CORRECTIVEACTIONPROCESSFLOWCHART

Counsel employee

Confidentialconversation

COUNSELING

Describetoemployee purposeofcounselingand expectedperformance and/orconduct

Givedetailofissuesthat needcorrection

Documentconversation

Nosignaturesrequired

Providespecific examples

Informemployeethat performanceand/or conductisnot satisfactory VERBALWARNING Offeranytrainingor coachingthatmight helpemployeemeet expectations

Informthatnext warningcouldbe writtenorotherstep

Document Conversation

Nosignatures required

CORRECTIVEACTIONPROCESSFLOWCHART

ReviewwithHRbefore meetingwithemployee

Giveexamplesof unsatisfactory performanceand/or conduct

Meetwithemployee

Informthatnextstepcould befinalorotherstep

WRITTENWARNING Giveemployeeanaction plantoimproveandset formalreviewdate AlertHRthatwarninghas beengiven

Remindemployeeof optiontomakeformal responsetowarning

SendcopyofWritten WarningtoHR

Emphasizeto employeethataction planhasnotbeen followed Informthatnext actionmaybe termination

ReviewwithHRbefore meetingwithemployee

Meetwithemployee

FINALWARNING

Setafollowupdate

AlertHRthatFinal Warninghasbeen given

Remindemployeeof optiontomakeformal responsetowarning

SendcopyofFinal WarningtoHR

CORRECTIVEACTIONPROCESSFLOWCHART

ReviewwithHRbefore requestingtermination

Requestauthorizationto terminatethroughheadof departmenttoHR REQUESTAUTHORIZATION FORTERMINATION Requestwillbeforwarded toAssociateVPofHRand toVPFinanceforformal approval

Forwardauthorization andaformalrequestfor terminationtoHR

HRwillnotifymanager whenauthorizationhas beenreceived

Determineifthereare anysecurityissuesthat mustbeaddressed ContactHRtodiscuss process,templatefor letteroftermination Discusshow departmentwillrecover universityproperty (keys,phoneetc.)

TERMINATION

Setdate,place,time andpeopleattending fortermination meeting

Provideexitpacketto employeeandreturn documentationtoHR NotifyHRwhen terminationhas occurred

Terminateemployee