Meeting Minutes - Wednesday, October 7, 2009

DCPS Home & School Association

PRESENT: Michelle Chin (MC), Mary Gillis (MG), Heidi Branton (HB), Barry Morlog (BM), Jeremy
Abrahams (JA), Michael Dickson (MD), Jen Racine (JR), Tina Vermeire (TV), Nicole Ferris (NF)

OPENING – Poem “Unity” – read by MD – see attached.

PRESIDENT’S REPORT – Membership dues for Home and School are due by November 1st. MC has
the forms for anyone interested and the cost is $15. It is important to have for insurance purposes.
The Home and School is independent from the Board. The Hamilton Home and School is putting on a
Home and School 101 on October 19, @ 7:00 pm at the office located at Main and Bay.

SCHOOL REPORT – see attached

Fri. Oct. 9 – Hep B shots – Gr. 7 students –HPV for Gr. 8 girls (voluntary)
- Terry Fox Run(pm) postponed from last week
Oct. 10-12-Thanksgiving Weekend
Tues. Oct. 13-Umbrella community Night (6-7pm) library – Travelogue (gym)
Wed. Oct 14-School Photos – majority of the school
Thurs. Oct. 15-School Photos—other K classes & students who were absent
Fri. Oct. 16 = Gr. 3’s @ Children’s Museum (pm)
- Gr. 4-8 Cross Country Meet @ /Christies Cons.(9:45 am)
Mon. Oct. 19-Buster the Bus (9am) K-3 Gr. 4-8 Bus Safety Prog. (10:10am)
Tues. Oct. 20-VB:JB@Spenc. Valley(4:45pm)
Wed. Oct. 21-VB:SG@Spenc. Valley(3:45pm)
Thurs. Oct. 22-VB:JB@Flam. Ctr.(3:45pm) SB@Cathy Wever(3:45pm)
Mon. Oct. 26-VB:JG@Osler(3:45pm)
Tues. Oct. 27-Middle School Swim Meet(1pm)Jimmy Thompson
- VB:JG@Greenleaf(3:45pm)
Wed. Oct. 28-VB:Osler@SG(3:45) Dalewood @SG(4:45)
Thurs. Oct. 29-VB:Greenleaf@SB(3:45pm) Dalewood @SB(4:45pm)
Fri. Oct. 30-Halloween Activities (pm) The primary parade and activities will take place after 2nd
nutrition break.

Facilities Update
-circulation/ventilation – doing replacements in the building and the heating has been installed
-windows – all the windows are now on order. Hopefully they will be ready to go in by mid-Nov
-mats & floor in gym- The Board put in strips on the walls in the gym to put mats on. The mats
on the wall now are extras from Osler. We have ordered some for the ends of the gym. The
mats can be removed if needed. The school is still looking into a new floor. One quote for a
new Terra Floor was $90,000. This is much too high and BM will continue to look into this.
-b-ball hoops-The new basketball hoops have been installed. Thanks to the Home and School
for approving by use of the Playground Structure Fund

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 Meeting Minutes - Wednesday, October 7, 2009
DCPS Home & School Association

-roof-There has been some leaking in Mr. Bell’s hall and the primary hall. The company is
looking into replacing some of the shingles.

Head Lice Training Session

This will take place on Tues. Oct. 13 in the staff room. There have been more volunteers this
year to check the kids hair. The kids are being told how to prevent the spread by not sharing
hats or combs.

Combined Home & School, School Council Meetings?

To avoid BM having to go to two meetings and present the same information, he would like the
two groups to meet on the same night and start together to hear the principal’s report. The two
groups can then have separate meetings or choose to meet together when required. JA voiced
concern over the administration of the meetings. BM said that himself or Jen would always
attend the meetings. They would alternate between the two. JA wondered if it would be better
to have the same administration attend the meetings to avoid confusion.

Ministry Discussion Paper – “Supporting Learning and Teaching in Ontario’s Elementary

Schools”
-on Ministry’s website
-“over crowded curriculum”?
-www.edu.gov.on.ca/eng/parents/curriculum.html
Please visit the website and voice your opinion on the curriculum. The Ministry would like to
hear from parents, teachers and principals from all grades about what you think.

