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Steps to Save a File
Method 1: Save Method
The Save Method is used to replace an existing file with a new, modified version.


Figure 1 File Save from the Menu bar
To save a file using the Save Menu Method:
1. On the File menu of the program you are
working in, click Save.

Figure 2 The Save Icon
To save a file using the Save Icon Method:
1. Click on the Save icon located on the
Standard Toolbar
Method 2: Save As Method
The Save As Method is used to save a file:
a) the first time the file is saved, or
b) when changing the name of a file, or
c) when changing the type of file, or
d) when changing where the file is saved.



To save a file using the Save As Method:
1. On the File menu of the program you are working in, click Save As.
Note: With the Save As Method, the
original file remains unchanged.
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Using the SAVE AS Dialog Box

Figure 3 The Save As Dialog Box
1. The Save As dialog box opens.
2. Note the following parts of the Save As dialog box window:
a. Save in this is where we tell the computer in which drive or folder to save the file.
b. Folders/Files/Drives section
c. File name: dropdown list box
d. Save as type: dropdown list box
e. Save command button


Figure 4 Select the location where the file is to be saved
3. Select from the Save in: dropdown list box the location to save the file.
In most classes, this will be either the 3 Floppy (A:) drive, or the Removable Disk (E:) zip drive, or
some type of USB storage device (Jump drive, thumb drive, flash drive, key drive, etc.)

Save in:
Folders/Files
File name:
Save as type:
Save command button
Select location to
save files
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Figure 5 The Save in: list box showing the folders & files on the 3 1/2 Floppy (A:) drive
4. The drive displays in the Save in: dropdown list box.
You also see any folders and files in this location.


Figure 6 Saving into a folder
5. To save into a folder:
a. Select the folder in which you want to save the file.
b. The Save command button changes to Open
c. Click the Open command button

Select folder in which
to save file
Save button changes
to Open
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Figure 7 The folder name now displays in Save in:
6. The folder name now displays in Save in:
7. The Open command button changes back to Save

NOTE: If you do not see a folder in Save in: you work is NOT being saved into a folder!


Figure 8 Give the file a name
8. Type the files name in the File name: list box.
Recall that a files name can be up to 255 characters long.
By default, Microsoft Word will attempt to name your file the first 255 characters of the document.

Folder now displays in
Save in:
Open button changes
back to Save
Type the file name in
the File name: list box
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Figure 9 Changing a file's type
9. If you want to change the files type, use the Save as type: dropdown list box control to select the
type.
The application program you are using will automatically supply a file type by default.
For example,
Microsoft Word documents are automatically saved with a .doc extension which indicates a
Microsoft Word document;
Microsoft Works documents are automatically saved with a .wps extension which indicates a
Microsoft Works document;
Corel WordPerfect documents are automatically saved with a .wpd extension which indicates a
Corel WordPerfect document, etc.

NOTE: to open a Microsoft Works file in Microsoft Word, save the file from within Microsoft
Works as either a Word Document (*.doc) or a Rich Text Format (*.rtf) file type.

To change a files type,
select from the type list
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Figure 10 Completed Save As Dialog box
10. When all information displays correctly:
a. The Save in: list box displays the correct location,
b. The File name: list box displays the correct filename, and
c. The Save as type: list box displays the correct file type,
11. Click the Save command button.
The Save As dialog box closes.


Figure 11 Title bar shows the file name
12. The title bar of your document displays the files new name if you changed it, as well as the name of
the application program.
If you did not change the files name, the old file name displays.

Correct location
Correct file name
Correct file type
When the Save As
dialog box is correct,
click the Save
command button.
Files name in title bar
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Figure 12 Check you work!
13. Did you save your work to the correct location?

Use either Windows Explorer or My Computer to verify that your work is saved in the correct location
with the correct file name.
Check your work!
Correct location?
Correct file name?