PLEASE READ THE INSTRUCTIONS CAREFULLY

BEFORE FILLING THE APPLICATION FORMS

1. Employee Joining forms kit is consist of 17 pages of 10 different application forms

2. Every sheet need not to be filled mandatorily.

3. Please follow the below guidelines for filling the appropriate & applicable application form

Name of application Page No of Application to be Application form

forms application forms filled by printing tips

Offer Check List 2 Mandatory for all Single sheet

Two sheets printed on both

Employee Joining Forms 3 to 6 Mandatory for all the sides.

To be filled by the

employees, who would Single sheet printed on

PF Nomination & wish to contribute towards both the sides

Declaration form 7 & 8 PF

To be filled by the

employees, who would

wish to not to contribute

Form 11 (Revised) 9 towards PF Single sheet

Form 1, Nomination & Single sheet printed on

declaration 10 & 11 Mandatory for all both the sides

To be filled by the

emplyees drawing salary Single sheet printed on

Employee State Insurance
less than 15,000/- per both the sides


month

(ESI) 12 & 13



To be filled by the

Nomination form of emplyees drawing salary

Oriental Insurance more than 15,000/- per

Company 14 month Single sheet

Magna ID card form &

Employment card 15 Mandatory for all Single sheet

Induction Checklist 16 To be filled after attending the orientation program

Form Q appointment Order 17 Mandatory for all Single sheet














Page 1
OFFER CHECK LIST
NAME: CLIENT NAME

DOJ: OFFER ID LOCATION



PLEASE CARRY THE FOLLOWING DOCUMENTS WHILE VISITING MAGNA TO COLLECT THE OFFER LETTER



Copies Of Education Certificates

1 Nature of Degree Submission of the docs Reason for non submission

2

10th/SSLC/SSC

YES
NO


3

12th/PUC/Intermediate

YES
NO


4

Degree, all semester marksheets

YES
NO


5

Masters, all semester marksheets

YES
NO


6

Diploma, all semester marksheets

YES
NO


7

Others please specify

YES
NO




Copies of Documents related to previous & Current employment.

1

Current Company Offer Letter

YES
NO


2

Current Company Salaryslip

YES
NO


3

Current Company Relieving & Exp

YES
NO


Previous company offer letter,
YES

NO


4 salaryslips & Relieving Letter

Previous company offer letter,
YES

NO


5 salaryslips & Relieving Letter



COPIES OF OTHER DOCUMENTS

1

Passport Copy if any

YES
NO


2

PAN card

YES
NO


3

Proof of Local/Permanent address

YES
NO


4

6 passport size photographs

YES
NO




FOR MAGNA HR USE ONLY


SL No DOCUMENTS DESCRIPTIONS

1 BG Check form duly signed by the candidate

2 PD Tool/NDA/Deputation letter/LOU/LAR

3 SBI Account Formalities, Completed/Has an account

4 Mediclaim, Opted/Has a policy/Covered under ESI



Name Of Recruiter

Name of HR

Date Signature of HR


Page 2
Magna Infotech Ltd.




#10-2-289, PLOT NO - 79, SHANTI NAGAR, HYDERABAD - 500 028

040 - 3068 7140/3068 7180. Please Paste your

WWW.MAGNA.IN recent colour

photograph




EMPLOYEE JOINING FORM


** INDICATES MANDATORY FIELDS


** PERSONAL DETAILS


Name (As it appears on ID proof)

Gender Blood Group Nationality INDIAN
Date of Birth DD - MM - YY Marital Status
Father's Name Father's Occupation
Passport Number, If any
Driving License number, If Any

Mobile Number Landline Number
E mail ID - 1
E mail ID - 2


If Married, Name of Spouse

Occupation Of spouse

Emergency Contact Person Name

Emergency contact person's contact details


Present Address


Present contact Numbers, Landline & Mobile


Permanent Address


Permanent contact Numbers, Landline & Mobile






Page 3
Magna Infotech Ltd.

#10-2-289, PLOT NO - 79, SHANTI NAGAR, HYDERABAD - 500
028 040 - 3068 7140/3068 7180.
WWW.MAGNA.IN


** EDUCATION RECORDS
UNIVERSITY
Name of the school Nature



(Indicate if education is Specializati


Institution or collecge & place Of Year of Passing
through correspondence)
of study Degree
on




SSLC/SSC/

MATRICULATION



PUC/10+2/

INTERMEDIATE



GRADUATION



POST GRADUATION



PROFFESSIONAL

COURSE (s)



PROFFESSIONAL

COURSE (s)













Page 4
Magna Infotech Ltd.

