insert lot reference and title of the each lot $ insert the source of funding such as %&S', (orld Ban), *sian Development Ban) etc Insert onl& for foreign funded pro.ects or onl& when foreign bidders are allowed to participate under /012 funded pro.ects.
)

insert name and designation of the 0fficer responsible for clarifications e.g. 3ead of the Procurement 4ivision if an& 5
insert floor and room number, if applicable If no additional documents are re7uired ma& delete this row

* 6

+list the items together with !uantities, ITB 1+.110 The bidder shall 7uote the local e8penditure in 1ri 2an9an :upees. The bidder ma& 7uote the foreign e8penditure of the following items in foreign currencies. -list the items] ITB 1-.111 ITB 10.1 #.$ ITB 12.11) ITB )0.1 Period of time the /oods are e8pected to be functioning (for the purpose of spare parts) (fter sales service is [insert .re!uired/ or .not re!uired/] The bid shall be validit& until . [insert one of the following options" (a) (b) ITB )0.)11 Bid shall include a Bid 1ecurit& (issued b& ban9 or suret&) included in 1ection I; Bidding %orms, or Bid shall include <Bid 1ecuring 4eclaration= using the form included in 1ection I; Bidding %orms. 5

The amount of the Bid 1ecurit& shall be1$ 000 The validit period of the bid securit shall be until12 []

D. S&.,ission !nd O/enin o' Bids


ITB )).) #c$ ITB )1.1 The inner and outer envelopes shall bear the following identification mar9s1) 00000000000000 %or bid submission purposes, the Purchaser's address is (ttention1* (ddress16 The deadline for the submission of bids is 4ate1>
>

Time"?

1? 11 1" 1# 1$ 11)

1* 16 1> "?

Insert onl& if bidders are allowed to 7uote less than 1??@ of items in a lot or less than 1??@ of the 7uantit& for each item. 4elete if the bidders are not allowed to !uote in currencies other than Sri 'an)an 3upees Insert onl& if re7uired, if so insert duration insert da , month, and ear, i.e. 14 September, 5664 4elete if B41 ITB "?.1 (b) is selected [insert amount insert da , month, and ear, i.e. 17 &ctober, 5664 insert the name and8or number that must appear on the bid envelope to identif this specific bidding process insert full name and the designation of the officer in charge insert floor and room number, if applicable] [important to avoid dela s or misplacement of bids insert date, month, and ear, i.e. 12 September, 5664 insert time, and identif if a.m. or p.m., i.e. 16"76 a.m

ITB )3.1

The bid opening shall ta9e place at (ddress 4ate [insert floor and room number, if applicable] [insert da , month, and ear, i.e. 12 September, 5664]

Time [insert time, and identif if a.m. or p.m. i.e. 16"76 a.m.]

E. E4!%&!tion !nd Co,/!(ison o' Bids


ITB 1*.1 ITB 1+.1#d$ 4omestic preference [insert .shall/ or .shall not/] be a bid evaluation factor. The ad.ustments shall be determined using the following criteria, from amongst those set out in 1ection III, +valuation and Aualification !riteria"1 (a) 4eviation in 4eliver& schedule"" 0ption 1 is selected and the ad.ustment is "# BBB. 0ption " is selected and the ad.ustment is :upees B. 0ption # is selected and the ad.ustment is B.@ per wee9 (b) (c) +d, ITB 1+.*)3 4eviation in pa&ment schedule"$ the cost of ma.or replacement components, mandator& spare parts, and service"[insert an other specific criteria]

The following factors and methodolog& will be used for evaluation (list the factors and methodolog ,

ITB 1+.+

Bidders [insert .shall .or .shall not/] be allowed to 7uote for one or more lots. [refer to Section III $valuation and 9ualification Criteria, for the evaluation methodolog , if appropriate]

"1 "" "# "$ "")

refer to Schedule III, $valuation and 9ualification Criteria: insert complementar details if necessar 1elect one option and delete the other two option 1uggest 6.2 to 1 ; per wee) insert <es or =o. If es insert the rate per annum to calculate interest earned insert <es or =o. If es, insert the >ethodolog and criteria Insert onl& if re7uired

