Athena 1

Athena CD Cataloger Users Manual
Copyright Notice
Copyright 1996-2001 Sagebrush Corporation. All Rights Reserved.
No part of this publication may be copied or distributed, transmitted,
transcribed, stored in a retrieval system, translated into any human or
computer language, or disclosed to third parties without the express
written permission of Sagebrush Corporation.
Athena, Athena CD Cataloger, and SelectSearch are trademarks of
Sagebrush Corporation.
Precision One is a trademark of Brodart Automation.
Microsoft, MS-DOS, Windows, Windows 95, Windows 98, and Windows
2000 are trademarks of Microsoft Corporation.
Other brands and products are trademarks of their respective holders.

Printed in the United States of America 10/01
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Contents
GETTING STARTED GETTING STARTED GETTING STARTED GETTING STARTED 1 11 1
What is Athena CD Cataloger? 1
What is Precision One? 1
Why use Athena CD Cataloger? 2
Requirements 2
Unlocking Athena CD Cataloger 2
Setting CD Cataloger options 3
USING ATHENA CD CATA USING ATHENA CD CATA USING ATHENA CD CATA USING ATHENA CD CATALOGER LOGER LOGER LOGER 5 55 5
Overview 5
Quick start 6
Getting started 7
Precision One collection unavailable? 10
Working with multiple CD-ROM discs 10
With a single CD-ROM drive 11
With multiple CD-ROM drives 12
ii Contents
Setting holdings parameters 13
Copying a Record from Precision One 18
Quick start 18
Copying a record detailed instructions 19
Searching the Precision One database 19
Viewing the search results 25
Copying the record 31
Modifying and saving the MARC record 32
Saving the record 32
INDEX INDEX INDEX INDEX 33 33 33 33

Chapter 1
Getting Started
In this chapter:
What is Athena CD Cataloger?
Requirements
Unlocking Athena CD Cataloger
Setting CD Cataloger options
What is Athena CD Cataloger?
Athena CD Cataloger is a cataloging tool that makes it easy for
you and your helpers to import MARC records into Athena
from Brodart Automations Precision One CD-ROM product.
What is Precision One?
Precision One is a CD-ROM database containing over one
million MARC records. Using MARC records from Precision
One is faster and more convenient than creating them yourself.
2 Chapter 1 Getting Started Requirements
Why use Athena CD Cataloger?
Although you can bring MARC records from Precision One into
Athena without Athena CD Cataloger, the process involves
numerous steps and can take time. First, you have to use the
Precision One software to locate the MARC records you need.
Then you have to export them. Finally, you have to import these
MARC records into Athena.
Athena CD Cataloger streamlines this process. Simply start
Athena, search the Precision One database for the required
MARC record, modify it as necessary and add it to the
appropriate Athena collection all using standard Athena
functions. You do not need to learn new software, worry about
exporting MARC records or even start Athenas Import feature.
Requirements
Athena CD Cataloger will run on any computer capable of
running Athena.
Unlocking Athena CD Cataloger
Before you use Athena CD Cataloger, you must unlock it using
Product Manager. For instructions, refer to Chapter 1 Getting
Started in your Athena Users Manual.
Setting CD Cataloger options Chapter 1 Getting Started 3

Setting CD Cataloger options
You can customize Athena CD Cataloger behavior by setting
these options:
Maximum number of records to retrieve. Use this option to
specify the maximum number of records that can be retrieved
per search.
Log reporting level. Use this option to specify the level of
detail to be included in the search log. Levels include general,
and detailed. The general level provides basic log
information. This is the level used by most libraries. The
detailed level provides more detailed information that may
be useful to a Sagebrush support analyst.
Wait time in seconds to stop search operations. Use this
option to specify the amount of time, in seconds, that Athena
CD Cataloger should wait for search results before ending the
search. If there are network difficulties or some other problem
that prevents Athena CD cataloger from retrieving results, the
search will automatically be cancelled after the specified time.
If you are using non-network drive, we recommend that you
set this value to 2.
4 Chapter 1 Getting Started Setting CD Cataloger options
To set CD Cataloger options:
1. From Athenas Cataloging menu, click CONFI GURE CD
CATALOGER. You will see the Configure CD Cataloger
screen.

2. Specify the desired options.
3. Click SAVE. You will see a dialog box stating that your
options have been saved.
4. Click OK.
Note: If your library uses Athena zMARC, you should be aware that
the options you set will apply not only to CD Cataloger, but also
to Athena zMARC.