#10-2-289, PLOT NO - 79, SHANTI NAGAR, HYDERABAD - 500
028 040 - 3068 7140/3068 7180.
WWW.MAGNA.IN

** WORK EXPERIENCE
Please list your employment history starting with most recent position. Include any periods in which you were
not employed and explain what you were doing during that time. Please complete all appropriate items, even if
you have provided us with a resume. All information provided is liable for verification.



EMPLOYER (COMPANY NAME)
COMPANY WEBSITE
EMPLOYEE ID
EMPLOYMENT PERIOD FROM TO
DESIGNATION HELD
REPORTING/HR MANAGER NAME & CONTACT DETAILS
EXPLAIN THE REASON(S) FOR LEAVING THE JOB

EMPLOYER (COMPANY NAME)
COMPANY WEBSITE
EMPLOYEE ID
EMPLOYMENT PERIOD FROM TO
DESIGNATION HELD
REPORTING/HR MANAGER NAME & CONTACT DETAILS
EXPLAIN THE REASON(S) FOR LEAVING THE JOB

EMPLOYER (COMPANY NAME)
COMPANY WEBSITE
EMPLOYEE ID
EMPLOYMENT PERIOD FROM TO
DESIGNATION HELD
REPORTING/HR MANAGER NAME & CONTACT DETAILS
EXPLAIN THE REASON(S) FOR LEAVING THE JOB


Please provide details if you have been into contractual employment earlier.






Page 5
Magna Infotech Ltd.

#10-2-289, PLOT NO - 79, SHANTI NAGAR, HYDERABAD - 500
028 040 - 3068 7140/3068 7180.
WWW.MAGNA.IN

** REFERRENCES
Name three persons, not related to you, who are in a position to evaluate your Employment and
Conduct preferably former reporting managers or people with whom you have worked.

1. NAME TELEPHONE NO E MAIL ID

ADDRESS OCCUPATION RELATIONSHIP WITH YOU


1. NAME TELEPHONE NO E MAIL ID

ADDRESS OCCUPATION RELATIONSHIP WITH YOU


1. NAME TELEPHONE NO E MAIL ID

ADDRESS OCCUPATION RELATIONSHIP WITH YOU


APPLICANTS STATEMENT

I certify that the information provided by me in this application and resume is complete, true and correct. I
hereby authorize Magna Infotech or its agents / clients to investigate and verify the information contained in
this application and / or resume. I understand that any falsification, misstatements or omission of vital
information by me in connection with this application may disqualify me from employment consideration.

I understand that employment with Magna Infotech is at the mutual consent of the employee and the
Company and is for specified terms and conditions.

I have read and understood the foregoing statements and accept them as conditions of employment.



NAME


LOCATION HYDERABAD


DATE
SIGNATURE





Page 6
Form - 2 Revised
A/C. Group No
NOMINATION & DECLARATION FORM
FOR UNEXEMPTED/EXEMPTED ESTABLISHMENTS

Declaration and Nomination form under the Employees Provident funds & Employees pension scheme
*Paragraph 33 & 61(1) of the Employees Provident Fund Scheme, 1952 & Paragraph 18 of the Employees Pension
Scheme, 1995]

1. Name (IN BLOCK LETTERS)
:

2. Name of the Parent/Spouse :
3. Date Of Birth : 7. Address


Permanent



4. Sex :






Temporary

5. Marital Status


6. PF Account Number

:


:AP/



Date of joining
the fund

PART A (EPF)
I hereby nominate the person(s) cancel the nomination made by me previously & nominate the person(s),
mentioned below to receive the amount standing to my credit in the employees provident fund, in the event
of my death.

If the nominee is
Total amount of minor, Name &
share of address of the
Nominee's accumulations in guardian who may
Name of the relationship provident fund to receive the amount
Nominee/ with the Date of be paid to each during the minority
Nominees Address member Birth nominee of nominee
1 2 3 4 5 6

1.* Certified that I have no family as defined in Para. 2(g) of the employees Provident Fund Scheme, 1952 and
should I acquire a family hereafter, the above nomination should be deemed as cancelled.
2. * Certified that my father / mother is / are dependent upon me.

Signature or thumb Impression
*Strike out whichever is not applicable of the subscriber
Page 7
PART-B (EPS) (Para 18)
I hereby furnish below particulars of the members of my family who would be eligible to receive widow
/children Pension in the event of my death.

