ACKNOWLEDGEMENT

First of all, we would thank Allah Almighty, the most Beneficent and Merciful for giving us the opportunity and strength to work on this report.

We would like to thank our course instructor for his help, guidance, support and cooperation.

We are especially thankful to Mr. Saad Ul Hasan, Brand Manager and Mr. Abdul Basit Sr. Executive Shan Foods for taking out time from their busy schedules and addressing our queries.

TABLE OF CONTENTS S.No. Contents Page No.

Executive Summary 1 1.0 Overview of the Spice Industry of Pakistan 1.1 Driving Forces 1.2 Key Success Factors 1.3 Economies of Scale and Learning Curve Effects 1.4 Branded Spice Industry 1.5 Industry Players 1.6 Unbranded Spice Industry 1.7 Unethical Practices in the Unbranded Spice Industry

I 8 9 10 10 10 12

14

2.0 Introduction 2.1 Organizational History 2.2 Organizational Hierarchy 2.3 Company Mission and Vision 2.4 Analysis of Company Mission and Vision 2.5 Target Market

3.0 Objectives 3.1 Business Objectives 3.2 Marketing Objectives 3.3 The World Of Shan Foods 3.4 Growth Rate

16 16 16 17 17

4.0 Strategic and Marketing Analysis 4.1 Market Segmentation 4.1.1 Demographic Factors 4.1.2 Geographic Factors 4.1.3 Behavioral Factors 4.2 Positioning

19 19 19 20 20

5.0 Analysis of Product Portfolios 5.1 Portfolio Roles 5.2 Product Range of Shan Foods 5.3 Product Offering Within Spice Mix Category

6.0 Pricing Policies, Promotions and Distribution Plans 6.1 Pricing Policy 6.2 Promotion 6.3 Distribution 6.4 ATL Activities 6.5 BTL Activities 6.6 Success Story of Shan in Terms of Figures

7.0 SWOT Analysis of Shan Foods 7.1 Strengths 7.2 Weaknesses 7.3 Opportunities 7.4 Threats

8.0 Product and New Product Strategies in the Pipeline 8.1 Growth Strategy 8.2 Product Strategy 8.3 Possible Future Prospects

9.0 Cost Volume Profit Analysis

10

10.0 Cost Volume Profit Analysis 10.1 Management Control 10.2 Setting Standards 10.2.1 Annual Plan 10.2.1 Budgeting 10.2.1 Profitability 10.2.1 Efficiency Control 10.2.1 Monitoring Marketing Performance 10.2.1 Improving Marketing Effectiveness 10.3 Measuring Actual Performance 10.3.1 Ratios 10.3.2 Variance Analysis 10.2.1 Performance Appraisal 10.4 The Need For Taking Corrective Action 10.5 Taking Corrective Actions 10.6 Recommendations

REFERENCES

39

EXECUTIVE SUMMARY

Throughout the course of Strategic Marketing Management, the essence of strategy and its application has been emphasized. For an organization, not only its immediate and competitive, but also macro environment is important as it needs to survive and sustain itself whilst operating in these environments. Spice industry all over the world can be referred to as a subset of the food industry. Spices stand at prominent positions in Pakistani imports and exports.. The spice industry of Pakistan annually grows at a rate that is above 50%. Within this industry, 80% market share is with unbranded loose spices and the rest with branded packed spices. Shan Foods and National Foods both are the leaders in branded packed spice category each holding 40% share in 2006, while other prominent players include Chefs Pride, Ahmed Foods, Habib Foods and Zaiqa Foods. Shan Foods was founded in 1981 in a single room as Shan Masala. Later, due to its popularity, it went on to become Shan Foods. It has presence in 60 countries today and deals in six broad categories of offerings. Shan Foods has capitalized on the changing market trends and consumer tastes and through product trials, it has made sure to churn out offerings that are best in line with consumer tastes. It maintains global presence primarily through exports and follows more than one growth strategy simultaneously. With fourteen departments and state of the art technology and customer focused marketing strategies and campaigns; Shan Foods has become synonymous with authentic traditional cuisine of good quality and taste.

PAKISTAN FOOD INDUSTRY

Pakistan is the worlds ninth largest market with an estimated 170 million consumers. Experts believe that the food retail market in Pakistan is in the throes of landmark changes, with the total number of retail outlets expected to have grown by 15% in the 1990s, presently resting at 286,774 outlets. Share of food in household budget is 48.3% in Pakistan. As indicated in Figure below, it is apparent that 48.3% of the monthly expenditure is on food, beverage and tobacco, followed by rent. This clearly depicts the consumption pattern of an average person living in a developing country like Pakistan.

There are two striking differences depicted in Figure below suggesting a clear division between rural and urban consumption patterns. Firstly, a resident of urban area pays considerably more on rent than a person living in rural area. Secondly, a person residing in rural area spends considerably more amount on food, beverage and tobacco than an average person in the urban area.

OVERVIEW OF THE SPICE INDUSTRY OF PAKISTAN

Food industry around the globe comprises a niche within itself, referred to as spices. According to the American Spice Trade Association, today spices have become known as any dried plant product used primarily for seasoning purposes. This all-inclusive definition seems to cover a wide range of plants like herbs, spice seeds and even dehydrated vegetables and spice blends.
1

Putting spices in a Pakistani perspective, they also comprise the authentic recipe mixes used in traditional cuisine. The Pakistani spice industry can be divided into branded and unbranded industry. SMEDA found out that there are about 7000 spices and salt grinding units operating in Pakistan, 60% of which are rural based . But with the emergence of modern industrial units, the
2

share of these rural based units is decreasing. Spices form a substantial portion of Pakistans business in terms of imports and exports. The values of food exports and imports of Pakistan for the year 2008-09 are as follows (Foodtech):

Major Food Exports of Pakistan S.No. 1 2 3 4 5 COMMODITIES Rice Fish and Fish Preparations Fruits Spices Meat & Meat Preparations 2008-2009 (US $ ) 1210.9 165.9 127.3 21.5 41.2 VALUE

Major Food Imports of Pakistan S.No. 1 2 3 4 5 COMMODITIES Milk and Milk Food Wheat Un-milled Dry Fruits Tea Spices 2008-2009 (US $ mn) 63.6 818.6 67.6 167.4 63.7 VALUE

Like any industry and business to be successful, a setup can only achieve growth if some key success factors are taken into account to ensure that the business is run properly. Consistent quality check and high quality control standards are the two important factors that are vital to succeed in the spice industry.

Since the last decade, there has been tremendous growth in the spices industry of Pakistan. In the recent past, many new companies have been setup due to high growth prospects in this industry. To be at par with local and international demands, these companies have come up with secure packaging and branded packs, with technological changes having quite an impact. However, growth in this industry revolves around quality, promotion and distribution network.

The following illustration gives an understanding of how work is routed in a conventional spices processing, packing and marketing business:

(S M EDA)

There are many factors behind increased demand of spices in Pakistan; a major factor is the changing lifestyles of people who now prefer ready to use ingredients over traditional home made spices. Also, spices have always been in demand due to the sub-continental style of cooking where quality spices are termed synonymous with good food. However, according to

SMEDA report 2006, sudden increase in demand for spices has never been experienced implying that the growth has been steady and is dependent on:

Population growth in both urban and rural area Ratio of younger people in the population (according to 1998 census 64% belongs to age group of between 15 to 34)

Increase in urban life phenomenon Preferences shifting from popular home made curries to ready to use curries.

