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Date:08-11-2013 venue:
principal's
chamber
Time: 14.00 hours
Members Present
1.
2.
3.
Devdas Menon, Professor in civil Engineering,
llr Madras. (chairman)
V. Radhakrishnan, Former Professor, llT Madras. (Member)
V. Gopa Kumar, Director, SpFU (Ex-officio
member)
12. Dr. R. Balachandran Nair, lnstitute Representative.
7. Sri. Sheriff M., Additional Secretary, Hig\er Education,
Govt. of Kerala. (Ex-officio
member)
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8. sri. James Jgsepl{, Joint Secreffi Fina/ce, Govt. of Kerala. (Ex-officio
member)
9. sri. sayeed Rashid lpoS, Director, LBS centre (Ex-officio
member)
C
10.Dr. A. Mujeeb, Joint Director, LBS Centre (Special
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11. Dr. K.C.Raveendranathan,
principal
(Ex-officio
Convener)
I
f,/(
Dr.
Dr.
Dr.
13. Sri. Manoj Kumar G., TEelp Coordinato,
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Principal of the lnstitute Dr K.C.Raveendranathan
welcomed
the members of the BoG
to the meeting. chairman, Dr. Devdas Menon presided
over the meeting.
The items as per the agenda and notes were taken for discussion and approval.
Minutes
Part A
Prcseds!"ai
Item No.Al: Approval of the minutes of the fifth meeting of the BoG held on 01-
08-20i.3.
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The minutes of the BoG meeting held on 01.-08-20L3 wos read ond opitroved.
Item No.A2: Report on the action taken/pending on the pertinent
decisions
taken as per the Minutes of the 5th Meeting of the Board of Governors
held on 0L-08-2013 at LBSITW.
The Principol reported the octions taken on the pertinent
decisions in the minutes of
the 5th meeting of the Board of Governors held on 07-08-2073.
Part B
Discussion, Approval and Ratification
Item No.B0: Report on Progress of Procurement activities.
The progress of procurement octivities till dote was presented as given in
Annexure- 80. An omount of Rs.339.91Lakhs was spent
for
procurement,
till date.
The problems in initioting and completing the purchose
of pockoges due to paucity of
funds
was brought before the Boord. ln this regord, the institute needs on omount of
Rs.700.93Lakhs
for
procurement urgently,
for
meeting pending payments.
Item No.81: Revised Procurement Plan.
The BoG discussed the proposal in detoil and approved the list as per the
Annexure- 87.
Item No.82: Report on in-house/externaltraining programs under FSD.
The report on the in-house/ external training programs
for
the
facutty
os per
the Annexure- 82 was presented.
Item No.B3: Detailed plan for training programs
under FSD for next 3months.
The BoG opproved the training programs
for
the
faculty
oryd stoff as per the
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ltem No.84: Progress Repo?t on in-house training programs for students (EAP).
The progress of the in-house training programs
for
the students under EAP os
per the Annexure- 84 was presented. The BoG members reminded to strengthen the
remediol class ond ensure students ottend c/osses regulorly. The Choirman
ty
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commented
thot
foculty ond oll other stake holders
should ensure the success of the
bridge and remedial classes conducted.
Item No'85: Revised plan
for in-house training programs
for students under EAp
for the next L5 months.
The BoG approved the revised plon
of in-house
training programs
for
the
students under EAp os per
the Annexure- 85.
Item No.B5: Ratification for remuneration
to Faculty (EAp).
The remunerotion
for facutty
engoging remedial
lab closses ot Rs 450/- per
hour wos opproved with retrospective
effect.
Item No.87: Progress of R&D activities.
The progress
of R&D octivities os per
Annexure-y7
wos presented.
Chairmon
suggested thot prooctive
steps must be taken to enhonce reseorch
octivity of
focutty.
one way of doing this is to take up on interdisciplinory
project
and moke
facutty
from
the different deportments responsible
for
doing a port
of the project.
Before
the next BoG, a brain storming session should be orronged
on how to increose the
research octivities of
facutty.
Proposals originated
from
broin storming sessions con
be presented
before Research Guidance committee
for further
oction. The Director and
Joint Director, LBS centre stated that the centre is toking steps to motivote the reseorch
guides
and students
from
the centre level. A meeting
of olt the reseorch guides
and the
phD
scholors under LBS reseorch centre wos convened ot the centre and
formulated some
suidelines in this respe!
:!l:lt:
suggested thot ott
ph.D.
horders in LBS trw moy be osked
to toke up guide-shipVbn.o
ltudrnt, under t)niversity
of Keralo. tJG students moy be
offered incentives
to come up with innovative
ideas by starting octivities like
innovation club.
Item No.88: Revised plan for R&D activities.
The revised plan
for
R&D activities was presented
as shown in Annexure-Bg.