Name & Address of the Family Member
Relationship with


SL NO Name Address Date Of Birth Menber

1 2 3 4 5



1. ** Certified that I have no family as defined in Para 2(vii) of the Employees
Pension Scheme, 1995 and should I acquire a family hereafter I shall furnish particulars thereon in the above form.

I hereby nominate the following person for receiving the monthly widow pension admissible under Para 16-2(a)
(i) & (ii) in the event of my death without leaving any eligible family member for receiving pension.


Name & Address of the Nominee Date Of Birth Relationship with Member





Date Signature or Thumb impression of the subscriber

** Strike out whichever is not applicable


CERTIFICATE BY EMPLOYER

Certified that the above declaration has been signed / thumb impressed before me by Shri / Smt. /
Kum.______________________________________________________________________ employed in my
establishment after he/she has read the entries / entries have been read over to him/her by me and got
confirmed by him/her.


Place
Signature of the employer or other authorized

Officers of the establishment







Dated: Designation
Name & Address of Factroy/Establishment &
Rubber stamp thereof.


Page 8

FORM 11 (REVISED)
Employee Code:_____
Mandatory
THE EMPLOYEES PROVIDENT FUNDS SCHEME, 1952 (Paragraph 34)
AND
THE EMPLOYEES' PENSION SCHEME, 1995 (Paragraph 24)
Declaration by a person taking up employment in an establishment in which the Employees
Provident Funds & Employees Pension Scheme enforce
I _______________________________________ Son/ wife/ daughter of*Sh.__________________________
(Name of Employee)
do hereby solemnly declare that :-
(A) I was employed in M/s ___________________________________________________________________

(Name and Full Address of the immediate previous employer)
and left service on __________________________________________ prior to that, I was employed in
(Date of leaving with immediate previous employer)
__________________________________________ from ____________________ to_________________
(Name and Full Address of the second last employer, if any (Date of joining & leaving with second last employer, if any)
(B) I was member of ______________________________________________________________________

(Name of PF Trust / Address of PF Office of immediate previous employer ) Provident
Fund and also/but not* of the Pension Fund from_________________to________________
(Date of joining & leaving with immediate previous employer).
and my account number (s) was/were______________________________________________________
(PF No. with Establishment Code of immediate previous employer)

(C) I have / have not* withdrawn the amount of my Provident Fund/Pension Fund.
(D) I have / have not*drawn any superannuation benefits in respect of my past service from any

employer.
(E) I have / have never* been a member of any Provident Fund and/or Pension Fund.
(F)
(G)

(H) Scheme certificate surrendered / not surrendered*.
*Strike out whichever is not applicable.

Date
(Date of joining of employee) Signature or left hand thumb
impression of the employee


Shri/Smt. ________________________________________is appointed as ___________________________
(Name of Employee) (Designation with Co.)in
M/s ___________________________________________ with effect from ___________________________
(Name of the present employer ) (Date of appointment)

P.F. Account Number_________________________________________
(PF No. with Estt. Code of present employer)

Date ___________________________ _______________________________________
(Date of joining of employee) Signature of the Employer/Manager or Other
Authorised Officer with Office Seal


Page 9

I am a holder / not holder* of scheme Certificate.

I am drawing / not drawing* Pension under EPS 95.
FORM 1
NOMINATION AND DECLARATION FORM
[See Rule 3]
Payment of Wages Act

1. Name of the person making nominations (in block letters)

.......................................................................................................................................................................................

2. Fathers/Husbands Name..............................................................................................................................

3. Date of Birth ........................................................................................................................................................

4. Sex ...........................................................................................................................................................................

5. Address Permanent.........................................................................................................................................

......................................................................................................................................................................................

6. Address Temporary.......................................................................................................................................

...................................................................................................................................................................................

I hereby nominate the person (S)/Cancel the nomination made by me previously and nominate the person(S)
mentioned below to receive any amount due to me from the employer, in the event of my death.

If the nominee is
Total amount of minor, Name &
share of address of the
Nominee's accumulations in guardian who may
Name of the relationship provident fund to receive the amount
Nominee/ with the Date of be paid to each during the minority
Nominees Address member Birth nominee of nominee
1 2 3 4 5 6

1. Certified that I have no Family and should acquire a family hereafter, the above nomination shall be deemed
as cancelled.
2. * Certified that my father/mother is/are dependent upon me.
3. *Strike out whichever is not applicable.