Chapter 2
Using Athena CD Cataloger
In this chapter:
Overview
Quick start
Getting started
Setting holdings parameters
Copying a record from Precision One
Modifying and saving the MARC record
Overview
Athena CD Cataloger allows you to copy records from the
Precision One database into Athena. Here is a general
description of the steps involved:
1. Start Athena CD Cataloger.
2. Search the Precision One database and identify the title that
you want to copy.
3. Copy the title into Athena.
4. Use Athenas Easy Entry or MARC Entry features to make
any necessary changes to the record before saving it to the
active Athena collection.
6 Chapter 2 Using Athena CD Cataloger Quick start
Quick start
To search for and copy a record from Precision One using its
ISBN or LCCN, follow these quick start instructions. If you need
to search on something other than an ISBN or LCCN, refer to
Athena CD Cataloger detailed instructions.
1. Insert the Precision One CD-ROM in your computers CD-
ROM drive. Then start Athena.
2. From the Welcome screen or any Athena menu, click the
ADD TI TLE quick start button. You will see the Easy Entry
screen.
3. Make sure that the collection into which you want to add
the new record is active. If this collection is not active, click
the CHANGE COLLECTI ON tab and select the desired
collection from the Change Collection dialog box.
4. Click the COPY A RECORD tab. You will see a search screen.
5. Click CD- ROM. You will see the Add Title from CD-ROM
search screen.
6. Click the HOLDI NGS PARAMETERS tab. You will see the
Specify Holdings Parameters screen. Change the
information on this screen to reflect the item that you are
about to catalog. Then click USE.
7. Return to the Add Title from CD-ROM search screen by
clicking the SEARCH CD- ROM tab.
8. Type the titles ISBN or LCCN in the ISBN/LCCN box. Then
click SEARCH. If this record is in the Precision One database,
Athena CD Cataloger will copy it into Athenas Easy Entry
Editor.
9. Make any necessary changes to the records bibliographic
and copy information. Then click SAVE to save the record to
the active Athena collection.
Getting started Chapter 2 Using Athena CD Cataloger 7

Getting started
To start Athena CD-Cataloger:
1. Insert the Precision One CD-ROM in the CD-ROM drive that
you use with Athena CD Cataloger. This can be a local drive
or any network CD-ROM drive that is accessible from your
Athena workstation.
2. If you have not already done so, start Athena.
3. From the Welcome screen or any Athena menu, click the
ADD TI TLE quick start button. You will see the Easy Entry
screen.

4. Make sure that the collection into which you want to add
the new record is active. Remember, Athena always shows
the name of the active collection at the top of the screen. If
the collection you want is not active, click the CHANGE
COLLECTI ON tab and select the desired collection from the
Change Collection dialog box.
8 Chapter 2 Using Athena CD Cataloger Getting started
5. Click the COPY A RECORD tab. You will see a search screen.

6. Click CD- ROM. You will see the Add Title from CD-ROM
search screen. (If you do not see this screen, you may need
to specify the CD-ROM drive. For instructions, see Precision
One collection unavailable? on page 10.)

CD-ROM button.

BUTTON DESCRIPTION
SEARCH After you have entered one or more search
terms, click SEARCH to start the search.

TAB DESCRIPTION
SEARCH ACTI VE
COLLECTI ON
Click this to exit Athena CD Cataloger and
search for a record to copy from the active
Athena collection.
CHANGE CD- ROM
DRI VE
Click this to have Athena CD Cataloger look in
a different drive for the Precision One CD-
ROM.
HOLDI NGS
PARAMETERS
Click this to change the holdings parameters.
Whenever you copy a MARC record from
Precision One, Athena CD Cataloger will use
these holdings parameters to enter copy
information such as call number, format, etc.
VI EW LOG Click this to view the search log. The log
includes messages received by Athena CD
Cataloger during the most recent search.
MENU Click this to exit Athena CD Cataloger and
return to the most recently used Athena menu.

Tip Although the above instructions show how to start Athena CD
Cataloger from Easy Entry, you can also start it from MARC
Entry.
Precision One collection unavailable?
If Athena CD Cataloger cannot find the Precision One CD-ROM
in the default drive, you will see the Location of CD-ROM
Collection dialog box.

