PMO - Planning & Control Formats: Doc. No. - PMO - Planning Guide Rev. 1 DT 30 Jan. 2012

PMO Planning & Control
Formats
Doc. No. - PMO Planning Guide Rev. 1 dt 30 Jan. 2012
Page 1 of 33
Table of Content
General Layout of Project Zones
General WBS
Schedule Requirements
Resources Pool Template
Sequence between Project Zones
Progress S-Curve
Manpower S-Curve
Calculations Sheet Template
Engineering Log Template
Procurement Log Template
Columns in Base Line View
Columns in Update Schedule View
Items Unit / Project
Items Unit / Project Zones
3
5
8
12
14
16
18
20
22
24
26
28
30
32
Planning & Control Formats
Page 2 of 33
General Layout of Project Zones
Page 3 of 33
PH6 PH5 PH4 PH3 PH2 PH1

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Page 4 of 33
General WBS
Page 5 of 33
-
Activity Name
Project Name
General Milestone
Project Start
Project Finish
Mobilization
Project Sign Board
Site Accomodation Setup
Engineering
Management Plans
Quality Plan
Prepare and Submit Quality Plan

Review and Approval Quality Plan
Safety Plan
Prepare and Submit Safety Plan

Review and Approval Safety Plan
Design Drawings
Contractor Review Design Drawings
Client Deliver Design Drawings to Contractor
Shop Drawings
Al-Faysaliyah
Part 1
Prepare and Submit Shop Drawings

Review and Approval Shop Drawings
Subcontractors Submission / Review & Approval
Subcontractors Prepare and Submission
Subcontractors Review and Approval
Traffic Management / Detour Submission / Review & Approval
Traffic Detour Prepare and Submission
Traffic Detour Review and Approval
Method Statement Submission / Review & Approval
Asphalt Work
Date Revision Checked
General WBS
Approved
Page 6 of 33
-
Activity Name
Prepare & Submission

Review & Approval
Side Walk Work
Prepare & Submission

Review & Approval
As Built Drawings
Blue Print
Drawing Copies
CD-Rom
Procurment
Constructions Materiales
Pipe 2000 mm
Prepare and Submit Pipe 2000 Sample

Review and Approval Pipe 2000 Sample
Fabrication and Delivery to Site
Long Lead Items Materiales
Cable 4000 mm
Prepare and Submit Pipe 2000 Sample

Review and Approval Pipe 2000 Sample
Fabrication and Delivery to Site
Construction
Al-Faysaliyah
Part 1
Base Coarse
Curb stone
Hand Over & Demobilization

Punch & Snag List Work
Accept the project
Demobilization
Date Revision Checked
General WBS
Approved
Page 7 of 33
Schedule Requirements
Page 8 of 33
______________________________________________
ScheduleRequirements:
1 UseGeneralWBSintheformats
2 NocostloadinginEngineeringpart
3 CostloadinginMobilizationifthecontractmentionedthatthere
ispriceformobilization
4 Nocostformanpower&equipment
5 Useprice/unitformaterialsresourcestoloadcost
6 Costloadinginprocurementpartwillbejustintheactivity(
Fabrications&deliverytosite)andcostwillbenomorethan10%
ofcostinBOQ
7 Costforallprocurementpartintheprojectnomorethan10%
fromthetotalcontractvalue
8 alltypesofresourcesmustbe(autocomputeactual)&(calculate
costfromunits)
9 Usedurationtype(fixedduration&unit)forallactivities
10 Use%CompletetypePhysicalorDurationforallactivities
11 Createresourcenodebyprojectnameandputallproject
resourcesunderthisnode,andthisresourceIDmustbeasProject
ID.andbreakresourcesunderthisnodeto3level1labor,2non
labor,3Materials(asattacheddrawingResourcesPool)
12 Allcodescreateunderprojectmustbeprojecttypenotglobal
typeandthenameofthecodemuststartwithprojectIDthencode
name.
Planning&ControlFormats
Page 9 of 33
______________________________________________
13 Anycalendarunderprojectmusttobeprojecttypenotglobal
typeandcalendarnamemusttobestartwithprojectIDandthen
calendarname.
14 AllactivitiesunderConstructionphasemusthavematerialsunit
andcost(noActivityunderConstructionwithoutcost).
15 Workinghoursinthecalendaris8hrper/dayand6dayworking
intheweekwithofficialsholidaysandthestartoftheweekmust
beSaturday.
16 ResourcesCalendartobematchingtoProjectcalendarunless
usingResourceinActivityTaskDependentType.
17 Notallowedactivitieswithbigfloatinconstructionphase.
18 Numberofcriticalactivitieswillbewithrange10%:18%of
numberoftotalactivities.
19 AllSchedulesmustbeinEnglish
20 Currency:Exchangeratemustbeequal1
21 UnitofMeasurematchtothisfig.
Page 10 of 33
22 ConstructionPhaseStartDateshouldnotexceed8%ofthe
ProjectDurationfromProjectStartDate(ConstructionStartDate
ProjectStartDatelessthanorequal8%ofProjectDuration).
23 CreatehierarchycodeunderProjectlevelnotglobalasper
structuregivenbyPMO.andthecodenameasperthis6011432
01TypeofWork.blue(projectID)&Red(CodeName).
Page 11 of 33
Resources Pool Template
Page 12 of 33
-
Resource ID
602-1432-01
602-1432-01-Labor
Resource Name
Price / Unit Unit of Measure
Calendar
Storm Water Drainage Dammam Phase 7 Part 1
Standard 5 Day Workweek
Labor
602-1432-01-Ma
Mason
602-1432-01-PL
Plumber
602-1432-01-Sury
Survayer
Project Name
Project ID
602-1432-01-NonLabor
Non Labor
602-1432-01-EX
Excavator
602-1432-01-LO
Loader
602-1432-01-TU
Truck
602-1432-01-Mat.
Resource ID
Materials
602-1432-01-P2000
Pipes 2000 mm
5000 Linear meter
602-1432-01-MH
Manholes 1200 mm
7000 Each
602-1432-01-CB
Catch Basin
4000 Each
Resources Pool