Section IV. Biddin Fo(,s

T!.%e o' Fo(,s


Bid S&.,ission Fo(,.........................................................................................................3 Bid G&!(!ntee ..................................................................................................................11 M!n&'!ct&(e(5s A&t"o(i6!tion .......................................................................................1*

Bid S&.,ission Fo(,


[=ote" the purchaser is re!uired to fill the information mar)ed as .?/ and delete this note prior to selling of the bidding document] [The Bidder shall fill in this @orm in accordance with the instructions indicated =o alterations to its format shall be permitted and no substitutions shall be accepted.] 4ate [insert date +as da , month and ear, of Bid Submission] Co. [insert number of bidding process] To [? insert complete name of #urchaser] We, the undersigned, declare that (a) We have e8amined and have no reservations to the Bidding 4ocuments, including (ddenda Co. [insert the number and issuing date of each *ddenda]: (b) We offer to suppl& in conformit& with the Bidding 4ocuments and in accordance with the 4eliver& 1chedules specified in the 1chedule of :e7uirements the following /oods and :elated 1ervices [? insert a brief description of the %oods and 3elated Services]: (c) The total price of our Bid without ;(T, including an& discounts offered is [insert the total bid price in words and figures]: (d) The total price of our Bid including ;(T, and an& discounts offered is [insert the total bid price in words and figures]: (e) 0ur bid shall be valid for the period of time specified in ITB 1ubD!lause 16.1, from the date fi8ed for the bid submission deadline in accordance with ITB 1ubD!lause "#.1, and it shall remain binding upon us and ma& be accepted at an& time before the e8piration of that period, (f) If our bid is accepted, we commit to obtain a performance securit& in accordance with ITB !lause $# and !! !lause 1* for the due performance of the !ontract, (g) We have no conflict of interest in accordance with ITB 1ubD!lause $.#, (h) 0ur firm, its affiliates or subsidiariesEincluding an& subcontractors or suppliers for an& part of the contractEhas not been declared blac9listed b& the Cational Procurement (genc&, (9) We understand that this bid, together with &our written acceptance thereof included in &our notification of award, shall constitute a binding contract between us, until a formal contract is prepared and e8ecuted. We understand that &ou are not bound to accept the lowest evaluated bid or an& other bid that &ou ma& receive.

(l)

1igned [insert signature of person whose name and capacit are shown] In the capacit& of [insert legal capacit of person signing the Bid Submission @orm] Came [insert complete name of person signing the Bid Submission @orm] 4ul& authoriFed to sign the bid for and on behalf of [insert complete name of Bidder] 4ated on GGGGGGGGGGGG da& of GGGGGGGGGGGGGGGGGG, GGGGGGG [insert date of signing]

P(ice Sc"ed&%e
[The Bidder shall fill in these #rice Schedule in accordance with the instructions indicated. The list of line items in column 1 of the Price Schedules shall coincide with the 'ist of %oods and 3elated Services specified b the #urchaser in the Schedule of 3e!uirements.]

PRICE SC7EDULE
=ote" 1. Anless otherwise allowed under ITB Clause 12, the bidders are re!uired to !uote the prices under B*C columns: 5. Bidders ma !uote prices under BBC columns onl if the ITB Clause 12 provides provisions to bid in foreign currencies for the line item 7. #urchaser is advised to fill columns 1,5 and 7 before issuing the bidding document and delete this note 7: .
1 5 7 D 2 4 E F G 16 Goods !nd (e%!ted Se(4ices o''e(ed 8it"in S(i L!n9! #in S(i L!n9!n R&/ees$ A
Hnit price (inclusive of duties, sales and other ta8es) +8cluding ;(T Price per line item (!ol. #8$) Inland transportation, insurance and other related services to deliver the goods to their final destination if not included under column $ Total Price +8cluding ;(T (!ol -I)) 4iscounted Total price (if an&) e8cluding ;(T ;(T Total Price Including ;(T (!ol. * or 6I>)

