Tender Number

BSO/ POL/BULK/03/2014-17
NOTICE INVITING TENDER
Indian Oil Corporation Ltd. invites electronic bids from Tank Truck (TT) owners in prescribed tender form under two bid system (PART I: Technical Bid with Commercial Terms without Price and PART II: Price Bid) for for award of contracts for road transportation of bulk petroleum products like MS/HSD/Branded fuels with effect from 01/07/2014 or at a date to be decided at the discretion of the company for a period of two years with option for extension up to further one year at the sole discretion of the company through its e- Tender portal https://iocletenders.gov.inas per details given below:
1 TENDER NO BSO/POL/BULK/03/2014-17

NAME OF WORK

Road transportation of bulk petroleum products like MS/ HSD/ Branded Fuels etc. from bulk oil storage & handling location ex-Barauni Terminal to locations within the state and outside the state.
Rs.463.81 crores (approx.) for three years.

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ESTIMATED VALUE OF WORK EARNEST MONEY DEPOSIT

Rs.5000/- per Tank Truck offered.

Download tender document from https://iocletenders.gov.in 5 a) STARTS ON b) CLOSES ON

17/04/2014 at 11:00 Hrs. 15/05/2014 at 11:00 Hrs. 29/04/2014 at 15:00 Hrs.

Bidders need to provide the list of clarifications required, if any, along with Para/clause no. of the tender document, two days before of the pre bid meeting date i.e. 27/04/2014. DUE DATE AND TIME

PRE-BID MEETING 6

a) Due Date for submission of Tender by b) Opening of Tenders (Technical Bid Only) CONTACT PERSONS

15/05/2014 at 11:00 Hrs. 15/05/2014 at 11:30 Hrs.

Ch. Manager (O),Tel: 0612-2201081 E-mail: ghoshpartha@indianoil.in

A.

EARNEST MONEY DEPOSIT (EMD):

All tenderers shall pay EMD at the rate of Rs 5000/- per Tank Truck offered. The Demand Draft (DD) for the total EMD shall be drawn on any scheduled bank in favor of Indian Oil Corporation Ltd (M.D) payable at Patna. Tender not submitted with appropriate EMD shall be rejected. B. 1. SUBMISSION OF TENDER/ ELIGIBILITY CRITERIA: The tenderer shall submit separate tenders for each location for which tenderer wishes to offer Tank Trucks.

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Tender Number

BSO/ POL/BULK/03/2014-17
2. In case same tank truck is offered by two or more tenderers, then the said tank truck shall not be considered from any tenderer. Age (As mentioned in RC book) of Tank Truck offered shall be as prescribed by Local Laws and in any case shall not exceed 10 years on the date of tender closing. The tenderer (quoting as transporter / dealer-transporter) shall have to offer minimum 5 (five) tank trucks and out of which the tenderer shall own minimum of 3 (three) tank trucks. The tenderer may offer additional owned tank trucks. For additional TTs offered, the minimum number of owned TTs shall be 50% i.e.

3.

4 a.

Total TTs 5 6 7 8 9

Owned Attached Minimum 3 4 4 5 5 2 2 3 3 4

and so on. The offer of additional attached tank trucks not meeting the above criteria, shall not be considered. The maximum number of TTs that can be offered to a transporter (other than dealer/consortium for own supplies) is 40 TTs. b RO Dealer/ Direct Customer may offer tank trucks (any number of TTs, i.e one or more) as per requirement for their own supplies only and all such tank truck should be owned by the RO Dealer/ Direct Customer. RO Dealer, who owns tank truck/s and has part utilization of offered tank truck/s considering own supplies, can form consortium with only two other IOC RO dealers who are not having tank trucks and in that event specific terms mentioned in this tender document shall be applicable. RO dealer desirous to offer tank trucks more than their own requirement shall fulfill the norms of minimum offer of tank trucks and minimum owned tank trucks as per clause 4 (a) above. These RO dealers shall earmark the owned tank trucks as per their requirement for their own supplies and these tank trucks shall not be used for other transportation work. In case the RO dealer not earmarking tank trucks for their own supplies, the supplies to their retail outlet shall be made at the discretion of IOC. These RO dealers shall be evaluated as general tenderer. SD will be as applicable to General Transporters and evaluation will be based on clause 9 of Evaluation of Tenderers The owned tank trucks offered by the tenderer should be in their name i.e. Firm or Partner or Company or Proprietor. In case of partnership firm participating in this tender, the formation of such partnership firm shall not be later than date of NIT. The tender Page 2 of 6

c.

d.

e.