Page 13 of 33
Sequence between Project Zones
Page 14 of 33
-
Project Start
Al-Azizayah
Part 1
Part 2
Al-Faysaliyah
Part 1
Part 2
Sequence between Projects Zones
Al-Badea
Date
Project Finish
Revision
Checked
Approved
Page 15 of 33
Progress S-Curve
Page 16 of 33
Progress S-Curve
Disc
Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11
Planned
0.17%
0.33%
0.53%
1.12%
0.38%
3.01%
10.05%
12.19%
12.81%
8.76%
8.16%
6.65%
6.36%
2.25%
0.68%
0.53%
1.03%
2.11%
7.83%
5.61%
4.04%
3.98%
1.42%
Cum. Planned
0.17%
0.50%
1.03%
2.15%
2.53%
5.54%
15.59%
27.78%
40.59%
49.35%
57.51%
64.16%
70.52%
72.77%
73.45%
73.98%
75.01%
77.12%
84.95%
90.56%
94.60%
98.58%
100.00%
Actual
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.30%
0.60%
3.00%
5.00%
6.00%
9.00%
Actual Cum.
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.30%
0.90%
3.90%
8.90%
14.90%
23.90%
14.00%
120.00%
Planned
Actual
Cum. Planned
12.00%
12.81%
12.19%
Cum. Actual
100.00%
10.05%
10.00%
80.00%
8.76%
8.16%
7.83%
8.00%
64.16%
57.51%
60.00%
6.65%
6.36%
6.00%
5.61%
49.35%
40.59%
40.00%
4.04%
4.00%
3.01%
3.98%
27.78%
2.25%
2.00%
2.11%
20.00%
15.59%
1.42%
1.12%
0.53%
May-11
Apr-11
Mar-11
Feb-11
Jan-11
Dec-10
Nov-10
Oct-10
Sep-10
Aug-10
Jul-10
Jun-10
May-10
Apr-10
Mar-10
Feb-10
Jan-10
Dec-09
0.00%
Nov-09
Sep-09
Aug-09
Jul-09
Progress S-Curve
5.54%
2.53%
2.15%
1.03%
0.50%
0.17%
0.38%
Oct-09
0.17%
0.00%
1.03%
0.68%
0.53%
0.33%
Page 17 of 33
Manpower S-Curve
Page 18 of 33
Man power S-Curve

