Publishing Presentations with Microsoft Producer for Microsoft Office PowerPoint 2003

by Matt Lichtenberg Microsoft Corporation August 2003 Applies to: Microsoft Producer for Microsoft Office PowerPoint 2003 Microsoft Office harePoint! Portal er"er 2003 Microsoft #indows harePoint er"ices 2$0 Microsoft #indows Media er"ices % eries

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'able of Contents
Publishing Presentations with Microsoft Producer for Microsoft Office PowerPoint 2003........................................................................................................................................1 Table of Contents.................................................................................................................3

Publishing Presentations with Microsoft Producer for Microsoft Office PowerPoint 2003

u((ary
'his docu(ent describes "arious scenarios that you can use to help you publish presentations with Microsoft Producer for Microsoft Office PowerPoint 2003$ 'his docu(ent also pro"ides infor(ation about how to successfully (igrate your published Producer presentations fro( one location to another$

,ntroduction
'his docu(ent describes how to configure and publish your Producer presentations to "arious locations$ ,t includes infor(ation about how to configure your #eb ser"er+ a co(puter that is running Microsoft Office harePoint! Portal er"er 2003+ a co(puter that is running #indows harePoint er"ices 2$0+ and a co(puter that is running #indows Media er"ices % eries$ 'his docu(ent also describes the ser"er infor(ation that you should pro"ide in the Producer Publish #i9ard so that you can publish content to these "arious locations$ After you co(plete the Publish #i9ard in Producer+ you can publish your presentations to a location where your audience can "iew the presentation on a #eb site$ Cour audience can "iew the presentation in either Microsoft ,nternet 07plorer or &etscape &a"igator D$0 5running on a "ersion of the #indows operating syste(6+ or ,nternet 07plorer for Mac+ with #indows Media Player installed on the co(puter$ .or (ore infor(ation about the syste( reAuire(ents to play bac* a presentation+ see the Microsoft Producer for Microsoft Office PowerPoint 2003 upport Center #eb site 5http:BBwww$(icrosoft$co(BofficeBpowerpointBproducerBsupport$asp6$ )ecause each organi9ation has a uniAue ser"er configuration+ this docu(ent does not address the steps that you need to use to install the "arious ser"ers+ to create a presentation in Producer+ or to create custo( publishing solutions that are discussed in the Microsoft Producer for Microsoft Office PowerPoint 2003 oftware 2e"elop(ent /it 5 2/6$ 'his article contains the following topics that you can use to help you publish and (igrate Producer presentations: Publishing to an IIS Web Ser er and to a Windows Media Ser er$ 2escribes the ser"er infor(ation that you should pro"ide to publish a presentation to a #eb ser"er that has #eb 2istributed and Eersioning 5#eb2AE6 enabled+ such as a Microsoft ,nternet ,nfor(ation er"ices 5,, 6 #eb ser"er$ #eb files are stored on a #eb ser"er+ and you can both store and strea( #indows Media files fro( a co(puter that is running #indows Media er"ices 5called a #indows Media ser"er6+ depending on your specific syste($ Publishing to a Windows SharePoint Ser ices Site and to a Windows Media Ser er $ 2escribes the ser"er infor(ation that you should pro"ide to publish a presentation$ #eb files are stored on a #eb site that is running on #indows harePoint er"ices+ called a harePoint site$ ,f you ha"e access to a #indows Media ser"er and ha"e the appropriate per(issions+ you can choose to publish to a #indows Media ser"er so that the #indows Media files are strea(ed during presentation playbac*$ Publishing to SharePoint Portal Ser er and to a Windows Media Ser er $ 2escribes the ser"er infor(ation that you should pro"ide to publish a presentation$ #eb files are stored on a #eb site that is running on harePoint Portal er"er+ called a portal site$ ,f you ha"e access to a #indows Media ser"er and ha"e the appropriate per(issions+ you can choose to publish to a #indows Media ser"er so that the #indows Media files are strea(ed during presentation playbac*$ Migrating a Presentation to SharePoint Portal Ser er$ 2escribes how to successfully copy and (igrate a published presentation to a portal site$ ,t also includes infor(ation about how to add search criteria for the presentation that is on the portal site$ Migrating a Presentation fro! a Web Ser er or a "ocal Co!#uter to a Windows Media Ser er $ 2escribes how to successfully copy and (igrate a published presentation to a #indows Media ser"er$

Publishing Presentations with Microsoft Producer for Microsoft Office PowerPoint 2003

$sing %TP to Post a Presentation$ 2escribes how to publish a presentation to a #eb ser"er by using a .ile 'ransfer Protocol 5.'P6 client$

