Sap Fi

SAP-FI/CO
SAP: Systems, application and products in data processing

FI: Financials: co: controlling
Version: 4.7 EE (Enterprise edition)
No. of co. working wit 4.!"
4.!c
S#$ Started in %&7' (ead )uarters in *ermany
E+$: Enterprise +esource $lanning

E+$ integrated all te function
,t facilitate free flow of data among te functions-departments
ERP Packages:
S#$, .racle, financials, peoples soft, /##N, 0. 1. Edwards
%&7' 2 S#$ +-% 2 +eal time data processing
%&34 2 S#$ +-' 2 ,ncluded No. of countries and No. of currencies
%&&45s 2 S#$ +-6 2 +-6 Stands for
Data structure:
%. #pplication ser7er
'. 1ata "ase ser7er
6. $resentation
%&&& 2 8y S#$.com 2 9e" "ased
'444 2 Net wea7er : ,ntegrates information, people and processes.
Areas to be covered under FI/CO
FI:
.rgani;ation Function
$urcase $roduct Sales Finance
%
%. *eneral ledger accounting
'. #ccounts paya"le
6. #ccount recei7a"le
4. #sset accounting
CO:
%. <ost element accounting
'. <ost centre accounting
6. ,nternal orders
4. $rofit centre accounting
=. $roduct costing
!. $rofita"ility analysis.
Integration of
%. 8aterial 8anagement 8odule to Financial
'. Sales > distri"ution module to financial module integrate
6. $roduction planning module to controlling module integration
4. 1ata take o7er
=. <losing $rocedure
Reorts:
,n all te module systems gi7es around '444 reports
?ou can attac te reports to fa7orites
Some important reports you can attac te reports on desk top.
Cross co!an" code transactions:
India version: @. 1. S, EAcise and sales taA.
Co!anies Act: Scedule B,: /alance seet and profit > loss #-<
#asic Settings:
'

Fisca$ %ear: ,ndian companies #pril to 8arc C 4 special periods
D. S 0anuary to 1ecem"er
E&a!$e: #ccount year #pril '44= to 8arc '44!
(%' C 4)
'=-44-4! 2 $rofita"ility "y #ccount dept 2 %6
%4-4=-4! 2 $rofita"ility "y 8anagement 2 %4
4=-4!-4! 2 $rofita"ility finali;ed "y #uditors 2 %=
<reate a proEect
<ustomi;ation wit different scenarios
@esting
S8/ (Small and medium "usiness companies)
'o( to Oen SAP
Oen: 1ou"le click on S#$ Fogon ,con
*roup
<ompany % <ompany ' <ompany 6
(yd Dnit
8um"ai Dnit
/angalore unit
$roduction dept
#
Ser7. dept
$rod dept /
6
@en dou"le click on S#$ class
First screen)
First fie$d: C$ient: ' clients
%. 1e7elopment <lient
'. $roduction <lient
In t*e I!$e!entation SAP
%. <onsultants
'. <ompany Staff (<ore @eam 8em"ers)
@e consultants tey do te customi;ation in de7elopment client.
@e company staff will do te testing.
@e customi;ation will "e transferred to client troug transport re)uests.
,n te production client you enter your day to day transaction.
So!e co!anies t*e" (i$$ give + c$ients
%. 1e7elopment client
'. @esting client
6. $roduction client
C$ient: 344-444-3%4 2 ?ou can copy and gi7e any num"er.
,ser: <ost of $ackage will depend on te No. of users Ficenses.
%44 Dsers Ficense : used "y %444 Employees
,t fiAes te responsi"ility on employee.
,ser ID: S#$ user: ?ou can use small or capital letters (,t5s not case sensiti7e)
Pass(ord: @e lengt of password 2 8in6 2 8aA3.
(,t can "e Numeric, #lpa Numeric, #lpa"ets, and special caracters.
$assword is not case sensiti7e
Not possi"le to cange password more tan once in a day.
Fatest = passwords can not "e used
$assword can not "e restored.
G 8oney is te password.
4
-anguage: #long wit te packages you can get 4% languages.
,f te language not gi7en or EN 2 1efault Englis
,f you gi7e 1E 2 all fields on screens in *erman.
.nce you complete press Enter.
.ne user can work in Num"er of sessions at a time (window)
8aAimum is siA (!)
%
st
+ow is called 8enu /ar
'
nd
+ow 2 standard tool "ar.
6
rd
+ow is called @itle "ar.
4
t
+ow is called #pplication tool "ar
=: S#$ 8enu
Fast +ow is called Status "ar
H (@ick) is called Enter.
/eside @ick tere is /oA called command field.