BoG members suggested that Plon of R&D activities
for
the remaining of the project
period
should be revised. Also, steps to be taken to motivote all
focutty
to get
involved in R&D activities.
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Progress of lllC activities.
The progress of tilC octivities wos presented as shown in Annexure-|9.
Experts con be
poid
for
undertoking troining
progrommes under ltl cetl
fottowing
TEQIP rules. For oudited
courses, expenses con be met os per norms
for
procurement of services through PMSS' ln
case of private
firms
credibility should be verified'
Item No.B10: Revised
plan for the lllC activities for next 15 months'
Approved the revised
plan of lllC, os given in Annexure-ll)'
Also, the Board
approved two audited courses to be conducted by tltc, on
(i) Robotics ond
(ii)
Antenna Design lJsing HFSS . Plon
for
Entrepreneurship Development
cell
(EDC) wos
olso opproved.
Item No.B11: Approval/Ratification
of Air Travel of Faculty/staff
Air travel should be os
per Government norms only. Only those having on AGP
6000/- ond above are eligible
for
Air Trovel. The Board ratified the air trovel of the
foculty
os shown in Annexure-871'.
Item No.B12: Report on Progress of other Key Performance lndicators
(KPl).
Tronsition rate: The Chairman suggested thot the results should be onolyzed
ond steps to improve the transition rote should be initioted.
publicotions:
The totol number of pubtications of
faculty
(deportment-wise)
should be presented in next BoG meeting. Steps to enhonce the number of
publications by
foculty
ore to be token up. Motivote and ensure each
foculty
to produce at least one
publicotion o year. Online and paid
iournols
should
not be considered.
Campus
plocement: The groph should indicote the totol number of students
in o particular year, number of eligible condidates in thot
year, ond students
who got placements.
Autonomy/Accreditation:
Reported the progress of Autonomy ond
Accreditation
activities of the lnstitute. The opplicotion
for
Acodemic
Autonomy
wos
forworded
to UGC
from
tJniversity of Keralo on 30 October
2013. Applications for
L2(8) and 2(f) stotus are to be reprocessed ond
forworded
to uGC. Accreditation of the
four
eligible uG progrommes is being
pursued.
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Part C
Status RePorts
Item No. Cl: The status of fund position as on 05.11.20t3.
The
principal
exploined the stotus of
fund
position as on 05-7L-20L3, and also
presented category wise expenditure. Against the allotted omount of
Rs.400.00Lokhs, a sum of Rs.405.86Lokhs
(including odvonces mode) hos been
utilised os on 05-11-20L9 and additionol
funds
to the tune of Rs.709.98Ldkhs was
requested,
for
making the pending poyments of Procurement, and granting
odvances/settlement for
FSD, EAP, tllc activities. Toking into considerotion the deloy
in getting additionot
funds from
SPF\J, the Director LBS Centre
promised to releose o
refundable advance of Rs.709.98lokhs
(tillfurther
funds
ore made ovoiloble by SPFU)
from
LBS Centre, on the bosis of the minutes of the BoG meeting held on 08-17-2073.
ttem No. C2: The status of faculty
position as on 08.11.20L3.
The Principal
presented the status of
faculty
position os on 08-1.1-20L3. The
Director LBS Centre commented thot steps ore being taken to oppoint more
permanent
faculty
by December 2013, at Assistant Professor level. One of the maior
criteria
for
the occreditation of the courses is availobility of senior
faculty.
ln this
regard, the Director LBS Centre has promised to transfer two senior
faculty
in
Computer Science ond Engineering
from
LBS College of Engineering Kasorgode. The
Chairman suggested to expedite the obove
procedures.
Part D
Other items with the permission of the Chair
Fund position: On o query regording change permitted under vorious heods, the
Director SPFTJ opinionated that the amount ollocated under FSD ond EAP ore
minimum
permitted omounts which connot be reduced. lf necessory it con only be
increased.
FSD: The Director SPFU suggested thot
foculty
should be encouroged to undergo
online courses with certificotion in technical domain, the
fees for
the same can be
reimbursed
from
TEQIP.
For technical stoff, the amount spent on quolification up-gradotion is not to be
reimbursed under TEQIP. Only they can undergo training progroms.
Teaching Assistontships: The Board recommended that the students who ore
aworded Assistantships
from
TEQ|P, who
foil
to cleor oll the popers in the previous
examinotion, should not be given
further
ossistontship.
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Honororium to
foculty:
For experts engoging sessions under FSD and lllc octivities
from
ltTs/tlSc and other equivalent institutions on honororium of Rs'5000/-
per day
nt r.4- t
can be
given, based on the merits of experts, subiect to the approval of the *eiffiaft
B{4,VT
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tn the cose of other experts
from
AICTE/UGC approved institutes/R&D
orqonizotions/industry
an omount of Rs.3000/-
per day con be given which is to be
rotified in the next meeting of the BoG'
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