PHI IOTA ALPHA FRATERNITY, INC.

MEMORANDUM

To: Francisco Lugo, Executive Director, Phi Iota Alpha Fraternity, Inc. Cc: Board of Trustees, Phi Iota Alpha Fraternity, Inc. From: arco A. Blanco, !raduate Intern, Phi Iota Alpha Fraternity, Inc.

Subject: Draft of "hapter#"olony $an%ing Process and "onvention A&ards $ecognition It &as under the advise'ent of the Executive Director to develop a process of ho& to ran% and process audits for the recognition of a&ards and statuses of colonies and chapters of the organi(ation. The ran%ing process &as created utili(ing different revised drafts, as &ell as incorporating other recognition syste's utili(ed through )I" and Panhellenic organi(ations. Based off the infor'ation collected, the *+ ,tar ,yste'- &as created, and is hoped to effectively loo% at &hat chapters#colonies are &or%ing to&ards 'aintaining their status, as &ell as others &ho are surpassing the .are 'ini'u'. Belo& you &ill find the drafted *+ ,tar ,yste'- as &ell as ho& it &ill .e utili(ed for longitudinal assess'ent of colonies#chapters, as &ell as the relevance it holds to applying for annual fraternal a&ards. arco A. Blanco !raduate Intern

/ The Alpha

u "hapter of Phi Iota Alpha Fraternity 0 The Oldest Existing Latino Fraternity /

PHI IOTA ALPHA FRATERNITY, INC.

The S ! St"r R"#$ #% S&'tem The ran%ing syste' is co'prised of t&o parts1 the !overnor2s Points and Audit Points. The !overnor2s Points are co'prised of varying infor'ation that is collected .y the !overnor That infor'ation is1 3per se'ester4 Ch"(ter Member'h ( Co#)e#t o# Atte#*"#ce Atte#* #% RLTI Au* t' Rece )e* o# T me Due' O# T me Ne+ Member I#t"$e A+"r*' ,Ch"(ter - I#* ) *u"./ 0 ONLY SPRIN1 Seme'ter 1PA ,Ch"(ter O)er"../ Ch"(ter F #"#ce' The Audit Points are ta%en fro' the audits that colonies#chapter su.'it at the end of the se'ester. The 'a5ority of the point revolves around progra''ing that is re6uired through the fraternity. 3per se'ester4 Ph ot" Subm '' o# Commu# t& Ser) ce Cu.tur".2E*uc"t o#". 3rother e)e#t' Ac"*em c 4or$'ho(' P .."r E)e#t' R '$ M"#"%eme#t 4or$'ho(' Fu#*r" 'er O(e# I#5orm"t o#".' I#tere't Meet #% UNICEF Do#"t o# ,tot". 5or 'eme'ter/ 7n the attached sheet it &ill dictate ho& 'any points per category each colony#chapter can receive depending upon &hat they co'plete each se'ester. 8pon co'pletion of the acade'ic year the $D or !overnor &ill tally up .oth se'ester points and then the su''ation &ill allo& for the ran% of the colony#chapter.

/ The Alpha

u "hapter of Phi Iota Alpha Fraternity 0 The Oldest Existing Latino Fraternity /

PHI IOTA ALPHA FRATERNITY, INC.

The su''ation &ill lead to the status they &ill hold for the upco'ing year1 T&(e' o5 Reco%# t o# 3"'e* Tot". R"#$ #% Score O#e St"r Three St"r S ! St"r 6 7 86 89 7 9:; 9:< 7 ==6> The status of a colony#chapter can range fro' 7ne ,tar, Three ,tar and ,ix ,tar. O#e St"r: did not co'plete 'ini'u' national re6uire'ents Three St"r: co'pleted at least the 'ini'u' re6uire'ents S ! St"r: surpassed and excelled the 'ini'u' re6uire'ents Three ,tar and ,ix ,tar colonies#chapters are the only eligi.le for a&ards at the annual convention as they are the only entities that have co'pleted the 'ini'u' re6uire'ents nationally. Those colonies#chapters &ill .e notified of their status .efore the application for national a&ards is distri.uted. There &ill .e no 'ethods of appeal for ,tar ,tatus recognition process A+"r*' Proce'' 7nce each colony#chapter has received their recognition, those eligi.le 'ay apply for national a&ards. The a&ards criteria &ill include 6uestions that the colony#chapter president &ill have to ans&er as &ell as letters of reco''endations fro' their !ree% Life office ad'inistrators as &ell as any ca'pus partner that can spea% to the a&ard they are applying for. The entire process &ill revolve around the follo&ing areas1 U# t& + th # the Ch"(ter ,'e#'e o5 brotherhoo*/ ?u". t& o5 Pro%r"mm #% I#te%r t& o5 Im"%e ,%oo* . %ht + th # 5r"ter# t& "#* c"m(u'/ Im("ct o# the Commu# t& ,o#2o55 c"m(u' "#* UNICEF/ De* c"t o# ,%ro+th o5 ch"(ter25r"ter# t& "#* $ee( #% or%"# @e*/ During the process of &hen colonies#chapters &ill apply for a&ards, the "onvention "hair and#or Director of e'.ership ,ervices &ill do a nation&ide search for volunteer 5udges.

/ The Alpha

u "hapter of Phi Iota Alpha Fraternity 0 The Oldest Existing Latino Fraternity /

PHI IOTA ALPHA FRATERNITY, INC.

9udges have to .e active 3paid4 alu's, &ho have .een at least : years re'oved fro' their chapter to .e considered. There &ill .e a li'it to ; 5udges in the a&ards co''ittee. Those 5udges &ill then re'otely receive all applications for a&ards 3&ith chapter re'oved fro' the application4 and rate the' .ased on the areas 'entioned a.ove. Each 5udge &ill evaluate the application and 'easure on these categories. The lo&est and the highest &ill .e re'oved fro' the total score 3for .ias4 Sc".e 9 A Ber& Poor = A Poor C A F" r2S"t '5"ctor& D A 1oo* : A Out't"#* #% 9udges &ill not %no& the ran%ings prior to 5udging, .ut &ill %no& after the fact &hen ta.ulating final a&ard scores. 7nce the average is co'puted fro' all 5udges that score &ill then .e added to their ran% score to give their final score. The highest colony#chapter &ill .e then recogni(ed at the annual convention. Recomme#*"t o#' There are also reco''endations that &ould i'prove the ran%ing syste', &hich &ould co'e fro' the audit These ite's consist of1 a. Attendance at events1 allo&ing for insight into ho& 'uch participation#i'pact events had on their respective ca'puses .. oney collected1 although this is not currently in the audit, I did include it in the process of applying for a&ards#ran%ing syste' c. ,uccess rates1 actual percentages of inta%e and event success should .e included

/ The Alpha

u "hapter of Phi Iota Alpha Fraternity 0 The Oldest Existing Latino Fraternity /