Tender Invitation

TENDER INVITATION
Sunshine Coast Regional Council (Council) thanks you for your interest and invites your submission for
this contract.

CONTRACT TITLE: Coolum Beach Holiday Park - Replacement Amenities Building No. 2
and Linen Store

CONTRACT NUMBER: 334201

PROJECT BACKGROUND AND OVERVIEW:

The Coolum Beach Holiday Park located at 1827 David Low Way, Coolum Beach, Queensland has an
existing amenities building requiring replacement. The new building will be a larger, more modern
building using sustainable principles, materials and design.

The existing amenity building no. 2 is proposed to be demolished and the new building placed in a
similar, but slightly more Northern, location. The new location will provide additional recreational space,
adjacent to the recently completed Camp Kitchen to the South.

CONTRACT OVERVIEW:

Tenders are invited for the construction of the Coolum Beach Holiday Park, Replacement Amenities No.
2 and Linen Store in two stages;

Stage One
Construction of a new linen store

Stage Two
Demolition of the exiting non-utilised camp kitchen (which is a re-locatable building with a semi-
permanent annexe currently being used as a linen store)
Capping of existing services to the building
Demolition of the existing amenity building No. 2
Construction of the new amenity building over the two sites,

The proposed building is to be constructed of masonry block, with a rendered finish with tiling 2.4m high
internally throughout. The building houses a specifically designated disabled amenity that complies with
the current enhanced code and the soon to be adopted Australian Standard. The fit-out is modern and
designed to service the large volume of public patronage.

It is expected that the new amenity will generate enough power from the roof mounted 10kW photovoltaic
system to fulfill its own requirements and offset some of the power consumed by other facilities at the
holiday park. The water saving measures incorporated into the replacement building include 4x7300 litre
rainwater tanks (29.2kl total) reticulated to the urinals, toilets and washing machines as well as some
outlets for landscaping.

The date of practical completion is the 24
th
of J une 2011. An expected construction period of 14 weeks
has been programmed.

All documentation submitted will be treated as confidential by Council and will be assessed by an
evaluation panel under probity.
Construction AS2124 Nov 10 Page 1/23
Sunshine Coast Regional Council

Contract Title: Coolum Beach Holiday Park - Replacement Amenities Building No. 2 and Linen Store
Contract No: 334201

INVITATION INFORMATION:

The invitation comprises the following:
Section 1 Offer Documents 4
Section 2 Conditions of Contract 8
Section 3 Technical Specifications, Attachments & Drawings 20
Section 4 Returnable Schedules (separate MS-Word document)

A reference to the word Tender in this Invitation also refers to the word Quote

SUBMISSION INFORMATION:

For your submission, Council only requires Section 4 Returnable Schedules (completed in the format and
order provided in this Invitation) and any other documents identified in the Submission Verification
Schedule.

Schedule A and the Submission Verification Schedule are to be signed by an authorised person on
behalf of the Tenderer.

The Tenderer must ensure prior to submitting an Offer that it is free from viruses and has been checked
with an up-to-date virus checking program.

Fully completed and signed Offers must be scanned and submitted electronically via the Queensland
Government Marketplace e-Tender website: www.qgcpo.qld.gov.au under eTender system for
Government Suppliers in time to meet the tender box close deadline.

Offers must be in a format and font that is supported by Microsoft Suite of Applications. Failure to comply
with this requirement may result in a non-conforming Offer.

Do not include unnecessary large documents (e.g. brochures, video files etc.)

Multiple attachments may be submitted, however the file size of each document must be kept below
10MB (10,000KB).

When each upload is successfully completed, an official receipt will appear on the screen and a system
generated receipt confirmation shall be emailed to you containing the receipt number. This receipt is
your proof of lodgement. If you do not receive a receipt, your upload was unsuccessful and you should
try again.

A Tenderer may submit one or more Offers in response to this Invitation. Part Offers, being Offers that
only address part of the Invitation, may be deemed non conforming and may not be considered.

Lodgement of an Offer in the manner specified in this Invitation will constitute an Offer by the Tenderer to
supply the Goods and/or Services on the terms of the Invitation.

Lowest or any offer will not necessarily be accepted.

At its sole discretion only, Council may accept offers not placed in the Queensland Government
Marketplace e-Tender electronic tender box by the nominated date and time.

Tender submissions are to be presented in the order identified in clause 38 Mandatory Information
Required of the General Conditions of Offer.

Contract No: 334201

FOR ASSISTANCE:

Should you require assistance with accessing tender documentation and attachments, or submitting your
electronic tender, please contact the Queensland Government eTendering website team via email
tenders@qgcpo.qld.gov.au or telephone (07) 3836 0141.

