University of Waikato Doctoral Scholarship

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UNIVERSITY OF WAIKATO DOCTORAL SCHOLARSHIP REGULATIONS 2014
These Scholarships are funded by the University of Waikato as part of its commitment to postgraduate
research. The Scholarships are normally offered twice a year, to full- and part-time candidates for a
doctoral degree of the University of Waikato. Candidates for the following doctoral degrees may apply
for a University of Waikato Doctoral Scholarship: Doctor of Philosophy (PhD), Doctor of Education
(EdD) Part 2 only, Doctor of Juridical Science (SJD) Part 2 only, and Doctor of Musical Arts (DMA) Part 2
only.

1. University of Waikato Doctoral Scholarships are open to domestic and international applicants.
2. All applicants must have submitted an Application to Enrol
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to apply for doctoral studies at the University
of Waikato prior to, or at the same time as, applying for a Doctoral Scholarship. Scholarship applications
will only be selected for consideration once the applicant has received an Offer of Place for Doctoral study
at the University of Waikato.
3. Candidates already enrolled in a doctoral degree at the University of Waikato may apply. However, the
Selection Panel will favour applications from new doctoral students and of those; preference will be given to
applicants who have completed the entry qualifications for doctoral study. Scholarships (of reduced
duration) may be offered to a candidate who has been enrolled in doctoral studies for six months full-time,
or twelve months part-time, or more.
4. Scholarships are awarded on academic merit with a minimum grade of A

, in the previous two years of full-

time study (four years if part-time), expected for eligibility.
5. Scholarship applications can be submitted any time. To be eligible for consideration, applicants must have
an Offer of Place for doctoral study by the following dates: 31 October 2013 (for Round 1) and 30 April
2014 (for Round 2). Enrolled applicants, or those with an Offer of Place for doctoral study, will be
automatically considered for the Round following submission of their scholarship application. Applicants
applying for the first time to the University of Waikato will be informed when their Offer of doctoral study has
been approved their scholarship application will be considered at the next selection Round. Unsuccessful
but eligible applications from a given Round will be carried over to the next Round for consideration, but will
not be carried over to a third Round.
6. All candidates will be advised in writing of the result of their application. The Selections Panels decision is
final and no correspondence will be entered into following the selection meeting.
7. The offer of a University of Waikato Doctoral Scholarship may only be taken up by candidates who have
formally completed the entry qualifications for, and then enrol in, doctoral studies. The Scholarship will not
be paid over periods of non-enrolment.
8. The offer of a Scholarship must be accepted within a maximum of one month after the formal offer of the
award is made. If the candidate fails to accept the award within the one month period, the offer shall lapse.

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Comprehensive guidelines, advice and forms for applying for Postgraduate study can be found at www.waikato.ac.nz/sasd/postgraduate
University of Waikato Doctoral Scholarship

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9. The tenure of each University of Waikato Doctoral Scholarship shall commence within six months of the
date the Scholarship is offered. During the tenure of the Scholarship, recipients must be enrolled as
doctoral candidates in their approved programme of research.
10. For 2014, the total value of a Scholarship shall be a living allowance of up to $22,000.00 per annum (pro
rata for part-time candidates), and an amount equal to the annual tuition fees payable during the term of the
Scholarship. A thesis preparation allowance of up to $400 is also available. The value of the Scholarship
shall be determined from time to time by the University Council.
11. The total term of any Scholarship will not exceed three years of full-time or six years of part-time enrolment.
Termination of, or withdrawal from, a doctoral programme for which a Scholarship has been awarded, shall
constitute termination of the Scholarship awarded for that doctoral programme.
12. Should a candidate submit their thesis for examination during the Scholarship period (and provided the
candidate remains enrolled), the Scholarship will end after its full term or upon the candidates final
completion of doctoral study, whichever is the earlier date. Final completion takes place when the
Postgraduate Research Committee recommends the awarding of the degree.
13. If, while in receipt of a Doctoral Scholarship, the candidate withdraws from their enrolment, or their
enrolment is terminated, the Scholarship will cease. If the candidate subsequently reapplies and is awarded
another University of Waikato Doctoral Scholarship, they will only be eligible for the outstanding amount
remaining of the original Scholarship awarded.
14. Where the recipient of a University of Waikato Doctoral Scholarship is offered other funding which does not
preclude other stipendiary awards, the recipient may apply to the Scholarships Committee for permission to
hold the external funding while retaining up to fifty per cent of the current living allowance of the University
of Waikato Doctoral Scholarship. Applications will be considered on a case-by-case basis. Other awards
that, when combined, do not exceed fifty per cent of the current value of the living allowance of their
University of Waikato Doctoral Scholarship in any one year, are permitted. Scholars must advise the
Scholarships Committee, in writing, of any other awards held.
15. The University expects that the amount of time that candidates devote to their research will be
proportionate to their enrolment status. This should equate to a minimum of 30 hours per week for full-time
candidates and 15 hours per week for part-time candidates.
16. Candidates employed on a non-casual or non-part-time basis by the University of Waikato, will not normally
be eligible for a Scholarship.
17. If, during the tenure of a Scholarship, a recipients circumstances change in such a manner that their
continued eligibility for a Scholarship may be affected, they must inform the Scholarships Committee (via
the Scholarships Office) immediately.