11 15 17 1D 12 Goods to .e i,/o(ted !nd s&//%: (if allowed in bidding B


Hnit price (foreign cost)"*

2ine 4escription of /oods or Item Co. related services LOT A 1 " #

At& and unit

currenc&

(mount

foreign cost per line (ll related costs to deliver th item to their final destination inclu duties, sales and other ta8es (!ol. #81") transportation, insurance. +8cluding ;(T !urrenc& (mount 1ri 2an9an :upees (2J

S&. Tot!% 'o( Lot A LOT B $ ) S&. Tot!% 'o( Lot B LOT C * 6 S&. Tot!% 'o( Lot C

S&. Tot!% 'o( Lot A

S&. Tot!% 'o( Lot B

S&. Tot!% 'o( Lot C

Tot!%

Tot!%

"*

Write the discounted price if an&

Bid G&!(!ntee
[=ote" the purchaser is re!uired to fill the information mar)ed as .?/ and delete this note prior to selling of the bidding document] [this Ban) %uarantee form shall be filled in accordance with the instructions indicated in brac)ets] HHHHHHHHHHHHHHH [insert issuing agenc Cs name, and address of issuing branch or office] HHHHHH ;Bene'ici!(:< D!te< BID GUARANTEE No.< DDDDDDDDDDDD [ name and address of #urchaser] DDDDDDDD [insert +b issuing agenc , date] DDDDDDDDDD [insert +b issuing agenc , number]

We have been informed that DDDDDDDDD [insert +b issuing agenc , name of the Bidder: if a Ioint venture, list complete legal names of partners] (hereinafter called Kthe BidderK) has submitted to &ou its bid dated DDDDDDDDD [insert +b issuing agenc , date] (hereinafter called Kthe BidK) for the suppl& of [insert name of Supplier] under Invitation for Bids Co. DDDDDDDDDDD [insert I@B number] (<the I%B=). %urthermore, we understand that, according to &our conditions, Bids must be supported b& a Bid /uarantee. (t the re7uest of the Bidder, we DDDDDDDDDDDDDDD [insert name of issuing agenc ] hereb& irrevocabl& underta9e to pa& &ou an& sum or sums not e8ceeding in total an amount of DDDDDDDDDDDD [insert amount in figures] DDDDDDDDDD [insert amount in words] ) upon receipt b& us of &our first demand in writing accompanied b& a written statement stating that the Bidder is in breach of its obligation(s) under the bid conditions, because the Bidder (a) has withdrawn its Bid during the period of bid validit& specified, or (b) does not accept the correction of errors in accordance with the Instructions to Bidders (hereinafter <the ITB=), or (c) having been notified of the acceptance of its Bid b& the Purchaser during the period of bid validit&, (i) fails or refuses to e8ecute the !ontract %orm, if re7uired, or (ii) fails or refuses to furnish the Performance 1ecurit&, in accordance with the ITB. This /uarantee shall e8pire (a) if the Bidder is the successful bidder, upon our receipt of copies of the !ontract signed b& the Bidder and of the Performance 1ecurit& issued to &ou b& the Bidder, or (b) if the Bidder is not the successful bidder, upon the earlier of (i) our receipt of a cop& of &our notification to the Bidder that the Bidder was unsuccessful, otherwise it will remain in force up to DDDDDD +insert date,

!onse7uentl&, an& demand for pa&ment under this /uarantee must be received b& us at the office on or before that date.GGGGGGGGGGGGGGGGGGGGGGGGGGGGG [signature+s, of authoriJed representative+s, ]