TENDER SPECIFICS:
For assistance specifically in relation to the technical aspects of the Contract, please contact Councils
Contract Administrator as follows (please note all enquiries must be submitted in writing via email):

Councils Contract Administrator

Roy Ventura
Contact email address
Roy.Ventura@sunshinecoast.qld.gov.au

IMPORTANT NOTICE
Any personal information provided in the Invitation to Tender Document (Returnable Schedules) and associated documentation will
be used for any purpose associated with this Invitation to Offer. Council is authorised to collect this information in accordance with
the current Local Government Act and other relevant legislation. Your personal information will be accessed by persons who have
been authorised to do so and will be dealt with in accordance with Councils Privacy Policy available on Councils website at
www.sunshinecoast.qld.gov.au.
Contract No: 334201

TENDER DOCUMENTS

SECTION 1 OFFER DOCUMENTS
(READ & RETAIN)

CONTENTS:

Invitation to Offer Summary 5
General Conditions of Offer 6

Contract No: 334201

INVITATION TO OFFER SUMMARY

Purpose of invitation Request For Tender
Contract name
Coolum Beach Holiday Park- Replacement Amenities
No. 2 and New Linen Store
Contract number 334201
Councils Contract Administrator: Roy Ventura
Contact email address
Roy.Ventura@sunshinecoast.qld.gov.au

Method & Place for lodgement of submissions Refer to Submission Information on page 2
Closing time and date 12 noon, 23 February 2011
Briefing / Site Inspection Details:
Meeting is scheduled for:
Location: Coolum Beach Holiday Park, 1827 David Low
Way, Coolum, Queensland meet beside camp kitchen
(adjacent to reception)
Date of meeting: Tuesday 8 February at 10am

Contract No: 334201

GENERAL CONDITIONS OF OFFER

Councils General Conditions of Offer (construction) v1.0 apply to this Contract. To obtain a copy of this
document, please visit.
http://www.sunshinecoast.qld.gov.au/addfiles/documents/tenders/general_conditions_construction.pdf

ADDITIONS:

The following clauses have been added to clauses 1 to 37 of the General Conditions of Offer:

38. Mandatory Information Required
38.1 The following information (in the order detailed) is to be supplied by Tenderers in their
submission. This information is required to achieve Stage 1 of the evaluation process (refer
Condition of Offer 40):-
(a) Completed Schedules, copies, samples or other documents as identified in the
Submission Verification Schedule
(b) Completed and signed Submission Verification Schedule

39. Commercial-In-Confidence Material
39.1 Tenderers are to clearly identify commercial-in-confidence material that is included in their
submission.
40. Evaluation of Submissions
40.1 Submissions will be assessed against a two staged process. Tenderers not meeting the
mandatory criteria will not be further assessed.
40.2 Stage One - Mandatory Criteria
(a) Tenderers must supply to Councils satisfaction all the elements identified in Conditions
of Offer 38 above under Mandatory Information Required
(b) Any financial checks undertaken by Council must be to Councils satisfaction.
40.3 Stage Two
Submissions meeting the Stage One Criteria will then be evaluated against the Selection
Criteria in the table below:

Item Definition
Supporting Information
Required (see
Schedules)
Price Council require a lump sum contract
Schedule A
Schedule B
Track
Record/Experience
Tenderer is able to demonstrate relevant experience
in undertaking construction projects of a similar
scope in terms of technical aspects, project costs &
managing variations whilst undertaking project
coordination. Tenderer is able to demonstrate a
sound track record in completing projects in respect
to quality finish, final cost compared to agreed
contract price, minimising public impact, contract
disputes & minimising Councils exposure to risks
associated with project
Schedule C
Schedule D
Schedule G
Schedule H
Schedule I
Schedule K
Provided example
of recent and
relevant site safety
plan
Schedule L
Schedule M
Schedule N
Schedule P
Methodology for
Project Delivery
Identify methodology to be applied for the delivery of
proposed construction program including key
Schedule D
Schedule E
Schedule K
Contract No: 334201

milestone achievements. Tenderer is able to
demonstrate completing projects with respect to
timeliness and achieving satisfactory practical
completion. Past examples of relevant work method
statements and site safety plan.
Schedule O
Construction Program
including Gantt Chart
Environmental
Sustainability
Tenderer is able to demonstrate completion of
projects using environmental consideration.
Demonstrated examples of Environmental
Management Plan & Erosion Sediment Control Plan
Schedule J
Provided example
of recent and
relevant
Environmental
Management Plan
Contribution to
Local Economy
Tenderer is able to demonstrate a meaningful and
measurable contribution to local business
development, local economy benefits and local
employment generation
Schedule F

