1

Document Title:

HSE Standard Manual Management of Change

COPI Doc No.:

ID-G-BU-000000-000000-00412

Originator: COPI Group Owner: Area: Location: System: Document Type: Discipline / Subdiscipline: Old COPI Document No.:

COPI HSE General General General Standard Specification General / General -

ID-G-BU-000000-000 000-00412 MOC Stan

PROPRIETARY INFORMATION THIS DOCUMENT CONTAINS PROPRIETARY INFORMATION BELONGING TO CONOCOPHILLIPS INDONESIA AND MUST NOT BE WHOLLY OR PARTIALLY REPRODUCED NOR DISCLOSED WITHOUT PRIOR WRITTEN PERMISSION FROM CONOCOPHILLIPS INDONESIA

IFU

29 Jun 07

Issue for Use

Evy Gantini

Milo Hernandez / Niels Boriyantoro

Aty Supriyadi

Nindyo S. Snr. Manager Approvals

Tom Wellman

Unit Owner Rev Status Issue Date Reason for Issue Prepared Checked

VP Ops

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HSE Standard Manual Management of Change ConocoPhillips Indonesia

ID-G-BU-00000-00000-00412 Rev .1 Page 2 of 9

Printed initials in the approval boxes confirm that the document has been signed. The originals are held within Document Management.

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HSE Standard Manual Management of Change ConocoPhillips Indonesia

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Revision Sheet
ConocoPhillips Indonesia Inc. Ltd

REVISION
1

DATE
29 June 2007

DESCRIPTION OF CHANGE
This standard is released as Standard Manual for MOC procedure.

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HSE Standard Manual Management of Change ConocoPhillips Indonesia

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Contents
Contents....................................................................................................................................................... 4 Appendices.................................................................................................................................................. 4 1 Purpose.................................................................................................................................... 5 2 Application .............................................................................................................................. 5 3 Definition ................................................................................................................................. 5 4 Potential Hazards.................................................................................................................... 5 5 Principle................................................................................................................................... 5 4.1 Purpose..................................................................................................................................... 5 4.2 Objectives and specific requirements for COPI MOC .............................................................. 5 4.3 Management of Change Audit .................................................................................................. 6 4.4 Training ..................................................................................................................................... 6 4.5 Reporting requirements ............................................................................................................ 6 4.6 COPI MOC Process.................................................................................................................. 8

Appendices
Appendix A Management of Change Procedure ...................................................................... 11 Appendix B - Management of Change for Personnel & Organization Change Procedure ...... 12

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HSE Standard Manual Management of Change ConocoPhillips Indonesia

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Purpose
To provide all employees clear direction with regard to Management of Change (MOC) requirements for all COPI Operations Assets.

Application
All COPI onshore & offshore plant and field facilities for Technology and Engineering Change, and Personal Change.

Definition
Qualified means one who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training, and experience, has successfully demonstrated his ability to solve or resolve problems relating to the subject matter, the work, or the project.

Potential Hazards
Injury and or damage to personnel or equipment assets due to incorrect risk mitigations & management of design changes to existing equipment

Principle
4.1 Purpose Corporate and Regulatory compliance
COPI requirement compliance To protect COPI people & asset To assure that any changes which have the potential to impact the safety, health, and environment are recognized, evaluated and properly authorized prior to any physical change occurring, and documented.

4.2

Objectives and specific requirements for COPI MOC

4.2.1 General Requirements All MOC processes at any COPI operation asset facilities for Technology and Engineering Change are to be addressed in the following methods: The technical basis for the change proposed, The impact of change proposed on Asset facilities safety and health, Technical Review and Risk Assessment by the related qualified personnel The modification to operating procedures, Duration, Authorizations required; Informing and training employees affected by the change Updating process safety information and operating procedures or practices. Pre-start Safety Review prior to start up

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HSE Standard Manual Management of Change ConocoPhillips Indonesia

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4.2.2

Change to Personnel and organization structure requirement Personnel Change or change to the organizational structure shall be reviewed for their potential impact on the facility risk levels. Prior to personnel movement or change, a transfer of experience must be pursued properly to ensure remaining safe operations.

4.2.3

Change Duration Requirement Any changes for Temporary duration shall not be more than 6 months. Any extended time required for the temporary change will require a review of the MOC, hazards and reasons for extension. This information is to be provided to the assigned person for each Asset.

4.2.4

Document Requirements All MOC process document are to be stored electronically in the COPI SAP MOC Notification database All Engineering documents produced from the MOC process such as P&ID, Cause & Effect, Safe Chart, Material Safety Data Sheet, Operating manual, etc. are to be reviewed, approved and stored by the approved document management system. The time limit for updating document and drawing to be as-built is 45 days from the date designated red lined. All documentation for MOC must be retained according to the COPI document retention policy.

4.3

Management of Change Audit

To ensure compliance with this standard and to recognize the opportunity for improvement, the MOC process in all COPI Operation area is to be audited periodically. The COPI MOC process shall be audited via a three tier audit process.