@o open a new session from to 8enu "ar se$ect s"ste!s Create session.
@o mo7e from one session to anoter session
Dse #lt C @a"
@o close te session te at* is from 8enu /ar S"ste!s End session
'o( to use /ransaction codes 0/C1
$osting of document
(' ways)
*o troug te pat
Dse transaction code in
<ommand field and press
enter
=
Standard codes one common in all o7er te world
/o go back to SAP eas" access screen
Dse -N in command field and press enter
E&a!$e:
For osting of /ransaction:
F-23 Account dis$a"
0FS4251
-N is command field and press enter Easy #ccess
Dse FS%4N in command field 2 you can directly enter into #ccounts display
-N FS%4N 2 cange session wit new transaction code.
-o FS%4N 2 create session wit new transaction code.
'o( to c$ose t*e s"ste!:
GFrom te 8enu "ar se$ect s"ste! -og off.
Select yes "utton to Fog off
'o( to un$ock screens:
G@ools #dministration 8onitor Fock Entries 0/ransaction code is
/5S6431
Select list "utton
From te 8enu "ar select Fock entry delete all.
$ress yes "utton to delete all lock entries.
'o( to activate /ransaction codes
Pat*: From te 8enu select eAtras setting 1isplay @ecnical Name (ceck)
/oA Enter
Set start /ransaction ?ou can make screen as default screen
'o( to set start transaction:
From te 8enu select eAtras set start transaction
*i7e te transaction code If:4'5 (start @ransaction)
$ress enter
Creation of ro7ect
!

*roup <ompanies Dnits
,n S#$ 2 8rou is called as company

Co!an" is called as company code.
,nit is called as /usiness areas.
.@e consultant does customi;ation at company code le7el
@e company or group is only for information.
Define Co!an":
Pat*) S$+. Enterprises Structure 1efinition Financial
#ccounts1efine <ompany. (@.<.1E:-N.J%=)
@e company or *roups is only for ,nformation
@is is called customi;ation area (or) configuration area (or) ,mplementation area.
%
st
"utton is called ,8* documentation (1escription pat a"out <ompany)
'
nd
"utton is called ,8* acti7ity.
,f you want to customi;ation select ,8* #cti7ity.
1ou"le click on ,8* #cti7ity /utton
Select New Entries /utton.
Enter company name #B* (optional)
*roup::K #ra7ind group
#ra7ind 8ills Ftd (#8F companies Ftd) ()
#ra7ind Steels Ftd
(#SF) #ra7ind <emicals
(#<F)
(yd 8um"ai /angalore
(yd
8um"ai /angalore
(yd
8um"ai /angalore
7
<ompany name is #ra7ind group
Name of te <ompany' if groups as any second Name
Street #meerpet
$ostal <ode =44 444
<ity (ydera"ad
<ountry one "utton is called drop down "utton or pull down "utton
For country select drop down "utton '6! <ountries
Select ,N for ,ndia.
Fanguage key: select drop down "utton 4% languages
Select EN for Englis
Currenc": select te drop down "utton 2 %36 <urrencies.
Select ,N+ 2 ,ndian +upee.
Select Sa7e "utton or (ctrl C s)
/efore sa7ing, te screen gi7es you latest transport re)uest
Select create re)uest "utton (F3)
Sort description : F, /asic settings for #ra7ind 8ills Ftd
$ress enter $ress Enter once again to sa7ing te re)uest.
?ou can see te system data sa7ed.
,t can sa7ed in client 344 #8F <ompany
Define Co!an" code:
@ools <ustomi;ing ,8* Edit $roEect S#$ reference ,8*
"utton
(S$+.) Enterprises structure definition Financial #ccounting
Edit, copy, delete, ceck company code. (@.<.1E:-N.J4')
1ou"le click on ,8* #cti7ity "utton.
1ou"le click on Edit company code data
3
Select new entries "utton.
<ompany code #8F (8aA 4 caracters)
<ompany Name #ra7ind 8ills Ftd
<ity (yd
<ountry ,N
<urrency ,N+
Fanguage EN
.nce you can complete te data, select sa7e "utton or (ctrl C s).
It gives a big screen
/it$e: <ompany
5a!e: #ra7ind 8ills Ftd.
Address: Street #meerpet
$ostal code =44 444
<ity (yd
<ountry ,N
.nce you complete press Enter
?ou can enter it gi7es you latest re)uest
@o coose your re)uest select drop down "utton "eside
+e)uests num"er it gi7es te entire re)uest.
Select your re)uest num"er press Enter to sa7e in te re)uest.
It saved in t(o $aces