40.4 Following the Stage Two assessment, Council may elect to invite a party or number of parties to
provide a presentation to support their submission or complete a best and final offer.
40.5 Tenderers may wish to complete and include supporting information in Schedule P. At its sole
discretion Council may use the supporting information as reference material to assist with the
evaluation process.
40.6 At its sole discretion Council reserves the right to evaluate tenders based on information
obtained during the tender process.
Contract No: 334201

TENDER DOCUMENTS

SECTION 2 CONDITIONS OF CONTRACT
(READ & RETAIN)

CONTENTS:

Conditions of Contract 9
Annexure to the Australian Standard 2124-1992 Part A 10
Annexure to the Australian Standard 2124-1992 Part B 13

Contract No: 334201

CONDITIONS OF CONTRACT

The Conditions of Contract comprise:

General Conditions of Contract AS2124-1992
Annexure Parts A and B
other special conditions which may be included in this Section 2
Technical specifications, drawings and plans contained in Section 3.

The successful contractor will be required to enter into a Formal Instrument of Agreement generally in the
form included in the Attachments forming part of Section 3 (Attachment A).

Information required to complete the Annexure Part A of the General Conditions of Contract is included in
the following pages.

Annexure Part B contains deletions, amendments and additions to AS2124-1992. Where words
contained in Annexure Part A and B differ to those in the General Conditions of Contract AS2124-1992
the Annexures shall take precedence.

This document does not include a copy of AS2124-1992 General Conditions of Contract. Tenderers are
to make their own arrangements to obtain a copy of the General Conditions of Contract. These are
available through Standards Australia http://www.standardsaustralia.com.au/ or contact their Customer
Service Centre on 1300 654 646.

Contract No: 334201

ANNEXURE TO THE AUSTRALIAN STANDARD 2124-1992 PART A

This Annexure shall be completed and issued as part of the tender documents and, subject to any
amendments to be incorporated into the Contract, is to be attached to these Conditions and shall be read
as part of the Contract.

The law applicable is that of the State or
Territory of:

Queensland
Payments under the Contract shall be made
at: (Clause 1)

Nambour
The Principal: (Clause 2)

Sunshine Coast Regional Council (Council)
The Superintendent (Clause 2)

A person nominated by Sunshine Coast Regional Council
The address of the Superintendent:

Locked Bag 72
Sunshine Coast Mail Centre Qld 4560

Limits of accuracy applying to quantities for
which the Principal accepted a rate or rates:
(Clause 3.3(b))

+/- ten percent
Unlimited for items listed as rate only
Bill of Quantities - the alternative
applying:(Clause 4.1)

Alternative 1
The time for lodgement of the priced copy of
the Bill of Quantities
(Clause 4.2)

Lodged with Tender
Contractor shall provide security in the
amount of: (Clause 5.2)

Unconditional bank guarantee by way of 2 x 2.5%
guarantees of the total lump sum
(one bank guarantee to be held until issue of Practical
Completion certificate and the second bank guarantee to
be held until expiry of the defects liability period)

Principal shall provide security in the amount
of:(Clause 5.2)

Nil
The period of notice required of a partys
intention to have recourse to retention
moneys and/or to convert security:
(Clause 5.5)

5 days
The percentage to which the entitlement to
security and retention of moneys is reduced:
(Clause 5.7)

50 percent
Interest on retention moneys and security -
the alternative applying: (Clause 5.9)

Alternative 2
The number of copies to be supplied by the
Principal (Clause 8.3)

3 (three)
The number of copies to be supplied by the
Contractor:(Clause 8.4)

3 (three)
The time within which the Superintendent
must give a direction
Fourteen (14) days
Contract No: 334201

as to the suitability and return the
Contractors copies:
(Clause 8.4)

Work which cannot be subcontracted without
approval:
(Clause 9.2)

Any part of the work except for supply of materials or minor
parts
The percentage of profit and attendance
(Clause 11 (b))

10% ( 10 percent)
The amount of percentage for profit and
attendance:(Clause 11 (c))

10% (10 percent)
Insurance of the works - the alternative
applying: (Clause 18)

Alternative 1
The assessment for insurance purposes of
the costs of demolition and removal of debris:
(Clause 18 (ii))
$25,000
The assessment for insurance purposes of
consultants fees:
(Clause 18 (iii))

Five percent (5%) of contract sum
The value of materials to be supplied by the
Principal:
(Clause 18 (iv))

Nil
The additional amount or percentage: (Clause
18 (v))