Publishing to an ,, #eb er"er and to a #indows Media er"er

'his section pro"ides infor(ation that you can use to publish a Producer presentation to a #eb2AE:enabled #eb ser"er+ such as an ,, #eb ser"er$ ,f you are using a #indows Media ser"er as well+ instructions are included in this section about the infor(ation that you should pro"ide so that you can strea( #ME files in a presentation fro( a #indows Media ser"er$ #hen you publish a presentation to a #indows Media ser"er+ the #indows Media Eideo 5#ME6 files are strea(ed during playbac*$ Cour audience can begin watching the presentation after the #ME file for the particular part of the presentation is finished buffering$ 'he #ME file is played as the bits in the file are being recei"ed fro( the #indows Media ser"er$ #hen a presentation is strea(ed+ the #ME files that are in your presentation are not sa"ed to a userFs co(puter$ 3owe"er+ if you choose to publish a presentation by using only a #eb ser"er+ the #ME files that are in the presentation are cached to a userGs co(puter during playbac*$ 'he beginning portion of the #ME file (ust be downloaded and cached to the userGs co(puter before playbac* can begin$ ,f a user watches the presentation by using a high:speed connection+ the latency ti(e to begin playbac* occurs in a relati"ely s(all a(ount of ti(eH howe"er+ if a user connects to the presentation by using a slower connection+ such as a dial:up (ode(+ the latency ti(e is increased$ .urther(ore+ a user cannot see* ahead in the file until the file is downloaded to the cache co(pletely$ .or (ore infor(ation about the differences between strea(ing a presentation fro( a #indows Media ser"er "ersus a #eb ser"er+ or through rich:(edia strea(ing+ see Producer 3elp or the Producer for PowerPoint 2003 upport Center #eb site 5http:BBwww$(icrosoft$co(BofficeBpowerpointBproducerBsupport$asp6$ )efore you publish the Producer presentation+ use the following steps on your #eb ser"er that is running ,, and #indows Media er"ices$ On the IIS Web ser er =$ Create a "irtual directory on the #eb ser"er where: .ile sharing is enabled on the "irtual directory$ Authors ha"e the correct underlying &'. file syste( per(issions+ (eaning that they can both write files to and read files fro( the specified location$ -ead per(issions are enabled for the #eb ser"er alias that refers to the "irtual directory where users will watch the presentation$

2$ 0nable #eb2AE on the #eb ser"er 5if #eb2AE is not already enabled6$ On the Windows Media ser er Create an on:de(and publishing point$ .or (ore infor(ation about how to do this+ see #indows Media er"ices % eries 3elp$ Eerify that you ha"e the correct &'. per(issions to write to the folder location that contains the content on the publishing point$ Eerify that your audience has the correct per(issions to read fro( the folder location on the publishing point that contains the #ME files that are in the presentation$ Eerify that ad"ertise(ents are not added to the on:de(and publishing point$

Publishing Presentations with Microsoft Producer for Microsoft Office PowerPoint 2003