Signature or thumb impression
of the Employed person












Page 10






CERTIFICATE BY EMPLOYER



Certified that the declaration and nomination has been signed/thumb impressed before me by sri/smt /kum
Employed in my establishment after
he/she has read the entry/entries have been read over to him/her by me and got confirmed by him/her.


Signature of the employer or other authorized
Officer of the establishment and Designation

Place: Hyderabad
Date:

Name and Address of the Factory/
Establishment and rubber stamp thereof
Magna Infotech Ltd
10-2-289, Plot No. 79 Shanti Nagar
Hyderabad
































Page 11
EMPLOYEES STATE INSURANCE CORPORATION
FORM - 1
To be filled in by the employee after reading instructions overleaf. Two Postcard Size
photographs are to be attached with this form. This form is free of cost.
(A) INSURED PERSONS PARTICULARS (B) EMPLOYERS PARTICULARS

1. Insurance No:- Employer's Code No

2. Name Date of

(In Block Letters) Appointment

3. Father's/Husband 11. Name & Address of the Employer

Name Magna Infotech Pvt Ltd, #5/4-2,

Date Of Birth

DD - MM - YY Marital Status

#10-2-289, PLOT NO - 79, SHANTI NAGAR,
HYDERABAD 500028





Sex





Present Address

Permanent Address



12. In case of any previous employment

please fill up the details as under:-


a) Previous Insurance No

b) Employer's Code No

c) Name & Address of the employer



Branch Office Dispensary


(C) Details of Nominee u/s 71 of ESI Act 1948/Rule 56(2) of ESI (Central) Rules, 1950 for payment of cash benefit
in the event of death.
NAME RELATIONSHIP ADDRESS

I hereby declare that the particulars given by me are correct to the best of my knowledge and belief. I undertake
to intimate the Corporation any changes in the membership of my family within 15 days of such change.

Counter Signature by the Employer


Signature With Seal Signature /TI, IP
(D) FAMILY PARTICULARS OF INSURED PERSON
Date Of Birth/Age Whether residing If No, State
SL as on dateof filling Relationship with the with him/her? place of resi
NO Name form employee YES NO TOWN STATE
1
2
3
4
................................................................................................................................................................
ESI Corporation

Temporary Identity Card Valid for 3 months from the date of appointment
Name

Insurance Number Date of Appointment

Branch Office Dispensary
Space for Photograph


Employer's code no &



Address

Validity

Dated: Signature/TI of IP Signature of BM with seal

Page 12

1. Submission of Form-1 is governed by regulations 11 & 12 of ESI (General) Regulations, 1950. 2.
Family means all or any of the following relatives of an Insured Person namely:-

(i) A spouse (ii) a minor legitimate or adopted child dependant upon the I.P;(iii) a child who is wholly dependant
on the earnings of the I.P. and who is (a)receiving education, till he or she attains the age of 21 years (b)an un
married daughter; (iv) a child who is infirm by reason of any physical or mental abnormity or injury and is wholly
dependant on the earnings of the I.P. so long as the infirmity continues; (v) dependant parents (Please see
Section 2 clause 11 of the ESI Act 1948 for details).
3. Identity Card is Non-transferable.

4. Loss of Identity Card be reported to Employer/Branch Manager immediately.

5. Submission of false information attracts penal action under Section 84 of ESI Act, 1948.

6. This form duly filled in must reach the concerned Branch office within 10 days of appointment of an Employee.
Delay attracts penal action under Section 85 of the Act, against employer.

7. As an Insured person you and your dependent family members are entitled to full medical care. The other benefits
in cash include (1) sickness Benefit (2) Temporary Disablement benefit (3) Permanent disablement Benefit

(4) Dependents benefit and (5) Maternity Benefit (incase of women employees subject to fulfillment
of contributory conditions.

8. For more details Please Visit website of ESIC at WWW.esic.nic.in or www.esickar.gov.in contact

Regional office or Branch Office.

___________________________________________________________________________________


FOR BRANCH OFFICE USE ONLY

1. Date of Allotment of Ins. No. _______________________________________________________

2. Date of issue of TIC : _____________________________________________________________

3. Name/ No. of Disp : ______________________________________________________________

4. Whether reciprocal Medical arrangements involved? If yes, please indicate : __________________







Date Of Birth/Age
Whether residing If No, State


with him/her? place of resi

SL as on dateof filling Relationship with the


NO Name form employee YES NO TOWN STATE

1

2

3

4


Page 13
THE ORIENTAL INSURANCE COMPANY LIMTED
DIVISIONAL OFFICE :: IV, HYDERABAD.
PROPOSAL FORM FOR INDIVIDUAL PERSONAL ACCIDENT INSURANCE



1.a)Name of the Insured :

2.Correspondence Address :





3)Occupation :

4)Average Monthly Income :

5)Date of Brith : Age :

6)Capital Sum Insured :



I declare that the above answers are true to the best of my knowledge and belief, that I have disclosed all
particulars effecting the assessment of the risk. I agree that this proposal and declaration shall be the basis
of the contract between me and the company.