Disc
Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11
Planned
300
320
280
290
300
310
320
350
370
380
360
340
330
320
310
300
290
280
250
200
180
120
100
Cum. Planned
300
620
900
1190
1490
1800
2120
2470
2840
3220
3580
3920
4250
4570
4880
5180
5470
5750
6000
6200
6380
6500
6600
Actual
310
350
350
350
350
320
Actual Cum.
310
660
1010
1360
1710
2030
400
7000
380
Planned
Actual
Cum. Planned
Cum. Actual
12.81%
360
350
12.19%
340
6000
330
320
32000.00%
320
310
300
300
310
300
300
290
290
280
280
5000
250
250
4000
3920
200
3580
200
180
3220
3000
2840
150
2470
120
2120
100
1800
100
2000
1490
1190
1000
900
50
620
Man Power S-Curve
May-11
Apr-11
Mar-11
Feb-11
Jan-11
Dec-10
Nov-10
Oct-10
Sep-10
Aug-10
Jul-10
Jun-10
May-10
Apr-10
Mar-10
Feb-10
Jan-10
Dec-09
Nov-09
Oct-09
Sep-09
Aug-09
Jul-09
0
300
Page 19 of 33
Calculations Sheet Template
Page 20 of 33
___________________________________________
Calculation Sheet for Project Schedule & Recourse
Units , Cost
Project Name :
Contractor :
Activities List :
1- Base Coarse / Zone 1 / Gurnatah
Quantity = 5000 m2
Production Rate = 1000 m2 per Day with grider , 1 Surveyor and 3 Labor
Duration = Quantity / (P.R * no. of Major Resource )

Duration = 5000 / ( 1000 * 1 )
use 1 grider ( Major Resource ) per day
Duration will be = 5 Days

Resources use in Activity :
-
Grider
Bud. Unit = Duration * no. per day = 5*1 = 5 Days
Surveyor Bud. Unit = Duration * no. per day = 5*1 = 5 Days
Labor
Bud. Unit = Duration * no. per day = 5*3 = 15 Days
Base Coarse Bud. Unit = Quantity = 5000 m2
Price / Unit = 600 S.R / m2
2- Pipe Dia 2000 mm / Zone 1 / Gurnatah

And so on
Calculations Sheet
Page 21 of 33
Engineering Log Template
Page 22 of 33

SUBMITAL DATE
No.
DESCRIPTION
APPROVAL DATE
ACTUAL
PLANNED
SUBMISSION SUBMISSION
DATE
DATE
ACTUAL
APPROVAL
DATE
PLANNED
APPROVAL
DATE
REQUIRED
DATE
REMARK
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Engineering Log

Page 23 of 33
Procurement Log Template
Page 24 of 33

SUBMITAL DATE
No.
DESCRIPTION
ACTUAL
PLANNED
SUBMISSION SUBMISSION
DATE
DATE
APPROVAL DATE
ACTUAL
APPROVAL
DATE
PLANNED
APPROVAL
DATE
DELIVERY
DATE
REQUIRED
DATE
REMARK
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Procurment Log
Page 25 of 33
Page 26 of 33
-
Activity Name
Original Duration
Start
Finish
Total Float
Budgeted Total Cost
2011
Oct
80
28-Sep-11
10-Jan-12
26,413,253.60
General Milestone
28-Sep-11
28-Sep-11
65
0.00
Mobilization
60
28-Sep-11
17-Dec-11
0.00
Engineering
15
28-Sep-11
17-Oct-11
50
0.00
Procurment
50
28-Sep-11
04-Dec-11
15
3,026,680.00
Construction
30
28-Sep-11
05-Nov-11
35
23,386,573.60
80
28-Sep-11
10-Jan-12
0.00
Project Name
2012
Dec
Jan
Feb
Mar
Apr May
10-Jan-12, Project N
28-Sep-11, General Milestone
17-Dec-11, Mobilization
17-Oct-11, Engineering
04-Dec-11, Procurment
05-Nov-11, Construction
10-Jan-12, Hand Ov
Date
Nov
Revision
Checked
Approved

Page 27 of 33
Columns in Update Schedule View
Page 28 of 33
-
Activity Name
Original
Duration
Actual
Duration
Remaining
Duration
80
80
28-Sep-11
10-Jan-12
28-Sep-11
10-Jan-12
General Milestone
28-Sep-11
28-Sep-11
28-Sep-11
Mobilization
60
60
28-Sep-11
17-Dec-11
Engineering
15
15
28-Sep-11
Procurment
50
50
Construction
30
80
Project Name
BL Project Start BL Project Finish
Start
Finish
Total Float
Schedule %
Complete
Cost %
Complete
Schedule
Performance Index
Budgeted Total Cost
0%
0%
0.00
26,413,253.60
28-Sep-11
65
0%
0%
0.00
0.00
28-Sep-11
17-Dec-11
0%
0%
0.00
0.00
17-Oct-11
28-Sep-11
17-Oct-11
50
0%
0%
0.00
0.00
28-Sep-11
04-Dec-11
28-Sep-11
04-Dec-11
15
0%
0%
0.00
3,026,680.00
30
28-Sep-11
05-Nov-11
28-Sep-11
05-Nov-11
35
0%
0%
0.00
23,386,573.60
80
28-Sep-11
10-Jan-12
28-Sep-11
10-Jan-12
0%
0%
0.00
0.00
Date
Columns in Update View
2011
Oct
Revision
Nov
2012
Dec
Jan
Feb
Mar
Apr
May
10-Jan-12, Project Nam

28-Sep-11, General Milestone
17-Dec-11, Mobilization
17-Oct-11, Engineering
04-Dec-11, Procurment
05-Nov-11, Construction
10-Jan-12, Hand Over &
Checked
Approved

Page 29 of 33
Items Unit / Project
Page 30 of 33
-
Activity Name
Budgeted Units
Project Name
Anchoring Concrete for Geotextile
Armor Layer 1 (90-150 Kgs)
Armor Layer 2 (110-200 Kgs)
Brdge Work No - 1
Bridge Work No - 2
Capping Beam
Concrete for Stair Cases
Core Material - 1 (0.02 - 0.6)
Core Material - 2 (0.025 - 0.75)
Crushed Aggregate
Equipment Slots & Drainage of Rain
Form Works
Geotextile
Hard Meterial
Imported Fill
Key Wall Blocks
Key Wall Concrete
L-Shaped Retaining Wall
Material to be Disposed Off from Site
Medium Material
RCC Pipes
Reinforced Walk Way Road Slab
Reinforcement Works
Retaining Wall Blocks
Retaining Wall Concrete
Rip Rap Revetment (11 - 18 Kgs) Under Layer
Rip Rap Revetment (110 - 180 Kgs) Armor Layer
Sand
Soft Material
Sound Stones (30 - 50 Kgs)
Trench Dredging for Foundation
Under Layer 1 (10-15 Kgs)
Under Layer 2 (10-20 Kgs)
Items Unit / Total Project
Actual Units
Remaining Units
At Completion Units
---
---
---
---
5062.00
0.00
5062.00
5062.00
13745.00
0.00
13745.00
13745.00
17562.00
0.00
17562.00
17562.00
1.00
0.00
1.00
1.00
2.00
0.00
2.00
2.00
9533.00
0.00
9533.00
9533.00
2329.50
0.00
2329.50
2329.50
66217.00
32172.00
34045.00
66217.00
45000.00
0.00
45000.00
45000.00
11783.00
0.00
11783.00
11783.00
1.00
0.00
1.00
1.00
25310.00
0.00
25310.00
25310.00
269999.00
18032.00
251967.00
269999.00
325742.00
275327.00
50415.00
325742.00
110000.00
4580.00
112363.00
116943.00
63323.00
0.00
63323.00
63323.00
53526.00
0.00
53526.00
53526.00
1157.00
0.00
1157.00
1157.00
100000.00
0.00
100000.00
100000.00
426688.00
384180.00
42508.00
426688.00
1.00
0.00
1.00
1.00
587.00
0.00
587.00
587.00
11353.60
0.00
11353.60
11353.60
9757.80
0.00
9757.80
9757.80
9755.00
0.00
9755.00
9755.00
4227.00
0.00
4227.00
4227.00
8509.00
0.00
8509.00
8509.00
730.00
0.00
730.00
730.00
85651.00
85651.00
0.00
85651.00
96627.00
0.00
96627.00
96627.00
52552.00
0.00
52552.00
52552.00
48819.00
0.00
48819.00
48819.00
9317.00
0.00
9317.00
9317.00
Page 31 of 33
Page 32 of 33
-
Activity Name
Budgeted Units
Actual Units
Remaining Units
At Completion Units
---
---
---
---
---
---
---
---
---
---
---
---
---
---
---
---
---
---
---
---
Form Works
1908.00
0.00
1908.00
1908.00
Key Wall Concrete
9797.00
0.00
9797.00
9797.00
Reinforcement Works
2070.60
0.00
2070.60
2070.60
1711.00
0.00
1711.00
1711.00
---
---
---
---
Form Works
7173.00
0.00
7173.00
7173.00
Key Wall Concrete
8747.00
0.00
8747.00
8747.00
Reinforcement Works
2124.00
0.00
2124.00
2124.00
3263.00
0.00
3263.00
3263.00
---
---
---
---
---
---
---
---
1886.00
0.00
1886.00
1886.00
10017.00
0.00
10017.00
10017.00
1802.00
0.00
1802.00
1802.00
---
---
---
---
Form Works
621.00
0.00
621.00
621.00
Reinforcement Works
167.00
0.00
167.00
167.00
926.00
0.00
926.00
926.00
---
---
---
---
6699.00
0.00
6699.00
6699.00
12778.00
0.00
12778.00
12778.00
2301.00
0.00
2301.00
2301.00
---
---
---
---
---
---
---
---
Form Works
1646.00
0.00
1646.00
1646.00
Key Wall Concrete
4715.00
0.00
4715.00
4715.00
849.00
0.00
849.00
849.00
---
---
---
---
Form Works
2057.00
0.00
2057.00
2057.00
Key Wall Concrete
2026.00
0.00
2026.00
2026.00
365.00
0.00
365.00
365.00
---
---
---
---
Form Works
1408.00
0.00
1408.00
1408.00
Key Wall Concrete
4715.00
0.00
4715.00
4715.00
849.00
0.00
849.00
849.00
---
---
---
---
---
---
---
---
370.00
0.00
370.00
370.00
616.00
0.00
616.00
616.00
3420.00
0.00
3420.00
3420.00
Project Name
CONSTRUCTION
BLOCK CASTING - BATCHING PLANT ACTIVITIES
ISLAND - 1
ISLAND - 1(A) - 25%
ISLAND - 1(B) - 75%
ISLAND - 2
Location - M (Island 2 Side)
Form Works
Key Wall Concrete
Reinforcement Works
Location - D
Quay Wall Blocks