Nil
Public Liability Insurance- the alternative
applying (Clause 19)

Alternative 1
The amount of Public Liability Insurance shall
be not less than:
(Clause 19)

Twenty Million Dollars ($20,000,000)
The time for giving possession of the site:
(Clause 27.1)

14 March 2011 or unlimited if the Contractor is in breach of
Clause 14.1 or 21.1
The Date for Practical Completion: (Clause
35.2)

24 J une 2011

Liquidated Damages per day: (Clause 35.6)

$200 per day
Limit of Liquidated Damages: (Clause 35.7)

no limit
Bonus per day for early Practical Completion:
(Clause 35.8)

Nil
Limit of Bonus: (Clause 35.8)

Not Applicable
Extra Costs for Delay or Disruption: (Clause
36)

Nil
The Defects Liability Period: (Clause 37)

52 (fifty-two) weeks
The Charge for overheads, profit, etc for Day
Works:(Clause 41 (f))

10% (ten percent)
Times for Payment Claims: (Clause 42.1) Last day of each calendar month
Contract No: 334201

Unfixed Plant and Materials for which
payment claims may be made
notwithstanding that they are not incorporated
in the works:
(Clause 42.1(ii))

Nil
Retention Moneys on:
(Clause 42.3)
refer security clause above

Unfixed Plant or Materials the alternative
applying:
(Clause 42.4)

Alternative 3
The rate of interest on overdue payments:
(Clause 42.9)

Nil
The delay in giving possession of the Site
which shall be a substantial breach: (Clause
44.7)

60 (sixty) days
The alternative required in proceeding with
dispute resolution:
(Clause 47.2)

Alternative 1
The person to nominate an arbitrator: (Clause
47.3)

The President of the Institute of Engineers -Queensland
Chapter
Location of arbitration: (Clause 47.3) Nambour, Queensland.

Contract No: 334201

ANNEXURE TO THE AUSTRALIAN STANDARD 2124-1992 PART B

DELETIONS, AMENDMENTS AND ADDITIONS

DELETIONS:

The following clause has been deleted from the General Conditions in AS2124-1992.

Clause 17.1 (iv) damage which is the unavoidable result of the construction of the Works in
accordance with the Contract;

AMENDMENTS:

The following clauses have been amended and differ from the corresponding clauses in AS2124-1992.

3.3 Adjustment for Actual Quantities - Schedule of Rates

Starting line 38, delete:

If a Schedule of Rates omits an item which should have been included, the item shall be
valued under Clause 40.5 as if it was extra work directed by the Superintendent as a
variation.

Replace with:

If a Schedule of Rates omits an item which should reasonably have been anticipated by an
experienced and competent contractor at the time of tender, to be necessary for the
satisfactory completion and performance of the Works, the contractor shall in the tender
insert such omitted item in the schedule with a price or rate for such item. In the event of
the failure of the Contractor to do so, the cost of such item will be deemed to be included
within other items of the schedule.

5.3 Form of Security

First & second paragraphs are deleted and replaced with:

The security shall be in the form of cash, or an approved unconditional and irrevocable
undertaking given by a financial institution approved by the Principal or other form approved by
the party having the benefit of the security.

The party having the benefit of the security shall have a discretion to approve or disapprove of the
form of an unconditional undertaking and the financial institution giving it or other form of security
offered. The form of unconditional undertaking attached to these General Conditions is approved.

5.4 Time for Lodgement of Security

Security shall be lodged within 28 days of the Date of Acceptance of Tender, at the time of
submission of the first Progress Payment or as stated in Annexure part A

6.3 Partnership or Joint Venture

(New sub-clause)

Where the Contractor is a partnership or joint venture each party to the partnership or joint
venture shall be jointly and severally bound.

8.6 Confidentiality

Delete clause and replace with:

Contract No: 334201

Drawings, specifications and other information, samples, models, patterns and the like, supplied
by either the Contractor or the Principal and marked or otherwise identified as confidential, shall be
regarded as confidential and shall not be disclosed to a third party except with the prior agreement
of the other party to the Contract.

The Contractor must, and must ensure that its employees, agents and approved sub-
Contractors, keep confidential any information obtained in the course of performing the
Contract unless clause 8.6 (d) applies.

In the event of a breach of clause 8.6 (d), the Superintendent may terminate the Contract by
giving written notice to the Contractor.

However, the Contractor may disclose any information:

(a) which it is legally required or entitled to disclose; or
(b) to its legal and accounting advisers for the purposes of obtaining advice in relation to
the Contract or any matter arising from the Contract.

