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SAP Fixed Assets

Contents
Introduction .......................................................................................................... 5
Unit 1: Introduction to SAP Fixed Assets ........................................................ 7
Purpose of SAP Fixed Assets Module ............................................................ 7
Some Necessary Terminology ........................................................................ 8
General Financial Terminology ................................................................. 8
Fixed Assets Specific Terminology ......................................................... 10
Configuration vs. Master Data vs. Transaction Data .................................... 11
SAP FI and AM (Fixed Assets) Modules Together ....................................... 17
FI Module General Ledger Overview ................................................... 17
Fixed Assets Module FI Integration Overview ..................................... 18
Functionality Overview .................................................................................. 20
Acquisitions ............................................................................................. 20
Transfers ................................................................................................. 21
Retirements............................................................................................. 22
Valuation ................................................................................................. 22
Depreciation ............................................................................................ 22
Reporting ................................................................................................ 23
Asset Explorer Exercise .......................................................................... 24
Data Transfer/Uploads ............................................................................ 24
Unit 2: Organizational Structures .................................................................... 25
Configuration Revisited ................................................................................. 25
Difference between FI and AM Organizational Structures ............................ 25
FI Organizational Structures ......................................................................... 26
Chart of Accounts ................................................................................... 26
Company Code ....................................................................................... 31
Other Relevant FI Items.......................................................................... 35
FA Organizational Structures ........................................................................ 39
Country Specific Settings ........................................................................ 39
Chart of Depreciation and Depreciation Areas ....................................... 41
Assigning Chart of Depreciation to a Company Code ............................ 46
Asset Classes ......................................................................................... 48
How it All Ties Together (AM and FI) ..................................................... 68

SAP Fixed Assets


SAP Fixed Assets Master Document

Rev. 05/20/11

Introduction

Klee Associates, Inc.

A Word on Transactions with CO (Controlling) .............................................. 69


Unit 3: Fixed Asset Master Data ...................................................................... 71
Fixed Asset Master Data Overview ............................................................... 71
Fixed Asset Master Record Review............................................................... 71
Structure of Master Record ..................................................................... 71
Screens and Fields.................................................................................. 72
Configurable Master Data Items ............................................................. 89
Master Record Types and Organization ........................................................ 96
Single Assets ........................................................................................... 96
Assets with Sub-Assets (Complex Assets) ............................................. 96
Group Assets ........................................................................................... 98
Asset Super Number ............................................................................. 103
Low Value Assets .................................................................................. 104
Fixed Asset Master Record Transactions .................................................... 110
Asset Create, Change, Display ............................................................. 110
Asset Lock and Delete .......................................................................... 117
Unit 4: Fixed Asset Transaction Processing ................................................ 121
Some Specifics about SAP Fixed Asset Transactions ................................ 121
Transaction Types ................................................................................. 122
Quantity Treatment................................................................................ 126
Review of Dates in Asset Transactions ................................................. 127
Fixed Asset Transactions ............................................................................ 128
Acquisitions External .......................................................................... 128
Acquisitions Internal (Asset under Construction) ............................... 148
Transfers ............................................................................................... 171
Retirements ........................................................................................... 181
Post Capitalization ................................................................................. 193
Working with Fixed Asset Documents................................................... 198
Unit 5: Valuation and Depreciation ................................................................ 201
Valuation and Depreciation Overview ......................................................... 201
Depreciation Areas ...................................................................................... 202
Depreciation Areas at Chart of Depreciation Level ............................... 202
Depreciation Areas at the Company Code Level .................................. 211
Other Depreciation Area Settings ......................................................... 218
Depreciation ................................................................................................. 225
Depreciation Calculations ..................................................................... 225
Ordinary Depreciation ........................................................................... 237

Rev. 05/20/11

SAP Fixed Assets

Klee Associates, Inc.

Introduction

Special Depreciation ............................................................................. 242


Manual Depreciation ............................................................................. 242
Posting Depreciation ............................................................................. 244
Valuations .................................................................................................... 263
Replacement Values ............................................................................. 264
Net Worth Tax ....................................................................................... 264
Insurance .............................................................................................. 264
Imputed Interest .................................................................................... 265
Unit 6: Closing and Reporting ....................................................................... 267
Period End Closing ...................................................................................... 267
Year End Closing ........................................................................................ 267
Period & Year End Close Supporting Reports ...................................... 268
Fiscal Year Change .............................................................................. 269
Year End Closing .................................................................................. 272
Primary Cost Planning ................................................................................. 279
Standard Reporting ..................................................................................... 285
Configurable Aspects of Standard Reports .......................................... 285
Standard Report Functions ................................................................... 298
Standard Reports .................................................................................. 302
Unit 7: Fixed Asset Data Transfer ................................................................. 313
Timing of Data Transfer............................................................................... 313
Transfer at Fiscal Year End .................................................................. 313
Transfer during Fiscal Year .................................................................. 315
Configuration Specifying Timing of Data Transfer ................................ 318
G/L Account Balances with Asset Data Transfer ........................................ 324
Different Methods for Transferring Data ...................................................... 326
Manual Legacy Data Transfer .............................................................. 327
Automatic Legacy Data Transfer .......................................................... 331
Microsoft Excel Legacy Data Transfer .................................................. 331

SAP Fixed Assets

Rev. 05/20/11