State Library of North Carolina – Library Services and Technology Act

LSTA LETTER OF INTENT

for 2010-2011 Project
Application

DUE DATE: MUST BE RECEIVED BY NOVEMBER 17, 2009, 5:00 p.m.

Send a total of 28: one with original signature in blue ink, and 27 copies.

Submit a separate cover sheet (i.e. this page) and letter of intent information for each
project. Check the appropriate grant category below. A library may submit a Letter of
Intent only for a grant category for which the library is eligible.

Library Outreach Services NC ECHO Digitization Technology

INSTITUTION / LIBRARY:

MAILING ADDRESS:

CONTACT PERSON / TITLE:

PHONE: FAX:

E-MAIL:

ABSTRACT: Summarize the proposed project in 1-2 sentences; use only the space below.

CERTIFICATION AND SIGNATURE: Please sign below in blue ink.

I am aware that:
• Submission of this Letter of Intent does not obligate my library to apply for an LSTA grant for
2010-2011.
• Receiving approval of this Letter of Intent does not guarantee that my library will be awarded
funding for 2010-2011.

Print name of library director

Signature, library director Date

 LSTA LETTER OF INTENT 2010-2011 – Questions to Address
(Do not include these instructions with the Letter of Intent submission.)
Instructions for preparing the Letter of Intent:
• Do not exceed three pages total (excluding cover signature page) for a single year
project, or four pages for a multiyear project.
• Number each answer.
• It is not necessary to repeat each question.
• Use at least 11-point font size and margins at least 1” on all sides.
• Put your library name and a page number at the bottom of each page.
• Do not include any attachments.

A Letter of Intent must demonstrate understanding of the requirements of the grant

program for which you wish to apply.
Before completing a Letter of Intent application, carefully review the guidelines for the
applicable grant program. Guidelines and information for the LSTA 2010-2011 grant programs
may be found at http://statelibrary.ncdcr.gov/lsta/2010-2011Grants.htm .
A library may submit a Letter of Intent only for a grant category for which the library is
eligible.

Keeping in mind the guidelines for the applicable grant program, provide brief answers to the
following questions. Use NA if the question is not appropriate to your project.

1. Briefly describe the proposed project (e.g. service/program, scope/content, target audience).

2. a) What is the need this project is designed to address?

b) How was the need or problem identified?
c) How will this project help address the need?
d) Complete this sentence: If the project is successful, one positive outcome/change for
library users will be ….

3. Tell briefly how this proposed project supports the library's goals and the goals of the LSTA
Five-Year Plan.

4. a) Describe the process being used to plan the proposed project.

• Did the library have a planning grant?
• Name the organizations represented in the planning group.
• Outline the key steps carried out in the planning process and the timeline for the
planning process, including meetings held by the planning group.
b) For collaborative projects:
• Identify the partners in the project.
• Briefly describe the collaboration process and the role of each partner in this project.
Describe needs assessment and planning efforts to date and state each partner’s
role in those activities as well as their anticipated role during project implementation.

5. How many years are proposed for this project? If more than a single year, explain why the
project requires more than one year to implement.

6. List 3-5 primary activities that would occur during the 2010-2011 project year.

LSTA Letter of Intent for 2010-2011 Project page 2 of 3

7. Tell how the project would be evaluated.

8. Provide a generalized budget for the 2010-2011 year, with anticipated types of expenses
and estimated amounts (e.g., equipment, temporary staff, contracted services, etc.).

9. For multiyear projects, briefly list expected activities, anticipated results, and estimated costs
for years 2 and 3.

DUE DATE: MUST BE RECEIVED BY NOVEMBER 17, 2009, 5:00 p.m.

LSTA LETTER OF INTENT 2010-2011 – Delivery Instructions

Send a total of 28 Letters of Intent: 1 with original signature in blue ink, and 27 copies.

Delivery by commercial service (e.g., FedEx, UPS), Delivery by US Postal Service:

or hand delivery: RECOMMENDED
LSTA Grant Applications LSTA Grant Applications
Library Development Section, Room 310A Library Development Section
State Library of North Carolina State Library of North Carolina
Archives & State Library Building 4640 Mail Service Center
109 E. Jones Street Raleigh NC 27699-4640
Raleigh, North Carolina 27601

Warning: To be considered, Letters of Intent must be received in the Library

Development Office by the 5:00 p.m. November 17, 2009 deadline. This is not a postmark
deadline. To assure on-time receipt by the State Library, we strongly encourage you to
use a commercial service and the Jones Street address. Packages sent via US Postal
Service and Mail Service Center address (even Express Mail) frequently encounter
delivery delays, and the US Postal Service does not deliver to the Jones Street address.
Any letter of intent not received by the deadline will not be eligible for consideration.

Questions? Contact the State Library’s Federal Programs Consultant, Penny Hornsby at:
penny.hornsby@ncdcr.gov; 919-807-7420, or 919-807-7400.

SLNC 9/09

LSTA Letter of Intent for 2010-2011 Project page 3 of 3