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Insan Akademika Publications

P-ISSN: 2301-4458 E-ISSN: 2301-8038 Vol. 01, No. 01 July 2012

The Implementation of Strategic Planning for Information System in Educational Foundation

Cepy Slamet
Faculty of Science and Technology, State Islamic University of Sunan Gunung Djati Bandung, Indonesia Jl. A.H. Nasution No. 105, Bandung

Key Words
Strategic policy, Strategic planning, PEST, BCG, Five Forces Porter, SWOT analysis, Value Chain, Recommendation

In a competitive business environment, The Educational Foundation may decides two strategic business policies related to information system (IS) and information technology (IT) implementation. These are, optimalization of IS/ IT implementation for increasing services quality and its utilization as a core business competitiveness as a whole. However, a strategic planning for information system (SPIS) is required to implement these business policies. SPIS is a process for determining required IS to support business strategy, so that the strategy concentrates to identify required information and ensuring IS is aligned to business strategy. According to the Ward and Peppards approach, some activities of SPIS are conducted by using four main phases such as initiation, assessing and understanding the current situation and interpreting business requirement, setting priorities for IS/ IT, and determining IS/ IT strategy. Some analysis, Politic-Economic-Social-Technology (PEST), Boston Consulting Groups (BCG), and Five Forces Porter are used to identify external business environment, SWOT analysis and Value Chain to identify internal business environment.The research resulting a recomendation for organizational development priorities which devided into two related matters, IT Unit establishment and computer based system development for financial, human resource, and infrastructure management.
2012 Insan Akademika All Rights Reserved


One of set mission by the educational foundation is provinding education services. It is implied with the excellence in creating, communicating, maintaining and applying science, and develop human resources who are ready to ride into the realm of better future. In an effort to accelerate achievement of the vision, mission and goals, management has to consider their internal readiness to deal with competitive business environment. Since information technology (IT) and information systems (IS) can be considered as a strategic competitive resources, however, they should have a specific formulation in strategic policy through the IS/ IT implementation in a context of strengthening quality of service. The formulation of strategic policy can be: a) Optimizing the implementation of IS/ IT to improve the quality of service;


International Journal of Basic and Applied Science, Vol 01, No. 01, July 2012, pp. 89-94



Implement the use of IS/ IT as a core business competitiveness.

To Implement the formulation of strategic policy, it requires a comprehensive planning supported by strategic reasoning in effectiveness and efficiency achievement of existing business process to gain value creation which manivested in a form of competitive advantages. Strategic planning for information systems is a process to define information systems required in supporting business strategy, so that the strategy concentrates for identifying a number of informations and confirming that information systems are relevant with business strategy (Earl, 1996). Strategic planning of information system (SPSI) is an interesting topic to be discussed in both research or practice. The role of SPSI in organizations can bring some advantages as one of the main factors which can accelerate the achievement vision, mission, and corporate level strategic policy. There are several frameworks which can be used in SPSI. Ward and Peppard (2003) introduced a concept of SPSI which started concerning to the conditions of previous IS/ IT investment which contributed a low impact to business, captured some potentials of business, and the presence of large increases competitive advantages phenomenon of organizations as an implication of their ability to implement IS/ IT. However, the most important in this theory is they made a business requirement based framework.


The study design was conducted with the sistematics in the figure 1.

Figure 1. Research Methodology


SPIS Initiation Starting the initiation by providing some preliminary analysis by (1) setting an objective, target and scope, (2) determining required approaches and resources, (3) identifying the business participants, (4) management mechanism observation, (5) identifying the correlation of works to the business plan, and (6) defining work plan.
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International Journal of Basic and Applied Science, Vol 01, No. 01, July 2012, pp. 89-94


Analyzing the Existing System and Business Requirements interpretation The analysis is required to gain some critical informations which configure the context of business and IS/ IT, some further business requirements and the opportunities of IS/ IT implementations. The analysis starts from identifying major data of the organization in order to define some critical success factors (CSF). The further major step are analysis of internal and external business environment, and analysis of internal and external IS/ IT environment. Target setting The aim of the target determination is to identify a number of obstacles as well as subsequent analysis of potential IS/ IT utilizations in relation of providing more valuable business strategy, gap anaysis of information requirements, formulating policy platform of IS/ IT strategy to the organization as a whole.



Setting IS/ IT Strategy The aim of this phase is to define the applications target that supposed to be a strategic solution in IS/ IT. The selections are conducted by giving rank or rank of the target application. The availabled rating is based on the criteria of business value, technical, and risk. Applications target with high ratings will be used as a strategic solution IS/ IT. The resulting strategies are Management strategies of IS/ IT, business strategies of IS/ IT, and IS/ IT strategies

Result and Discussion

The further main step are to define set of goals and scopes documented in a strategic planning of information systems that will direct to a complicated process of more progressive documentation. There will be some requirements to identify the corporate information, to analyze internal and external business environment, and to analyze internal and external IS/ IT. These analysis are conducted in order to figure out the existing contition of the corporate and it leads to an interpretation about business requirements. Based on the results of prior analysis, an identifying of business opportunities in the same prespective (internal and external), internal problems and the proposed solutions, gap analysis in required information and proposed IS/ IT policy platform are all conducted. The first proposed result in the form of aplication portfolio is figured as table 1.

