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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL | HowTo-Outlook

Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL


Do you have a mail account at Outlook.com (Hotmail), Gmail, Yahoo! or AOL? This guide contains the settings and instructions how to configure Outlook with those email providers. Outlook.com (Hotmail) Outlook Hotmail Connector Exchange ActiveSync (EAS) IMAP POP3 Gmail IMAP POP3 Yahoo! IMAP POP3 AOL IMAP POP3

Account setting dialogs


Most of the information can be set in the main Add New E-mail Account dialog but for either account youll also need to modify more advanced settings by pressing the More Settings button. The settings below are sorted by the dialogs that you need to access. If you are having problems finding out where to put in which information, look at the numbers in front of the settings and you can find them back in the screenshots section at the bottom of this document.

Outlook.com (Hotmail)
When using Outlook 2003, Outlook 2007 or Outlook 2010, Outlook.com (Hotmail) offers access via special Outlook Hotmail Connector software, which provides a two-way sync for mail, calendar and contacts. When you se Outlook 2013, you can connect to your Outlook.com (Hotmail) account via Exchange Active Sync (EAS) to sync your mail, calendar, contacts and tasks. In addition to the above, Outlook.com also offers access via IMAP and POP3 for paid accounts and free accounts in most countries.

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Outlook.com (Hotmail): Outlook Connector


These instructions are only for Outlook 2003, Outlook 2007 and Outlook 2010. If you are using Outlook 2013, use the settings from the Exchange ActiveSync section. Download and install the Outlook Connector from the location below; Download: Outlook Hotmail Connector 32-bit Download: Outlook Hotmail Connector 64-bit Note: You will only need to install the 64-bit version when you are using the 64-bit version of Outlook 2010. Start Outlook. If you are not automatically prompted to add a new account choose; Outlook 2003 and Outlook 2007 Tools-> Account SettingsOutlook Connector-> Add a New Account Outlook 2010 File-> Info-> Add Account-> Manually configure server settings or additional server types-> Other-> Microsoft Outlook Hotmail Connector In the dialog (screenshot) that pops-up youll have to provide your: 1 2 Name: E-mail address: The display name youd like others to see. Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or yourname@outlook.com) Your Microsoft Account password

Password:

Advanced (optional) 4 Account name The display name for your account. This name is used in your folder list, in your account settings and when selecting your sending account when composing a message. You can specify an alternative address here to which replies will be sent when people reply to your messages.

Reply E-mail

Outlook.com (Hotmail): Exchange ActiveSync (EAS)


Add New E-mail Account dialog 1 2 Your Name: E-mail Address: The display name youd like others to see. Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or yourname@outlook.com) m.hotmail.com m.outlook.com Your main address of the Microsoft Account in full
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3 4

Mail server: User Name:

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(yourname@hotmail.com, yourname@live.com or yourname@outlook.com) 5 Password: Your Microsoft Account password

Outlook.com (Hotmail): IMAP


Add New E-mail Account dialog (screenshot) 1 2 Your Name: E-mail Address: The display name youd like others to see. Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or yourname@outlook.com) IMAP imap-mail.outlook.com smtp-mail.outlook.com Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or yourname@outlook.com) Your Microsoft Account password optional

3 4 5 6

Account Type: Incoming mail server: Outgoing mail server: User Name:

7 8 9

Password: Remember password

Require logon using Secure disabled Password Authentication (SPA)

More Settings: Outgoing Server tab (screenshot) 10 My outgoing server (SMTP) requires authentication: 11 Use same settings as my incoming mail server: More Settings: Advanced tab (screenshot) 12 Incoming server (IMAP): 13 Use the following type of encrypted connection: 14 Outgoing server (SMTP): 15 Use the following type of encrypted connection: 993 SSL 587 (if using SSL: 465) TLS (if not available: SSL) enabled enabled

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Outlook.com (Hotmail): POP3


Add New E-mail Account dialog (screenshot) 1 2 Your Name: E-mail Address: The display name youd like others to see. Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or yourname@outlook.com) POP3 pop3.live.com smtp.live.com Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or yourname@outlook.com) Your Microsoft Account password optional