Bid=Sec&(in Dec%!(!tion
[=ote" the purchaser is re!uired to fill the information mar)ed as .?/ and delete this note prior to selling of the bidding document] [The Bidder shall fill in this form in accordance with the instructions indicated in brac)ets] 4ate DDDDDDDDDDD[insert date b bidder] LCame of contract DD [insert name] L!ontract Identification Co DDDDDDDDD[insert number] LInvitation for Bid Co. DDDDDDDDDDDDD insert number] LTo DDDDDDDDDDDDDDD [insert the name of the #urchaser] We, the undersigned, declare that 1. We understand that, according to instructions to bidders (hereinafter <the ITB=), bids must be supported b& a bidDsecuring declaration, ". We accept that we shall be suspended from being eligible for contract award in an& contract where bids have being invited b& an& of the Procuring +ntit& as defined in the Procurement /uidelines published b& Cational Procurement (genc& of 1ri 2an9a, for the period of time of three ears starting on the latest date set for closing of bids of this bid, if we (a) withdraw our Bid during the period of bid validit& period specified, or (b) do not accept the correction of errors in accordance with the Instructions to Bidders of the Bidding 4ocuments, or (c) having been notified of the acceptance of our Bid b& &ou, during the period of bid validit&, (i) fail or refuse to e8ecute the !ontract %orm, if re7uired, or (ii) fail or refuse to furnish the performance securit&, in accordance with the ITB. #. We understand this bid securing shall e8pire if we are not the successful bidder, upon the earlier of (i) our receipt of a cop& of &our notification to the Bidder that the bidder was unsuccessful, or (ii) twent&Deight da&s after the e8piration of our bid. $. We understand that if we are a M;, the Bid 1ecuring 4eclaration must be in the name of the M; that submits the bid. If the M; has not been legall& constituted at the time of bidding, the Bid 1ecuring 4eclaration shall be in the names of all future partners as named in the letter of intent. 1igned [insert signature+s, of authoriJed representative] In the !apacit& of [insert title] Came [insert printed or t ped name] 4ul& authoriFed to sign the bid for and on behalf of [insert authoriJing entit ] 4ated on [insert da ] da& of [insert month], [insert ear]

M!n&'!ct&(e(5s A&t"o(i6!tion
[The Bidder shall re!uire the >anufacturer to fill in this @orm in accordance with the instructions indicated. This letter of authoriJation should be on the letterhead of the >anufacturer and should be signed b a person with the proper authorit to sign documents that are binding on the >anufacturer. The Bidder shall include it in its bid, if so indicated in the BDS.] 4ate [insert date +as da , month and ear, of Bid Submission] Co. [insert number of bidding process] To [insert complete name of #urchaser] W3+:+(1 We [insert complete name of >anufacturer], who are official manufacturers of [insert t pe of goods manufactured], having factories at Ninsert full address of Oanufacturer's factories5, do hereb& authoriFe [insert complete name of Bidder] to submit a bid the purpose of which is to provide the following /oods, manufactured b& us [insert name and or brief description of the %oods], and to subse7uentl& negotiate and sign the !ontract. We hereb& e8tend our full guarantee and warrant& in accordance with !lause "* of the !onditions of !ontract, with respect to the /oods offered b& the above firm. 1igned [insert signature+s, of authoriJed representative+s, of the >anufacturer] Came [insert complete name+s, of authoriJed representative+s, of the >anufacturer] Title [insert title] 4ul& authoriFed to sign this (uthoriFation on behalf of [insert complete name of Bidder] 4ated on GGGGGGGGGGGG da& of GGGGGGGGGGGGGGGGGG, GGGGGGG [insert date of signing]

I.

Section V. Sc"ed&%e o' Re>&i(e,ents

Contents

1. List o' Goods !nd De%i4e(: Sc"ed&%e.........................................................................13 ). List o' Re%!ted Se(4ices !nd Co,/%etion Sc"ed&%e ..................................................10 *. D(!8in s.......................................................................................................................)0 +. Ins/ections !nd Tests...................................................................................................)1

1. List o' Goods !nd De%i4e(: Sc"ed&%e


[The #urchaser shall fill in this table, with the eKception of the column .BidderCs offered Deliver date/ to be filled b the Bidder]
Line Ite, N Desc(i/tion o' Goods ?&!ntit: &nit Fin!% #P(o@ect Site$ Destin!tion !s s/eci'ied in BDS [insert place of Deliver ] De%i4e(: D!te )0 E!(%iest De%i4e(: D!te L!test De%i4e(: D!te Bidde(5s o''e(ed De%i4e(: d!te Ato be provided by the bidderB [insert the number of da s following the date of effectiveness the Contract]

II.
[insert item =o] [insert description of %oods] [insert !uantit of item to be supplied] [insert unit for the !uantit ] [insert the number of da s following the date of effectiveness the Contract] [insert the number of da s following the date of effectiveness the Contract]

1P(:+ P(:T1">

"6 ">

applicable onl& if deliver& is considered for evaluation. If not onl& one column <4eliver& 4ate= dul& filled b& the Purchaser is re7uired :efer ITB 1*.# and list accordingl&

).