If required in writing by a party, the other party shall enter into a separate agreement not to
disclose to anyone else any confidential matter even after the issue of the Final Certificate
pursuant to Clause 42.8 or the earlier termination of the Contract.

8.7 Media Releases

Starting line 24, delete:

The Contractor shall not issue any information, publication, document or article for
publication concerning the project in any media without prior approval of the Principal,
which approval shall not be unreasonably withheld. The Contractor shall refer to the
Principal any enquiries concerning the project from any media.

Replace with:

The Contractor must not issue any advertisement, information, publication, document or
article for publication concerning the Contract or any activities undertaken in performance
of the Contract in any media without the prior written approval of the Principal. The
Contractor must refer to the Principal any media enquiries concerning the Contract and its
performance.

9.2 Subcontracting

Delete fourth paragraph starting at line 43:

Within 14 days after a request by the Contractor for approval, the Superintendent shall
advise the Contractor of approval or the reasons why approval is not given.

Replace with:

Within 14 days after a request by the Contractor for approval, the Superintendent shall advise the
Contractor of approval or rejection.

10.6 Termination of selected and nominated Subcontracts


The contractor shall not terminate a sub contract for selected or nominated subcontract
work without the written approval of the Superintendent and as early as possible the
contractor shall notify the Superintendent of the contractors request to terminate and the reasons.
If a Nominated Subcontractor repudiates or abandons a subcontract or it is terminated, the
Contractor shall forthwith notify the Superintendent in writing and the Superintendent shall proceed
under Clause 10.3 to nominate a Nominated Subcontractor to complete the subcontract work and
Clause 11(b) shall apply.
Contract No: 334201

12.2 Notification

At line 49 include the words and substantially:

(a) the Latent Condition encountered and in what respects it differs materially and
substantially;

12.3 Extension of Time and Cost

Delete lines 7 and 8 and replace with

which an experienced and competent Contractor could not reasonably have anticipated at the
time of tendering, a valuation shall be made under Clause 40.5.

16.3 Excepted Risks

Line 23 insert an opening bracket before the words pursuant to a prior contract.

29 Materials, Labour and Constructional Plant

Add the following sub clauses

29.2A Construction Plant Owned by Others -

The Contractor shall upon request by the Superintendent, notify the Superintendent in
writing of the name and address of the owner of any Construction Plant used on the work
under the Contract at the Site and held by the Contractor under an agreement with the
owner. The Principal, may in order to avoid seizure by the owner of such Constructional
Plant, pay to the owner the amount of any overdue instalment or other sums payable under
the agreement in the event of his doing so he may recover the amount as a debt due from
the Contractor.

29.4 Warranties -

The Contractor shall ensure that all warranty entitlements arising from the works include
the Principal and the Contractor as named beneficiaries. Such warranties shall be in a form
approved by the Superintendent and shall be submitted to the Superintendent prior to the
issue of the certificate of final completion.

31.1 Superintendent May Order Tests

Add paragraph:

The Contractor shall not be entitled to rely upon any inspections or tests carried out for their own
purposes by the Principal or Superintendent.

35.5 Extension of Time for Practical Completion

Starting line 45 (page 28):

The causes are
(a) events occurring on or before the Date for Practical Completion which are beyond the
reasonable control of the Contractor including but not limited to
industrial conditions;
inclement weather conditions which differ from the conditions stated in the
Contract or in the absence of such statement which differ materially and
substantially from those which should reasonably have been anticipated.
(b) any of the following

At line 39 (page 29) insert a new paragraph:

Contract No: 334201

The Contractor shall not be entitled to any payment arising from the granting of an
extension of time over and above any payment to which he is entitled under the contract for
the event that caused such extension of time.

Starting at line 42 (page 29):

Delete the paragraph and replace with

A delay by the Principal or the failure of the Superintendent to grant a reasonable
extension of time or to grant an extension of time within 28 days shall not cause the Date
for Practical Completion to be set at large but nothing in this paragraph shall prejudice
any right of the Contractor to damages and there shall be no payment to the Contractor
because of the granting of such extension of time.

36. Delay or Disruption Costs


Where the Contractor has been granted an extension of time under Clause 35.5 for any
delay caused by any of the events referred to in Clause 35.5 (b)(i), the Principal shall pay
to the Contractor:

(a) an amount calculated by multiplying the rate for delay costs in the Annexure by the
period of the extension of time; or
(b) if there is no such amount, the direct costs which the Contractor can demonstrate to the
Superintendent by written evidence that it has suffered as a consequence of that delay.