To publish a presentation to a WebDAV-enabled Web server, such as an IIS Web server, and to a Windows Media server =$ ,n Producer+ on the %ile (enu+ clic* Publish Presentation$ 2$ ,n the Publish #i9ard+ clic* Web ser er+ and then clic* &dd a new Web ser er$ 3$ On the Internet or Intranet 'ost Settings page+ pro"ide the following infor(ation: ,n the %riendl( host na!e bo7+ type a na(e for this #eb host profile$ After you do this+ the friendly host na(e is displayed in the bo7 that is on the pre"ious page of the wi9ard when you choose a #eb host profile$ ,n the Publish Web files to bo7+ type either the $)" or the shared networ* location to which (ou want to #ublish the files. 'ype the 4-L in the htt#+,,server_name/alias for(at 5where server_name is the na(e of the ,, #eb ser"er+ and alias refers to a location that is on the ser"er where Producer copies files6$ Cou can also type a shared networ* location in the \\Server_name\Shared_folder for(at 5where Server_name is the na(e of the shared co(puter and Shared_folder is the folder in which your presentation files are published6+ if the shared co(puter has file sharing enabled$ 'he #eb files and #indows Media files that are in your presentation are copied to this location 5if you are not publishing to a #indows Media ser"er or if you select the Send du#licate digital !edia files to Web ser er chec* bo7 later in the Publish #i9ard6$ Note .or #eb ser"ers that are not #eb2AE:enabled+ use the shared networ* location for(at to specify the publishing destination or to publish the presentation locally+ and then use an .'P client to transfer the files to the #eb ser"er$ .or (ore infor(ation about how to transfer a presentation to a #eb ser"er by using an .'P client+ see >4sing .'P to Post a PresentationI$ ,n the Pla(bac* #resentation address -o#tional. bo7+ type the ,nternet or intranet location fro( which the presentation will be played bac*H for e7a(ple+ type htt#+,,web_server/alias 5where web_server is the na(e of the #eb ser"er+ and alias is the location that is on the ser"er where your audience can read files fro(6$ 'his location refers to the "irtual directory where read:access per(issions are set$ ,f you are using a #indows Media ser"er+ select the Publish Windows Media files to chec* bo7+ and then type the shared networ* location where Producer publishes the #indows Media filesH for e7a(ple+ type \\Server_name\Shared_folder 5where Server_name is the na(e of the shared co(puter and Shared_folder is the (ain folder where Producer copies the #ME files6$ Cou can also specify the 4-L in the http://server_name/alias for(at for #eb2AE:enabled ser"ers 5where server_name is the na(e of the ,, #eb ser"er+ and alias refers to a location that is on the ser"er where Producer copies files6$ ,n the Pla(bac* address for Windows Media files bo7+ type the na(e of the publishing point alias that is on the #indows Media ser"er where the #indows Media files will be played bac* fro(H for e7a(ple+ type !!s+,,server_name/publishing_point_alias 5where server_name is the na(e of the #indows Media ser"er+ and publishing_point_alias is the na(e of the publishing point that is on the (edia ser"er where the #indows Media files are played bac* fro( during the presentation6$ 'he playbac* address for #indows Media files begins with >((s+> which is a protocol that you can use to strea( #indows Media files fro( a ser"er that is running #indows Media er"ices % eries to a client co(puter$ ,f you enabled #eb discussions on the specified ser"er+ select the /iscussion ser er address chec* bo7$ ,n the /iscussion ser er address bo7+ type the na(e of the #eb discussion ser"erH for e7a(ple+ type htt#+,,discussion_server_name 5where discussion_server_name is the na(e of the #eb discussion ser"er6$
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Publishing Presentations with Microsoft Producer for Microsoft Office PowerPoint 2003

,f the #eb ser"er reAuires you to pro"ide a user na(e and password+ select the This ser er re0uires !e to log on chec* bo7+ and then type your user na(e and password in the appropriate bo7es$ ,f you want this password to be stored for publishing future presentations+ select the )e!e!ber !( #assword chec* bo7$

@$ Co(plete the Publish #i9ard to publish the presentation$ 'his procedure reAuires the publisher of the presentation to type the appropriate #eb ser"er infor(ation$ ,n Producer+ you can custo(i9e the publishing processH you can send users a #indows:based registry file that auto(atically enters the appropriate ser"er infor(ation into the Publishing #i9ard so that users do not ha"e to type it$ 2o not include either a user na(e or a password in this #indows:based registry file$ .or (ore infor(ation about how to create custo( publishing solutions+ see the Producer for Office PowerPoint 2003 2/ that is located in the JProgra( .ilesJMicrosoft Producer 2J hared folder$

Publishing to a harePoint er"ices #eb ite and to a #indows Media er"er

'he following procedure pro"ides steps that you can use to publish a Producer presentation to a #indows harePoint er"ices site 5also called a harePoint site in this docu(ent6$ Publishing your presentation to a harePoint site enables other users to "iew your presentation fro( a harePoint site$ 'his (a*es it easy for tea(s to share presentations and other infor(ation that is on the site$ ,f you are using a #indows Media ser"er as well+ this section pro"ides the correct infor(ation that you need to pro"ide so that #ME files that are in the presentation can be strea(ed fro( a #indows Media ser"er$ )efore you publish a presentation in Producer+ use the following steps on the harePoint site: Create a docu(ent library or locate an e7isting docu(ent library on the harePoint site$ .or (ore infor(ation about docu(ent libraries+ see Office harePoint Portal er"er 2003 3elp$ Eerify that you ha"e the appropriate per(issions to publish to the harePoint site$ Eerify that none of the file types that are part of a published Producer presentation are bloc*ed by #indows harePoint er"ices+ which would pre"ent certain presentation files fro( being uploaded to the site$ .iles can be bloc*ed based on file na(e e7tensions$ .or (ore infor(ation about bloc*ed file types+ see Office harePoint Portal er"er 2003 3elp$ Eerify that your audience has the appropriate per(issions to "iew the published presentation on the harePoint site$ Create an on:de(and publishing point on the #indows Media ser"er$ .or (ore infor(ation about how to do this+ see #indows Media er"ices % eries 3elp$ Eerify that ad"ertise(ents are not added to the on:de(and publishing point$ Eerify that you ha"e the correct &'. per(issions to write to the folder location that contains the content on the publishing point$ Eerify that your audience has the correct per(issions to read fro( the folder location for the #ME files that are in the presentation and that are stored on the publishing point$