List o' Re%!ted Se(4ices !nd Co,/%etion Sc"ed&%e

[ This table shall be filled in b the #urchaser. The 3e!uired Completion Dates should be realistic, and consistent with the re!uired %oods Deliver Dates]
P%!ce 8"e(e Se(4ices s"!%% .e /e('o(,ed Fin!% Co,/%etion D!te#s$ o' Se(4ices

Se(4ice

Desc(i/tion o' Se(4ice

?&!ntit:

Unit

[insert Service No]

[insert description of Related Services]

[insert quantity of items to be supplied]

[insert unit for the items]

[insert name of the Place]

[insert required Completion ate(s)]

1. If applicable

!"C#N$C%& SP"C$'$C%!$(NS
[The Technical specifications ma be provided in the following format. The bidder shall fill the columns 4 and E. BidderCs failure to provide the information re!uested in the columns 4 and Ema be a reason for the reIection of the bid. If an discrepanc is observed between the information provided b the bidder in the columns 4 and Eand the other technical information attached to the bid, the information provided herein shall ta)e precedence.]
+1, Line Ite, No
10

+51, Desc(i/tion o' Goods

+7,
)*

+D,

+2,

+4,

+E,

or Related Service

Sub Component75

!echnical Specifications and Standards Purchaser+s Requirements etail)) Priority), -es(-). No(N) Bidder+s (ffer Remar/s)0

1.

1.1 1.5

5.

5.1 5.5

7.
#? #1 #" ## #$ #-

7.1
Same as list of goods and Deliver schedule table Same as list of goods and Deliver schedule table insert identification name for subHcomponent insert in detail specifications for subHcomponent Oar9 the subDcomponents that the Purchaser will consider as critical during the evaluation as <!= If the bidder has stated PC= in column ) it is essential that bidder shall fill information of his offer against the subDcomponent under column *. If the bidder has stated PQ' in column ), the bidder has the option of providing additional information of his offer, to establish that it conforms to the specifications given.

*. D(!8in s
These Bidding 4ocuments includes [insert .the following/ or .no/] drawings. [If documents shall be included, insert the following 'ist of Drawings]

List o' D(!8in s


D(!8in N(. D(!8in N!,e P&(/ose

+. Ins/ections !nd Tests


The following inspections and tests shall be performed [insert list of inspections and tests if an ]

Section VII. Cont(!ct D!t!


The following !ontract 4ata shall supplement and R or amend the !onditions of !ontract (!!). Whenever there is a conflict, the provisions herein shall prevail over those in the !!. [The #urchaser shall select insert the appropriate wording using the samples below or other acceptable wording, and delete the teKt in italics] CC 1.1#i$ CC 1.1 #,$ CC 0.1 The Purchaser is#) The Pro.ect 1ite(s)R%inal 4estination(s) isRare#* %or notices, the Purchaser's address shall be (ttention#6 (ddress Telephone %acsimile number +lectronic mail address" CC 1).1 4etails of 1hipping and other 4ocuments to be furnished b& the 1upplier are#> .

CC 1+.1

Sample provision1Select appropriately2 !! 1-.1EThe method and conditions of pa&ment to be made to the 1upplier under this !ontract shall be as follows ( %or /oods offered within 1ri 2an9a Pa&ment shall be made in 1ri 2an9a :upees within thirt& (#?) da&s of presentation of claim supported b& a certificate from the Purchaser declaring that the /oods have been delivered and that all other contracted 1ervices have been performed. (i) On De%i4e(:< Hp to a ma8imum of Cinet& (6?) percent of the !ontract Price, shall be paid on receipt of the /oods and upon submission of the documents specified in !! !lause 1".