The amount payable by the Principal to the Contractor under this Clause is the agreed
damages payable by the Principal to the Contractor and is in full satisfaction of all claims,
demands, actions, proceedings or suits for damages which the Contractor may make or
bring against the Principal arising in connection with all and any delay or disruption
however caused or encountered by the Contractor in the execution of the work under the
Contract.

41. Day Work

Line 44 to read as follows:

In determining the value of day work where the contract does not include rate(s) for day work
regard shall be had to -.

46.1 Contractor's Prescribed Notice -

Starting at line 38 delete this paragraph and replace with:

The Principal shall not be liable upon any other claim by the Contractor for any extra cost or
expense in respect of or arising out of any direction or approval by the Superintendent unless
within 42 days after the first day upon which the Contractor could reasonably have 40 been aware
of the entitlement to make the claim the direction or approval is given to the Contractor,, the
Contractor has given to the Superintendent the prescribed notice.

ADDITIONS:

The following clauses have been added to those of AS2124-1992 clauses 1 to 48:

49. SAFETY

The Contractor will comply with all Queensland Workplace Legislation which includes (i) Qld Workplace
Health & Safety Act 1995, (ii) QLD Workplace Health & Safety Regulation 2008 and all advisory
standards and codes of practice, and within the area so required for the performance of the Contract
must:-
Contract No: 334201

(a) If the work is construction work which is a prescribed activity (either demolition work or
asbestos removal work as defined in Schedule 1 of the Act); or the estimated final price for the
construction work is more than $80,000 become the Principal Contractor under the Act;
(b) Ensure that the provisions of the Act are complied with;
(c) Ensure that all equipment used :-
(d) is maintained in a safe and serviceable condition; and
(e) is used and operated safely and competently.
(f) Provide suitable precautions and safeguards during operations on site.
(g) Provide suitable delivery vehicles so as not to endanger the health or safety of any person,
cause damage to any property, or cause nuisance to the public;
(h) Provide Material Safety Data Sheets to the Council, where the work is to be performed on
occupied Council property;
(i) Provide protection for members of the public on site;
(j) Ensure that the site is kept in a tidy condition;
(k) Provide other safeguards and take such other safety measures as required.

The provisions of this clause will apply to and bind any sub-contractor employed by the Contractor, and
the persons employed by such sub-contractors. The Contractor must incorporate like obligations in each
sub-contract.

The Contractor alone shall be responsible for the safety related to and during performance of the Work at
the site to protect the Work, temporary works, workers, the public and all other people at the sites and the
property of third parties.

The Contractor agrees to comply with all relevant statutory requirements and will indemnify and keep
indemnified the Principal in respect of any loss, injury or damage suffered by the Principal as a result of
the failure to observe a statutory duty, whether imposed directly on the Contractor or not. The indemnity
extends to include any loss or damage suffered as a result of any inquiry, investigation, prosecution or
other proceeding under any applicable legislation.

The Contractor shall ensure that all fabrication tools, Constructional Plant and temporary works and other
items used in accomplishing the Works, whether purchased, rented or otherwise provided by the
Contractor or others, are maintained in a safe, sound and good condition, capable, in the opinion of the
Superintendent, of performing the functions for which they are intended.

Should the Superintendent observe, in his opinion, an unsafe act or become aware of a planned unsafe
act, he has the power to direct the Contractor or any employee, or Subcontractor concerned to cease, or
not proceed with unsafe work. The Contractor shall, at his sole expense, modify his method of work in
order to satisfy the Superintendent that work is proceeding in a safe manner.

The ceasing of work, pending compliance with a safety direction, will not relieve the Contractor of the
responsibility to effectively perform the contract.

The Superintendent may deny any person who fails to comply with safety regulations or requirements
access to the site.

The Contractor shall ensure that all persons employed by or under the control of the Contractor and
working at the sites acquaint themselves and observe and comply with all rules, regulations and
directions which may be promulgated or given from time to time by the Principal or the Superintendent or
his representative relating to any matter including, but not limited to, the safety of persons, third parties
and the preservation of property.

All accidents must be immediately reported to the Superintendent or his representative together with the
appropriate Authorities as soon as possible after the occurrence. Within 24 hours of the accident, a full
report detailing the accident itself, its cause and measures taken by the Contractor to prevent further
occurrences must be submitted to the Superintendent.

The Contractor shall ensure all its staff employed on the sites are supplied with and strictly adhere to the
wearing of Standards Australia (AS) compliant) approved protective footwear and safety helmets. Where
workers are engaged in dusty or other similar conditions the Contractor shall ensure that (AS) compliant
eye protection, respirators or any other aid to safe and healthy working practices are supplied to workers
and are used by them.