Type the drive letter of the drive containing the Precision One
disc. Then click SELECT. To make this the new default drive, click
YES when you are asked if you want to save the drive letter.
Working with multiple CD-ROM discs
Athena CD Cataloger comes with two Precision One CD-ROM
discs:
Retro Print Disc. This CD-ROM contains over 1,000,000 print
records for the years up to and including 1995.
Current Print/All Non-Print Disc. This disc contains print
records for the years 1996 and later, as well as all the non-
print records in the Precision One database.
Combined, these discs include approximately two million
records.
If you want to work with more than one disc during a single
cataloging session you can. However, you can only search one at
a time.

With a single CD-ROM drive
Even if you are using a single CD-ROM drive, you can switch
discs during a cataloging session. However, you must re-select
the CD-ROM drive before using the new disc.
To switch discs with a single CD-ROM drive:
1. From the Add Title from CD-ROM search screen, click the
CHANGE CD- ROM DRI VE tab. You will see the Location of
CD-ROM Collection dialog box.

2. Put the new disc in the CD-ROM drive. Then click SELECT.
You will be asked if you want to save the drive letter.
3. To make this the default drive, click YES.
Warning!
Saving the drive letter will affect future cataloging sessions
even on other cataloging stations. Athena CD Cataloger will
look for the CD-ROM in this drive no matter which cataloging
station is being used. If you do not want to affect other
cataloging stations, do not save the drive letter.
With multiple CD-ROM drives
If your system has access to more than one CD-ROM drive, you
can have a disc in each drive and switch between discs.
To switch to a different CD-ROM drive:
1. From the Add Title from CD-ROM search screen, click the
CHANGE CD- ROM DRI VE tab. You will see the Location of
CD-ROM collection dialog box.

2. Type the letter of the drive containing the Precision One CD-
ROM and click SELECT. You will be asked if you want to
save the drive letter.
3. To make this drive the default drive, click YES.
Warning!
Saving the drive letter will affect future cataloging sessions
even on other cataloging stations. Athena CD Cataloger will
look for the CD-ROM in this drive no matter which cataloging
station is being used. If you do not want to affect other
cataloging stations, do not save the new drive letter.
Setting holdings parameters Chapter 2 Using Athena CD Cataloger 13

Setting holdings parameters
Holdings parameters are values that Athena CD Cataloger uses to
enter copy information into the new MARC record. There are
two types of holdings parameters: call number and general. Call
number parameters provide Athena CD Cataloger with the
information it needs to build call numbers. General parameters
provide Athena CD Cataloger with the information it needs to
fill in other pieces of copy information.
You enter holdings parameters from the Specify Holdings
Parameters screen.
To access the Specify Holdings Parameters screen:
From the Add Title from CD-ROM search screen, click the
HOLDI NGS PARAMETERS tab.

14 Chapter 2 Using Athena CD Cataloger Setting holdings parameters
BUTTON DESCRIPTION
SAVE Click SAVE to save your changes and have
them apply to this and future cataloging
sessions. Note: if your library has Athena
zMARC, any changes you make will also
apply to the Athena zMARC holdings
parameters.
USE Click USE to have your changes apply only to
this cataloging session. If you exit and then
restart Athena CD Cataloger, the holdings
parameters will revert to their previous values.

This table describes the different call number parameters:
PARAMETER DESCRIPTION
Prefix This is the first component of a four-part call
number. Common prefixes are FIC, REF, etc. Enter
the prefix that you want Athena CD Cataloger to
assign copies.
Main This is the second and main component of a four-
part call number. You can choose Dewey, LC or
Other. If you choose Dewey, Athena CD Cataloger
will take this call number component from tag 082
of the Precision One MARC record.
If you choose LC, Athena CD Cataloger will take
this call number component from tag 050 or 055 of
the Precision One MARC record.
If you choose Other, you must tell Athena CD
Cataloger where in the original MARC record it
should look to find this part of the call number. Do
this by entering a tag number and subfield code.
You can specify up to four fields. Athena CD
Cataloger will check these fields, in order, and use
the first non-blank value it finds.