#) #*

Insert complete legal name of the #urchaser Insert name+s, and detailed information on the location+s, of the site+s, #6 insert full name and the designation of the officer, if applicable #> insert shipping details and other documents

(ii)

On Acce/t!nce< The remaining ten ("?) percent of the !ontract Price shall be paid to the 1upplier within thirt& (#?) da&s after the date of the acceptance certificate for the respective deliver& issued b& the Purchaser. %or /oods offered to be imported and suppl&$?" &ption 1" Pa&ment of foreign currenc& portion shall be made in $1 (GGG) in the following manner (i) On S"i/,ent< +ight& (6?) percent of the %oreign currenc& portion of the /oods shipped shall be paid through irrevocable confirmed letter of credit opened in favor of the 1upplier in a ban9 in 1ri 2an9a, upon submission of documents specified in /!! !lause 1". On Acce/t!nce< Twent& ("?) percent of the %oreign currenc& portion of /oods received shall be paid within thirt& (#?) da&s of receipt of the /oods upon submission of claim supported b& the acceptance certificate issued b& the Purchaser.

(iii)

Pa&ment of local currenc& portion shall be made in 1ri 2an9an :upees within thirt& (#?) da&s of presentation of claim supported b& a certificate from the Purchaser declaring that the /oods have been delivered and that all other contracted 1ervices have been performed. &ption 5" Pa&ment of foreign currenc& portion shall be made in $" (GGG) in the following manner (i) Ad4!nce P!:,ent< Thirt& (#?) percent of the %oreign currenc& portion shall be paid within thirt& (#?) da&s of signing of the !ontract, and upon supplier opening of 2! in favour of the Purchaser and upon submission of a advance pa&ment guarantee for e7uivalent amount valid until the /oods are delivered and in the form provided in the bidding documents or another form acceptable to the Purchaser.

(ii) On De%i4e(:< Hp to a ma8imum of %ift& (-?) percent of the %oreign currenc& portion, shall be paid on receipt of the /oods and upon submission of the documents specified in !! !lause 1".
$? $1 $"

select B&ption 1C, B&ption 5C or B&ption 7 currenc of the Contract #rice currenc of the Contract #rice

(iii)

On Acce/t!nce< Twent& ("?) percent of the %oreign currenc& portion of /oods received shall be paid within thirt& (#?) da&s of receipt of the /oods upon submission of claim supported b& the acceptance certificate issued b& the Purchaser.

Pa&ment of local currenc& portion shall be made in 1ri 2an9an :upees within thirt& (#?) da&s of presentation of claim supported b& a certificate from the Purchaser declaring that the /oods have been delivered and that all other contracted 1ervices have been performed. &ption 7" ()i On De%i4e(:< +ight& (6?) percent of the %oreign currenc& portion of the /oods shall be paid through irrevocable confirmed letter of credit opened in favor of the 1upplier in a ban9 in 1ri 2an9a, upon the deliver& of the goods to the final destination and upon submission of documents specified in /!! !lause 1". On Acce/t!nce< Twent& ("?) percent of the %oreign currenc& portion of /oods received shall be paid within thirt& (#?) da&s of receipt of the /oods upon submission of claim supported b& the acceptance certificate issued b& the Purchaser.

(ii)

Pa&ment of local currenc& portion shall be made in 1ri 2an9an :upees within thirt& (#?) da&s of presentation of claim supported b& a certificate from the Purchaser declaring that the /oods have been delivered and that all other contracted 1ervices have been performed. CC 1-.1 CC )+.1 CC )+.) CC )3.1 CC )3.1 ( Performance 1ecurit&$# The inspections and tests shall be$$ The Inspections and tests shall be conducted a$-t The li7uidated damage shall be$) B @ per wee9 The ma8imum amount of li7uidated damages shall be$* B.. @

$# $$ $$) $*

insert .shall/ or .shall not/ be re!uired insert nature, fre!uenc , procedures for carr ing out the inspections and tests insert name+s, of location+s, insert number insert number

In4it!tion 'o( Bids #IFB$

=ote" %iven below is a sample form that can be used in inviting bids for procuring of goods. *ll the
information given is not relevant for each procurement. The #urchaser is re!uired to select onl the applicable information or modif such information to suit. The information mar)ed as .?/
is re!uired onl for procurement funded b a foreign funding agenc .