,f your organi9ation also uses a #indows Media ser"er+ use the following steps:

Publishing Presentations with Microsoft Producer for Microsoft Office PowerPoint 2003

To publish a presentation to a SharePoint site and to a Windows Media server =$ ,n Producer+ on the %ile (enu+ clic* Publish Presentation$ 2$ ,n the Publish #i9ard+ clic* Web ser er+ and then clic* &dd a new Web ser er$ 3$ On the Internet or Intranet 'ost Settings page+ pro"ide the following infor(ation: ,n the %riendl( host na!e bo7+ type a na(e for this #eb host profile$ After you do this+ the friendly host na(e is displayed in the bo7 that is on the pre"ious page of the wi9ard when you choose a #eb host profile$ ,n the Publish Web files to bo7+ type the location of the #eb folder in the htt#+,,server_name/Shared /ocu!ents for(at 5where server_name is the na(e of the harePoint site+ and hared 2ocu(ents is the na(e of the built:in docu(ent library that is on the harePoint site6$ 'he #eb files and the #indows Media files that are in your presentation are copied to this location 5if you are not publishing to a #indows Media ser"er or if you select the Send du#licate digital !edia files to Web ser er chec* bo7 later in the Publish #i9ard6$ Cou can also publish to an e7isting docu(ent library that is created on the harePoint site already$ ,n the Pla(bac* #resentation address -o#tional. bo7+ type the intranet location fro( which the presentation will be played bac*H for e7a(ple+ type htt#+,,server_name/Shared /ocu!ents 5where server_name is the na(e of the harePoint site+ and hared 2ocu(ents is the na(e of the built:in docu(ent library that is on the harePoint site6$ Note .or users to "iew the published presentation fro( this site+ they (ust at least ha"e read per(issions to the site$ ,f you are using a #indows Media ser"er+ select the Publish Windows Media files to chec* bo7+ and then type the shared networ* location where Producer publishes the #indows Media filesH for e7a(ple+ type 22Server_name2Wwwroot2Shared_folder 5where Server_name is the is the na(e of the shared co(puter+ Wwwroot is a folder that has #eb sharing enabled+ and Shared_folder is (ain folder in which Producer creates a subfolder+ and then copies the #ME files to that new folder6$ Cou can also specify the 4-L in the http://server_name/alias for(at for #eb2AE:enabled ser"ers 5where server_name is the na(e of the ser"er and alias is a location on the #eb ser"er where Producer copies files6$ ,n the Pla(bac* address for Windows Media files bo7+ type the na(e of the publishing point that is on the #indows Media ser"er where the #indows Media files will be played bac* fro(H for e7a(ple+ type !!s+,,server_name,alias 5where server_name is the na(e of the #indows Media ser"er+ and publishing_point_alias is the na(e of the publishing point on the (edia ser"er where the #indows Media files are played bac* fro( during the presentation6$ 'his address should begin with >((s+> which is a protocol that you can use to strea( #indows Media files fro( a ser"er that is running #indows Media er"ices % eries to a client co(puter$ ,f you ha"e enabled #eb discussions on the specified ser"er+ select the /iscussion ser er address chec* bo7$ ,n the /iscussion ser er address bo7+ type the na(e of the #eb discussion ser"erH for e7a(ple+ type htt#+,,discussion_server_name 5where discussion_server_name is the na(e of the #eb discussion ser"er6$

@$ Co(plete the Publish #i9ard$ #hen you publish directly to a harePoint site fro( the Publish #i9ard+ the infor(ation that you type on the Presentation Infor!ation page beco(es the search criteria that your audience can use to search for the presentation$ After you publish the presentation+ on the harePoint site+ users can search on one or (ore of the *eywords that you type on this page of the Publish #i9ard to find the presentation or any other rich:(edia presentation that (atches the *eywords$
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Publishing Presentations with Microsoft Producer for Microsoft Office PowerPoint 2003

'hese search features are a"ailable for #indows harePoint er"ices with Microsoft KL er"er! 2000 or with harePoint Portal er"er$ .or the specific ser"er reAuire(ents that you need to use to search either a harePoint site or a harePoint Portal er"er site 5called a portal site6+ see Office harePoint Portal er"er 2003 3elp$