Cutoff Enter a value for this parameter only if you have
chosen Dewey call numbers. The Dewey Cutoff
refers to the number of Dewey classification sections
to include in the call number. The sections are
separated by forward slashes. Usually this value is
1.
If you leave this parameter blank or set it to 0 (zero),
Athena CD Cataloger will not assign a main call
number component. If you set this parameter to -1,
Athena CD Cataloger will use all available Dewey
classification sections.
Cutter This is the third component of a four-part call
number. In Dewey call numbers, it is usually the
first three letters of the authors surname or the
author Cutter taken from a Cutter table. In LC call
numbers, the Cutter is usually blank.
If you want Athena CD Cataloger to enter Cutters,
you must tell it where in the original MARC record
it should look to find this part of the call number.
Do this by entering a tag number and subfield code.
You can specify up to four tags. Athena CD
Cataloger will check each tag, in order, and use the
first non-blank value it finds.
Length Enter the Cutter length. If you leave this parameter
blank or set it to 0 (zero), Athena CD Cataloger will
not assign a Cutter. If you set this parameter to -1,
Athena CD Cataloger will copy the entire contents
of the specified MARC tag.

16 Chapter 2 Using Athena CD Cataloger Setting holdings parameters
This table describes the various general holdings parameters:
Location Enter a location. Athena CD Cataloger will assign
this location to each of the new copies.
Format Enter a format. Athena CD Cataloger will assign this
format to each of the new copies.
Fund Enter a fund. Athena CD Cataloger will assign this
fund to each of the new copies.
Vendor Enter a vendor. Athena CD Cataloger will assign
this vendor to each of the new copies.
Date
Acquired
Specify how you want Athena CD Cataloger to
assign date acquired values. You can indicate a
specific date or use todays date.
Obtain Cost
from ISBN
(020 c)?
Indicate whether you want Athena CD Cataloger to
assign each of the new copies a cost based on the
information in the ISBN field of the original MARC
record.
Include a
barcode
Indicate whether you want Athena CD Cataloger to
assign each of the new copies a barcode number.
Athena CD Cataloger will assign barcodes
sequentially starting with the next highest barcode
in the collection.

Note: You can change the holdings parameters at any time during a
cataloging session. You can also change the copy information
for a particular copy after you have copied it from the
Precision One database. For more information, see Modifying
and saving the MARC record starting on page 32.

To change the holdings parameters:
1. If you have not already done so, access the Specify Holdings
Parameters screen.
2. Select the options and enter the values that apply to the
materials you are cataloging.
3. When you have finished, click USE to have the settings
apply only to this cataloging session.
or
Click SAVE to have the new settings apply to this and future
cataloging sessions. Note: if your library has Athena
zMARC, your changes will also apply to the Athena
zMARC holdings parameters.
4. Return to the Add Title from CD-ROM search screen by
clicking the SEARCH CD- ROM tab.
18 Chapter 2 Using Athena CD Cataloger Copying a Record from Precision One
Copying a Record from Precision One
Before Athena CD Cataloger can copy a record into Athena, you
must find the record in the Precision One database.
Quick start
1. From the Add Title from CD-ROM search screen, enter your
search terms in the appropriate boxes. For example, type
subject search terms in the Subject box, author search terms
in the Author box, etc. If you want a search term to apply to
all areas of the MARC record, enter it in the All Indexes box.
2. Click SEARCH. If there is only one matching title, Athena CD
Cataloger will copy it into Athenas Add Title feature. (In
this case, you can ignore the rest of these quick start
instructions.)
3. If there is more than one matching title, Athena CD
Cataloger will display the first seven matching titles in the
search results. Move through the search results using the
NEXT and PREVI OUS buttons. When you see the title that
you want to copy, click it. You will see its full description.
4. Click COPY TI TLE. Athena CD Cataloger will copy the title
into Athenas Add Title feature.
Copying a Record from Precision One Chapter 2 Using Athena CD Cataloger 19

Copying a record detailed instructions
The first step is to search the Precision One database for the
record that you want to copy.
Searching the Precision One database
The Add Title from CD-ROM search screen contains five labeled
boxes. You enter your search terms in these boxes.