%. <lient 344
'. +e)uest
Assign co!an" code to co!an": (@.<.1E:-N.J%!)
&
Pat* is S$+. Enterprise structure #ssignment Financial #ccounting
#ssign company code to company.
1ou"le click on ,8* #cti7ity "utton.
S*ortcut:
Select position "utton *i7e you company code #8F press Enter.
For company code (#8F) #ssign <ompany (#B*) select sa7e "utton or (ctrl
C s)
$ress Enter to sa7e your re)uest.
Define #usiness Areas: (@.<.1E:-N.J46)
/usiness #reas assignment to company code is not re)uired.
@e same /usiness area can "e used "y any company code.
Pat*: S$+. Enterprises structure definition financial accounting define
"usiness area
1ou"le click on ,8* #cti7ity "utton
<ode 8ay "e numerical or <aracters 2 8aA 4
Code: A6' '"derabad business Area.
A6# #anga$ore #usiness Area
A66 6u!bai #usiness Area
Select sa7e "utton or (ctrl C s)

Select drop /oA.
$ress enter to sa7e in your re)uest.

C*art of Accounts:
%. <ommon set of #ccounts accounting coding sould "e same, and ten only you
can compare and consolidate "etween company code or "usiness areas.
3. Searate set of Accounts:
%4
6. 8rou c*art of Accounts:
,n tis case you a7e to gi7e ' No (<ompany code Num"er C *roup code
Num"er)
G<ompanies tey follow common set of #ccounts
<art of #ccounts name
1escription
8aintenance language
Fengt of te #ccount Num"er 8aA %4 digits
/ut companies are normally using ! digits.
Pat* of c*art of Accounts
S$+. Financial #ccounting *eneral Fedger #ccounting
*-F #ccounts 8aster +ecords $reparation Edit cart of #ccounts list
1ou"le click on ,8* #cti7ity "utton 0/.Code O#4+1
From te 8enu select system status sort cut
Select New Entries "utton
<art of #ccounts :::K #8F (8aA 4 caracters)
1escription <art of #ccounts for #ra7ind *roup
8aintenance Fanguage ::K Select Englis
Fengt of *-F #ccount no: enter !
<ontrolling integration Select 8anual creation of cost element
*roup cart of #ccounts /lank
Dnder status /locked 1eselect /locked <eck /oA
Dse of /lock is to a7oid duplicate #ccounts creation.
.nce you complete you can select sa7e "utton
$ress Enter to sa7e in your re)uest.
Assign Co!an" Code to c*art of Accounts:
Pat*: S$+. Financial #ccounting *eneral Fedger #ccount*-F #ccounts
8aster +ecords $reparations #ssign company code to cart of #ccounts. 0/.
code O#931
%%
Select $osition /utton
*i7e te <ompany code #8F press Enter.
For te company code #8F assign cart of accounts #8F
Select sa7e "utton or (ctrl C s) "utton
$ress Enter to sa7e your re)uest.
Account 8rous:
%. Fia"ilities : %.series
'. #ssets : '.series
6. ,ncome: 6.series
4. EApenditure: 4.series
Pat*: S$+. S#$ +ef ,8* Financial #ccounting *eneral Fedger
#ccounting *-F #ccounts 8aster +ecords $reparations 1efine #ccount
*roup 0/ransaction code O#D:1
Select New Entries "utton.
C*art of Accounts:
*i7e te cart of #ccounts ::K #8F
C*art of
accounts
Account
grou
5a!e Fro!
Account
/o Account
#8F S<$F Sare <apital %44444 %444&&
#8F +S$F +eser7es >
Surplus
%44%44 %44%&&
#8F #<1N #ccumulated
depreciation
%44'44 %44'&&
#8F S<FN Secured Foans %44644 %446&&
#8F DNSF Dnsecured Foans %44444 %444&&
#8F <F$+ <urrent lia"ilities
>pro7isions
%44=44 %44=&&
#8F F#S@ FiAed assets '44444 '444&&
#8F <#S@ <urrent #ssets,
Foans and
ad7ance
'44%44 '44%&&
#8F S#FE Sales 644444 6444&&
#8F .@(+ .ter ,ncome 644%44 644%&&
#8F ,N<+ ,ncrease-1ecrease
in stocks
644'44 644'&&
#8F +8<N +aw 8aterial
consumption
444444 4444&&
#8F $+SN $ersonnel <ost 444%44 444%&&
%'
(Staff cost)
#8F 8F+* 8anufacturing 444'44 444'&&