Publishing to harePoint Portal er"er and to a #indows Media er"er

Cou can use the steps that are in this section to publish a Producer presentation to a portal site$ harePoint Portal er"er uses harePoint sites to create portal pages for people+ infor(ation+ and organi9ations$ harePoint Portal er"er e7tends the capabilities of harePoint sites with organi9ation and (anage(ent tools+ and enables you or another tea( (e(ber to publish infor(ation that is in the site to the entire organi9ation$ One of the types of infor(ation that you can publish to a portal site is a Producer presentation$ #hen you publish a presentation directly to a portal site through Producer+ the presentation infor(ation that you type in the Publish #i9ard beco(es the *eywords that users can search for to find the presentation on the portal site$ 'ea( (e(bers or other indi"iduals can then "iew the presentation on the site$ 'his section also includes infor(ation about the ser"er infor(ation that you should type in the Publish #i9ard in Producer+ so that you can strea( the #ME files that are in the presentation fro( a #indows Media ser"er$ )efore you publish the presentation in Producer+ use the following steps on the #eb site that is running harePoint Portal er"er: Create or locate an e7isting docu(ent library on the portal site$ .or (ore infor(ation about how to create a docu(ent library+ see Office harePoint Portal er"er 2003 3elp$ Eerify that you ha"e the appropriate per(issions on the portal site so that you can publish to it$ Eerify that none of the file types that are part of a published Producer presentation are bloc*ed by #indows harePoint er"ices$ ,f there are bloc*ed file types+ you cannot upload certain presentation files to the site$ .iles can be bloc*ed based on file na(e e7tensions$ .or (ore infor(ation about bloc*ed file types+ see Office harePoint Portal er"er 2003 3elp$ Eerify that your audience has read per(issions to the portal site so that they can "iew the presentation after you publish it$ Create an on:de(and publishing point on the #indows Media ser"er$ .or (ore infor(ation about how to do this+ see #indows Media er"ices % eries 3elp$ Eerify that ad"ertise(ents are not added to the on:de(and publishing point$ Eerify that you ha"e the correct &'. file syste( per(issions to write to the folder location that contains the content on the publishing point$ Eerify that your audience has the correct per(issions to read fro( the folder location for the #ME files that are in the presentation and that are stored on the publishing point$

,f your organi9ation also uses a #indows Media ser"er+ use the following steps:

Publishing Presentations with Microsoft Producer for Microsoft Office PowerPoint 2003

To publish a presentation to SharePoint Portal Server and to a Windows Media server =$ ,n Producer+ on the %ile (enu+ clic* Publish Presentation$ 2$ ,n the Publish #i9ard+ clic* Web ser er+ and then clic* &dd a new Web ser er$ 3$ On the Internet or Intranet 'ost Settings page+ pro"ide the following infor(ation: ,n the %riendl( host na!e bo7+ type a na(e for this #eb host profile$ After you do this+ the friendly host na(e is displayed in the bo7 that is on the pre"ious page of the wi9ard when you choose a #eb host profile$ ,n the Publish Web files to bo7+ type the location of the #eb folder in the htt#+,,server_name,/ocu!ent "ibrar( for(at 5where server_name is the na(e of the ser"er that is running harePoint Portal er"er+ and 2ocu(ent Library is the #eb folder that the presentation files are stored in on the ser"er6$ 'he #eb files and #indows Media files that are in your presentation 5if you are not publishing to a #indows Media ser"er or if you select the Send du#licate digital !edia files to Web ser er chec* bo7 later in the Publish #i9ard6 are copied to this location$ ,n the Pla(bac* #resentation address -o#tional. bo7+ type the intranet location fro( which the presentation will be played bac*H for e7a(ple+ type htt#+,,server_name,/ocu!ent "ibrar( 5where server_name is the na(e of the ser"er that is running harePoint Portal er"er+ and 2ocu(ent Library is the #eb folder that the presentation files are stored in on the ser"er6$ Note .or users to "iew the published presentation fro( this site+ they (ust at least ha"e read per(issions to the site$ ,f you are using a #indows Media ser"er+ select the Publish Windows Media files to chec* bo7+ and then type the shared networ* location to which the #indows Media files will be copiedH for e7a(ple+ type 22Server_name2Wwwroot2Shared_folder 5where Server_name is the is the na(e of the shared co(puter+ Wwwroot is a folder that has #eb sharing enabled+ and Shared_folder is (ain folder in which Producer creates a subfolder+ and then copies the #ME files to that new folder6$ Cou can also specify the 4-L in the htt#+,,server_name,alias for(at 5where server_name is the na(e of the ,, #eb ser"er+ and alias refers to a location that is on the ser"er where you can copy files6 for #eb2AE:enabled ser"ers$ ,n the Pla(bac* address for Windows Media files bo7+ type the publishing point on the #indows Media ser"er where the #indows Media files will be played bac* fro(H for e7a(ple+ type !!s+,,server_name,alias 5where server_name is the na(e of the #indows Media ser"er+ and publishing_point_alias is the na(e of the publishing point on the (edia ser"er where the #indows Media files are played bac* fro( during the presentation6$ 'his address should begin with >((s+> which is a protocol that you can use to strea( #indows Media files fro( a ser"er that is running #indows Media er"ices % eries to a client co(puter$ ,f you enabled #eb discussions on the specified ser"er+ select the /iscussion ser er address chec* bo7$ ,n the /iscussion ser er address bo7+ type the na(e of the #eb discussion ser"erH for e7a(ple+ type htt#+,,discussion_server_name 5where discussion_server_name is the na(e of the #eb discussion ser"er6$