DRIVING FORCES The spice industry of Pakistan is a very difficult industry to compete in. The two main reasons of this difficulty are low price competition and involvement of many unbranded suppliers. Brands, whether branded by a food company, retailers brand or unbranded and open commodity merchants including indirect competitors in the business of providing ready to cook, ready to eat, canned/ processed food directly and indirectly compete against one another. Because the price sensitive buyers prefer to buy unbranded spices as they provide a local touch, it becomes difficult for major players of the industry who deal in branded spices, to attract more buyers. A major factor that creates competition in this industry is brand loyalty because certain taste attitudes can only be satisfied with certain brands. Apart from this, some of the major driving forces in the Pakistani spice industry are changes in societal concerns, lifestyles and attitudes, product innovation and changes in who buys the product and how they use it.

KEY SUCCESS FACTORS An organizations key success factors (KSFs) can be related to any of the following six categories: technology, manufacturing, distribution, marketing, skills and organizational capability. Apart from these, there can also be other KSFs for a company. All the aforementioned factors apply to the spice industry and their individual importance can not be denied in making industry players successful over the long term.

ECONOMIES OF SCALE AND LEARNING CURVE EFFECTS

Learning curve plays a crucial part because this industry completely depends upon consumer taste. For this purpose, a company has to constantly study the consumer experiences of satisfaction. Major players in branded and unbranded categories have been able to achieve economies of scale and enjoy major gains.

BRANDED SPICE INDUSTRY

According to SMEDA market share of spice industry in Pakistan is as follows:

Brand Branded and packed Loose spices

Business Volume Rs. 8 billion Rs. 10 to 15 billion

Estimated Market Share 40% 60%

Some of the major players in this industry are Shan, National, Mehran, Chefs Pride etc. New players have also come up which includes Habib, Kitchen Secrets (with brand name Rivaayat) etc. The prices of the branded packs are around 30 percent more than unbranded ones. Pakistan does not exist among the major spices exporters, and hence presents a great opportunity and enormous potential for investors to invest in this sector.

MAJOR INDUSTRY PLAYERS

Major players of packed spices in the industry are:

Shan Foods National foods

Other players in the industry are:

Chefs Pride Mehran Foods Ahmed Foods Habib Foods Zaiqa Foods Kitchen Secrets

It sometimes becomes difficult for firms to compete and this is one of the main reasons due to which many firms leave the industry. A noteworthy player Galaxy Masala was there in the market in the last decade but has closed down its operations now. The vital reasons due to which a firm might leave the industry are low consumer response to the companys offerings due to

dissatisfaction, high brand loyalty already towards other brand/player, not shifting to other brands, and monetary and trade concerns. Despite these possible reasons, there are number of players who have survived the stiff competition and come out successful.

Market share of branded packs, according to SMEDA are:

Brand National Foods Shan Foods Chefs Pride Others

Market Share In % 40% 40% 15% 5%

These figures show Shan Foods and National Foods both as occupying first position as far as market share is concerned. However, since their complete financial figures could not be accessed at this preliminary stage of report, it is difficult to determine which player currently holds more share when it comes to operating in both Pakistan and international markets.

It is noteworthy that the above chart mentions Chefs Pride as holding 15% market share and occupying the second position in branded packs in Pakistan. It has however been observed that this player is not available in majority leading stores across Karachi, which forms quite a substantial market for all branded and unbranded spice dealers.

A region-wise breakup of the total curry based spice market shows the following pattern: REGION Punjab Sindh NWFP & Baluchistan (SMEDA) %age SHARE 45 45 10

UNBRANDED SPICE INDUSTRY

There unbranded players operating in spice market are self-owned independent businesses that do not have affiliations with any brand in particular. A major problem with such setups is that they are largely undocumented and unorganized, which precludes to estimate the approximate market size. Due to such players, it is also difficult to ascertain the taxation and the number of people employed in this industry. However, PGA-Pakistan grocers association (SMEDA) quotes that in the last few years the trend has been changing and market share of loose spices is gradually decreasing.

UNETHICAL PRACTICES IN THE UNBRANDED SPICE INDUSTRY

People in Pakistan are mostly price conscious and turn towards open spices that they purchase from kiryana stores. Consuming these spices has shown a number of repercussions over the years like rise in the number of people suffering from different ailments like stomach ache, gastroenteritis, diarrhea and others like rash and nausea. This does not only happen after consuming food at open places (roadsides etc.) but also with home cooked meals using open spices. Although there is no detailed study to show the exact reason behind disorders such as those mentioned above, but contaminated spices used in cooking appears to be a leading cause.

Open red chilli powder contains talcum powder, saw dust, brick powder, sand, dirt etc. 'Sudan-1', a dye used to give color to fabric and leather goods, is extensively being used by chilli merchants across the country. Such contamination also takes place in turmeric, black pepper, coriander,

ginger etc. that can cause mental retardation, cancer and other toxic effects on health, only increasing profits for the merchants. Such practices are on the rise in open markets where profit making seems to be the only reason to do business, regardless of the impact it creates. Police and price control committees are given frequent bribes to act oblivious of such hideous acts to devastate precious, innocent lives. (Ahmed, 2008)

INTRODUCTION TO SHAN FOODS

ORGANIZATIONAL HISTORY Shan Foods came into existence in 1981 when it began operations from a single room. Shan Masala as it was back then, launched full range of spices to cater to local public, due to its popularity. Shan started exporting after a few years due to increased international popularity. But after sometime, the need to reposition the brand was felt. It needed to be repositioned as a food brand rather than a spice brand. Re-imaging the organization became necessary for repositioning of the brand; it was a job well done and led to continued success of Shan on national and international fronts. Now, Shan Foods is well known as a brand of easy to cook mixes for Pakistani food. The name of Shan Foods has become synonymous with highest quality and exquisite taste. It continues to carry on, the tradition of authentic cuisine to farthest parts of the world. There are six broad categories of varieties Shan deals in including recipe mixes, plain spices, dessert mixes, basmati rice, pickles and salts. Today, Shan Foods has presence in 60 countries. The brand is exported to UK, USA, and Middle East and now to Far East regions as well.

COMPANY MISSION AND VISION

Shan Foods mission explains its success, To continuously develop and produce quality products that meet the customers and markets demands, compatible with applicable regulatory requirements. To be a consumer oriented company with keen insigne of food products ensuring quality panty consistency and authentic taste to operate with state of the art technology to obtain optimum results and retain highest quality standard thrived efficient and motivation human resource and inculcate in them a sense of participation and proved for personal goals and development. (Shan Foods, 2008)

Shan Foods vision is to be a dominant global player in food products and socially responsible company that attains its quality standards so that Shan stands for tradition, trust and good taste.

ANALYSIS OF MISSION AND VISION Shan Foods through its mission and vision want to project their ambition to become a global leader in food products while maintaining quality standards so that its name becomes synonymous with these two phrases. It intends doing this by maintaining its focus on their customers and the applicable regulatory requirements of the markets it is operating in, be it local or international. Along with these core values, it intends preserving and upholding other values like purity, authenticity and consistency; which it credits for the phenomenal growth it has seen over the past decade. The company intends to grow on the back of cutting edge technology, with the proven best practice of CPI (Continuous Process Improvement), and it realizes that a major portion of its past success and the future drive towards its development and the achievement of

its goals will be hinged on the motivation level, the training, and ultimately the efficiency of its human resource.

Business Scope Shan Foos Pakistan Where

All across Pakistan / abroad (for export)

What Needs

Nutritional and pleasure requirements. Tastes of food

Whose Needs

All segments of consumers.

Added Value

Recipe of different dishes Widely available almost everywhere. Adapting and implementing latest technologies to offer a variety of food products while maintaining quality and safety standards at all times.

Business we are not in Other than spices.