ASSIGNMENT

I ____________________________________________do hereby assign the amount payable by The
Oriental Insurance Co. Ltd, in the event of my death, to ___________________________________
Relation to the Insured. I further declare that his/her receipt shall be sufficient discharge to the company.


Dated This______________________ Day of_________________ at




Date: Proposer's Signature

















Page 14









FORM XIV
(See Rule 76)
Name and address of Contractor:
Magna Infotech Ltd
10-2-289, Plot No. 79 Shanti Nagar
Hyderabad














Employment Card
(Under Contract Labour Act, 1971)
Name and address of establishment to/under
which contract is carried on

Nature of Work and location of work




1. Name of the workman

2. Sl. No. in the register of workman employed

3. Nature of employment/Designation
4. Wage rate (With particular of unit in case of
piecework)

5. Wage period

6. Tenure of employment

7. Remarks

Name & address of principle employer























___________________________
Authorized Signatory













Page 15
MAGNA INFOTECH LTD
INDUCTION CHECK LIST


Employee Name : Magna HR Name :

Client Name : Offer ID:

Date of Induction :


The below mentioned points were been discussed and briefed to you during the induction programme at Magna
Infotech Pvt ltd. Request you to duly fill in your comments on your understanding for each points discussed.

YOUR


OPTED
UNDERSTANDING


SL NO POINTS DISCUSSED YES/NO YES NO

1 Information about Magna Infotech Pvt Ltd

2 Information on SBI Account (PAN card is mandate)

3 Understanding about Holidays and Leave policy. Policy is Client specific

4 Information about Radar -Magnas internal tool.

5 Information on Timesheet Process

6 Information on Payroll Process

Understanding on Allowance & Expense Reimbursements and the time

7 frame

Information on Provident Fund (Employee and Employer contribution

8 towards PF will be part of Employee CTC )

Information on ESIC (Employee and Employer contribution towards ESIC

9 will be part of CTC . Applicability on gross salary (<Rs.15000/-)

Information on Group Mediclaim policy (Premium on prorated basis for

the billing cycle 01 December to 30 November will be deducted from

10 employees first month salary . Applicability on gross salary (>Rs.15000/-)

11 Understanding on Income Tax & Exemption

12 Information on Separation and Notice period

13 I have understood the leave encashment in the salary break up.

Does the induction programme meet with your queries and expected

14 information

1. Do you have any recommendations that would you like to offer for the further development of the induction

programme is, if yes mention below?








3. Do you know that if you want to opt out of Magna Mediclaim policy then you should upload your
personal mediclaim policy document in Radar under mediclaim tab checking the radio button NO option
within 2 days upon the receipt of welcome mail from your respective HR from Magna.



SIGNATURE

Page 16




Magna Infotech Ltd.

#10-2-289, PLOT NO - 79, SHANTI NAGAR, HYDERABAD 500028
040 - 3068 7140/3068 7180.
WWW.MAGNA.IN




FORM FOR ID CARD

1. Name of the resource in block letters :
as mentioned in the offer letter.
2. Offer ID :
3. EMP ID :
4. Blood Group
5. Date of Joining :
6. Client :
7. Location :











Page 17


Passport
Size
Photo
*FORM Q+
[See Rule 24(9-A)]
Appointment Order

Magna Infotech Ltd,

#10-2-289, PLOT NO - 79, SHANTI NAGAR, HYDERABAD
500028
1. Name and address of the Establishment
2. Name and address of the Employer
3.Nature of work of the Establishment IT & ITES
4.Nature of work of the Employer IT & ITES
5. Name of the Employee
6. His / Her Postal Address
7. His / Her Permanent Address
8. Fathers / Husbands name
9. Date of Birth
10. Date of His / Her entry into employment
11. Designation
12. His / her serial number in the
Register of employment

13. Rates of wages payable to him/her

i) Basic..
ii) VDA..
iii) Other allowances if any..
Total.
Place: Signature of the employer
Date: Seal of the Establishment




Page 18