#8F #18N #dministration 444644 4446&&
#8F ,N@+ ,nterest 444444 4444&&
#8F 1E$+ 1epreciation 444=44 444=&&
.nce you complete select sa7e "utton or (ctrl Cs) sa7e in your re)uest.
Retained Earnings Account:
?ear Ending
$>F #ccount /alance Surplus in $>F #-<s transfer to +eser7es > Surplus.
/alance seet #ccount "alance carry forwards to neAt year .pening /alance
for neAt year.
#ssign one #ccount for retained earnings %44%44.
Pat*: S$+. Financial #ccounting *eneral Fedger #ccounting *-F
#ccounts 8aster +ecords $reparations 1efine +etained Earnings #ccounts.
0/. Code O#;+
*i7e your cart of #ccounts #8F
$ress Enter.
P<- State!ents Accounts /"e Account
J %44%44
Select sa7e "utton or (ctrl C s)
,t gi7es te 8essage, #ccount %44%44 not created in cart of #ccounts #8F
,gnore te message press Enter. $ress Enter once again to sa7e in your re)uest.
Fisca$ %ear
,ndian <ompany 2 #pr to 8arc C 4 Special $eriods 2B6
%6
D.S.<ompany : 0an to 1ec C 4 Special $eriods :L4
'o( to convert Ca$endar "our Periods to Accounting "our eriods
Pat*: S$+.. Financial #ccounting Financial #ccounting *lo"al settings
fiscal year 8aintain fiscal year 7ariant (8aintain sortened fiscal year) 0/. Code
O#3=1
Select position "utton
*i7e fiscal year 7ariant 2B6
Enter
Select fiscal year 7ariant 2 B6
1ou"le click on period5s folder
Select "ack arrow (or) F6
Select new entries "utton
Fiscal 7ariant *i7e #6 : 8aA ' caracters
1escription #pril 2 8arc C 4 special periods
1eselect: year dependant ceck /oA
1eselect calendar year ceck /oA
No. of posting periods %'
No. of special periods 4
.nce you complete select sa7e "utton (or) (ctrl Cs)
Sa7e in your re)uest
Select fiscal year 7ariant: #6
1ou"le click on period5s folder
Conversion tab$e:
8ont 1ays $eriod ?ear sift
0anuary (%) 6% %4 :%
Fe"ruary (') '& %% :%
8arc (6) 6% %' :%
%4
#pril (4) 64 % 4
8ay (=) 6% ' 4
0une (!) 64 6 4
0uly (7) 6% 4 4
#ugust (3) 6% = 4
Septem"er(&) 64 ! 4
.cto"er (%4) 6% 7 4
No7em"er (%%) 64 3 4
1ecem"er (%') 6% & 4
.nce you complete select sa7e "utton or (ctrl C s)
Assign co!an" code to a fisca$ "ear variant
S$+. Financial #ccounting *lo"al Settings Fiscal ?ear #ssign
<ompany <ode to a fiscal year 7ariant (/.Code is O#+>1
Select position /utton
,gnore te 8essage press Enter
*i7e your <ompany <ode #8F
$ress Enter
For company code #8F, #ssign Fiscal ?ear 7ariant B6 (or) #6
Select sa7e "utton (or) (ctrl C s)
,gnore te 9arning 8essage $ress Enter
$ress Enter to sa7e in your re)uest.
Docu!ent /"es and 5o. Ranges
Stores (factory) Sales (1epot) #ccounts(<ity
office)
+E +B S# 1ocument type
46 4' 4% Num"er +ange
'4444% @o 644444 %4444% @o '44444 % @o %44444 Num"er +ange
,nter7als
Pat*: S$+. Financial #ccounting Financial #ccounting *lo"al Settings
1ocument 1ocument (eader 1efine document types. 0/. Code O#A>1.
Select position /utton
*i7e te document type S#.
$ress Enter.
%=
Select @ype: S#
Select details "utton
Note down to No. +ange 4%
Select No. +ange ,nformation "utton.
*i7e your company code #8F
Screen S*o(s:
,nter7als ,t sow wat no. we are gi7e
Status <ange status ow many documents we a7e posted.
,nter7als <ange inter7als to gi7e document Num"er.
Select cange ,nter7als "utton.
Select ,nter7als "utton.
*i7e te Num"er +ange 2 4%.
?ear 2 '44!
From Num"er% to Num"er %44444
<urrent Num"er 2 4
1eselect EAternal ceck "oA.
$ress Enter
Select sa7e "utton.
Num"er range inter7als can not "e transferred to production client.
,gnore te message. $ress Enter.
S#$ also gi7es 7oucer num"ers in two ways.