EXTERNAL ANALYSIS

Market Structure Spice Industry of Pakistan

The diagram below tells the Market structure of the Spices in Pakistan, spice industry includes:

Plain Spices Recipe Mixes Salts Export Institutions

Salts

Nationl salt Shan Salt Loose Salt

Institution National

Shan

Loose

Plain Spices

Red Chilli Powder Khushbudaar Lehsan

Zaiqedaar Adrak

Khatta Khatai

Qasuri Methi

Karara Zeera

Taiz Laal Mirch

Taaza Dhaniya

Zaafrani Garam Masala.

Teekhi Kaali Mirch

Khaalis Haldee

Loose soices

Recipe Mixes Biryani Mixes

Stir Fried Foods

Curry Spice Mixes

Deep Fried Foods

Barbeque

Vegetarian Foods

Instant Foods

Breakfast

LOOSE Spices

Exports

National Foods Products

Shan Foods Products

Retailer

Wholesaler

Distributor

Manufacturer

Key Analysis

1. All segments are very well addressed by Shan foods.

2. The diagram tells other than the export segment all other segments are handled through the channel of wholesalers and retailers.

3. Shan foods is dependent on distributor for all the segments except exports which suggest the importance of distributors for the company .

Market Segment Recipe Mix

Shan Products Biryani Masala, karhai Gosht Masala etc

Plain Mix Salt Institution Export

Lal Mirchi, Haldi Powder, etc Shan Namak All The Products of Shan All the Products of Shan

Market Segment Recipe Mix Plain Mix Salt Institution Export Market Segment Branded Unbranded

2006 19% 22% 3% 19% 9% 2006 3 8

2007 29% 28% 4% 24% 10% 2007 4.25 10

2008 36% 33% 5% 28% 15% 2008 6 12

2009 42% 46% 7% 38% 25% 2009 8 15 Market Share in Volume (Rs.in billion)

All the segments of the spice industry have shown good growth in past 4 years.

The Recipe mix segment has shown good growth because of changing life styles of people as they prefer easiness in cooking.

Salt segment is also having a good growth despite having less proportion as compared to other segments

The export market showed a phenomenal growth in throughout last four years.

GROWTH FUTURE 4 YEARS

The table below shows how Spice market would perform in next 4 years in each of the segment and also helps us in pointing the most attractive sector. This is very important exercising and helps people in identifying the segments they should look for and really aim on.

Market Segment Recipe Mix Plain Mix Salt Institution Export

2010 42% 48% 8% 39% 28%

2011 44% 51% 9% 44% 33%

2012 50% 53% 11% 49% 40%

2013 56% 55% 13% 53% 50%

As the food industry is having a tremendous growth there is possibility that new players will come and existing players will also intensify their efforts to meet the demands,

The spice consumption is dependent on food consumption and wet know that people consume about 50% of their income on food so his sector will have a good opportunity.

Exports segment specially have a great potential and its size can be increased by having more efforts to export spices and meet the international demand

MARKET SEGMENT

Segment Life Cycle Market / Product Segment Recipe Mix Plain Mix Salt Institution Export Intro Growth Maturity Decline

Shan Foods can easily pin point which segments to attack. The spice sector is expected to have tremendous growth for future years. Two key segments are falling in growth stage which means even now lot of investment can be made to take the upcoming market of these segments.

The Salt and Institutions are yet on its introductory stage, though Shan foods have started catering to these markets but still lot more efforts are required as figure shows this segment is expected to have lot of growth.

Even after so many years the segment like recipe mix spices is at its growth stage because THERE IS NO as such strong substitute for this segment

SHANS PORTFOLIO LIFE CYCLE Shans Portfolio life Cycle Market / Product Segment Recipe Mix Plain Mix Salt Institution Export Intro Growth Maturity Decline

Shan foods is in growth stage in three segments i.e Recipe Mix, Institution and Exports which suggest the growth possibilities for shan and giving an edge to Shan by earning more share than its competitors.

The industry is in introductory stage in Export segment while as we know shan has international presence and it is in growth phase so shan can further expand its presence and can make good return by focusing on exports. Companies & Competitors Market Share of Branded Spices

Company

Market Share 2006 2007 1.68 1.5 0.63 0.21 2008 2.352 2.5 0.882 0.294 2009 3.3 3.2 1.2348 0.4116 % Growth 40% 40% 15% 5%

Shan National Chefs other

1.2 1.2 0.45 0.15

The table describes the market share possessed by Shan Foods and its competitors. Shan Foods and National Foods are almost occupying the similar share in Volumes as well as in % but the growth of Shan Foods is Showing the steady increase while the National foods is Showing fluctuations in its market growth.

Shan Outlet Coverage and Market Reach

Shan Outlet Coverage

Outlets Total Outlets Shan Outlets Outlet Coverage Outlets Contribution

A 407 360 89% 0.22%

B 3020 2765 92% 1.67%

C 30205 23995 80% 16.70%

D 147344 22880 16% 81.40%

Total 180976 50000 28%

Shan outlets coverage in A, B and C class outlets is excellent, where they really need to work hard are the D class outlet where there outlet coverage is less than 20%. These are basically the rural areas where people do not really know about branded items they just rely on loose spices.

Shan Market Reach

2004 Market Reach

Retail Volume Sales

3.3 billion 8 billion

Shan Foods Industry

Outlet Coverage Shan Benchmark

Market Reach Shan Benchmark

28%

47%

42%

56%

INTERNAL ANALYSIS

SWOT ANALYSIS SHAN FOODS

Strengths :

Shan food has a very strong heritage and legacy behind it which has given it a strong goodwill in households.

Shan foods enjoys an approximately 50% market share in the recipes mixes category.

Shan foods is a leading exporter of food items from Pakistan providing it an opportunity to tap the large global market which helps it to expand at a rapid pace. Shan has a wide range of products and SKUs available consolidating its presence in various niches and keeping its customers loyal to the brand.

Weaknesses :

Shan is not present in Jams and marmalades, Ketchups categories like National foods thereby loosing an opportunity market. Many loyal Shan customers purchase National products in these categories which is causing loss of potential sales.

Shan has a low market share outside Karachi in the Punjab market where National enjoys market leadership. This is due to weak distribution of Shan products in Punjab market which is causing loss of potential sales.

Opportunities :

Shan can vertically integrate to produce its own raw materials which will not only reduce costs but will also provide it more control over the quality of input.

Shan currently has a very low advertising spend in the FMCG industry. It can deploy brand activations and other innovative campaigns to switch customers from the loose/ unbranded segment to Shan products.

Shan can also horizontally expand its scope like national foods and enter the other related food categories where it can tap its loyal customers with minimal extra efforts.

Threats:

The biggest threat to Shan is the high inflation in Pakistan coupled by a global recession which is putting pressure on the profits and sales.

The prevalence of counterfeit products is also threat to Shan causing loss in goodwill and potential sales. The emergence of newer brand with deep pockets can also damage Shans market share due to heavy advertisement while keeping the product quality close to that of Shan.

