Ask the FI/CO expert: SAP Purchase Account assignment Tips

1) How to default a General Ledger account on a Purchase Order account assignment for an inventory item? When you create a standard Purchase Order using K account assignment to e!"ense an inventory item with GL account and cost center# the system e!"ects you to $ey in GL account num%er and the cost center& 'n case you don t want to use the account modification ()* assigned GL account num%er# it is "ossi%le to default a se"arate GL account with standard configuration ste"s& a) +ransaction, O-./ 0-aintain account assignment categories) 1reate a new account assignment category 2 %y ma$ing a co"y of account assignment category K & 1hange account modification to 2)* &

%) +ransaction, O-GO 03efine com%ination of item categories4account assignment categories) 5ssign account assignment category created in "revious ste" to an item category %lan$ or s"ace&

6ote, +his is an o"tional ste"# if you don t want to touch the standard K cost center account assignment& c) +ransaction, O)71 05utomatic account assignment configuration)

1hoose account transaction $ey G)) %y dou%le clic$ing the e!isting entry and choose the a""ro"riate chart of account for your com"any& 5ssign the GL account that needs to %e defaulted for general modification 2)* and valuation class *5W 0use a""ro"riate valuation class set8u" in your com"any)&

d) +ransaction, -.916 to create a "urchase order to test the configuration& When you create a PO with account assignment 2 for an inventory item# the system should default the a%ove8configured GL account&

2) How to e!au"t a #$ account !or a materia" group when a purchase or er is create without a materia" master% 'f you want to create a "urchase order without a material master 0service4e!"ense items)# the standard :5P *4; <&! and higher releases# offer functionality to assign a valuation class to a material grou"& +his way automatic -- account assignment can %e set8u" to drive the a""ro"riate GL account for a material grou"4valuation class in your com"any& a) +ransaction, O-:K 03efine valuation class),

%) +ransaction, O-=- 0.ntry aids for items without a material master), 5ssign the a""ro"riate valuation class for a material grou"&

c) +ransaction, O-./ 0-aintain account assignment categories) 1reate a new account assignment category 2 %y ma$ing a co"y of account assignment category K & 1hange account modification to 2)* &

d) +ransaction, O-GO 03efine the com%ination of item categories4account assignment categories) 5ssign the account assignment category created in "revious ste" to an item category %lan$ or s"ace&

6ote, +his is an o"tional ste" if you don t want to touch the standard K cost center account assignment& e) +ransaction, O)71, 05utomatic account assignment configuration) 1hoose account transaction $ey G)) %y dou%le clic$ing the e!isting entry and choose a""ro"riate chart of account for your com"any& 5ssign the GL account that needs to %e defaulted for general modification 2)* and valuation class +*> 0use the a""ro"riate valuation class set8 u" in your com"any)&

f) +ransaction, -.916 to create a "urchase order to test the configuration& :tandard order ty"e# 5ccount assignment category 2 and -aterial Grou" +*5>>'1 &

5ccount assignment screen,

6ote, Before configuring account assignment, please discuss this with your SAP FI/CO functional contact and Accounting department key user for mapping aluation class to !eneral ledger account num"ers etc# Some of my colleagues in $$ Purchasing liked this configuration and I thought your company might also "enefit from this in case you want to default the !% account in purchasing to a oid wrong account coding#