School Trips
-grade 6 is going to Wanikita. The cost is $200.
-Grade 7 is going to St. Donat. The cost is $600. The students are exposed to the French
culture and have a great outdoor experience doing such things as tubing and skiing.
-Grade 8 is going to Quebec City. The cost is $600. The students enjoy this beautiful city and
get the opportunity to visit a variety of historical locations.
The number of students attending the Grade 7 and Grade 8 trips this year has declined. BM is
concerned that the cost of the trips may be a financial burden to many families and it might be
time to look at some other options that are less expensive for the parents. Suggestions?

TREASURER’S REPORT
See attached. All the receipts are in for ’081 & ’09 and Home & School has $2,248 to spend. This is
more than was expected.
The Home & School has approved $775 to be used to purchase track and field shirts (request for the
gym program). These shirts will also be used for the cross county teams. Voted that $1500 total this
year go to the physical educational department. Was voted and no opposition.

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 Meeting Minutes - Wednesday, October 7, 2009
DCPS Home & School Association

$1000 was also approved for the Food for Thought Program last year (proceeds from Holiday Baskets).

ELECTION
All of last year’s executive is stepping down. MC asked if anyone at the meeting was willing to step into
any on the roles.
Mary Gillis will continue as our Teacher Representative.
Michelle Chin is now the Website Editor and Past President
Jenny Pepper is the new Treasurer
Nicole Ferris will continue as Co-Secretary with Michelle Chin
No one stepped forward as President or Vice-President. The Home & School will have to continue to
function without these positions. We will have to rotate members chairing the meetings until a
president is found. MG has offered to chair the next meeting.
MC –We need people to do smaller parts of the big job. We need people to run events or they will have
to be cancelled.

INITIATIVES FOR 2009-2010

QSP Magazine Fundraiser

The company has given us a bonus of $600 for being loyal customers.
There has been some concern voiced over how long it takes the subscriptions to arrive. Perhaps they
could send in advance a gift card to anyone who gives a subscription as a gift. We would also look into
the kids getting magazine subscriptions as prizes instead of plastic toys. MC to contact Craig Roberts
to develop these ideas. A big thanks to Krista Darling for running this fundraiser.

Food 4 Thought
MG initiated a snack program last year that made snacks available to kids in the school who needed
them. This year we would like to expand on the idea. The plan is for each class room to have a weekly
bin which will contain fresh fruit and sandwiches starting October 19th. These bins will be available to
the students who need it without them having to ask for help. The bins will be taken to the Day Care
Centre at Knox Church which has agreed to help us by properly sanitizing the bins. (There are no
facilities at Dundas Central that.would meet the ministry’s guidelines for proper cleaning). We need
volunteers to help with food preparation, transportation of the bins and distribution at the school. If you
can help, please contact MG or MC. Proceeds from the holiday baskets will go towards supporting this
program.

Active Recess
BM-25 grade 7&8 kids have signed up to run activities at recess with the primary grades. This will be
with the supervision of BM and Wally. The will run 3 on 3 and skipping games.
2nd part – get more balls into the classrooms. The phys ed department is going to purchase new balls,
so the old balls will be placed into the classrooms. There is enough for 2-3 balls each and they will be
monitored by the teachers. These are to be used for nutrition break only. We would like to encourage
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 Meeting Minutes - Wednesday, October 7, 2009
DCPS Home & School Association

the kids to bring in balls to school as well. The next newsletter will provide a list of things that can be
brought into the school.
Teachers and volunteers are now wearing vests in the Kindergarten pen.

Winter Clothes Closet

Will be held the first week of Nov. – have no leader Dorothy Crowe has offered to help. Need
someone to empty the bins daily and set up. The preview will be the day before and we need to
arrange with St. Augustine’s to pick up the left over clothes the next morning.

Family Movie Night?

In Nov? BM: Need to have enough notice to have the gym, but do not get reservations from Board until
September. MC- Then we need to reserve dates say in June. Do we want to have a dance in Feb?
Sara will work with BM to find a date. JA was wondering if we could use movie night to have another
initiative such as a literacy night.

Monopoly Tournament.
MP brought forth a new fundraising idea. Parish and him would like to run a monopoly tournament.
Hasboro would work with us. MP will make a presentation at the next meeting as he need to have as
much notice as possible to run this kind of fundraiser.