Limiting search terms
Most often, you will want to specify that a particular search term
applies to only a certain type of bibliographic information. This
is called limiting the search term.
For example, you might want to locate titles written by someone
whose surname was Wolf. Since you are not interested in books
about wolves, or books with the word wolf in the title, etc., you
should limit the search term to author. This way, Athena CD
Cataloger knows that it need only search author information.
Notice that four of the five boxes on the Add Title from CD-
ROM search screen correspond to parts of a standard
bibliographic record: ISBN/LCCN, title, author and subject. You
limit a search term by typing it in the appropriate box. For
example, to limit a search term to author, type the search term in
the Author box.
This table describes the type of information that can be entered
in the various boxes:
BOX DESCRIPTION
ISBN/LCCN Type an ISBN or an LCCN with or without
punctuation. Athena CD Cataloger will find
any records in the Precision One database that
have this ISBN/LCCN.
MARC fields searched: 010, 020, 022.
Title Type a title. Athena CD Cataloger will find
have these words in their title.
MARC fields searched: 130, 210, 211, 212, 222,
240, 241, 242, 243, 245, 246, 247, 740, 753.
Author Type a complete authors name or individual
words from the name. Athena CD Cataloger
will find any records in the Precision One
database written by this person.
MARC fields searched: 100, 110, 111.
Subject Type a subject. Athena CD Cataloger will find
are about this subject.
MARC fields searched: 600, 610, 611, 630, 650,
651.
All Indexes If your search term does not apply exclusively
to an authors name, an ISBN, an LCCN, a
subject or a title, enter it in this box. Athena
CD Cataloger will search the Precision One
database for MARC records that contain your
search term somewhere in their bibliographic
information.
MARC fields searched: 100, 110, 111, 245,
260$c, 261$c, 261$d, 262$c, 600, 610, 611, 630,
650, 651, 700, 710, 711.


Note: Each Search term must include at least one word that is
three characters or longer.
Word order is not important when you specify a search.
For example Whale Brother and Brother Whale would yield
the same search results.
Athena CD Cataloger will ignore any punctuation in your
search terms. It will also ignore words less than three
characters long. You cannot use Athena CD Cataloger to
search for these words:
and der eine
das des les
dem ein the
den

To perform a limited search:
1. From the Add Title from CD-ROM search screen, enter the
search term in the appropriate box. For example, to limit a
search term to subject, type the search term in the Subject
box.
2. Click SEARCH. Athena CD Cataloger will perform the search
and display the first seven matching titles. Note: if there is
only one matching title, Athena CD Cataloger will not
display the search results. Instead, it will copy this title into
Athenas Add Titles feature.
Tip To perform an unlimited search, type your search term in the All
Indexes box.
Truncated searches
Athena CD Cataloger can perform two types of searches: exact
and truncated. In an exact search, Athena CD Cataloger finds
only those titles that contain your exact search term. For
example, to specify an exact search to find information about
whales, you must type the entire word whales. Typing WHAL is
not sufficient.
In a truncated search, Athena CD Cataloger searches for titles
whose specified bibliographic information starts with your
search term. This is helpful if you want to search for a term and
all the possible endings for that term. For example, if you
specified a truncated search on WHAL, Athena CD Cataloger
would find titles about whales, whaling, whaleboat, etc.
Note: By default, Athena CD Cataloger performs exact searches.
This is true even if Athenas Default Search Behavior
parameter is set to Truncated.
To specify a truncated search:
Add an asterisk (*) to the end of the search term.
Examples:
TO SPECIFY A TRUNCATED
SEARCH ON
TYPE
librar LI BRAR*
whal WHAL*
compute COMPUTE*

Note: You must enter at least four characters before the asterisk.

Using wildcards
If you are unsure of how to spell a particular word, you may
find that using the wildcard symbol helps. The wildcard symbol
(?) replaces a character within a search term and tells Athena CD
Cataloger to accept any character in this position. For example,
you might not remember whether an authors name is McGowan
or McGowen. You can get around this problem by searching for
MCGOW?N. Since this search term finds both McGowan and
McGowen, the search results will likely contain the title you
want.
Note: You cannot use the wildcard symbol in any of the first four
characters of a search term.
Using multiple search terms
You can combine search terms to specify a more precise search.
If you do, Athena CD Cataloger will locate only those titles that
contain each of the search terms.
Note: Whenever you use multiple search terms, Athena CD Cataloger
searches as if the terms were combined with the AND Boolean
operator. In other words, Athena CD Cataloger will find only
those MARC records that match all of your search terms. This
is true whether your search terms are limited to the same part
of the MARC record (entered in the same box) or limited to
different parts of the MARC record (entered in different boxes).
Multiple search terms are useful in many situations. For
example, you might want to find a title written by Louise Martin
that is about rare animals.
Here is a diagram that will help you visualize this search:

The circle on the right represents all the items in the Precision
One database about rare animals. The circle on the left
represents all the titles in the database written by Louise Martin.
The shaded area where the two circles overlap represents items
about rare animals written by Louise Martin.