3 4 5 6

Account Type: Incoming mail server: Outgoing mail server: User Name:

7 8 9

Password: Remember password

Require logon using Secure disabled Password Authentication (SPA)

More Settings: Outgoing Server tab (screenshot) 10 My outgoing server (SMTP) requires authentication: 11 Use same settings as my incoming mail server: More Settings: Advanced tab (screenshot) 12 Incoming server (POP3): 13 This server requires an encrypted connection (SSL): 14 Outgoing server (SMTP): 15 Use the following type of encrypted connection: 16 Leave a copy of messages on the server 995 enabled 587 (for some it will be port 25 or 995) TLS (if not available: SSL) optional enabled enabled

Gmail
GMail offers access via IMAP and POP3 but you must first enable this. To do this, logon to your Gmail account and press Settings at the top of your screen. In the new page that load click Forwarding and POP/IMAP.
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Gmail: IMAP
Add New E-mail Account dialog (screenshot) 1 2 3 4 5 6 7 8 9 Your Name: E-mail Address: Account Type: Incoming mail server: Outgoing mail server: User Name: Password: Remember password The display name youd like others to see. your Gmail address in full (yourname@gmail.com or yourname@yourdomain.com when using Gmail Apps) IMAP imap.gmail.com smtp.gmail.com your Gmail address in full (yourname@gmail.com or yourname@yourdomain.com when using Gmail Apps) Your Gmail password optional

Require logon using Secure disabled Password Authentication (SPA)

More Settings: Outgoing Server tab (screenshot) 10 My outgoing server (SMTP) requires authentication: 11 Use same settings as my incoming mail server: More Settings: Advanced tab (screenshot) 12 Incoming server (IMAP): 13 Use the following type of encrypted connection: 14 Outgoing server (SMTP): 15 Use the following type of encrypted connection: 993 SSL 465 (SSL) or 587 (TLS) SSL or TLS enabled enabled

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Tips! Dont set Outlook to save the sent items in the Sent Items folder of the IMAP account or youll end up with duplicates. When you send via the SMTP server of Gmail, then your Sent Items are automatically placed there. If you are restricted to using another SMTP server (from your ISP for example), then you would still need to configure your account to save to the Sent Items folder. Additionally, dont subscribe to the All Mail folder as this will double your pst- or ostfile from your Gmail account in size. For more information and workarounds see: Gmail accounts and disproportionally large pst-files.

Gmail: POP3
Add New E-mail Account dialog (screenshot) 1 2 3 4 5 6 7 8 9 Your Name: E-mail Address: Account Type: Incoming mail server: Outgoing mail server: User Name: Password: Remember password The display name youd like others to see. your Gmail address in full (yourname@gmail.com or yourname@yourdomain.com when using Google Apps) POP3 pop.gmail.com smtp.gmail.com your Gmail address in full (yourname@gmail.com or yourname@yourdomain.com when using Google Apps) Your Gmail password optional

Require logon using Secure disabled Password Authentication (SPA)

More Settings: Outgoing Server tab (screenshot) 10 My outgoing server (SMTP) requires authentication: 11 Use same settings as my incoming mail server: More Settings: Advanced tab (screenshot) 12 Incoming server (POP3): 13 Use the following type of encrypted
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enabled enabled

995 SSL
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connection: 14 Outgoing server (SMTP): 15 Use the following type of encrypted connection: 16 Leave a copy of messages on the server 465 (SSL) or 587 (TLS) SSL or TLS disabled (Gmail holds a copy already by default)

Yahoo!
Yahoo! offers POP3 access but only if you have a paid subscription to Yahoo! Mail Plus.

