EEHIST: East of England Healthcare Information Skills Trainers

searching the evidence:

E-Journals
Training Guide 3
Edition 4: June 2013

Searching the Evidence

1. 2. 3. 4.

Online Journals an introduction Finding out whats available to you Printing and copyright Troubleshooting: a. I have clicked on the full text link, but I now have a password screen b. Accessing a Proquest journal c. Accessing a Elsevier ScienceDirect journal d. Accessing a Wiley journal e. Accessing a Springer journal f. I have accessed a journal via Myjournals but I cannot access the current issue / year. g. I have accessed the journal but I dont know what to do next! 5. Help & Training 6. Other guides
To help you use this guide, indicates a step in the process of searching and retrieving articles.

2 2 4 4 4 5 6 6 7 7 8 8 8

indicates a tip, or an extra piece of information.

Edition 4: June 2013 Next Revision due December 2013

This guide was created by Ipswich Hospitals, Isla Kuhn and Deborah Lepley on behalf of EEHIST: East of England Healthcare Information Skills Trainers

1. Online journals an introduction

Online access to journal articles can be a bit of a minefield. Some titles have been purchased nationally, and others regionally or at a Trust level. The titles are provided by a wide range of providers, including OVID, Science Direct and Wiley-Blackwell. This means that there is no consistent look and feel to the website you visit to access the journal article you are interested in. You will also find that some titles are closed runs (i.e. full text available 2000-2005) or are embargoed (i.e. full text is not available until 90 days or 1 year after publication). National collections

All 25 titles from BMJ Publishing (including the BMJ) CINAHL with full text more than 600 titles in nursing, midwifery and allied health Health Business Fulltext Elite - around 500 titles in health management

Regional titles

Proquest databases - articles covering over 3,500 journals in medicine, nursing, allied health and psychology. About 900 of these are available full-text An additional 110 individual titles are available to all NHS staff and students in the East of England. A list of these is available at http://www.eel.nhs.uk

2. Finding out whats available to you The most reliable way of checking if you have online or print access to a journal is to check the NHS Evidence My Journals service. You will need to log on to Athens. Go to http://www.eel.nhs.uk and click on Find a journal.

Login with your NHS Athens username and password when prompted.

Once youve logged in, MyJournals will recognise the Trust that youre associated with. This means that as well as finding the e-journals that are available to you, the search will find the paper journals that are held in the library which supports your Trust.

You can browse the A-Z listing, but a more efficient method is to search for the title or keywords from the title of the journal. Enter the title, or key words from the title, of the journal you wish to locate (e.g. New England Journal of Medicine or simply New England). The default setting is all words in title so you dont need to type in the whole journal name.

This means there is a Publisher Embargo on recent issues

There is no end date so you can access current issues

New England Journal of Medicine is available electronically. It is available from 3 providers (Proquest Hospital Collection, Medline with Full Text and Massachusetts Medical Society) and is available for a range of years. Click on the links to gain access. A journal may also Available in print This will vary depending on which trust youre associated with. Knowing print availability can be very helpful if the electronic access is not adequate for your needs. Click on the link for the Library to see opening hours and contact details.

The issue list will be on the journal providers website, e.g. Proquest, Ovid. Although all these sites look slightly different, each allows you to browse the tables of contents of a journal and also to search for articles within a particular journal. Sometimes there is more than one provider of electronic access. There is quite a large difference in range of access between providers. The trick here is to see which (if any) provider gives you the year(s) of the journal that you require. Click on the link for the appropriate access.

3. Printing and copyright Most articles will be available as PDFs, i.e. when printed they will look like theyve been photocopied from the original journal. If only an HTML version is available you may need to print any tables or other graphics separately. You are able to print one copy of an article for your personal use. It is however illegal to make multiple copies of an online article or email it to colleagues. 4. Troubleshooting a. I have clicked on the journal full text link, but I now have a password screen. Usually once you click on a link you will be taken straight to the journal itself, but sometimes you may get a login screen first. If this happens, you do not

need to login again (you already have!) but look around the screen for an Athens login link. Click on it, and this should give you access. b. Accessing a Proquest Journal If you click on the link called Proquest Hospital Collection NHS Version then there is an extra step to the login process. Click on the blue link and a login screen will appear. Click Athens login

The next screen asks for your Institution select NHS England from the drop down list and then Login. You should then access the journal.

If an error screen appears you may need to clear your Internet browsers cache refer to your browsers help pages if you are unsure how to do this.

c. Accessing a Elsevier ScienceDirect journal Click a link to a journal via Elsevier ScienceDirect, e.g.:

Click on Login at the top right of the screen, and click on Open Athens Login or NHS England Login Enter your Athens details when prompted. You should now be able to access full text, however you may also wish to Activate Personalization once logged in.

You may find you are taken to the ScienceDirect homepage rather than the journal you wanted. If this happens return to the MyJournals list and click the Elsevier ScienceDirect link again this should take you to the correct page and you will notice your name at the top right of the screen indicating you are logged in. d. Accessing a Wiley journal You may sometimes need to Login when accessing a title via Wiley (e.g. British Journal of Surgery or British Journal of Obstetrics and Gynaecology). If the following screen appears login as East of England SHA in the Institution name (start typing in the box and it should appear) 6

e. Accessing a Springer Journal A few journals are available via Springer:

You may need to select your institution to access full text. Click on Sign up / Login at the top right of the screen and then Institutional / Athens Login. Start typing your Hospital name or NHS East of England in the Log in via Athens box select the institution from the list and click Proceed to Athens. If this takes you to the Springer homepage rather than the journal, click back to My Journals and click the link to Springer again. You should now be able to access full text. f. I have accessed a journal via Myjournals but I cannot access the current issue / year. You need to make sure the link you choose to access the journal covers the date you require. Not all journals include the current year or issue. Some are archive collections, and some will have a publishers embargo preventing access to the current months. This example shows the Journal of Advanced Nursing is available from 3 different electronic journal providers, and also available in print. Access to the current 12 months is not possible via the CINAHL with Full Text link.

If you cannot access the issue you need, contact your local NHS Library for help.

g. I have accessed the journal but I dont know what to do next! As the journals come from many different providers, the screens will differ depending on the link you have chosen. Some are straightforward and you are presented with a list of issues. Others you may find you have to click on the year you require from a list. Sometimes you may have to look for a past issues or Archive link to get access to older issues. In this example you have a link to the current issue and an Archive.

Sometimes, you may just need to take a few moments to look around the screen, but if you are still stuck contact your local NHS Library.

5. Help and Training

Free training and help is available from NHS Libraries in the East of England.

Go to http://www.eel.nhs.uk and click on Find Your Library

6. Other guides available from EEHIST

1. 2. 3. 4. 5. 6. 7. 8. 9. ATHENS passwords NHS Evidence E-Journals E-Books How to search healthcare databases Cochrane Library Pubmed TRIP Search Engines