University of Waikato Doctoral Scholarship

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18. The Postgraduate Research Committee will provide advice and recommendations to the Scholarship
Committee in regards to Progress Reports of Scholarship recipients that identify performance that is below
expectation. A Scholarship may be terminated if the recipient is not meeting expectations in the Progress
Reports. The holder of a Scholarship shall have the right to appeal to the Academic Board against any
decision to terminate the award.
19. By accepting a Scholarship, the recipient agrees to participate in any publicity concerning the Scholarship
arranged by the University of Waikato.
University of Waikato Doctoral Scholarship

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UNIVERSITY OF WAIKATO DOCTORAL SCHOLARSHIP 2014
APPLICATION FORM
This application must be submitted:

By Post: In Person:
The Scholarships Office Student Information Desk/Drop Box
The University of Waikato The Student Centre Te Manawa, Level 2
Private Bag 3105 The University of Waikato
HAMILTON 3240 Hamilton

Applications close at 5.00 pm on the due dates: 31 October 2013 (for Round 1) and 30 April 2014 (for Round 2).
[Should a closing date fall on a weekend or public holiday, the due date will be the next working day.]

Enquiries can be directed to: Tel. +64 7 838 4439
Fax +64 7 838 4130
E-mail scholarships@waikato.ac.nz

Please ensure that all questions are answered and that all the required attachments accompany this
application form. Incomplete applications will not be considered.

Application documents should be printed single-sided on white paper. Please do not staple documentation.

If your circumstances change after the submission of this application, e.g. you apply for or receive another
Scholarship, please inform the Scholarships Office immediately.

Y O U R P E R S O N A L D E T A I L S
NAME AND UNIVERSITY OF WAIKATO ID
Full Name: Student ID:

Contact Details for all correspondence from the University of Waikato
Street Number and Name:
Suburb: Town/City:
Post Code:

E-mail:

Home Phone: Cell Phone:

STUDY INTENTIONS
Faculty/School:
Department:
Proposed Research Topic:


University of Waikato Doctoral Scholarship

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PROPOSED DOCTORAL SUPERVISION
Proposed Chief Supervisor:
Department:
Faculty/School:
A P P L I C A T I O N D E T A I L S
INTENDED STUDY
My enrolment status in doctoral studies is/will be:
Full-time

Part-time


PERSONAL STATEMENT
Please attach a personal statement of up to one page in length detailing why you should be considered
for a University of Waikato Doctoral Scholarship. You may choose to incorporate some of the following
subheadings:
Past studies, highlighting research in particular
Past fieldwork, employment, etc. [relevant to this application]
Past attendance/presentation at seminars, conferences, and a list of publications
Future career plans
Other information [relevant to this application]

CHECK- LIST
All applicants please check that you have done the following:
I have submitted an Application to Enrol at the University of Waikato OR I have already received an
Offer of Place OR I am a currently enrolled student
Provided the names and contact details of at least two referees
Asked those referees to send confidential references directly to the Scholarships Office
Attached a personal statement (of up to one page in length)




University of Waikato Doctoral Scholarship

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ACADEMIC REFEREES
Please provide the names and addresses of at least two persons you have asked to forward confidential
references to the Scholarships Office.
One of these referees must be either your proposed Chief Supervisor or a member of the academic staff at the
institution at where you obtained the entry qualification for the University of Waikato doctoral programme.
Those references (ideally on letterhead paper) may be sent by post or attached to an e-mail.