@$ Co(plete the Publish #i9ard$ 'his procedure describes how to publish to harePoint Portal er"er by using the Publish #i9ard in Producer$ 3owe"er+ you can e7tend the functionality of Producer and harePoint Portal er"er if you use Microsoft Office olution Accelerator for 2igital Media Co((unications$ Office olution Accelerator for 2igital Media Co((unications integrates e7isting business software that (any organi9ations use+ including Microsoft Office 2003+ harePoint Portal er"er+ #indows harePoint er"ices+ Producer+ and Microsoft #indows Media er"ices % eries$
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Publishing Presentations with Microsoft Producer for Microsoft Office PowerPoint 2003

'he integration of Office olution Accelerator for 2igital Media Co((unications with Producer enables your audience to gi"e feedbac* about the broadcast during or at the conclusion of li"e broadcasts$ 3owe"er+ users can see lists of a"ailable presentations+ as well as search for and locate other e7isting presentations with harePoint Portal er"er$ .or (ore infor(ation about Office olution Accelerator for 2igital Media Co((unications+ see the Microsoft 'echnology olutions #eb site 5http:BBwww$(icrosoft$co(BbusinessBsolutions6$

Migrating a Presentation to harePoint Portal er"er

Cou (ight ha"e presentations that you ha"e published to either a #eb ser"er or to your co(puter that you want to (o"e to a portal site$ 'his section pro"ides infor(ation about how to (o"e a Producer presentation to a portal site$ 'he first procedure in this section pro"ides steps that you can use to (o"e a published Producer presentation fro( a #eb ser"er or a local co(puter to a portal site+ and the second procedure e7plains how to add *eywords to your presentation so that users can search for the presentation on the portal site$ To mi rate a published presentation to SharePoint Portal Server =$ Locate the published presentation on the #eb ser"er+ local co(puter+ or shared networ* location$ 2$ ,f you plan to (igrate the #indows Media files that are in your presentation to a #indows Media ser"er so that the "ideo and audio are strea(ed+ you need to (odify the #indows Media (etafile to include the new #indows Media ser"er infor(ation+ and then copy the #indows Media files to the appropriate location on the #indows Media ser"er$ .or (ore infor(ation about how to (odify the #indows Media (etafile+ see >Migrating a Presentation fro( a #eb er"er or Local Co(puter to a #indows Media er"er>$ 3$ Open My &etwor* Places+ open the #eb folder for the portal site+ and then open the 2ocu(ent Library #eb folder$ @$ Copy both the (ain presentation file that has an $ht( file na(e e7tension and the associated presentation files folder to the 2ocu(ent Library folder that is on the portal site$ .or e7a(ple+ if your presentation has the Mar*eting$ht( file na(e+ copy both the Mar*eting$ht( file and the Mar*etingLfiles folder to the 2ocu(ent Library folder$ To add search criteria =$ ,n a #eb browser+ go to the portal site+ and then locate the (ain presentation file that has an $ht( file na(e e7tensionH for e7a(ple+ locate the Mar*eting$ht( file$ 2$ 'o edit the properties for the presentation+ clic* the (ain presentation file$ ,n the bo7 that is then displayed+ clic* 6dit Pro#erties$ 3$ On the #eb page that is displayed+ use the following steps: ,n the Title bo7+ type a title for your presentation$ ,n the Owner bo7+ type your na(e or the na(e of the user who owns this presentation$ ,n the /escri#tion bo7+ type a short description for your presentation$