EAample:
Scenario: - I
4% '44! % 2 %44444
4% '447 % 2 %44444
4% '443 % : %44444
Same session for eac year.
Scenario: -II
24 ==== 0An" "ear1 0?e do not kno( *o(
!an" docu!ent (e *ave
osted in eac* "ear1
5ote: Co!anies nor!a$$" fo$$o(s Scenario I.
Fie$d status variant < fie$d status grous
#t te time of entry te system gi7es 74 fields.
%!
E&a!$es: Muantity, teAt, "usiness area, 7alue date.
(#round %44 fields to use, all te fields are (74 de"its C 74 credits).
?ou can make any field as
%. Surplus field 2 Field will not "e 7isi"le.
'. +e)uired field 2 @o enter te 7alues.
6. .ptional field 2 <oice to enter or not enter.
Entry lay out "ased on field5s selection in te field status group wic is assigned to
*-F #ccount.
Fie$d Status grou one Created under fie$d status variants and fie$d status
variant is assigned to co!an" code:
E&a!$e: <as #-< 1r
@o Sare <apital #-<
E)uity sare capital
(*eneral)
@eAt > /usiness area Re@uired fie$ds
<as #ccount @eAt > /usiness area Re@uired fie$ds
/ank #ccount @eAt > /usiness area >
Balue date
Re@uired fie$ds
Pat*: S$+. Financial #ccounting Financial #ccounting *lo"al settings
document Fine ,tem <ontrols 8aintain field status 7ariants.
Select field status %444
Select copy as "utton
<ange te field status 7ariant #8F
Fie$d status na!e:
Field status 7ariant for #8F
$ress Enter
Select copy all "utton.
No. of dependent entries copied 4=.
Enter.
Select sa7e "utton (or) (ctrl C s).
Select field status 7ariant #8F
1ou"le click field status group folder
Se$ect 8224 A 8enera$ and doub$e c$ick on 8enera$ data.
%7
@eAt make it re)uired entry field.
Select neAt group "utton.
Select neAt page or page down "utton.
Select re)uired entry for "usiness area.
Se$ect 22; #ank Accounts and doub$e c$ick.
1ou"le click on general data.
@eAt field make it re)uired entry field.
Select new group "utton.
Select neAt page (or) page down "utton.
/usiness area make it re)uired entry field.
Select neAt group "utton ' times.
Balue date make it re)uired entry field.
$ress sa7e "utton
Assign co!an" code to fie$d status variant:
document Fine item controls #ssign company code to field status 7ariants.
Select position "utton.
*i7e your company code #8F.
Enter.
For company code #8F, #ssign field status 7ariant #8F
Sa7e, sa7e in your re)uest.
Posting eriods:
a. 1efine posting period 7ariant.
". #ssign posting periods to company code.
c. 1efine open and close periods for 7ariant.
%3
#pril, '44! to 8arc '447 Fiscal year '44!
If co!an" is co!$eted @uarter$" resu$ts
0uly '44! to 8arc '447
(4, '44!) to (%', '44!)
Define osting eriod variant:
Pat*: S$+. financial accounting financial accounting *lo"al settings
document posting periods define 7ariants open posting periods.
*i7e te 7ariant #8F.
*i7e te name posting period 7ariant for #8F.
Assign variants to co!an" code:
document posting periods #ssign 7ariants to <ompany code.
Select position "utton.
*i7e your company code #8F.
$ress Enter.
For <ompany code #8F 2 #ssign 7ariant #8F.
Define oen and c$ose osting eriods:
