Item List with Results

Sorted by
Checklist Name
Item Item Audit Finding Details
Audit-00000587/Findings Number 355
Project Audits for period ending June 30,2009
CO Audit Program
4 Does the CO have current registration with the Fail
CO Audit Program
5 Has the CO obtained tax exempt status? Fail
CO Audit Program
13 Does the CO have a process for informing the NO of Fail
CO Audit Program
18 Have all findings from previous audits been Fail
CO Audit Program
5 If an automated system is used, is the software an "off Fail
CO Audit Program
3 Are all CO bank accounts and related authorized Fail
CO Audit Program
1 Do balances per book agree to accounting records? Fail
CO Audit Program
7 Are surprise petty cash counts conducted at least once Fail
CO Audit Program
2 Is CCF the only funding source for the CO? Fail
CO Audit Program
2 Are receipts recorded correctly in the CO accounting Fail
CO Audit Program
5 Are checks made payable to a vendor identified by an Fail
CO Audit Program
17 Monthly expenditures do not vary more than 10% from Fail
CO Audit Program
4 Are receivables cleared in a timely manner and the Fail
CO Audit Program
1 Does the CO have a system to monitor/report Fail
CO Audit Program
3 Does the CO maintain a fixed asset ledger showing the Fail
CO Audit Program
7 Have all items disposed of this year been in compliance Fail
CO Audit Program
9 Are fixed assets appropriately insured? Fail
CO Audit Program
6 If discrepancies are discovered in an inventory, are the Fail
CO Audit Program
7 Does the CO maintain financial accounting for the value Fail
8 Fail
CO Audit Program
1 Are DFCs paid to the intended recipient in 30 days or Fail
CO Audit Program
7 Does the CO have a documented procedure for visiting Fail
CO Audit Program
8 Are home visits documented in files at the CO? Fail
CO Audit Program
9 Are child files and child status slips organized and kept Fail
CO Audit Program
10 Based on a 10% random sample, do all child files Fail
CO Audit Program
11 Is confidential child and family information maintained in Fail
CO Audit Program
12 Does the CO have a documented process for the annual Fail
List with Results
Audit Finding Details

The CO wasn't able to acquire permit to operate from the City Hall's office.
As per project's BIR registration, tax type is "Income Tax".
The CO have no process yet, it is a requirement from the NO to provide them a copy of the
There were still 8 out of the 30 previous audit findings remain not complied.
FITS is not in compliance with the acceptable accounting standard software as per the
The CO was able to register te bank account with the NO but failed to register the
Sampled months: July and December 2008 bank reconciliation reflects zero deposit in
There was no record of surprise petty cash count conducted during the Fiscal Year.
The CO have other funding sources such as community contributions.
Sampled months; July and December 2008 bank reconciliation reflects zero deposit in
It was noted from the sampled payment vouchers that all checks are made payable to a
The CO's monthly average spending rate is 85% of the monthly projected budget, indicating
8 out of the 36 cash advances sampled were not liquidated within the CO's prescribed
The project does not have a system to monitor their payables (e.g. contracts, deduction/
The fixed asset ledger indicates the date of purchase but doesn't indicate the location.
From the fixed asset ledger, there were 14 items with a total amount of Ps80,395 that were
The project's assets are not covered with insurance.
The receipts and disbursement were appropriately recorded however, the running balance
The CO's inventory does not indicate the monetized value.

5 out of the 39 DFC's received during the month of July 2008 were paid beyond 30 days,
The CO conducted home visits to the enrolled children though, they have no documented
14 out of the 60 reviewed child files have no updated home visit report on file.
We observed that the child files are kept in unlocked cabinets located at the entrance of the
20 out of the 60 child files reviewed have missing enrollment form.
Aside from the CO staff, Parent Leaders have access to the child and family information
The CO conducted the annual verification of children during the end of the fiscal year
September 11, 2009

Corrective action/due date Responsible

Responsible
The CO will acquire permit to operate from the City Hall's office not later than January 2010 PM
The CO has a certification from the BIR wherein stated that donations received shall be entitled to deductions and exemptions
PM from donor's tax. The CO will clarify and obtain documentation that same certificate will suffice
The CO will ensure that the NO will be immediately furnished copy of the board resolution whenever there are changes in the governing board and staff. (November 2009)
The CO is continuously working towards compliance of prior year findings. Remaining findings were hope to be compliedPM
by January 2010
no corrective action
The CO will register to the National office all the changes in bank signatories not later than November, 2009 PM
no corrective action
Regular conduct of surprise count will be done and supporting documents will be kept starting October 2009. PM
no corrective action
no corrective action
no corrective action
The CO will closely monitor implementation of activities to avoid underspending. (December 2009) PM
CO to closely monitor liquidation of advances and procedures to penalize staff who does not liquidate on time will be implemented
PM (November 2009)
The project will create and implement a system to monitor payables not later than October 2009. Jimmy
To ask Philip - location field on FAIS-The CO will complete the entries in the FAIS, including the location of the asset, not later
Amy than December 2009 December 2009
The entry to reverse the disposal (per book) has been made last Aug 2009 by the CO. Disposal of the 14 items will still bePM
done, however, the CO will ensure that the disposal process will be followed, including the signing
The CO will review materiality of its assets and will work for the insurance of those not later than December 2009 Amy
The CO will have zero inventory starting October 2009 and will purchase supplies on a per-request basis only. Therefore,Amy
no more stock cards will be maintained as no more inventory will be kept in the office.
TThe CO will implement zero inventory starting October 2009, and will purchase supplies on a per request basis only. Thus,
Amysupplies inventory records will not be anymore maintained.(October 2009)

PMimplemented starting October 2009

DFC payments are being closely montiored by the CO and a strategy to minimize, meet & maintain zero delinquency will be
The CO will document the procedure of conducting home visits using the SR-SOP as guide, which, will be adopted thru a PM
board resolution. This will then be included in the PMG (november 2009)
The CO will ensure that any of the home visit report or CPR (as any of the 2 is acceptable documentation that a home visitPM has
and
been
Maymade) is accomplished, and current copies are kept on file(November 2009)
Cabinets containing confidential child files will be kept locked and unsecured filing cabinets will not be used anymore (November
PM and2009)
May
The CO will try to locate the missing enrollment forms of the 20 children and will ensure that the enrollment forms of new enrollees
PM and Maywill be kept on file (November 2009)
The CO will ensure that the Job Description of Parent Volunteers includes the extent of access to child and family information
PM &files
Mayand same volunteers have undergone, understood and signed the CPP which have stateme
The CO will document the process on how the annual verification is being conducted.(november PM
2009)
& May
 Status of Implementation
CA numberPAMs comments October November December

CA 4465
CA 4557
CA 4560 complied
CA 4561 Refer to the documentation of our meeting when we discuss the updates and corrective action for the prior yr findings
None
CA 4562 complied
None
CA 4563 complied
none
none
none
CA 4564
CA 4565
CA 4566
CA 4567
CA 4568
CA 4569
CA 4570
CA 4571
none
CA 4572
4620
4623
4628
4631
4639
4643