Tender Number

BSO/ POL/BULK/03/2014-17
submitted by the partnership firm formed later than this date shall be rejected. The partnership firm should be registered. Un-registered partnership firms will not be considered and are liable to be rejected. 5. Tenderers should quote in percentage within (+/-) 10% of the estimated transportation rates given in this tender. Tenderers quoting beyond (+/-) 10% shall be disqualified and their tender shall be rejected. Tenderers willing to participate in the tender shall have to necessarily sign the Integrity Pact Agreement attached with the tender document and submit along with the Technical/ Commercial Bid. The tenderers are advised to carefully go through the following and comply: a. Terms and Conditions of the tender document. b. Bulk Petroleum Road Transportation agreement c. Instructions for bidders participating in e-tenders. 8. The tenderers shall, while quoting the rates for transportation, take into consideration the provisions of the Carriage by Road Act, 2007 and rules thereto and the hazardous nature of the POL products and the liability to pay the loss for non delivery/damage to the product at higher risk rate. All transporters to be eligible to quote in tender should have a certificate of registration in line with Carriage by Road Act, 2007, released by Ministry of Law and Justice vide Gazette Notification of India dt 01.10.2007. Anti-Lock Braking System: All tank trucks offered for carrying hazardous goods shall be fitted with Anti-Lock Braking System conforming to IS:11852:2003 (part 9). Tenderer shall provide certificate w.r.t. ABS provision on tank truck. Confirmation on applicability of micro, small and medium enterprises development act, 2006 (MSMED Act 2006)

6.

7.

9.

10.

11.

(A) SELECTION CRITERIA: Selection of vendor [1 No; i.e. L-1 (for 100% Qty.)] will be based on lowest financial outgo of the Corporation over the period of contract; and also as described below; under (B-1), (B-2) and (C). (B-1) In line with Public Procurement policy for Micro and Small Enterprises (MSEs) order 2012, 20 % of the total quantity shall be earmarked for procurement from MSEs, with a sub target of 20% (i.e. 4 % out of 20 %) shall be further earmarked for procurement from MSEs owned by Scheduled Caste or the Scheduled Tribe Entrepreneurs. Provided that, in the event of failure of such Micro and Small Enterprises to participate in tender process or meet tender requirements and L-1 price, 4 % sub-target for procurement earmarked for Micro and Small Enterprises owned by Scheduled Caste or Scheduled Tribe entrepreneurs shall be met from other than Micro and Small Enterprises.

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Tender Number

BSO/ POL/BULK/03/2014-17
(B-2)The above provision will be subject to MSEs quoting price within price band (L1+15%); i.e. L-1 plus 15 % and bringing down their price to L-1 in a situation where the L-1 price is from someone other than an MSEs. In case of more than one such MSEs, the supply shall be shared proportionately from the MSEs party. Necessary certificate issued by Authorized body under the Ministry of Micro, Small & Medium Enterprises shall be valid as on the date of opening of the tender. All the technical specifications / techno commercial terms and conditions and the pre qualification criteria are also to be fulfilled by the MSEs. In the event of failure of such Micro and Small Enterprises to participate in tender process or meet tender requirements and L-1 price, the total quantity shall be given to non MSE L-1 bidder. Clarifications if any, on this matter is to be obtained from our office. (C) In case of situation (B-1) and (B-2) above, bifurcating of 20% quantity; will be allocated out of 100% of the tendered qty. In such a situation, IOCL shall place two separate Pos (one P. O. each on L-1, Non-MSE-Vendor for 80% of the tendered quantity and another P. O. on MSE-Vendor falling in the Price Band of (L-1+15%); i.e. L-1 plus 15 % and also subject to bringing down their price to L-1; for the remaining 20% of the tendered quantity.) In case of more than one MSE-Vendor falling in the Price Band of (L-1+15%); i.e. L-1 plus 15 % and also subject to bringing down their price to L-1; the supply shall be shared proportionately from the earmarked quantity, as described in (B-2) above. In such a situation, additional P.Os shall be placed by IOCL. Further, it is also to be noted that in case of MSEs owned by Scheduled Caste or the Scheduled Tribe Entrepreneurs, IOCL shall place an additional P.O. on MSE-SC-ST. However, qualifying terms and conditions for placement of P.O. and the quantity allocation shall be as described in (B-1) and (B-2) above. It is to be noted that choice of delivery locations will not be given to MSE party allocated 20 % of the tendered quantity vide purchase preference clause. C. RESERVATION: The provision of reservation shall be 15% (fifteen percent) & 7% (seven and a half percent) for Scheduled Castes (SC) and Scheduled Tribes (ST) respectively on all India basis as per Govt. of India directives. OPENING OF TENDER: The Technical Bids of the tender shall be opened in the presence of the attending tenderers at BSO, Patna as per the above mentioned date, time and address. After scrutiny of the Technical bids, the eligible tenderers shall be notified regarding date, time for opening of the Price Bids. The tenders including the Price Bid shall remain valid for 240 days from the closing date unless extended by mutual consent in writing. Notes: Page 4 of 6