document $osting periods .pen and close posting periods.
Select New Entries "utton.
Select 7ariant #8F.
%&
# 2 for #ccount @ype.
Select C 7ariant for all accounts type
From #ccount 2 /lank
@o #ccount 2 /lank.
From period % is N 4 (0uly)
?ear is '44=.
@o period is N %' (8arc)
?ear is '44!.
If Audit is not over 06arc* 3229 to 6arc* to 32291
(4+B 322;1 04+B 322;1
From period %6 (special $eriod) 2 ?ear '44=
@o $eriod %6 (Special $eriod) 2?ear '44=
Aut*oriCation 8rou:
#utori;ation will gi7e to some persons like 8anager (#ccounts) 2,1,
1y. 8anagers (#ccounts) 2 ,1 at user le7el.
.nce you complete select sa7e "utton (or) (ctrl C s).
$ress enter to sa7e in your re)uest.
Pat* for osting eriods at user $eve$:
Pat*: #ccounting Financial #ccounting *eneral Fedger En7ironment
current setting .pen and close posting periods 0/. Code is S DA-R D E>22+9:31.
'o( to give t*e transaction code (*en "ou get SPRO
Pat*: S$+. from te 8enu select additional information, once again additional
function display key ,8* acti7ity.
5ote do(n t*e $ast : 0O##O1 0O#;31 0O##P1.
./=' (is open and closing periods).
'4
Oen Ite! 6anage!ent
Dsed for 7endors-customers-/alance seet #ccounts were clearing is
re)uired
.ut standing eApenses #-<
/ank cas %=,44
4
Salaries %,44,444
9ages %,44,444
+ent %=,444
?e can see t*e ite!s in t*ree (a"s:
4. Oen Ite!: 9e can see only outstanding 2 $aya"le ,tem.
3. C$eared: 9e can see only cleared ,tem 2 $aid ,tem.
+. A$$: 9e can see all items included $aid-$aya"le ,tems.
/o$erance 8rou:
#mount $ercentage
# %444 4O
/ 4 =O
<
,f you commission is paya"le %444'4 only paid %44444 te remaining
"alance ('4-:) may "e transferred to payment difference #ccount (or) paya"le ($artial
payment).
Disadvantages:
a. ,t gi7en at account le7el and not at transaction le7el
". No fleAi"ility.
Pat*: S$+. Financial #ccounting *eneral Fedger #ccounting /usiness
transactions .pen item clearing clearing differences define @olerance group
for *-F #ccounts.
<ompany code: #8F
@olerance group: /lank.
/o$erance grous for 8/- Accounts
03 t"es1
8/- Accounts
0/o$erance 8rou1
E!$o"ee
0/o$erance 8rou1
'%
Name of tolerance group: @olerance group for #8F.
1e"it amount 2 4
<redit amount 2 4
$ercentage of de"it 2 4
$ercentage of credit 2 4
1eselect 7alue date (B1) ceck "oA
Va$ue date 0effective date1
,f , recei7ed term loan from ,.1./., on %=-47-4!
,f , deposited in /ank on %7-47-4!
1ocument date: %7-47-4!
$osted date: %7-47-4!
FVa$ue date: %=-47-4! (effecti7e date)
/o$erance grou for e!$o"ees
'ere (e give user (ise uer $i!its for osting
#mount per document
#mount per oen ite! #ccount item
Oen ite!: Bendors-customers.
<as discount
$ayments difference we can accept.
FPat*: S$+. Financial #ccounting *eneral Fedger #ccounting "usiness
transactions .pen item clearing clearing differences
''
*roup /lank
<ompany <ode #8F
#mount document 2 &&&&&&&&&&
#mount for open item account item 2 &&&&&&&&&&
<as discount per line item: %4O
Per!itted a"!ent differences: /lank
Select sa7e "utton or sa7e "utton
$ress enter to sa7e your re)uest.