[insert" name of Procuring "ntity +if relevant name of 3inistry] [ insert" name of Pro4ect ] H [ insert" loan . credit number ]? [ insert" !itle of Contract 5 Contract (Bid) Number] 1.L The 4emocratic 1ocialist :epublic of 1ri 2an9a [has received8has applied for8intends to appl for] a [loan8credit] from the [insert name of the foreign funding *genc ] toward the cost of [insert name of #roIect] , and it intends to appl& part of the proceeds of this [loan8credit] to pa&ments under the !ontract for [insert name8no. of Contract]L ". The !hairman Ninsert !(P!ROP!R4P!RPP! as appropriate5 on behalf of the [insert name of #rocuring $ntit ] now invites sealed bids from eligible and 7ualified bidders for [insert brief description of the %oods to be procured]. [* brief description of the t pe+s, of %oods should be provided, location of proIect, and other information necessar to enable potential bidders to decide whether or not to respond to the Invitation Bidders specific eKperience or capabilities re!uire should also be included in this paragraph. The deliver period is [insert no. of da s8months8 ears or dates also should be inserted]. $. Bidding will be conducted through Ninsert the method of procurement] -. Interested eligible bidders ma& obtain further information from [insert name of #rocuring $ntit : insert name and eHmail of officer in charge] and inspect the Bidding 4ocuments at the address given below [state address at end of this ITB] from [insert office hours].) ). Aualifications re7uirements include [insert a list of )e technical, financial, legal and other re!uirements]. ( margin of preference for eligible locall& produced goods offered [insert .shall/ or .shall not/ be applied, as appropriate] . (dditional details are provided in the Bidding 4ocuments. *. ( complete set of Bidding 4ocuments in +nglish language ma& be purchased b& interested bidders on the submission of a written application to the address below [state address at the end of this ITB] and upon pa&ment of a non refundable fee [insert amount of currenc in 3upees] or in [insert amount in specified convertible currenc ] . The method of pa&ment will be [insert method of pa ment]. 6. Bids must be delivered to the address below [state address at the end of this ITB] at or before [insert time and date] . 2ate bids will be re.ected. Bids will be opened in the presence of the bidders' representatives who choose to attend in person or onDline at the address below [state address at end of this ITB] at [insert time and date] . (ll bids must be accompanied b& a [insert as appropriate, either .Bid Securit Declaration/ or .BidHSecurit ,/ of +insert amount in local currenc or an e7uivalent amount in a freel& convertible currenc&) ] >. T"e !dd(ess#es$ (e'e((ed to !.o4e is#!(e$< Ainse(t det!i%ed !dd(ess#es$ inc%&din N!,e o' t"e P(oc&(in Entit:C desi n!tionC n!,e o' O''ice(C !dd(essC '!D n&,.e( etc. ___________________
1. ( brief description of the t&pe(s) of /oods or Wor9s should be provided, including 7uantities, location of Pro.ect, and other information necessar& to enable potential bidders to decide whether or not to respond to the Invitation. Bidding 4ocuments ma& re7uire bidders to have specific e8perience or capabilities, such re7uirements should also be included in this paragraph.

". #. $. -. ).

[Insert" .the deliver 8installation period is [insert no. of da s8months8 ears or dates/] . %or e8ample, ?>.??(O to -.?? PO. The fee, should defra& the printing and mailingRshipping costs), it should not deter competition. The amount of Bid 1ecurit& should be stated as a fi8ed amount or as a minimum percentage of the Bid Price. (lternativel&, if a Bid 1ecurit& or a BidD1ecuring 4eclaration is not re7uired (often the case in suppl& contracts), the paragraph should so state. The office for Bid 0pening ma& not necessaril& be the same as that for inspection or issuance of documents or for Bid 1ubmission. If the& differ, each address must appear at the end of paragraph * and be numbered, as, for e8ample, (1), ("), (#). The te8t in the paragraph would then refer to address (1), ("), etc. 0nl& one office and its address ma& be specified for submission of bids, and this location should be as close as possible to the place where bids will be opened to shorten the time between Bid 1ubmission and Bid 0pening.