To search with multiple search terms:
1. From the Add Title from CD-ROM search screen, type your
search terms in the appropriate boxes. For example to find
materials that were written by Louise Martin about Whales,
type LOUI SE MARTI N in the Author box and WHALES in
the Subject box.
2. Click SEARCH.
Tip To limit two search terms to the same type of bibliographic
information, enter them into the same box. For example, to
search for items about both whales and dolphins, type WHALES
DOLPHINS in the subject box. Note that the search terms are
separated by a single space; no punctuation is required.
LOUISE MARTIN AND RARE
ANIMALS
LOUISE
MARTIN
RARE
ANIMALS

Viewing the search results
After you specify a search, Athena CD Cataloger will search the
database and list the titles that match your search criteria.
Note: If there is only one matching title, Athena CD Cataloger will
automatically copy it into Athenas Easy Entry or MARC Entry
feature. You can then make any necessary changes to the record
before saving it into an Athena collection. For instructions, see
Modifying and saving the MARC record starting on page 32.
If there is more than one title that matches your search criteria,
Athena CD Cataloger will list the matching titles.

BUTTON DESCRIPTION
PREVI OUS Click PREVI OUS to see the previous set of titles
in the search results.
NEXT Click NEXT to see the next set of titles in the
search results.

TAB DESCRIPTION
SEARCH CD- ROM Click this to return to the Add Title from CD-
ROM search screen.
PRI NT Click this to print the current screen of search
results.
VI EW LOG Click this to view the search log. The log
includes messages received by Athena CD
Cataloger during the most recent search.
MENU Click this to exit Athena CD Cataloger and
return to the most recently used Athena menu.
Tip To copy a title into Athena, click the title. When you see its full
description, click COPY TI TLE. For more information, see
Copying the record starting on page 31.
Navigating the search results
Athena CD Cataloger displays seven titles per screen. If there
are more than seven titles in the search results, you can click
NEXT to display the next seven titles. Similarly, to view the
previous screen of titles, click PREVI OUS.
Tip While Athena CD Cataloger is searching, there is a STOP
SEARCH button at the top of the screen. You can stop the search
at any time, even when the mouse pointer is an hourglass, by
clicking this button.

Note: Athena CD Cataloger will display a message and stop
searching after it has displayed the number of titles specified
by the Maximum number of Titles to Download parameter. For
more information about this parameter, see Setting CD
Cataloger options on page 3.
Stop Search
button

Printing the search results
If you like, you can print the current screen of search results.
To print the current screen of search results:
1. From the search results, click the PRI NT tab. You will see the
Print dialog box.

2. Click OK. Athena CD Cataloger will print the search results
displayed on the screen at the time you click the button.
Viewing more information about a title
If you need additional information about a title in the search
results, display its full description. The full description shows
the titles bibliographic information and also provides access to
its MARC description and catalog card.
To see a titles full description:
Click the title. You will see its full description.

BUTTON DESCRIPTION
PREVI OUS Click PREVI OUS to see a full description of the
previous item in the search results.
NEXT Click NEXT to see a full description of the next item
in the search results.
COPY TI TLE Click COPY TI TLE to copy the record into Athenas
Easy Entry or MARC Entry feature.

TAB DESCRIPTION
SEARCH CD-
ROM
Click this to return to the Copy Title from CD-ROM
screen.
CD- ROM
SEARCH RESULTS
Click this to return to the search results.
SHOW CARD Click this to view the catalog card for this title.
SHOW MARC Click this to see the MARC description for this title.
PRI NT Click this to print the titles full description.

TAB DESCRIPTION
VI EW LOG Click this to view the search log. The log includes
messages received by Athena CD Cataloger during
the most recent search.
MENU Click this to exit Athena CD Cataloger and return to
the most recently used Athena menu.

Tip Click PREVI OUS and NEXT to see full descriptions of the
preceding and following titles in the search results.
Viewing other formats
You can also view a titles bibliographic information in the
MARC and catalog card formats.
To view a titles MARC description:
From the titles full description or catalog card, click the
SHOW MARC tab.

To view a titles catalog card:
From the titles full description or MARC description, click
the SHOW CARD tab.