Contract No: 334201

Site work that involves equipment or machinery placement or any lifting with mobile or stationary cranes
shall be staffed with at least a certified rigger whose licence has been viewed by the Superintendent
before any lifts are allowed. The licences of all mobile crane drivers must also be available for viewing.

50. POLICY, DELEGATIONS & GUIDELINES COMPLIANCE

The Contractor, its employees, agents and subcontractors shall comply with all Council Policies and
Guidelines which include but are not limited to Delegations, IT, Procurement, Code of Conduct, Fraud
and Corruption.

51. AVAILABILITY OF CONTRACT FOR USE BY OTHER COUNCILS

Subject to mutual agreement by all parties including the Contractor this contract may be accessed by
other Councils in Queensland.

The responsibility for establishing and management of Sunshine Coast Regional Council contracts by
other Councils rests with the Council wishing to access the Sunshine Coast Regional Council contract
and the contractor.

Other Councils and contractors accessing Sunshine Coast Regional Council contracts are to indemnify
and keep Sunshine Coast Regional Council indemnified from any legal action as a consequence of the
contractual arrangements.

52. INVOICING

The Contractor must submit invoices to the Principal on a monthly basis, unless otherwise specified in
the Special Conditions of Contract. The Principal will not have any obligation to pay the Contractor
unless the invoice is rendered correctly.

A correctly rendered invoice must:
(a) be mailed to the address on the purchase order; and
(b) identify the subject of the invoice and if the invoice has already been paid by credit card
(c) specify all of the following:
i. title of the Contract;
ii. the Contract number allocated to the Contract by the Principal (or any other number
as the Principal may specify in writing to the Contractor for the purposes of the
Contract)(if any);
iii. details of the Order;
iv. purchase order number;
v. details of the Contract Price requested by the Principal;
vi. Australian Business Number of the Contractor;
vii. address for payment of the Contractor;
viii. date of supply of the subject matter identified in the invoice;
ix. Contractors invoice number and invoice date;
x. Contract Price payable by the Principal and particulars of any GST payable in respect
of the Contract Price;

(d) In addition where:
i. the charge is calculated on a time basis, provide records verified by the
Superintendent to confirm time spent by individual persons; and
ii. where targets are set out in the Order or the Specification provide sufficient detail to
enable the Superintendent to assess progress against the targets;
(e) otherwise comply with the requirements of a tax invoice for the purposes of the GST Act.

Upon receipt of an invoice, the Principal may require the Contractor to provide additional information such
as an approved Payment Certificate.

53. AS CONSTRUCTED DOCUMENTATION

The As Constructed documents are required for two distinct reasons:
Checking: To enable a quantitative check of the As Constructed works against the approved design to
ensure that design philosophies and criteria have been met
Contract No: 334201

Recording: To provide an accurate record of the As Constructed asset details and locations to facilitate
effective asset management practices.

The contractor shall provide a full set of As Constructed documents (where applicable an electronic
copy must be provided in ADAC format) to the principal prior to receipt of practical completion payment.

54. DOCUMENTATION DETAILS

The As Constructed documentation is a compilation of both electronic and hardcopy documents and shall
include the following:

Document Details Format
Cover Sheet / Transmittal Form Hardcopy OR Electronic
(PDF)
Certification As-Constructed Drawings
Submission and
Compliance Report
Hardcopy OR Electronic
(PDF)

Operations and Maintenance Manuals
For all assets where
specific maintenance is
required
(PDF)
A full set of design plans Must be marked-up and
verified "As Constructed"
(PDF)
Asset Plan To be prepared in
accordance with
"Specification for the
Supply of Digital
Georeferenced Data"
Electronic (AutoCAD
DWG)

55. GIS DIGITAL FILE FORMATS

All GIS digital data supplied by Sunshine Coast Regional Council will be in Esri File Format (shape file)
only.
The successful contractor must have the necessary knowledge and expertise to import and export this
format, at the contractors own expense.

Contract No: 334201

TENDER DOCUMENTS

SECTION 3 TECHNICAL SPECIFICATIONS,
ATTACHMENTS & DRAWINGS
(READ & RETAIN)

CONTENTS:

Specifications 21
Drawings, Plans & Attachments 22

Contract No: 334201

SPECIFICATIONS

1. Extent of Contract
1.1 All works are to be carried out in accordance with the drawings, plans and attachments.
1.2 It is expected that the Contractor will begin construction on the 14
th
of March 2011.
1.3 While demolition of the non-utilised camp kitchen must not commence until the completion of the
linen store, partial demolition may still take place of the existing amenity building no. 2, providing
it does not create a safety hazard to the park patrons nor the staff that require access to the
non-utilised camp kitchen for the storage of linen.