4.4

Tier 1 audit is conducted by the Site MOC Coordinator Tier 2 audit should be scheduled and conducted by the OEE MOC Coordinator & HSE Department or part of COPI Corporate Audit Program. Tier 3 audit will be conduct as part of CoP corporate audit program.

Training
The appropriate level and type of training for all changes will be identified during the MOC review process and implemented prior to the affected personnel operating the equipment or process affected by the change. Training due to the MOC process is an independent training requirement, in addition to COPI standard training requirement.

4.5

Reporting requirements
COPI will use a standardized metrics system to implement the monitoring, measurement, analysis, and improvement MOC process.

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HSE Standard Manual Management of Change ConocoPhillips Indonesia The minimum defined metrics for MOC are:

ID-G-BU-00000-00000-00412 Rev .1 Page 7 of 9

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Goals Ensure all MOC compliance to MOC procedure Reduce MOC turn around time from initiation to implementation Ensure that all changes to existing facility manage through management of change process 1. 2. 3.

Key Performance Indicator Number of MOC non conformance vs. number of MOC audit Average time require for each of the step for the MOC process. Number of MOC request vs. number of MOC close No Facility Change found at site without any MoC Documentation.

4.

The Key Performance Indicator are to be reported quarterly and needed: To demonstrate and ensure the conformity of the process. To continually improve the effectiveness of MOC process.

4.6

COPI MOC Process

COPI MOC process consists of activities to: 1) 2) 3) 4) 5) 6) 4.6.1 Change Initiation Change Identification Technical Review and Risk Assessment Inform and/or train affected personnel Pre Start up Safety Review Change Closure Change Initiation Process Once potential change is recognize by the initiator. The change shall be requested and communicated to appropriate level of supervisor/ management from where the change is initiated. 4.6.2 Change Identification This standard applies only to non-RIK changes. Determination of whether a change is RIK and/or covered by a current SSP shall be made by the supervisor/ manager responsible for the imitating the change. 4.6.3 Technical Review and Risk Assessment Any changes shall be reviewed by a minimum of three qualified individuals. More reviewers may be necessary depending on the scope of the change. Any changes that impact Engineering Document(s)/ Drawing(s) shall be reviewed by the appropriate level and type of engineering as appropriate for the change. Examples of items that the review team may consider the following when reviewing proposed changes: Environmental & Regulatory Requirement: Regulations and Standards Occupational Safety & Health Review

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HSE Standard Manual Management of Change ConocoPhillips Indonesia Installation Warranties Structural and Mechanical Review Safety Case System and Electrical Review Facility Review Process Hazard Analysis (PHA) Drilling/Well Operations Procedures Mechanical Integrity

ID-G-BU-00000-00000-00412 Rev .1 Page 9 of 9

Project Management of Physical Change Personnel Training Requirements

Based on the technical review and assessment the discipline review team shall provide the initiating supervisor with those actions which will be required to ensure the change does not result in exceeding the risk acceptance criteria for the asset or against regulation.

The review team will retain the final responsibility for verifying and signing off that the required MOC actions have occurred prior to placing the change into service. Any change to the scope of work that occurred during the execution of work area is subject to this MOC standard. 4.6.4 Pre-start Up Safety Review The intent of the PSSR is to ensure that prior to placing the change into effect, that the change has been made per design and that all actions identified during the MOC review process have been implemented as required. Minimum requirements include that the pre-startup safety review confirm the following: Construction and equipment is in accordance with design specifications Required risk assessments have been performed and recommendations implemented Modified facilities meet the requirements Training affected employee involved in the process has been completed or will be completed prior to them being required to operate the change. 4.6.5 Change Closure The closure of the change indicates the following: PSSR has been carried out and the required certification have been obtain All related drawing(s) and documentation, including Operating procedures, have been updated, approved As Built and issued. Paper Copies are UNCONTROLLED - Check in HSE Intranet for latest available Revision COPI CONTROLLED copies should be RED stamped

HSE Standard Manual Management of Change ConocoPhillips Indonesia

ID-G-BU-00000-00000-00412 Rev .1 Page 10 of 9 All necessary environmental and regulatory requirements have been completed and revised (applicable) The personnel affected by the change have been inform and trained The closure change has been verified with the OIM/Field Manager.

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HSE Standard Manual Management of Change ConocoPhillips Indonesia

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Appendix A Management of Change Procedure

Please find Management of Change Business Process Procedure - ID-G-BU-00000-00000-00322 in the following link: http://jaedms/livelink/livelink.exe?func=ll&objId=1413298&objAction=download

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HSE Standard Manual Management of Change ConocoPhillips Indonesia

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Appendix B - Management of Change for Personnel & Organization Change Procedure

Please find Management of Change for Personnel & Organization Change Business Process Procedure ID-G-BU-00000-00000-00483 in the following link: http://jaedms/livelink/livelink.exe?func=ll&objId=1463398&objAction=download

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