Title and Name of Referee 1:
Address:

Telephone: Email:

Title and Name of Referee 2:
Address:

Telephone: Email:

Please note that additional references are permitted.

FINANCIAL SUPPORT
If you are employed, how many hours a week do you work?
If successful in gaining a scholarship, how many hours a
week do you intend to work?

Have you applied for, or received, other funding for this programme of study? (please tick the appropriate box)
Yes

No

If yes, please name the funding provider.

Please list all scholarships/prizes won in the last two years.




Please list all other scholarship applications in process.



University of Waikato Doctoral Scholarship

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CONDITIONS
I understand that if I am offered a University of Waikato Doctoral Scholarship, and accept it, I will only be
eligible to be formally awarded the Scholarship if I meet all of the following criteria:
Any anticipated or provisional grades used in calculating my eligibility are confirmed by the final grades
awarded
I am enrolled in a doctoral degree programme at the University of Waikato within 6 months of the date
the Scholarship is offered
I am enrolled in a doctoral degree programme at the University of Waikato in the years of tenure.

I also understand that:
The offer of a Doctoral Scholarship is not an indication that I will automatically receive approval from
the Postgraduate Studies Committee of the University of Waikato for acceptance into the doctoral
degree programme
I must read the University of Waikato Doctoral Scholarship Terms and Conditions
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, prior to submitting
my application for a Doctoral Scholarship
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I will be required to sign the Terms and Conditions on acceptance of the Scholarship
By accepting a Scholarship, I would agree to participate in any publicity concerning the Scholarship
arranged by the University of Waikato
I must inform the Scholarships Office if I receive any other funding during the tenure of my Scholarship
The Scholarships Committee may terminate my Scholarship at any time if it is not satisfied that I am
following the required programme or am otherwise complying with the conditions governing the
Scholarship. I shall have the right to appeal to the Academic Board against any decision to terminate
the award.
P R I V A C Y D E C L A R A T I O N
The information requested in this application form will be used solely for the purposes of assessing your
application for the University of Waikato Doctoral Scholarship. Personal information contained in this
application will be made available to relevant staff of the University of Waikato and external supervisors or
selection panel members.
The University of Waikato undertakes to store your application in a secure place in the event that you are
successful in gaining an award or are selected as a reserve candidate for an award. In the event that you are
unsuccessful in gaining an award, the University of Waikato undertakes to destroy your application to preserve
its confidentiality. Should you have reason to believe that information held about you in either your application
or your academic record is incorrect, you have the right of access to, and correction of, that information.
The University may contact the persons you have named in your application as referees for further information.
Any such direct contact with these referees will be made on a strictly confidential basis. The University may not
divulge details to you about the content of such confidential references without the written authorisation of the
referee concerned.

S I G N H E R E
Signature: Date:
[

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The full URL is http://www.waikato.ac.nz/research/scholarships/pdf/UoWDoctTerms&Conditions.pdf.
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If you have any queries regarding these terms and conditions, please contact the Scholarships Office prior to submitting your application.
University of Waikato Doctoral Scholarship

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REFEREE S REPORT
Applicants Name:
Student ID:

Please provide a confidential academic reference (on, or attached to, this form) for the above-named applicant for a
University of Waikato Doctoral Scholarship. This reference will only be used by the Scholarships Committee in determining
the applicants eligibility for the Scholarship.
While you are welcome to give your reference to the applicant, it would be appreciated if you could send it directly to the
following address (or e-mail it as an attachment to scholarships@waikato.ac.nz) by 31 October 2013 (for a Round 1
application) or 30 April 2014 (for a Round 2 application):
The Scholarships Office
The University of Waikato
Private Bag 3105
HAMILTON 3240



































Referees Name:
University/Dept:
Signature: Date:

University of Waikato Doctoral Scholarship

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REFEREE S REPORT
Applicants Name:
Student ID:

Please provide a confidential academic reference (on, or attached to, this form) for the above-named applicant for a
University of Waikato Doctoral Scholarship. This reference will only be used by the Scholarships Committee in determining
the applicants eligibility for the Scholarship.
While you are welcome to give your reference to the applicant, it would be appreciated if you could send it directly to the
following address (or e-mail it as an attachment to scholarships@waikato.ac.nz) by 31 October 2013 (for a Round 1
application) or 30 April 2014 (for a Round 2 application):
The Scholarships Office
The University of Waikato
Private Bag 3105
HAMILTON 3240



































Referees Name:
University/Dept:
Signature: Date: