AY2014/2015 October Semester

IT Project Management
Tutorial 2: Project Management Process
Objectives:
1. Discuss the project management process groups and knowledge areas
2. Understand the relationship between project management process groups and
knowledge areas
Students are encouraged to prepare their draft answer before class as this will help
them to discuss the !uestions and answers during the tutorial session.
1. "hat is project management# $riefl% describe the project management
framework.
2. &he table below lists the ' project management knowledge areas and some
commonl% used tools and techni!ues in project management.
(atch the tools and techni!ues to the appropriate project management
knowledge area.
)*+: &hose in bold have been regarded as ,super tools- based on the e.tent of
their use and high potential of improving project success in a surve%
conducted in 2//0.
KNOWLEDGE AREA TOOL AND TE!"NI#$E
A +ntegration management % 123 4O+ pa%back anal%sis earned
value management project portfolio
management cost estimates cost
management plans cost baselines
& Scope management 2 (ake5or bu% anal%ses contracts 4)2 or
4)6 source selection supplier
evaluation metrics
! &ime management ' 6ualit% metrics checklists !ualit%
control charts 2areto diagrams fishbone
diagrams maturit% models statistical
methods
D 7ost management ( 2roject selection methods project
management methodologies
stakeholder anal%ses project charters
project management plans )roject
management so*t+are c,ange re-uests
change control boards project review
meetings lessons. learne/ re)orts
E 6ualit% management 0 8antt charts project network diagrams
critical path anal%sis crashing fast
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tracking schedule performance
measurements
1 ;uman resource
management
2 7ommunications management plans
3ic3.o** meetings conflict management
communications media selection status
and )rogress re)orts virtual
communications templates project web
sites
G 7ommunications
management
4 4isk management plans risk registers
probabilit%< i mpact matrices risk
rankings
" 4isk management 5 co)e statements +or3 6rea3/o+n
structures statements of work
re-uirements anal7ses scope
management plans scope verification
techni!ues and scope change controls
I 2rocurement management 8 (otivation techni!ues empathic
listening responsibilit% assignment
matrices project organi=ational charts
resource histograms team building
e.ercises
9 7omplete the table below b% providing a brief description of the : process
groups.
(atch >4elated activities< tasks? to the appropriate process groups.
On which process should team members spend the most time# "h%#
"hich process group includes information from ever% single knowledge area#
"h%#
PRO!E
GRO$P
DE!RIPTION RELATED
A!TI9ITIE:TAK
A +nitiating %
(easure progress against
plans
4eport progress
&ake corrective actions when
necessar%

& 2lanning 2
@rchive project files
7lose contracts
Document lessons learned
4eceive formal acceptance
for work delivered

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! A.ecuting '
Define business needs
+dentif% someone to sponsor
the project
+dentif% someone to manage
the project

D (onitoring
and
controlling
(
Develop the project team B
training team building
Direct and manage the
project team
2erform !ualit% assurance
Distribute information to
stakeholders
Select sellers Cfor
7ommercial5Off5&he5Shelf
projectD

E 7losing 0
Develop a plan to define
work to be done
Develop a list of activities for
the work re!uired
Develop a schedule of the
activities
Develop cost estimates
+dentif% what resources to
procure to accomplish the
work


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