2008-2009 Nelson Elite Cheer Association

Information Sheet and Personal Biography for

Candidates

Name: ____________________________________

Position Desired: ___________________________

List the qualifications or skills that you possess that make

you the best candidate for this position:

What do you feel is the most important responsibility for the

position you are running for and what will you do to insure
you fulfill that obligation?

Why do you want to be a part of the Booster Club Board?

What ideas or plans do you have for the upcoming season

that you can help to implement by being a member of the
board?
JOB DESCRIPTIONS

President
This is an elected office. This person must have a vision and plan for the booster club as
well as ideas to implement those plans. Responsibilities include:
 Oversee all activities of the booster club
 Set up and conduct meetings (provide calendar and agendas for each meeting)
 Be accessible during most practice times (establish regular office hours so that
parents on all teams have access to you)
 Deal with parent complaints and concerns and work with booster board and
coaching staff to resolve
 Set up and participate in committees to handle Booster Club matters (banquet,
spirit, budget)
 Work closely with the Treasurer to resolve problems with individual accounts as
well as the general fund. Ensure that the budget is being adhered to.

Vice President
This is an elected office. This person must be very organized and able to multi-task.
Responsibilities include:
 Fit, order, and distribute uniform/warm-up orders to cheerleaders and parents in a
timely manner
 Establish a Spirit Wear program for parents/siblings to purchase cheer apparel and
merchandise and oversee ordering and distribution of the products
 Work closely with the Treasurer regarding payment for all apparel and uniform
pieces
 Establish, organize and maintain records for the rental program for extra uniforms
in stock
 Set up a committee of parent volunteers to help with job duties and assign tasks as
needed.

Secretary
This is an elected office. This person should be very organized and accessible at the gym.
Responsibilities include:
 Attend, report and record minutes for all board meetings and general booster club
meetings and make them available for public viewing
 Provide information for distribution to parents, team reps and coaches via
mailboxes
 Collect and organize cheerleader documents (physicals, medical release forms)
 Maintain accurate roster information and provide a mailbox for each family
 Ensure that registration and payment for each competition is completed in a
timely manner
  Work with Communications to produce a directory of all cheerleaders at the gym
 Organize a committee of parent volunteers to help with job responsibilities and
assign tasks as needed

Treasurer
This is an elected office. A strong accounting/bookkeeping background is necessary. A
resume will be required in addition to the information sheet. Knowledge of Excel or
QuickBooks is a big plus. Responsibilities include:
 Collect all money for the booster club (from parents, fundraising, and other
sources)
 Create, maintain and distribute accurate individual account statements for each
family on a regular basis (monthly)
 Make bank deposits
 Maintain the general fund and monitor expenditures
 Pay all booster club bills in a timely manner, dispute any billing errors
 Balance the bank account
 Provide financial reports and information at meetings
 Create a budget plan with board assistance
 Monitor delinquent accounts and contact parents and coaches with problems (with
president)
 Be available at most practices for parent questions and concerns. Set up regular
office hours where parents can speak with you regarding their accounts.
 Maintain the financial records of the general fund and be able to present them to
any member upon request

Fundraising Coordinator
This is an elected position. This person should be willing to work hard and present ideas
to the board to raise money for both individual and booster club accounts. Previous
experience planning/organizing events would be very helpful, but is not a requirement.
Responsibilities include:
 Plan activities for individuals to raise money for their accounts
 Plan activities for fundraising for the booster club’s general fund
 Participate on all committees regarding general fund fundraisers
 Work with the Treasurer regarding individual payments for fundraisers and
oversee payment of profits to individual accounts from all sources
 Handle (or appoint someone to handle) Avon sales/profits, Kroger/Meijer gift card
sales/ profits, Thornton Oil card sales/profits,
 Monitor fairness in fundraising opportunities to insure that anyone who would
like to participate is given the opportunity
 Establish a committee of parent volunteers to help carry out all job duties and
assign tasks as needed
Communications Coordinator
This is an appointed position. This person is responsible for keeping the parents,
cheerleaders and coaches informed about all matters at the gym (important dates,
meetings, committees, birthdays, competitions). This person should possess some
knowledge regarding web page design. Responsibilities include:
 Gather and distribute information from all sources to parents and coaches on a
frequent basis (competitions, fundraisers, payment due dates)
 Produce the monthly newsletter and distribute
 Maintain the website information
 Work with the secretary to create a directory that will include cheerleader
information for distribution to all booster club members and coaches
 Establish a committee of parent volunteers to help with job duties and assign tasks
as needed

Team Representative
This is an appointed position. This is one of the most important positions at the gym. There will be one
representative from each squad. The team rep will have a voting right in each matter that is presented to
the board at booster meetings. Responsibilities include:
 Communicate with every coach/parent/cheerleader on your team to learn of complaints, concerns
or problems
 Present the result of communications to the board for discussion and resolution
 Work with the coaches regarding distribution of practice schedules and be sure every family is
informed of any changes to the schedule
 Gather information from parents at the board request (sometimes in a moments notice)
 Work to insure that each team actively participates in supporting the other teams at the gym during
competitions
 Plan activities to promote team spirit and bonding
 Plan activities that will allow the team to associate outside of the gym especially for holidays
 Assist all officers in their duties as needed
Travel Coordinator
This is an elected position. Previous group event planning or travel agent experience would be a big help
in this position, but is not a requirement. Responsibilities include:
 Obtain quotes and availability of hotels and transportation options
 Make reservations for all hotels (can be done through a board approved travel agent)
 Publish due dates for payments and cancellations so that parents will be informed
 Make any necessary changes to room requests whenever possible before due date
 Provide the Treasurer with an accurate list of charges for each cheerleaders account and notify
promptly of payment problems
 Communicate with the Travel agent regarding past due accounts and ensure payment is received
before departure (must communicate findings with coaches and president)
 Gather information for competitions and distribute to parents (maps, costs, performance times,
meeting times, apparel to be worn)
 Assist parents with any travel related questions or concerns
 Compile rooming lists and ensure that each cheerleader is assigned a room
 Set up a committee of parent volunteers to help with job duties and assign tasks as needed.

Spirit Coordinator
This is an appointed position. This person will promote TEAM spirit among all cheerleaders and parents.
Responsibilities include:
 Chair a spirit committee where all teams are represented
 Plan and oversee activities for the cheerleaders before/during competitions
 Set up and maintain Big/Little sister program
 Plan and participate in a fun activity for each day during camp
 Initiate activities to encourage team spirit over squad spirit
 Establish a committee of parent volunteers to help carry out all job duties and assign tasks as
needed