Sa$es /a&
Ca$cu$ation rocedure
/asic AAA
C EAcise AAA
AAA
Sales @aA on (/asic C EAcise)
It is te!orar" assign!ent 8/- Accounts
,n @aA Ds (Sales @aA DS#)
,N @aA ,nd (Sales @aA ,ndia)
P
@aA DS
,N is assigned to company code #8F
'6
Pat*: S$+. Financial #ccounting Financial #ccounting *lo"al Setting @aA
on sales or purcases /asic settings #ssign country to calculation procedure.
*i7e te country ,N for ,ndia
Enter
For country ,N #ssign @aA DS (Sales @aA DS#)
Sa7e. $ress enter to sa7e in your re)uest.
8$oba$ Para!eters
%. Enter *lo"al $arametersQ
<ompany code Enter *lo"al parameters.
$ress Enter
Select company code #8F
Select /usiness area financial statements ceck "oA
Select propose fiscal year ceck "oA
Select 1efine default 7alue date ceck "oA
Se$ect negative osting a$$o(ed c*eck bo&

9en you re7erse a document it reduces from te same side.
EA: : <as #-< 1r =44444
@o E)uity sare capital =44444

#nd anoter posting for 644444
$eriods 1e"it <redit /alance for te mont
"alance
<umulati7e
'4
%
'
6
4 (0uly) 34444
4
344444 344444
=
!
7
3
&
%4
%%
%'
%6
%4
%=
%!