Form Works
Key Wall Concrete
Reinforcement Works
LOCATION - K, J & I
Location - J1
Reinforcement Works
Location - K
Reinforcement Works
Location - J
Reinforcement Works
SHORELINE
Location - C
Form Works
Reinforcement Works
---
---
---
---
1368.00
0.00
1368.00
1368.00
Key Wall Concrete
731.00
0.00
731.00
731.00
Reinforcement Works
132.00
0.00
132.00
132.00
---
---
---
---
174.00
0.00
174.00
174.00
Location - B1
Form Works
Location - A
Form Works
Reinforcement Works
78.00
0.00
78.00
78.00
435.00
0.00
435.00
435.00
---
---
---
---
Zone - B
---
---
---
---
SOFT
68775.00
68775.00
0.00
68775.00
68775.00
68775.00
0.00
68775.00
Dredging & Reclamation
Soft Material
Page 33 of 33

PMO - Planning & Control Formats: Doc. No. - PMO - Planning Guide Rev. 1 DT 30 Jan. 2012

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PMO Planning & Control

Planning & Control Formats

General Layout of Project Zones

Planning & Control Formats

PH6 PH5 PH4 PH3 PH2 PH1

87B 86B '

84B ' 86B

93B 91B '

Planning & Control Formats

Prepare and Submit Quality Plan

Prepare and Submit Safety Plan

Prepare and Submit Shop Drawings

Planning & Control Formats

Prepare & Submission

Prepare & Submission

Prepare and Submit Pipe 2000 Sample

Prepare and Submit Pipe 2000 Sample

Hand Over & Demobilization

Date Revision Checked

Planning & Control Formats

Planning & Control Formats

Resources Pool Template

Planning & Control Formats

Price / Unit Unit of Measure

Storm Water Drainage Dammam Phase 7 Part 1

Standard 5 Day Workweek

Standard 5 Day Workweek

Standard 5 Day Workweek

Standard 5 Day Workweek

Standard 5 Day Workweek

Standard 5 Day Workweek

Standard 5 Day Workweek

Standard 5 Day Workweek

Standard 5 Day Workweek

Standard 5 Day Workweek

5000 Linear meter

Standard 5 Day Workweek

Standard 5 Day Workweek

Standard 5 Day Workweek

Planning & Control Formats

Sequence between Project Zones

Planning & Control Formats

Sequence between Projects Zones

Planning & Control Formats

Planning & Control Formats

Planning & Control Formats

Planning & Control Formats

Man power S-Curve

Man Power S-Curve

Planning & Control Formats

Calculations Sheet Template

Planning & Control Formats

Duration = Quantity / (P.R * no. of Major Resource )

use 1 grider ( Major Resource ) per day

Duration will be = 5 Days

2- Pipe Dia 2000 mm / Zone 1 / Gurnatah

Planning & Control Formats

Engineering Log Template

Planning & Control Formats

Planning & Control Formats

Procurement Log Template

Planning & Control Formats