2. Site Specific Requirements
2.1 Due to the age of the demolition buildings, all fibre cement products shall be considered to
contain asbestos and shall be removed by professionally qualified persons and disposed of in
accordance with legislation.
2.2 Recyclable materials are to be stored and disposed of separately from general waste.
2.3 Hours of work will be between 7.30am to 4.30pm, Monday to Saturday excluding Public
Holidays.
2.4 Contractors and sub-contractors are to abide by the speed limits of the park 8km/hr.
2.5 Provide TV aerial connection and wireless Internet connection in accordance with the electrical
engineers specification, the nominated sub-contractor has been specified.
2.6 The Contractor shall provide a 10kW Photovoltaic roof mounted system in accordance with the
electrical engineers specification. The Contractor shall budget $75,000 in the tender
submission with final price to be varied on invoicing to Council.
2.7 Contractor is to advise the Holiday Park Manager of service disconnection well in advance that
will affect the remainder of the holiday park; the contractor should advise the park manager at
the earliest possible convenience, a minimum of one hours notice is required.
2.8 Contractor is to provide a lunch room, toilets and bubblers for tradespersons, within the
contractors site area.

3. Reporting
3.1 The Contractor is required to provide a monthly hard copy report submitted with payment claim
detailing;
a) Workplace Health and Safety Report
b) Incidents, inductions, inspections and sign in records.
Contract No: 334201

DRAWINGS, PLANS & ATTACHMENTS

Reference No. Detail
Attachment A Formal Instrument of Agreement sample document
Attachment B Architectural Specification & Appendices
Attachment C Geotechnical Report
Attachment D All of the below drawings

Opus Architecture
Architectural
Architectural cover sheet N.A.
Locality and Site Plan Stages 1 & 2 Q-M0338.12.100 RA
Stage 1 Q-M0338.12.101 RA
Plans (stage 2) Q-M0338.12.102 RA
Roof Plan Q-M0338.12.103 RA
Elevations Q-M0338.12.104 RA
Sections Q-M0338.12.105 RA
Interiors Q-M0338.12.106 RA
Interiors (continued) Q-M0338.12.107 RA
Interiors (continued) Q-M0338.12.108 RA
Details Q-M0338.12.109 RA

Structural
Structural Cover Sheet and General Notes Q-M0338.12.S200.RO
Slab on Ground Plan Q-M0338.12.S210.RO
Roof Framing Plan and Sections Q-M0338.12.S220.RO
Structural Roof Framing Details Q-M0338.12.S230.RO

Hydraulic
Cover Sheet Schedule Hydraulic Services Q-M0338.12.400.RO
General Notes Hydraulic Services Q-M0338.12.401.RO
Site Plan Hydraulic Services Q-M0338.12.402.RO
Floor Plan Sanitary Drainage Hydraulic Services Q-M0338.12.403.RO
Floor Plan Water Supply Hydraulic Services Q-M0338.12.404.R1
Floor Plan Water Supply Hydraulic Services
Q-M0338.12.405.R1
Detailed Sheet Hydraulic Services Q-M0338.12.406.RO

Ashburner Francis Consulting Engineers

Electrical

Electrical Services 10-6-167 E01. B
Electrical Services 10-6-167 E02. A


Survey

Survey Plan 20724 S3
Contract No: 334201

ATTACHMENT A FORMAL INSTRUMENT OF AGREEMENT SAMPLE ONLY
FOR CONSTRUCTION CONTRACT

AGREEMENT made day of 20

BETWEEN . ACN (the Contractor)

AND .SUNSHINE COAST REGIONAL COUNCIL ABN 37 876 973 913 (the Principal)

IT IS AGREED that the Formal Instrument of Agreement together with the annexed documents listed as
follows:

(All material that constitutes the contract)

shall together constitute the contract between the parties.

This Agreement is signed for and on behalf of . by

Signature: SIGNATURE NOT REQUIRED

Name: .

Position: .

Who warrants that he/she is duly authorised to sign for .

In the presence of: .

This Agreement is signed for and on behalf of SUNSHINE COAST REGIONAL COUNCIL by

Signature: .

Name: .

Position: .

Who warrants that he is duly authorised to sign for Sunshine Coast Regional Council

In the presence of: .

Tender Invitation

Hochgeladen von

Dokumentinformationen

Originaltitel

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

Tender Invitation

Hochgeladen von

Copyright:

Verfügbare Formate

TENDER INVITATION

Das könnte Ihnen auch gefallen