@$ Clic* Sa e and Close$ After you follow these steps+ users can find the presentation on the site if they search with the *eywords that you typed on the portal site for the (ain presentation file$ 4sers can also find the presentation if they search with the infor(ation that you typed in Producer when you originally published the presentation$ #hen users search your portal site for the presentation and then successfully locate the presentation+ a lin* to it is displayed that they can clic* to "iew the presentation 5if they ha"e the appropriate per(issions6$

Publishing Presentations with Microsoft Producer for Microsoft Office PowerPoint 2003

Migrating a Presentation fro( a #eb er"er or Local Co(puter to a #indows Media er"er
Cou can use the steps that are in this section to (igrate a published Producer presentation fro( a local co(puter+ #eb ser"er+ or C2 to a #indows Media ser"er so that the #indows Media files that are in your presentation are strea(ed when your presentation is "iewed$ 'o (igrate a presentation+ you need to (odify the #indows Media (etafile that has an $as7 file na(e e7tension+ and then copy the #ME file 5or files6 fro( the local co(puter or #eb ser"er to the appropriate location and publishing point that is on the #indows Media ser"er$ Cou also need to copy the other #eb files to a #eb ser"er if the presentation was published on a local co(puter$ To mi rate a presentation !rom a Web server or a local computer to a Windows Media server =$ On either the #eb ser"er or local co(puter+ locate the #indows Media (etafile that has an $as7 file na(e e7tension$ 'his file is located in the subfolder of the published presentation$ 2$ Open the 0(edia$as7 #indows Media (etafile in a te7t editor+ such as &otepad$ 'he file contains code that is si(ilar to the following code e7a(ple$
<ASX version = "3.0"> <!-- Producer-generated file --> <EN !"> <!E# $!E# = "0%%0.&%v"'> <'EN !"> <EN !"> <!E# $!E# = "0%%(.&%v"'> <'EN !"> <'ASX>

3$ ,n the te7t editor+ (odify the file so that it contains the infor(ation that is in the following code e7a(ple$ &ote that you should substitute the generic path infor(ation with your specific path infor(ation+ and then sa"e the file$
<ASX version = "3.0"> <!-- Producer-generated file --> <EN !"> <!E# $!E# = "%%s)''media_server'publishing_point_alias'final_presentation_files'0%%0.&%v"'> <!E# $!E# = "0%%0.&%v"'> <'EN !"> <EN !"> <!E# $!E# = "%%s)''media_server'publishing_point_alias'final_presentation_files'0%%(.&%v"'> <!E# $!E# = "0%%(.&%v"'> <'EN !"> <'ASX>

'he paths that are in this code sa(ple refer to the location fro( where the #indows Media files are played after you copy the files to the specified location that is on the #indows Media ser"er$ 'he original M-0. 3-0.N tags that refer to the #ME files that are on the #eb ser"er re(ain in the file to ensure that your presentation can still be played bac* successfully if a user cannot (a*e a connection to the #indows Media ser"er$ @$ ,n either My Co(puter or #indows 07plorer+ create a new subfolder in the folder that refers to the original publishing point that is on the #indows Media ser"er$ .or e7a(ple+ in the code e7a(ple fro( step 3+ you would type the location of the folder that is referenced in the publishing point+ and then create a new folder that is na(ed .inalPresentationLfiles$

Publishing Presentations with Microsoft Producer for Microsoft Office PowerPoint 2003

O$ ,n either My Co(puter or #indows 07plorer+ copy the files that are na(ed 0((0$w(" and 0((=$w(" to the publishing point that is on the #indows Media ser"er that is referenced in the code$ After you follow these steps+ the #ME files that are in your presentation strea( when your presentation is played bac*$ P$ ,f the presentation was published to a local co(puter+ copy both the (ain presentation file that has an $ht( file na(e e7tension and the folder that contains the other presentation files to the #eb ser"er location where you want to store the #eb files that are in the presentation$ .or e7a(ple+ if you published a presentation that has the Mar*eting$ht( file na(e+ you need to copy that file and the associated Mar*etingLfiles folder to a location that is on your #eb ser"er so that other users can watch the presentation$ Note ,f you selected (ultiple publish settings when you originally published the presentation+ you need to (odify any additional #indows Media files that ha"e an $as7 file na(e e7tension 5na(ed =(edia$as7+ 2(edia$as7+ and so on6+ depending on the nu(ber of publishing profiles that were selected when the presentation was published originally$ After you (odify the #indows Media (etafiles+ copy the associated #ME files that are referenced in the #indows Media (etafiles that you (odified to the #indows Media ser"er$ #hen the presentation is played bac*+ the "ideo that is in the presentation is strea(ed fro( the #indows Media ser"er+ while the other #eb files are deli"ered fro( the #eb ser"er$