D.

Tender Number

BSO/ POL/BULK/03/2014-17
The Earnest Money Deposit (Interest Free) is to be paid by way of Demand Draft from Nationalized/ Scheduled Bank in favour of INDIAN OIL CORPORATION LIMITED (MD) payable at Patna. Name of Firm & Bid Number should be written at the back of Demand Drafts. Copy of DD against payment of Earnest Money Deposit are to be uploaded with Technical Bid (Part - I). Tenders received without Earnest Money Deposit would be rejected. The tender document and supporting documents shall be uploaded online and there is no requirement of IOCL to give the tender in hard copy/computer media like CDs/other similar means, the vendor is exempted from paying the tender fees. 1.1 The bidders shall have to submit it online only. However the envelope containing EMD demand draft must be submitted at the Tender Box provided at the following office before the due date and time i.e. 15-05-2014 at 11:00 Hrs COM, Indian Oil Corporation Limited (Marketing Division), Bihar State Office, Loknayak Jaiprakash Bhavan (5th Floor), Dak Bunglow Chowk,Patna 800001 (Bihar). 1.2 Tenders marked Technical Bid will be opened on date and time as per mentioned in ETender. 1.3 Indian Oil Corporation reserves the right to accept / reject any or all tenders without assigning any reason whatsoever. 1.4 TENDER WITHOUT EARNEST MONEY DEPOSIT WILL BE REJECTED. 1.5 The tender documents can be downloaded from https://iocletenders.gov.in 1.6 The Tender shall be electronically submitted at https://iocletenders.gov.in 1.7 The tenderers are required to visit the sites and go through technical specifications, description in schedule of rate, drawings & logistic of the areas very carefully while quoting rates uniformly applicable to all the items detailed in schedule of rates. 1.8 The tenderer should fill the quotation in the enclosed Performa only. The rates must be quoted in Figures in attached BOQ file in .xls format only and same need to be uploaded on portal. 1.9 Non-submission of all documents or incomplete submission of any documents may result in rejection of tender.

Notes:
1. All the Tender documents to be uploaded as part of e-tendering process. It may kindly be noted that after uploading all the necessary documents, uploading the quoted price bid and completing all the formalities as per the e-tender, final button to be clicked is FREEZE BID SUBMISSION. It may please be noted that no bid needs to be submitted physically and dropped in the tender box.

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Tender Number

BSO/ POL/BULK/03/2014-17
2. It is certified for having understood that the canvassing of information or submission of forged or false documents / information by the tenderer shall make the offer invalid besides forfeiture of EMD amount and putting the tenderer on HOLIDAY list. 3. It is certified that there is no missing page in the tender documents submitted.

COM, Indian Oil Corporation Limited (MD), Bihar State Office, Patna

Signature Not Verified

Digitally signed by Ghosh Partha Pratim Date: 2014.04.12 16:51:46 IST Location: IndianOil e-Tendering Portal

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