Yahoo!: IMAP
Add New E-mail Account dialog (screenshot) 1 2 3 4 5 6 7 8 9 Your Name: E-mail Address: Account Type: Incoming mail server: Outgoing mail server: User Name: Password: Remember password The display name youd like others to see. your Yahoo! address in full (yourname@yahoo.com) IMAP imap.mail.yahoo.com smtp.mail.yahoo.com your Yahoo! address in full (yourname@yahoo.com) Your Yahoo! password optional

Require logon using Secure disabled Password Authentication (SPA)

More Settings: Outgoing Server tab (screenshot) 10 My outgoing server (SMTP) requires authentication: 11 Use same settings as my incoming mail server: More Settings: Advanced tab (screenshot) 12 Incoming server (IMAP): 13 Use the following type of encrypted connection: 14 Outgoing server (SMTP):
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enabled enabled

993 SSL 587 or 25 (if using SSL: 465)


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15 Use the following type of encrypted connection:

TLS (if not available: SSL)

Yahoo!: POP3
Add New E-mail Account dialog (screenshot) 1 2 3 4 5 6 7 8 9 Your Name: E-mail Address: Account Type: Incoming mail server: Outgoing mail server: User Name: Password: Remember password The display name youd like others to see. your Yahoo! address in full (yourname@yahoo.com) POP3 pop.mail.yahoo.com smtp.mail.yahoo.com your Yahoo! address in full (yourname@yahoo.com) Your Yahoo! password optional

Require logon using Secure disabled Password Authentication (SPA)

More Settings: Outgoing Server tab (screenshot) 10 My outgoing server (SMTP) requires authentication: 11 Use same settings as my incoming mail server: More Settings: Advanced tab (screenshot) 12 Incoming server (POP3): 13 Use the following type of encrypted connection: 14 Outgoing server (SMTP): 15 Use the following type of encrypted connection: 16 Leave a copy of messages on the server 995 SSL 587 or 25 (if using SSL: 465) TLS (if not available: SSL) optional enabled enabled

AOL
AOL offers both POP3 and IMAP access. It makes a difference whether you have an AOL address or an AIM address.
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AOL: IMAP
Add New E-mail Account dialog (screenshot) 1 2 3 4 5 6 7 8 9 Your Name: E-mail Address: Account Type: Incoming mail server: Outgoing mail server: User Name: Password: Remember password The display name youd like others to see. your AOL or AIM address in full (yourname@aol.com or yourname@aim.com) IMAP imap.aol.com or imap.aim.com smtp.aol.com or smtp.aim.com your AOL or AIM screen name (so without @aol.com or @aim.com behind it) Your AOL or AIM password optional

Require logon using Secure disabled Password Authentication (SPA)

More Settings: Outgoing Server tab (screenshot) 10 My outgoing server (SMTP) requires authentication: 11 Use same settings as my incoming mail server: More Settings: Advanced tab (screenshot) 12 Incoming server (IMAP): 13 Use the following type of encrypted connection: 14 Outgoing server (SMTP): 15 Use the following type of encrypted connection: 143 none 587 none enabled enabled

AOL: POP3
Add New E-mail Account dialog (screenshot) 1 2 3 Your Name: E-mail Address: Account Type: The display name youd like others to see. your AOL or AIM address in full (yourname@aol.com or yourname@aim.com) POP3
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4 5 6 7 8 9

Incoming mail server: Outgoing mail server: User Name: Password: Remember password

pop.aol.com or pop.aim.com smtp.aol.com or smtp.aim.com your AOL or AIM screen name (so without @aol.com or @aim.com behind it) Your AOL or AIM password optional

Require logon using Secure disabled Password Authentication (SPA)

More Settings: Outgoing Server tab (screenshot) 10 My outgoing server (SMTP) requires authentication: 11 Use same settings as my incoming mail server: More Settings: Advanced tab (screenshot) 12 Incoming server (POP3): 13 Use the following type of encrypted connection: 14 Outgoing server (SMTP): 15 Use the following type of encrypted connection: 16 Leave a copy of messages on the server 110 none 587 none optional enabled enabled

Screenshots
Below youll find screenshots of the account configuration screens. The numbers in the screenshots correspond with the numbers in the tables with the settings above.

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After setting the main account settings, press the More Settings button

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Configure Authentication

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Advanced IMAP settings

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Advanced POP3 settings

Single screen configuration for the Outlook Connector Last modified: September 19, 2013
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