RATING AGAINST CUSTOMER BUYING CRITERIA

The table below suggests what is the weight age customer gives to each of the non priced attributes and how is Shan and National performing against them

National QUALITY & PRICE Non Price affecting Choice Attributes Customer WEIGHTAGE % % 25 10 18 15 % 20 12 18 8 15 10 22 10 16 14 22 10 14 12 Shan

Product-Related 1. Quality 2. Packaging 3. Variety 5. Brand Name Service- Related 1. Recipe 2. Availability

Product/ Marketing Plan Market segmentation and Product positioning objectives

Market Segment Size Growth Products Existing Biryani masala, BBQ, Recipe Mix Qorma Masala etc
2.Capture Market share from branded and un branded industry Tez lal Mirch, Kaali Mirch, etc 1.Include more varieties in portfolio Fish recipe Italian recipe Chinese recipe Continental Recipe

Profitability

Objectives

New plan

Product

Plain Mix

Increase usage small towns and suburbs

All varieties in Sachet packing

Salt

Shan Namak

10-15%

Institution Export

Rs.25 billion industry

Increase awareness among people Intensify personal selling efforts New markets

40%

ALL Products All Products

Action Plan What How

Adding new variants in recipe mix
1.Include more varieties in portfolio

Who
Production Department

When
By end of 2010

2.Capture 30% Market share from branded and un branded industry

By Increasing selling efforts and proper management of trade channel

By 2012 Sales department

Increase usage in small towns and suburbs by 10%

By increasing awareness By effectively managing trade members By targeting health conscious people and making people aware from hazardous effect of loose salt

Marketing Manager Sales Department

By end of 2010

Increase awareness among people

Marketing Department

By 2011

Intensify personal selling efforts

Selling efforts will be intensified to build a good client base with

Sales Department

By 2010

institutions New markets Taping new markets / increasing share in existing countries By 2012 Sales Department (international)

Product / Marketing Plan

Pricing Product
Recipe Mix Ranges from Rs.30 to 40 Plain Depends on SKUs Like 50 grams red chili powder is available at a price of Rs.20 and150 grams at Rs.115 Pricing charged by competitors depends upon SKUs and it uses Parity Pricing Pricing charged by Shan depends upon SKUs and it uses Parity Pricing

Competitor Bench Mark

Price Positioning

Salt

Iodized salt is priced at Rs.17

(800 grams) and plain salt at Rs.15 (800 grams)

Action Plan What How Who When

As the pricing policy depends upon the raw material and Shan uses Parity pricing so marketing department just have to look for how much is it costing them and hen accordingly they set the prices keeping in view the prices of competitors.

Distribution
Channel Market This
This Year 2010

Company
This Year 2010

Distributor Retail Distributor/ Wholesaler Institutional Sales Export

60%

60%

65%

60%

20%

15%

15%

10%

12% 8%

15% 10%

5%

10%

15%

20%

Action Plan What How

By effectively managing distribution network and giving trade incentives Cutting some proportion of wholesaler and diverting that proportion to other channels By making more efforts in building good clients to generate more institutional sales Taping new markets & increasing sales in existing countries

Who
Marketing and Sales Department

When
By start of 2010

Distributor Retail

Distributor/ Wholesaler

Marketing and sales Department By 2010

Institutional Sales

Marketing and sales Department

2010

Export

Marketing and sales Department

2010

IMC Plan

Shan Foods would follow an integrated marketing communication plan, which would include the different set of activities. Each activity would revolve around the products positioning statement.

The estimated marketing budget for Shan is Rs.100 million for all their ATL and BTL activities in the year 2009. The company does most of its marketing on seasonal basis especially before and during Ramadan and near Eid. The breakdown for the budgeting is 80% for ATL activities and 20% for BTL activities. In the recent times Shan has put more emphasis on its export and only comes up with new marketing campaign for new products.

Shan does not advertise as a ritual and can be termed as quite conservative when it comes to using mass media fro promoting itself. It does not believe in advertising rigorously. The advertising is done seasonally only; however it does conduct certain promotional campaigns and activities. Almost all of Shans promotions are addressed towards women. The advertisements of Shans offerings focus entirely in the females of the family. The marketing strategy is very customer oriented i.e. Shan emphasizes on marketing its products keeping in mind its customers thus having a customer centric view. Such a marketing strategy allows it to leverage on the goodwill already in the market.

It has started to reach out to a wider audience keeping in mind the changing lifestyle to nuclear families and convenience seekers. Shan has recently realized that a potential part of the population i.e. the teenagers are the ones that will become tomorrows decision makers. Thus, it aims at informing, reminding and persuading teenagers through innovative campaigns with proper information regarding the superior quality of Shan products. This way, Shan will be their most preferred choice when they become the decision makers in the kitchen.

More recently, the major marketing or promotional expenditure done by Shan Foods is on making deals with television channels for their commercial air time. One of their most recent deals was with Geo news and Geo entertainment in which they committed Rs. 12 million for one month of heavy advertisement in both prime and non prime time advertisement. Few of the BTL activities that the company does and plans on continuing is branding of shows in which the contestants can directly interact with the host of the cook. Along with that it also does mall activities which is direct marketing to educate the potential consumers.

TARGET MARKET

Females aging from 18 to 45 years compose the main target market of Shan Foods. This is because of the reason that in our part of the world, women are mostly related to the food and cooking. Hence, Shan Foods develops products that are according the needs and wants of these women no matter if they are stay-at-home or working, single or married ones.

OBJECTIVES Business objectives

Shan takes pride in its practices regarding client and customer interaction as derived from Islam. Their strong connection and respect for Islam drives the companys core values. Therefore they have agreed upon not to accept anything but the best in raw material from the suppliers as Islam teaches to entertain our Islamic brothern similarly as we would treat ourselves. Driving from the same concept of Islam Shan Foods also provides quality to its utmost limits in the products that it offers. Its is the main reason for their how cost as Shan Foods has the latest technology which is one of its kind in south east Asia. The V-look technology and the coal

grinding technology is only an example to their dedication to provide nothing but the best to their consumers. Its the world class quality that brings the blind trust of the consumers on Shan products that it will not only be hygienically prepared but would be secure from any harmful ingredients that loose spices offer.

Value proposition of Shan Foods is to be receptive towards innovation and experimentation in food and in life, while remaining a brand that will provide the highest quality products to its customers and will never comprise on this idea.

Shan food considers all major food brands, packed and loose, retailers brands, ready to cook or raw food as its potential competitor. The direct competition is with National Foods, Mehran, Shehzan, Ahmeds, Youngs and the like.

Marketing objectives

As the strong connection of the Shan Foods owners with Islam, the company does not believe in advertisement heavily on any advertisement medium. Since the product offerings are seasonal the company does advertise in Ramadan and come with its advertising campaigns. Shan advertisement does not show any celebrity or prominent figure to drive sales, rather it just compromises of show-reel showing hands with background music and rotating dishes. The company also conducts BTL activities and holds up demonstrations of cooking with its Spices and product offerings on different venues. All the marketing strategies are customer centric or customer oriented so that it can leverage on already well-developed consumer goodwill for the company.

Shan due to its consumer centric marketing strategies and with market intelligence has started targeting teenagers as they are the future decision makers in households. Shan is aiming to educate and persuade the teenage population with innovative campaigns and with demonstrations to provide them complete information on not only Shan Foods but also regarding the superior quality that if offers to them. This is a very strategic move as when the time will be right, Shan usage will increase many folds because these teenagers will then already be loyal to the Shan product offerings

With its proactive research and development department Shan is always on the move to newer and better opportunities that it can cash upon. Regardless of this it has not filled some basic gaps such as products for fisheries and the likewise cuisines

THE WORLD OF SHAN FOODS

The world of Shan Foods comprises 14 departments all together: 1) Supply Chain 2) Information Technology 3) MIS 4) Procurement 5) Engineering & Services 6) Production 7) Communication

8) Human Resource 9) Export 10) Import 11) Quality Control 12) Research & Development 13) Sales 14) Marketing

Following is the organizational hierarchy of Shan Foods:

In the above hierarchy:

CEO: Chief Operating Officer GM: General Manager BM: Brand Manager

Following gives a picture of what Shan Foods has achieved to date and some of its major targets for the future:

Quality control since 1981 Quality assurance system since 2000 Food safety management system since of 2007 Total quality management target if 2010 Third party lab certification target of 2012 ISO 22000, the ISO version of HACCP (Hazard Analysis And Critical Control Point)

GROWTH RATE

The food industry in Pakistan is a developing industry and is witnessing growth. The main reason behind this is that buyers have started to shift from loose to packed spices, thus changing the cooking and eating habits. The claimed growth rate of the entire industry is more than 50% annually.