Table 1. Aplications Portfolio 1 Corporate Level No. Service Domain Financial Management Systems 1.1 1.2 1.3 1.4 IS Candidates Planning and budgeting Financial Management Accounting Management Reporting Management HRD Procurement HRD Management HRD Development Center Reward and allowances

Resource Management Systems

2.1 2.2 2.3 2.4 2.5 HRD report and evaluation

3.1 3.2 3.3 3.4 Requirement Management Planning Maintenance Management Inventory Data Management

Infrastructure Management Systems


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Corporate Level No. IS Candidates 4.1 Integrated Admission Management 4.2 Integrated Registration Management Strategic Business Unit Management System 4.3 Academic Management 4.4 Scholarship Management 5.1 Web based Integrated Information Publication Management Systems Services Strategic Business Unit Level Service Domain IS Candidates Transaction Management Financial Management Systems Reporting Management HRD Management Resource Management Systems Reward and allowances Front based services admission Admission Back based services admission Alumni-carrier Service Domain

4 5

6 7 8

The four final phases of this reseach are setting some categories of IS/ IT strategies.

IS/ IT Policy Platform

IS/ IT potential competitive advantages deliberation. IS/ IT development requires some competencies of the organization in managing business and technology. Either best practices and methodologies are required in a whole of activities. As well as relevant development methodology and project management to corporation typology. The combination among the values of aplications are: Substitution, how large is the investment can influence and change the human resource to improve efficiency? Complementary, how optimal are IS/ IT investments in improving productivity Innovative, changing process and creating market opportunities to achieve competitive advantages Policy and instruments in selecting IS/ IT strategy Efficiency level assessment in corporate business process produced by otomation; Business performance estimation obtained by the relation between retrenchment and changes in business process; Efective time reviewing of the arisen value reached by all strategic business units through IS/ IT investment; Productivity level assessment produced by changes of process, organization structure and its role of every function. Value assessment of IS/ IT investment for organization implicated by new strategy implementation of IS/ IT utilization.

Reasoning of Investment policy in IS/ IT The requirement of policy making mechanism in IS/ IT investment based on priority formulated in aplication systems prortfolio; The requirement of principle and corporate policy to assessment of IS/ IT investment which are able to be reference for legitimated decision and setting of investment priorities


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International Journal of Basic and Applied Science, Vol 01, No. 01, July 2012, pp. 89-94

Managing strategy of IS/ IT Considering the existing systems, the avaibility of IT infrastructures, and IS/ IT development planning in the organization, it shows a huge of facts that they require a specific division responsible for IS/ IT management. In a single prespective, basically refers to financial perspective that the role of IS/ IT management can be devided to be four basic classes, cost center; profit center; service center; and investment center. Each class has its own characteristics that differ responds from the corporate. The identical classification can be imposed to every aplication modules or technology portfolio in order to facilitate to assess which better technology to implement, long term investment, supports qulity of services to the stakeholder, or being a part of routine overhead. These theoretical approaches confirm that IS/ IT administrator should be defined as a service center which having coordination-line to all section of organization in aligning the IS/ IT strategy to business strategy.

Portfolio 2 There are some applications mapped to four categories as the result of the analysis to business environment and IS/ IT in both internal and external perspectives, figured as table 2.

Table 2. Aplications Portfolio 2 Strategic Planning and budgeting management systems Financials reporting management systems (Top) Human resource management systems Students registration reporting management systems Graduation reporting management systems Financials reporting management systems (Mid) Functional data management system Key Operational Admissions data management systems Graduation data management systems Financial administration management systems Accounting administration management systems Labour management Systems Integrated scheduling management systems Integrated infrastructure management systems Business to business Integrated transaction management systems Support Procurement management systems Quality development management systems Infrastructure development management systems Infrastructure Mantenance schedule Management systems Integrated data management systems High Potential Akademic management information systems Integrated management information systems

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22


International Journal of Basic and Applied Science, Vol 01, No. 01, July 2012, pp. 89-94




The research contributes a technical framework which can be used by an educational organization based on strategic allignments. The framework guides to identify some important and strategic factors in aligning bussiness strategy with IS/ IT strategy to gain coherent, consistent, dan directional outputs. The analysis results a recomendation of organizational development priorities which deivided into two groups, the IS/ IT unit establishment and computer based systems development in financing management systems, resource management systems, and Infrastructure management systems.

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