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JOB DESCRIPTION Job title: Programme and General Manager - National Orchestra for All Organisation: The National

JOB DESCRIPTION

Job title: Programme and General Manager - National Orchestra for All

Organisation: The National Orchestra for All Location: London Contract Type: 1 year fixed term contract (to be extended to a permanent contract, funding permitting) Salary: £25,000 Closing Date: 23/06/14

The National Orchestra for All (NOFA) was set up in 2011 to address a gap in music provision for 11-18 year olds, and was registered as a charity, Orchestras for All, in January 2013. Inspired by Venezuela’s revolutionary El Sistema music programme, NOFA is a very dynamic and fast-growing new youth orchestra with inclusion and diversity at its heart. Players do not audition. Instead, they are nominated by teachers for commitment to music-making, particularly in difficult circumstances. Even though we are non selective, we set extremely high musical standards and expectations for our members, and have performed at world-class venues including the Royal Albert Hall, Southbank Centre, Duke’s Hall at the Royal Academy of Music and the Butterworth Concert Hall at Warwick Arts Centre. The orchestra will be performing at Leeds Arena later this year. NOFA’s approach has already produced some remarkable results and the past year has been a period of intense growth, including a pilot of its in-school and community-based ‘modulo’ programme of smaller ensembles spread throughout the country. NOFA is now ready to extend its vision though the implementation of an ambitious three-year strategy. For further information about NOFA please visit www.nofa.org.uk.

NOFA seeks to employ a full-time Programme and General Manager to join our small team and manage the organisation operationally. This is an exciting time to join NOFA. Since January 2013, the organisation has successfully raised over £200,000, attracted major donors and supporters in the arts, education and social change sectors and is rapidly becoming a highly respected, important player within these fields. The Programme and General Manger is a key role in the organisation and offers the opportunity to help shape the direction of NOFA and to support the organisation as it moves into the next stage.

We are looking for a highly motivated, organised and enthusiastic individual who is committed to NOFA’s vision.

Job Outline:

To manage all logistics and production for NOFA activities

To support the Modulo Manager with the logistics for Modulo Programme events and

Conductors for Change events To manage NOFA membership and the nomination process and to build positive

relationships with families. To assist the Executive Director (provisionally joining from Jan 2015) and the Artistic

Director in fundraising and pitching to funders To manage staff and volunteers at NOFA events and courses

To develop NOFA’s publicity and fundraising material

www.nofa.org.uk

Registered as a Charity as Orchestras For All Registered Charity Number 1150438

To support the Executive Director and Artistic Director in assessing effectiveness and

impact To provide administrative financial support

To provide general administrative support and office management

Criteria for success:

Take key logistical and administrative pressures off the Executive Director and Artistic

Director Productive relationships with Executive Director, Artistic Director and Modulo Manger

and the trustees of NOFA, Achievement for All, key supporters, and participating schools Productive relationships with NOFA families and schools

Key Tasks:

Programme Management

Events

Plan and organise all logistical aspects of NOFA activities

Produce events including fundraising events

Support the Modulo Manager to deliver Modulo Programme events

Liaise with all partners involved in event management

Manage relations between event venue staff and NOFA

Relay cost details to organisation and ensure payment

Design invitations and devise guest lists for funders and invitees

NOFA Membership Contact with teachers, schools and music hubs Manage current and new member nominations and applications Write up and send out all course information and forms to parents and guardians Manage all correspondence with players’ parents and teachers Manage relationships with players and their families Manage relationships with schools and teachers

General Management

Administration Manage all incoming and outgoing correspondence Manage info@nofa email Implement and maintain office and digital
Administration
Manage all incoming and outgoing correspondence
Manage info@nofa email
Implement and maintain office and digital filing systems
Manage and maintain the Salesforce database of all contacts
Manage general office administration
Act as secretary to board of trustees
Organise meeting rooms and visitors
Take minutes of meetings
Manage stationary supplies

www.nofa.org.uk

Registered as a Charity as Orchestras For All Registered Charity Number 1150438

Fundraising

Donation management

  • - Record donations on spreadsheet and management accounts

  • - Manage thank you emails and letters

  • - Manage donor correspondence and cultivation e.g. newsletters, invitations to events

  • - Manage the online donation platform

  • - Manage Gift Aid

Funding Applications

  • - Assist with budgets and formatting

  • - Manage correspondence with trusts and foundations e.g. grant acceptance forms/invoices Act as NOFA ambassador outside workplace to help increase donations and support

Publicity Design event invitations, concert programmes, and other NOFA publicity material

Finance

Supported by the Executive Director and Trustees

 

Produce and maintain management accounts with the support of the Executive Director

once in place (Jan ’15) Produce forecasts using different likelihoods of prospective funding with the support of

the Executive Director once in place (Jan ’15) Monitor and forecast income and expenditure

Receive and make payments

Produce formal accounts for grant applications and donor reports

Draft annual accounts

Manage online banking

Review insurance policy needs at time of renewal

HR

 

Recruit and manage staff and volunteers

Manage invoices and payments to self-employed staff members

Manage payments (and tax deductions) to PAYE staff members

Contact for all staff members (orchestral tutors, pastoral staff, volunteers, guest artists) before, during and after all events and activities

(Social) Media Management Manage NOFA’s Facebook and Twitter accounts to raise awareness and broaden outreach Manage the website - content and design, online donation portal, weekly updates, promotion of upcoming events and fundraising opportunities

Produce a media archive of all publicity

www.nofa.org.uk

Registered as a Charity as Orchestras For All Registered Charity Number 1150438

RELEVANT SKILLS AND KNOWLEDGE

Skill

Required

Preferred

1) Communication and External Relationships

   

Excellent written and oral communication skills

   

Ability to build productive relationships with a wide range of partners

   

and stakeholders including parents Practical knowledge of website management and social media

   

Experience of or demonstrable interest in and aptitude for fund-raising

   

2) Organisation and Administration

   

Time management – ability to work to tight deadlines and prioritise

   

workloads without close supervision and guidance Track record in project management and planning and delivering successful events

   

Office management – experience of implementing and/or maintaining

   

efficient office, desktop and email filing systems Experience of management accounting

   

Spreadsheet-based financial management – experience of managing invoices and receipts, monitoring and forecasting income and expenditure, and preparing accounts

   

Ability to efficiently manage correspondence

   

Knowledge of database management

   

3) People Management

   

Effective leadership and management skills

   

Experience of volunteer Management

   

4) Computer Skills

   

Up to date IT knowledge including word processing, spreadsheets and email

   

Experience or willingness to learn basic skills in desktop publishing, presentations (e.g. Powerpoint) and website design and management

   

How to apply

Please send a CV and one page covering letter to ella.howell@nofa.org.uk, ensuring you demonstrate why you want to work for NOFA and how you meet the competencies outlined above.

Closing date: Monday 23 June at 5:00pm Interview date: 1 st round w/c 7 July 2014; 2 nd round w/c July 2014 Start date: 1 September 2014

For any queries please call Ella Howell on 0207 226 3564

www.nofa.org.uk

Registered as a Charity as Orchestras For All Registered Charity Number 1150438