Shan Foods with a colossal annual growth of more than 50% was quick to respond to the driving forces and key success factors of the industry and today, it proudly is the most preferred spices company. It has become the industry giant holding almost 40% of the market share belonging to

the branded spice dealers. It has over the period of time, managed to win the heart share of consumers that has translated into its brand loyalty and true friendship with consumers.

Strategic and Marketing analysis

Market Segmentation: The market segmentation can be explained by defining demographic, geographic, and behavioral factors that are most important for Shan Foods. Demographic Factors: The basic demographics that Shan caters to are the women of today belonging to age group of 18 years and above with socio-economic class of middle lower of above. Her martial status can be married or single, cooking for the household or just trying out new things Geographic Factors: Shan food has not segmented itself on the basis of geographical segmentation. Their distribution ranges from valleys of Quetta to the Khyber Pass and to the seas of Karachi. It has more than 500 distributors in its supply arsenal. However some recipes are more famous in particular areas of the country than others because of sub-culture preferences. For e.g. the white Nihari, Sindhi Biryani, & Qorma mix are in huge demand in Karachi and the demand in Lahore consists mainly of Pulao, Murgh Choley & BBQ mix. Behavioral Factors: Being born Pakistani, loving food is in our blood. Spicy and delicious food is a main part of our lives. Be it the celebrations of Eid or marriage ceremony of a beloved, its the food that give colors to the events and that bring the relatives for a quality time

Another behavioral factor is related to the double income phenomenon that is growing everyday. Both the man and the woman of the house are earning to support the family and they require ease and convenience when it comes to cooking factor.

The purchase behavior changes according to the seasons. If on one occasion Fruit chart masala is in demand because of Holy Ramadan, BBQ mixes could be in demand on Eids or in summers when families invite friends over on BBQ parties. The Haleem & BBQ mix are in greater demand during the winter season while Chana Chat mix is purchased more often in summers Positioning: Shan Foods position statement is To the confident and convenience seeking woman of today, our wide range of Shan spice mixes offer premium quality products, made with the finest ingredients like no other. It is just for the fact that the consumers should be provided with solution of having a tasty meal in no time with home made mixes of recipes and spices

ANALYSIS OF PRODUCT PORTFOLIOS

It has been more than 25 glorious years that Shan Food Industries was established in Pakistan, with its portfolio increasing by the day. It believes in research & development and therefore, it is only after testing that new products are introduced in the market, ensuring success. A company that started from spices only, kept extending its portfolio range with pickle and salt added to the list. Finally, a wide range of desserts also became the part of the portfolio. Portfolio Roles Different products of Shan Foods have different portfolio roles. Shan Plain Spices and Pickle play the role of strategic brands because these two are expected to have high future levels of profits and sales. Plain Spices can also be referred as Silver bullets because Tez Lal Mirch, Teekhi Kali Mirch and Khushbudar Lehsan are themselves separate brands and also add benefit to the umbrella of Shan Foods. The Garlic Pickle prepared in olive oil is the first of its kind and because of its uniqueness, mostly it is short in market and so the company representative classified it as a linchpin brand. Lastly, since its Recipe Mixes have a large market share and a lot of brand loyalty has been established for them over the decades, these are cash cows for Shan Foods.

Products Range of Shan Foods The products of Shan can be broadly categorized into 6 categories, with multiple sub-categories. The different product offerings of Shan Foods are: Recipe Mix - Biryani Mixes - Stir Fried Foods

- Curry Spice Mixes - Deep Fried Foods - Barbeque - Vegetarian Foods - Instant Foods - Breakfast Plain Spices - Khushbudaar Lehsan - Zaiqedaar Adrak - Khatta Khatai - Qasuri Methi - Karara Zeera - Taiz Laal Mirch - Taaza Dhaniya - Zaafrani Garam Masala. - Teekhi Kaali Mirch - Khaalis Haldee Dessert Mixes Basmati Rice

 Pickles Salts

Even after having more than just spices in the portfolio, Shan is considered the Recipe Mix expert. Within Biryani alone it has nine different variants, two spicy and seven milder ones. And it is the first one to come up with Taaza Dhaniya in the Plain spice category. Every single offering of Shan has its own identity.

Product Offerings within Spice Mix Category The Spice mix division at Shan Food Industries happens to be the oldest product category of the company. The category has a total of 67 different products, which are broadly divided into 11 categories, some of these categories are Authentic Curries Traditional Stir Fries Tasty Instant Food Tempting Vegetables Delectable Biryani Sumptuous BBQ Lavish Fried Food Yummy Chat

Looking at the product portfolio of Shan Foods, it is seen that Shan Foods has given is consumers an offering for every occasion and every type of taste. Be it traditional cuisine mixes like Biryani or an offering in the Dessert category; Shan has an offering to complement all the good things in life associated with food. Out of all its categories, the Spice Mix category is the oldest and is still used synonymous with the name Shan i.e. Shan Foods is still referred to as Shan Masala by many. This shows how strong the spice association is with Shan Foods. Other categories like Basmati Rice, Dessert Mixes, Pickles and Salts were introduced later. It is seen that Shan itself promotes its Spice Mix category most with minimal or no marketing expenditure on the rest of its categories. Shan advertises its traditional recipe mixes and spices the most, because it wants to remain top of the mind and top of the heart brand. Shan Foods is believed to be the leader in the Spice Mix category and it takes utmost effort to ensure that the leadership crown is not worn by anyone else but only Shan Foods. Following is what some offerings from Shans product portfolio look like:

PRICING POLICIES, PROMOTIONAL AND DISTRIBUTION PLANS

Shan Foods is present in 6 broad food categories which are as follows:

Recipe Mix Plain Spices Dessert Mixes Basmati Rice Pickles Salts

Though there are many competitors in the Spice Food business, but the main competitor or rival of Shan Foods is National Foods. Shan has a strong market share in the Recipe mixes category from which it derives most of its revenue. Shan is most famous for its Biryani Masala for which today it has nine different variants.

Pricing Policy The pricing of all Shan offerings varies and depends on each Stock Keeping Unit (SKU). However, the price ranges for five (out of six) categories of Shan product offerings are as follows:

Recipe Mix: The Recipe mixes range from Rs.30 to 40

Plain Spices:

Pricing of Plain spices varies SKU wise. For example, 50 grams red chilli powder is available at a price of Rs.20 and150 grams at Rs.115

Dessert Mixes: Desserts are all priced at Rs.35

Pickles: Pickle pricing is Rs.170 for 1000 grams, pricing varies as per SKU

Salts: Iodized salt is priced at Rs.17 (800 grams) and plain salt at Rs.15 (800 grams)

It is seen that on a general note, Shan Foods offerings are based on parity pricing and are similar to those of its rival National Foods. According to sources, this similar pricing is not due to any price war that exists between both companies but is because the raw materials of both are similar in nature for many offerings. If the cost of raw materials increases, both have to increase their prices and again their prices show similar trend after increase.

Promotion The estimated marketing budget for Shan is Rs.100 million for all their ATL and BTL activities in the year 2009. The company does most of its marketing on seasonal basis especially before and during Ramadan and near Eid. The breakdown for the budgeting is 80% for ATL activities and 20% for BTL activities. In the recent times Shan has put more emphasis on its export and only comes up with new marketing campaign for new products.

Shan does not advertise as a ritual and can be termed as quite conservative when it comes to using mass media fro promoting itself. It does not believe in advertising rigorously. The

advertising is done seasonally only; however it does conduct certain promotional campaigns and activities. Almost all of Shans promotions are addressed towards women. The advertisements of Shans offerings focus entirely in the females of the family. The marketing strategy is very customer oriented i.e. Shan emphasizes on marketing its products keeping in mind its customers thus having a customer centric view. Such a marketing strategy allows it to leverage on the goodwill already in the market.

It has started to reach out to a wider audience keeping in mind the changing lifestyle to nuclear families and convenience seekers. Shan has recently realized that a potential part of the population i.e. the teenagers are the ones that will become tomorrows decision makers. Thus, it aims at informing, reminding and persuading teenagers through innovative campaigns with proper information regarding the superior quality of Shan products. This way, Shan will be their most preferred choice when they become the decision makers in the kitchen.

More recently, the major marketing or promotional expenditure done by Shan Foods is on making deals with television channels for their commercial air time. One of their most recent deals was with Geo news and Geo entertainment in which they committed Rs. 12 million for one month of heavy advertisement in both prime and non prime time advertisement. Few of the BTL activities that the company does and plans on continuing is branding of shows in which the contestants can directly interact with the host of the cook. Along with that it also does mall activities which is direct marketing to educate the potential consumers.

Distribution At Shan Foods, special care is placed upon meeting market and customer demands in a fitting and timely manner. It is therefore, ensured by the Supply Chain team that goods or shipments reach their destinations well in time to match market trends and customer demands.

Shan makes sure that its authentic brands are distributed by efficient and top of the line distributors. Shan has a separate Sales department focusing on International Modern Trade (IMT) and Local Modern Trade (LMT). This department maintains direct relationships with variety of shops to meet their customized requirements. This practice helps Shan to keep a close and direct relation with high sales outlets which is pivotal for its greater profits and market share.

Sales teams are totally monitored by Territory Sales Manager (TSM) and Regional Sales Manager (RSM). Shan Foods helps by extending all possible marketing support to its distributors in to create awareness of its quality products in the international market in mutual sustainable business interest. Companys TSMs and RSMs work on the basis of area wise policy for distribution, be it local distribution or export. Products are distributed on the basis of geographic segmentation. For instance, in posh areas no display of the sachet packs will be seen in the stores whereas in underprivileged areas only sachets are supplied. In Pakistan alone Shan has 500 distributors; from Karachi to Skardu. The sales force of Shan supplies its products to these distributors and some direct distribution is also done mainly in Karachi market. The distribution channels of Shan Foods include:

Retail Wholesale Hyper Markets (e.g.Macro)

International Chains (e.g. Wal-Mart, Carrefour, Lulu Hypermarkets, Panda, Safeer, Mall of the Emirate,, Reliance India)

Shan is the largest exporter of premium quality packaged spices, spice mixes, food mixes, rice mixes to USA, Canada, UK, Germany, Holland, Malaysia, Middle east, South Asia, Japan, Singapore, Australia, and many other countries of the world. It also exports its products to the Far East, Bhutan, Japan, Malaysia, Singapore, Thailand etc. In totality, it has its presence in almost 60 countries worldwide. It is the first Pakistani brand that has been officially launched in India and Shan foods plans to extend its availability in other lucrative markets around the world. The Above The Line (ATL) activities of Shan foods include advertisements on television, radio and print (magazines and newspapers). Following are some of its famous ATL campaigns:

Expert Ramadan ad Radio ads with tara ra ra ra music Backgrounds music with rotating dishes Khanon mein shaan Shan Zindagi Asaan 5 mins Qorma

Following is an ad of when Shan Foods launched its pouch pack for Achaar (pickle):

Some of the Below The Line (BTL) activities done by Shan Foods as part of its promotion are as follows:

College Activities Cooking Demonstration Programs Activities/ Programs involving localities (E.g. programs for Memon community in areas of Bahadurabad and Sindhi Muslim Society Memoni Biryani Masala)

Participation on festivals on an international scale. For example, below is a picture taken at Shan Foods participation in Pakistans Independence Day celebrations in Los Angeles.

Independence Day event at Los Angeles-Shan Foods boot in the concert

SUCCESS STORY OF SHAN FOODS IN TERMS OF FIGURES

During a time when it was very difficult to get a talented and educated pool to work for a national company, Shan Foods prided itself in hiring the most talented people from the country. As the competitive environment becomes more competitive with each passing day, hiring and retention of positive people is critical, who contribute to the overall growth of the company, country and the community at large. Shan Foods continuously emphasizes the need of able human resource development through various Performance Management Systems, Internship Induction Schemes and Employee of the Quarter Achievement Award. In addition to these, there is a Training and Development plan run on a regular basis at Shan, benefiting the workforce. (Shan Foods, 2008)

Shans modern factory covering an estimated area of 100,000 sq. feet is also equipped with latest in house lab facilities, which scrupulously tests and analyses each product right from ingredient stage to finished form. At Shan, immaculate quality is a passion and buyers satisfaction is the abiding commitment. An estimated investment of Rs.100 crores has been
3

done in this facility.

Today, this organization has almost 1000 employees who work diligently day in day out to make sure that the companys vision and mission are achieved and it is more successful than ever before. Over the years, success of Shan can be explained by the awards and certifications it is been the recipient of like Export Performance Award 2003-2004 from KCCI, FPCCI Export Spices Mixes Trophy Winner etc.

Currently, Shan claims to earn annual sales worth Rs.2 billion with an annual growth rate of more than 50%. Internationally, a test market has been established in Dubai, after looking at its ethnic population of 1.4 million. Also, Shan is the first Pakistani company to formally enter the Indian market and introduce its range in a more competitive market than Pakistans.

Product and new product strategies and pipeline

Growth Strategy:
Pakistans food industry is growing rapidly and is on the growth stage of its life cycle. The prime reason for that is that consumer are becoming brand conscious these days and are switching from unbranded looses spices to packed branded spices which in turn indicates that cooking and eating habits are also changing. The growth rate of whole industry currently is more than 50% annually, which is phenomenal opportunity for company like Shan to capitalize by filling that gap. Shan was vigilant and responded well enough to the market conditions. Today Shans growth rate is more than 50% and it is industry giant having about 40% of the share of branded spices industry. Shan has remained successful in achieving a soft corner in peoples hearts which has resulted into a strong brand loyalty. Its very difficult to compete in spice industry with top-down or centralized organizational structure because of the fact that different departments performances are inter-dependent. Shan realized this and it now has decentralized structure. Every worker is welcomed to participate in decision making and can come up with new ideas and thoughts to improve the product or the production process. This helps the strategist in understanding that what is attitude of an average employee about the company and that feedback aids in forming better and improved strategies. By involving employees in decision making process gives employees a sense of ownership and they feel right at home where they have a say.

Product Strategy:
Shan in an entrepreneurial venture and it is following market development strategies, product development strategies and penetration strategies as it is expanding its product line to new customer base in various locations, setting up product lines such as spices, pickles, etc and sustaining its global position mainly through exports. Shan has great range of vegetable mixes for country like India as the target market highly prefers vegetable. Similarly in Pakistan Shan has wide range of meat mixes as people are meat lovers and highly prefer meat diet. Shan is

currently present in over 60 countries and is performing to maximum of its potential to become the global leader. Therefore, based on conceptual understanding form the Strategic Marketing Management course, it can be called a transnational. Shan Foods has the competitive edge of technology and innovation. Company develops new methods and techniques to test its new products and generate trials in the market to measure the market response before they formally launch any product. So we can say that research is an integral part of the company and the new product is brought in keeping in view the customer preferences and needs. The spices mixes at Shans production plant are created with the exquisite and genuine flavors having the cultural and traditional touch. Shan believes in the best as it never compromises on standards of finest quality and engraves the old age recipes into modern packaging keeping the freshness intact. The raw material is an initial and important part of whole product strategy. Shan strongly holds the belief that excellent quality is majorly dependent on the first-class quality raw material processed with the help of state of the art technology. For this very reason the purchase department at Shan Foods thoroughly selects the best quality spices from fields, local bazaars and international markets. Raw material is also procured from number of countries such as black pepper is imported from India, Africa, Thailand and various other countries. Shan Foods pays special attention in obtaining raw material as different spices are imported from the places where those spices are grown best.

Possible Future Prospects:

Shan is currently in spice mixes and pickles but it can find niche market such as diet conscious people and bring in the spices for that market. Shan also can diversify its product offerings and can enter into jam and ketchup market as national is already playing in that category.

Cost Volume Profit Analysis

Annual Revenue 3.3 billion

AnnualFixed Cost 120,000,000

Annual Variable cost 300,000,000

Total cost

Annual

420,000,000

Profit margin 10-15 percent

Breakeven revenue =

Annual Fixed Cost

C/S ratio

120,000,000 0.86 contribution ratio (C) =annual sales-variable cost

138947368.4

Cost Volume Profit analysis

The values are based on best of estimate deduced after discussion with Shan Foods brand manager.

C/S ratio is annual revenue minus the annual variable cost divided by annual revenue.

Since there was no disclosed stats for the annual units sold so the cost volume and profit analysis had to be taken out from the annual revenue generated. According to this ratio the company to achieve breakeven must sell products of around 140 million rupees.

Management control and process of corrective actions

Management Control Control is one of the managerial functions like planning, organizing, staffing and directing. Everything managers do in following-through on decisions taken to achieve defined goals within an established timetable, is considered management control. It is important because it helps to check the errors and to take the corrective action so that deviation from standards are minimized and stated goals of the organization are achieved in the desired manner. This constitutes three main activities:

Setting standards Measuring actual performance Taking corrective measures

An earlier view of control saw this concept in action only after errors were detected, but in the modern view of management, control is a foreseeing action. Management control can be defined as a systematic effort by business management to compare performance to predetermined standards, plans, or objectives in order to determine whether performance is in line with these standards and presumably in order to take any remedial action required to see that human and other corporate resources are being used in the most effective and efficient way possible in achieving corporate objectives Wikipedia.

SETTING STANDARDS: Management control takes place at a number of levels within an organization namely: strategic, operational and tactical levels. In effect, control variables at one level cascade to the next level below and translate in nature and focus accordingly. For example, these controls may

predominantly be financial in nature at the strategic level but translate to departmental activities at the operational level, and hence encompass both financial and non-financial information. Further down to the tactical level, they translate into productivity both for the groups and the individual. Therefore, the focus of this exercise in any organization is on finance, performance appraisal and benchmarking.

Marketing activities are inherently more volatile due to the constantly changing business environment which is driven by the needs and wants of the market. Therefore, for marketing performance to be measured correctly, the appropriate criterion for marketing activity needs to be determined, namely: annual plan, profitability, efficiency and strategy.

For Shan Foods, the criteria to measure marketing success should be evaluated from the following factors:

Measurement of awareness (of the product range) Feedback on customer satisfaction Market share data both in terms of levels of sales, and repeat business

Annual plan: Measures the extent of marketing success over a period of time. Shan Foods should be on analyzing:

Sales Market share Expenses Customer perception

Budgeting: The process of developing any kind of strategy and its budgeting are intertwined. Budgeting process translates marketing strategy into financial terms, and is the single most common control mechanism. It serves not only to quantify plans but also to coordinate activities, highlight areas of critical importance and assign individual responsibilities. Difficulty, time, negotiation, and paperwork: all figure into the budgeting process. Simply put, it is a tool for resource allocation and acquiring the approval for all such allocations. Shan Foods managers preparing a budget should look into:

Budgeting guidelines policy and procedure relating to budget formulation. Includes assumptions, methods, and presentational requirements.

Cost behavior understanding the cost drivers within an area of responsibility and how those costs are allocated.

Timescale specific time and manageability considerations set for budgetary periods, example financial year or a rolling budget, with forecasts over regular intervals.

Objectives specific aims and goals and how they will be assessed.

Though budget types can be historic, zero-based or activity related, it is recommended that Shan Foods pursue activity related budgeting for their marketing pursuits since such a budget would have calculation rules such as percentage of sales, or average industry spending, and these precursors are used to determine the available funds for marketing.

Profitability: Creates a systematic basis for allocating cost and defining profit both in terms of products or marketing activities. Ultimately it should help Shan Foods decision making in terms of:

Expansion Reduction or elimination of product offerings Resource allocation through various distribution channels.

Efficiency control: Gains optimum value from the marketing assets. Shan Food managers should look for value for money by analyzing the impact of promotional activities and setting controls on:

Sales Advertising Directing marketing

Monitoring marketing performance: When deciding on how to monitor marketing performance, reasonable standards need to be allowed. Shan Foods emphasis should be on monthly monitoring (or weekly in case of critical situations). The question in mind should be,

What is the time period that allows the most realistic and accurate picture of our marketing performance?

Which KPIs need to be at the center of attention at the moment? Is there a need to create new KPIs?

Improving marketing program and their effectiveness: In order to establish a better marketing control system, the biggest obstacle at Shan Foods may be the oft-repeated element of resistance. Being a seth company, there might be a lack of

constructive and positive attitude at the top management. The basic objective of any top management should be to make its sales and marketing people more effective. Practicality and clarity should be addressed when implementing changes. This could be done through a series of thought provoking questions:

What specific actions should be taken? When should the actions be taken? By whom should the actions be taken? What could be realistic starting and completion dates? Who shoulders the responsibility of implementing these corrective actions?

Strategic control: Reviews marketing strategy and its subsequent implementation, in terms of the direction towards strategic organization goals. This exercise comprehensively examines marketing activities and assesses their effectiveness and makes recommendations to improve marketing performance. It is usually conducted in the form of a:

Marketing audit

MEASURING ACTUAL PERFORMANCE:

Ratios: A simple and effective technique to measure performance is in terms of ratios. However these should not be used in isolation but should rather be considered in relation to trends and comparison with planned or standard ratios. Additionally, it is important to acknowledge that though these ratios are a quick and effective way to establish performance, they are mere indicators and hardly identify the source of a pending problem. It is also important to define the

standards and be consistent with their use when using ratios, for example, profit before or after tax is to be considered.

Many businesses operate with lower acceptable ratio; however a ratio that is too high shows that the organization is not making optimum use of its financial resources by holding too much cash. Shan Foods can use these ratios to analyze the level of asset involvement in its marketing efforts.

Variance analysis: Used along with budgetary control, Shan Foods would be able to examine the variation between the actual and planned results and this applicable to a range of marketing activities. The comparison would be made against budget forecasts, and the reasons for prevailing differences would be easily identified and examined within the areas of concern and their component parts. More specifically, variance analysis could be applied to sales price and sales volume and the values of variance can point to either of the two reasons. The management of Shan Foods can thus examine why revenue targets fell short of the intended volume or intended price. This technique can further be used to analyze other factors such as profit, cost and market size.

Performance appraisal: In this form of management control, the focus is on achieving better results from groups or individuals. Such a framework is based on planned objectives, levels of achievement and competence. Management is required to have good people skills and its attitude to be constructive in nature. This would involve them using three specific managerial skills

Reviewing performance though a normal management activity, Shan Foods should emphasize the use of objective criteria to be used as the basis of such reviews. Far too often our industry and business environments use personal preferences and pre-conceived notions about employees to write performance reviews. The result is a deteriorating workforce which lacks motivation and hence a required level of commitment towards

company vision, mission and objectives. The review criteria should be communicated and all work and personal development plans should be considered in tandem with the communicated criteria.

Giving feedback related to performance in terms of actual results and observed behavior. It is again important to mention here that Shan Foods does not just focus on the negatives when giving feedback, since such practices are common in the Pakistani business environment. It is pertinent to be specific yet descriptive when referring to actions, behaviors and judging overall results. More importantly, suggestions should focus on key aspects of improvements that managers would like to see in their workforce.

Counseling in order to overcome the observed weaknesses and build on the noted strengths, performance appraisals should firstly be positive in nature, and Shan Foods management should be ready to counsel staff so as to build a workforce that is not only equipped and geared towards achievement but also motivated and committed enough to go attain the company goals.

THE NEED FOR TAKING CORRECTIVE MEASURES:

If a planned marketing activity is not meeting its intended objectives, it calls for corrective actions. Since there is a wide range of possible outcomes, it is obviously prudent to have the corrective actions which are addressing the areas where the problem exists. Following are a few broad categories where problems may exist, and the corrective actions that may be taken to address them.

Unsuitable marketing objectives and strategies:

Usually the starting point for any organizational activity, it is quite possible to have incorrect objectives which are the real problem. Not reading the organization environment correctly may lead to this, and this ends in having objectives that are too ambitious or unrealistic. Conversely, it is also possible that the resources an organization holds are insufficient to meet the stated objectives. For example a sudden reduction in income which was not expected may shrink funding, and it would become difficult to sustain a planned marketing activity under the new financial constraints.

Unsuitable marketing tactics: This is where the marketing mix may not be having the required impact on target market audience. The pricing levels may have been set too high which hindered participation, or the message being sent out in an advertising campaign may have been incorrectly perceived. Similarly it is also possible that the wrong audience may have been targeted at the outset, or that the target audience did not have easy access to tickets. Another reason could be that the sponsors were not impressed by the levels of corporate hospitality.

Insufficient marketing budget: This is something that should be done at the beginning of a planned activity. The resource availability should be verified and more importantly budgeted, so that hindrances from cash constraints can be avoided later. The success of marketing tactics depend on this, and if not handled earlier, the impact of marketing campaign will not be felt because of the later need to cut corners.

Last but not the least, it is very important to do a gap analysis prior to taking corrective actions. The discrepancies between planned and actual results must be pinpointed before any such corrective actions can be implemented.

TAKING CORRECTIVE MEASURES:

A corrective action is a change implemented to address the weakness identified in a management system. Normally corrective actions are instigated in response to:

Customer complaints Abnormal levels of internal non-conformity Non-conformities identified during an internal audit

Business organizations do not have unlimited resources at their disposal. Management control can therefore lead Shan Foods to a more effective and efficient use of its resources, helping it to channel their efforts towards marketing initiatives and their achievement. This in turn will help them achieve their financial objectives in a controlled manner. Shan Foods marketing efforts should not only help management decision making, but also give support and direction to the day-to-day marketing activities, since it is the customer needs and the satisfaction of those needs that at the end of the day become the judgment criteria for those efforts. Having a structured and rational approach to conducting marketing initiatives may well be appreciated more within Shan Foods than taking a piecemeal approach, as it would demonstrate action towards specific organizational objectives and their marketing solutions.

Some recommended corrective actions for Shan Foods:

Obtain regular feedback from customers continuously increasing customer demands and the constantly competitive work environment calls for organization wide learning as a continuous process rather than mere quality control. Shan Foods should view its organization as an integrative system responsible for customer service and satisfaction. Taking regular feedbacks would therefore help transform any unsatisfied customers into satisfied ones.

Dedicated call centers it is important to have synchronization between company objectives, customer service standards and customer satisfaction levels. Running and maintaining a dedicated call center (or outsourcing this function to a reputable company), which gathers current customer perceptions continuously will help compare and align Shans business service standards with its objectives and the customer attitudes.

Monitoring marketing performance The question to who should be responsible for monitoring has three possible alternatives: top management, marketing management, or the combination of the two. It is recommended that Shan Foods goes for the combination alternative as this approach allows direct marketing management to take immediate and timely corrective actions, and concurrently allows top management to have the necessary visibility but only from a control perspective. Since Shan Foods is known to be a seth company, this combination approach would suit its operations better than the other two alternatives.

Regular marketing audits - conducting periodic, comprehensive, systematic and independent investigation of Shan Foods marketing activities, with the goal of identifying possible opportunities as well as potential challenges will help the organization think pro-actively and evaluate the success of the corrective actions.

Marketing audit is one way of helping organizations do the things they want to do, but moreover do it right the first time.. Shan Foods does conduct yearly audits, but we feel that increasing the frequency will improve the marketing function. These audits need to be carefully planned and conducted so as to ensure that the time and resource expenditures are kept to a minimum.

Extending use of ERP system - Organizations these days make extensive use of MIS to help them achieve increased profitability through optimizing their resources. Shan Foods has been aware to this, and their business savvy is portrayed by the fact that it has been utilizing a customized ERP system to achieve these very goals. They have running modules in:
o o o o o

Inventory management material resource planning Production planning Sales Accounts HR

The use of these modules however is still in the nascent stage and needs to grow into areas where management control can be brought about effectively. Shan Foods needs to further explore their current ERP system to employ some of the famous techniques such as kaizen or activity based costing. From the perspective of marketing management it can also employs various organizational controls through this ERP system such as

Sales forecasting Sales force and reseller incentive programs Sales force management system Customer relationship management

Marketing dashboard A tool used to simplify marketing reporting and analysis. It continuously tracks marketing metrics, related information and trends and presents everything on a one page report. It will help Shan Foods by

Staying a step ahead and focused Providing a better insight into marketing related problems Communicating information to everyone involved Saving management valuable time Measuring marketing effectiveness Making smart decisions Continuously tracking marketing activities and metrics like sales per customer, product, region, industry, etc sales from new products / customers Profit and margins per customer, product, region, industry, etc. profit and margins from new products / customers market share

Recommendations
Apart from everything one of the growing sectors in food industry is of frozen foods, though a news field for Shan foods but with the current performance in spices and the quality it maintains, Shan has strong chances of making its marks in the frozen food category as well which is currently led by K&N. Shan Foods existing distribution and production facilities can help in this initiative. Though the new generations are realizing the benefits of open spices to packaged branded ones, but there still need to be developed effective marketing strategies after understanding the trends in how people are using spices and for what reasons are they using them. Convenience, environmental concerns, increasing acceptance of food as having therapeutic value are some of dimensions organizations need to study and develop new uses for their spices.

REFERENCES

PRIMARY SOURCES

Mr. M. Saad-Ul-Hasan Brand Manager Shan Foods Email: saad@shanfoods.com, msaadulhasan@gmail.com

SECONDARY SOURCES

Ahmed, Rutaba, 2008, A Silent Killer, Jang, [online]. 13th May, 2008 Available at: http://jang.com.pk/thenews/may2008-weekly/health-13-05-

2008/index.html [Accessed 18 February 2009]

Foodtech, Industry Overview, Pakistan- Steady Pace for Successful Growth, [online]. Pakistan. Available at: http://www.foodtechpakistan.com/Indsutry%20Overview.htm [Accessed 18 February 2009]

Small and Medium Enterprise Development Authority (SMEDA) Sindh , 2006, PreFeasibility Study: Spices Processing, Packaging & Marketing, [pdf]. December 2006, Pages 3, 8-12, Document No. PREF-12, Pakistan. Available studies.html [Accessed 18 February 2009] at: http://www.smeda.org/business-development/pre-feasibility-

Shan Foods, 2008, Introduction, Company History and Mission Statement [online] Available at: http://www.shanfood.com

[Accessed 18 February 2009] 1 American Spice Trade Association, [online] Available at: http://www.astaspice.org [Accessed 19 February 2009] 2 Based on the estimates of the existing spice business operators 3 Profile: Shan Food Industries The Culinary Craftsmen From Pakistan, [online]. Available at:
http://www.pakistaniexporters.com/Templates/Template1/?listing_id=579 [Accessed 19 February 2009]

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