MC adjourns the meeting.

NEXT MEETING: Tuesday, November 3rd, 2009 7:00 – 8:30 pm

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 DUNDAS CENTRAL
HOME & SCHOOL ASSOCIATION
““TThhee BBeesstt ffoorr EEaacchh SSttuuddeenntt””

Agenda for Wednesday, October 7th, 2009: 7:00 pm – 8:30 pm

Welcome & Introductions

School Report Barry Morlog

President’s Report Michelle Chin

• Membership Dues to OFHSA
• Review, revise & approve List of Events & Initiatives, Operating Budget for 2009-2010 (see attached)

Treasurer’s Report Heidi Branton

• Income – QSP bonus $600
• approve $775 for track and field shirts (request for gym program). These shirts would be also used for the
cross country teams
• $1000 for Food for Thought Program.
• Large mesh bags for outdoor recess

H&S Elections Michelle Chin

• President, Communications Secretary, Treasurer and more! (see attached)

H&S Events & Initiatives

• Meet the Teacher BBQ – debrief – Denise Montgomery
• QSP Magazine Fundraiser – update – Krista Darling
• Food 4 Thought Committee – Mary Gillis
• October Movie Night – Sara Dickinson, date?
• Winter Clothes Closet – leader, date (first week of November?)
• Active Recess – Louise Infurnari

Any Other Business?

Our Next Meeting: Tuesday, November 3rd, 7:00 - 8:30 pm Staff Room

NOTES:

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 DUNDAS CENTRAL PUBLIC SCHOOL Wed. Oct. 7, 2009.

HOME & SCHOOL ASSOCIATION

Principal’s Report

1. Calendar Update

Fri. Oct. 9 - Hep B Shots – Gr. 7 students - HPV for Gr. 8 girls (voluntary)
- Terry Fox Run (pm) –postponed from last week
Oct. 10-12 - Thanksgiving Weekend
Tues. Oct. 13 - Umbrella Community Night (6-7 pm) – library - Travelogue (gym)
Wed. Oct. 14 - School Photos – majority of the school
Thurs. Oct. 15 – School Photos – other K classes & students who were absent
Fri. Oct. 16 - Gr. 3’s @ Children’s Museum (pm)
- Gr. 4-8 Cross Country Meet @ Christies Cons. (9:45 am)
Mon. Oct. 19 - Buster the Bus (9 am) – K- 3 - Gr. 4-8 Bus Safety Prog. (10:10 am)
- rain date for Cross Country - VB: JG @ Dalewood (4:45 pm)
Tues. Oct. 20 - VB: JB @ Spenc. Valley (4:45 pm)
Wed. Oct. 21 - VB: SG @ Spenc . Valley (3:45 pm)
Thurs. Oct. 22 – VB: Flam. Ctr. @ JB (3:45 pm) SB @ Cathy Wever (3:45 pm)
Mon. Oct. 26 - VB: JG @ Osler (3:45 pm)
Tues. Oct. 27 - Middle School Swim Meet (1 pm) Jimmy Thompson
- VB: JB @ Greenleaf (3:45 pm)
Wed. Oct. 28 - VB: Osler @ SG (3:45 pm ) Dalewood @ SG (4:45 pm)
Thurs. Oct. 29 – VB: Greenleaf @ SB (3:45 pm) Dalewood @ SB (4:45 pm)
Fri. Oct. 30 - Halloween Activities (pm)

2. Facilities Update
- circulation / ventilation - windows - mats & floor in the gym
- b-ball hoops (thanks!) - roof

3. Halloween Activities - after 2nd Nurtition Break - Pr. Parade / Activities

4. Athletics / Active Recess / Playground balls

5. Head Lice Training Session - Tues. Oct. 13 (10 am) - Staff rm.

6. Combined Home & School , School Council Mtgs. ?

7. Ministry Discussion Paper – “Supporting Learning and Teaching in Ontario’s

Elementary Schools”
- on Ministry’s website
- “over crowded curriculum” ?
- www.edu.gov.on.ca/eng/parents/curriculum.html
8. School Trips

9. A.O.B

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