4sing .'P to Post a Presentation

Cou can use the steps that are in this section to post a Producer presentation to a #eb ser"er by using an .'P client$ Although Producer does not support .'P through the Publish #i9ard+ you can publish the presentation to a local co(puter+ and then use an .'P client to transfer the presentation files to both a #eb ser"er and a #indows Media ser"er 5if you choose6$ To "TP a presentation =$ ,n the Publish #i9ard+ clic* M( Co!#uter for the publishing option+ and then co(plete the steps in the wi9ard to publish the presentation$ 2$ 4se an .'P client to transfer both the (ain presentation file that has an $ht( file e7tension and the associated presentation folder$ Note ,f you plan to copy the #indows Media files that are in your presentation to a #indows Media ser"er so that the "ideo and audio are strea(ed+ (odify the #indows Media (etafile to include the new #indows Media ser"er infor(ation+ and then copy the #indows Media files to the appropriate location on the #indows Media ser"er$ .or (ore infor(ation about how to (odify the #indows Media (etafile+ see >Migrating a Presentation fro( a #eb er"er or Local Co(puter to a #indows Media er"er>$ ,f you encounter proble(s when you transfer your presentation by using .'P+ use the following troubleshooting steps: 9erif( case in the file na!es of source files that are used in the #resentation $ All 4&,1:based ser"ers are case:sensiti"e$ )e sure the file na(es that you transfer (atch the case of the file na(es that are on the ser"er$ 6li!inate s#aces and h(#hens that are in the file na!es of source files that are used in the #resentation$ 'his includes the file na(es of any PowerPoint presentations+ i(ages+ 3'ML files+ as well as presentation te(plate folders and file na(es 5which ha"e a $css file na(e e7tension and are stored in the te(plate folder6$ ,n addition+ be sure that the final presentation file na(e does not contain any spaces or hyphens$

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Publishing Presentations with Microsoft Producer for Microsoft Office PowerPoint 2003

.or presentation te(plates that ha"e spaces in both the folder and file na(e+ use the following steps: =$ tart #indows 07plorer$ 2$ Open the %SystemRoot%:JProgra( .ilesJMicrosoft Producer 2JLanguage !_number_folderJ'e(plates te(plate folder 5where %SystemRoot% is the hard dis* dri"e on which Producer is installed+ and Language !LnumberLfolder is a folder that "aries+ depending on the language in which you ha"e installed Producer6$ 3$ elect a te(plate folder that contains spaces in the folder na(e+ create a copy of both the te(plate folder and its contents+ and then paste the copy of the folder to the 'e(plates folder$ Note #hen you copy the te(plate folder and its contents+ be sure that you copy it to the 'e(plates folder where the default te(plates are installed$ 'he te(plate folder and the contents of the te(plate folder need to be in this location if you want the presentation te(plate to be displayed in Producer$ 'o copy and paste a te(plate folder+ you (ust ha"e the appropriate ad(inistrati"e per(issions to (odify progra( files$ @$ -ight:clic* the new copy of the folder+ na(ed Co#( of Presentation:te!#late:na!e 5where "resentation_template_name is the na(e of the presentation te(plate that you copied6+ clic* )ena!e+ and then rena(e the copy of the te(plate folder so that there are no spaces in the folder na(e$ O$ Open the copy of the te(plate folder that you 8ust rena(ed+ and then rena(e the te(plate file with the $css file na(e e7tension so that it does not ha"e any spaces in the file na(e$ 2o not rena(e the file that has >QLsi(ple> in the file na(e$ P$ ,n a te7t editor+ open the style sheet that has a $css file e7tension and that does not ha"e >QLsi(ple> in the file na(e$ D$ Lea"e the Auotation (ar*s in place for the WM;a!e selector+ select the current na(e+ and then type a new na(e for the te(plate$ 'his is the na(e of the presentation te(plate that appears in the Presentation 'e(plates folder that is in Producer$ R$ tart Producer+ and then add the presentation te(plate that you 8ust rena(ed to the presentation that is in Producer$ )e sure that you use the te(plate that you 8ust created$

.or More ,nfor(ation

.or (ore infor(ation about Producer+ "iew the following list: 'o learn (ore about how to create custo( publishing solutions for Producer+ see the Producer 2/ that is included in the Producer progra( files$ .or (ore general infor(ation about Producer+ see the Microsoft Producer #eb site 5http:BBwww$(icrosoft$co(BofficeBpowerpointBproducerB6$

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