Printing
You can print the full or MARC description of any item in the
search results.
To print a full or MARC description:
1. From the full description or MARC description, click the
PRI NT tab. You will see the Print dialog box.
2. Click OK.


Copying the record
When you find the title that you want to catalog, copy its record
from the Precision One database into Athena.
To copy a record into Athena:
1. From the search results, click the desired title. You will see
its full description.
2. Click COPY TI TLE. Athena CD Cataloger will copy the record
into Athenas Add Titles feature.

Note: If there are multiple occurrences of a particular piece of
holdings information, Athena CD Cataloger will list the
various values and ask you to choose the one you want.
Tip To return to the search results from Athenas Add Titles feature,
simply click GO BACK.

32 Chapter 2 Using Athena CD Cataloger Modifying and saving the MARC record
Modifying and saving the MARC record
After you have copied the record from Precision One into
Athenas Add Titles feature, you should verify that the records
bibliographic information is complete and accurate. You may
decide to edit some portions of the copied record before saving
it to the active Athena collection.
Also, when you copy a record from the Precision One database,
Athena CD Cataloger adds a single copy based on the values of
the various holdings parameters. You may want to change the
copy information for this copy or even add additional copies.
You can change and add bibliographic and copy information
from Athenas Easy Entry or MARC Entry features. For more
information about using these features, consult your Athena
Users Manual or online Help.
Saving the record
When you are certain that the bibliographic and copy
information for the record is correct, you can save the record.
To save the record:
From Athenas Easy Entry, MARC Entry, Enter Copies
screen, or Add Copies screen, click SAVE. Athena will add
the record to the active collection.

Index
A
Athena CD Cataloger
Copying a MARC record, 31
Copying a record from Precision One
Detailed instructions, 19
Described, 1
Holdings parameters, changing, 17
Holdings parameters, defined, 13
Overview, 5
Quick start, 6
Requirements, 2
Starting, 7
Unlocking, 2
Why use?, 2
C
Call number parameters, 14
CD-ROM drive, changing, 12
Configuring Athena CD Cataloger
Log reporting level, setting, 3
Maximum number of records to
download, setting, 3
Options, setting, 3
Wait time value, setting, 3
Cutter Length parameter, 15
Cutter parameter, 15
D
Date Acquired parameter, 16
Dewey Cutoff parameter, 15
Discs
Precision One types, 10
Switching, 11, 12
Using multiple discs, 11, 12
F
Format parameter, 16
Full description, viewing, 27
Fund parameter, 16
G
General parameters, 16
H
Holding parameters
Accessing, 13
Accessing the Specify Holdings
Parameters screen, 13
Call number, 14
Changing, 17
Defined, 13
General, 16
34 Index
I
Include a Barcode parameter, 16
L
Limiting search terms, 19
Location parameter, 16
Log reporting level, setting, 3
M
Main parameter, 14
MARC record
Copying into Athena, 31
Saving
Easy Entry, 32
Maximum number of records to download
option, 3
O
Obtain Cost from ISBN (020 c) parameter, 16
Options, setting, 3
Overview of Athena CD Cataloger, 5
P
Precision One
Collection unavailable, 10
Copying a MARC record, 31
Copying a record from, detailed
instructions, 19
Copying a record from, Quick start, 18
Described, 1
Searching the database, 19
Types of discs, 10
Using multiple discs, 11, 12
Prefix parameter, 14
Q
Quick start, 6
R
Requirements, 2
S
Saving the MARC Record
Easy Entry, 32
Search results
Catalog card, viewing, 30
Full description, viewing, 27
MARC description, viewing, 29
Navigating, 26
Printing, 27, 30
Viewing, 25
Search terms
Limiting, 19
Multiple, 23
Truncated versus exact, 22
Using wildcards, 23
Searching, 19
Catalog card, viewing, 30
Limiting search terms, 19
MARC description, viewing, 29
Multiple search terms, 23
Navigating the search results, 26
Printing search results, 27, 30
Search results, 25
Truncated searches, 22
Using wildcards, 23
Starting Athena CD Cataloger, 7
T
Truncated searches, 22
Index 35

U
Unlocking Athena CD Cataloger, 2
Using multiple search terms, 23
V
Vendor parameter, 16
W
What is Athena CD Cataloger?, 1
What is Precision One?, 1
Wildcards, 23

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