,f te '
nd
Entry 644444 is wrongly entered in e)uity sare capital 2 #ctual
entry in preference sare capital.
Reversa$ A/C
%. E)uity sare capital #-< 1r 644444
@o <as #-< 644444
'. <as #-< 1r 644444
@o preference Sare capital 644444
(.r)
Rectification Entr"
E)uity sare capital #-< 644444
@o $reference sare capital #-< 644444
/*en t*e E@uit" S*are Caita$ Su!!ar" is
$eriod
s
1e"it <redit /alance for te 8ont <umulati7e "alance
%
'
6
4(0uly) 64444
4
=44444 =44444 =44444
=
'=
!
7
3
&
%4
%%
%'
%6
%4
%=
%!
Select additional details "utton
4&# 2 $#N ($ermanent #ccount No)
4&/ 2 @1S No (@aA deduction of source)
$#N > @1S Num"er gi7en at company code le7el
@1S No. #$ &4=!73&4!
$#N No. #$ 73&4444 #
Select "ack arrow and sa7e
8enera$ $edger !aster creation 08/- 6asters1
8/- 6asters created at
Fie$d %ear:
<art of #ccounts #rea <ompany <ode #rea <entrally
*-F #ccount No.

#ccount group
$>F #-< (or) /-S #-<
Sort @eAt
Fong @eAt
#ccount <urrency
@olerance group

.pen item management
Fine item display
Sort Ley
Field status group

,t a7ing "ot carts of
#ccount fields C company
code #rea fields.
/o c*eck Account grous for giving Account no.s
'!
Pat*: S$+. Financial #ccounting *eneral Fedger #ccounting *-F
#ccounts 8aster +ecords $reparations 1efine account group 0/.Code
O#D:1
*i7e your cart of accounts #8F
Enter
+eser7es > Surplus : %44%44 to %44%&&
E)uity sare capitals : %44444 to %444&&
<urrent #ssets : '44%44 to '44%&&
Creation of 8/- 6aster 0user $eve$s1
Pat*: #ccounting Financial #ccounting *eneral Fedger 8aster records
,ndi7idual processing <entrally 0/. Code FS221
*i7e te *-F #ccount No: %44%44
<ompany code #8F
From te 8enu select *-F #ccount create
Select te #ccount group: +eser7es > Surplus
Select /alance Seet #-< +adio "utton
Sort @eAt 2 Surplus in $-F #ccount
*-F #ccount Fog @eAt 2 Surplus in $rofit and Foss #-<
Select <ontrol data @a"
Select only "alances in currency ceck "oA
@olerance group /lank
Select Fine ,tem display ceck "oA
5ote: A$$ Accounts give $ine ite! dis$a" c*eck bo&.
'7
Sort key Select 44% posting date
Select create-"ank-interest ta"
Field status group Select 44% *eneral
3. One !ore 8/- Account A FS22
*i7e te *-F #ccount no: %44444
<ompany code #8F
Select wit @emplate "utton
*i7e *-F #ccount No. %44%44
<ompany code #8F
$ress Enter
Select te #ccount *roup: Sare <apital
<ange te Sort teAt to e)uity sare capital
<ange te *-F #ccount long teAt e)uity sare capital
.ter fields are common
8ive t*e 8/- Account 5o. 322422
<ompany code #8F
Select wit @emplate "utton (w:@emplate)
*i7e te *-F #ccount no. %44%44 (+eser7es > Surplus)
'3
<ompany code #8F
$ress Enter
<ange te #ccount group to <urrent #ssets > Foans and #d7ances
<ange sort teAt to cas account
<ange *-F #ccount log teAt to cas account
Select create-"ank-,nterest ta"
<ange te field status group *44= (/ank #ccounts)
Select rele7ant to cas flow ceck "oA
/o give t*e $ist of Accounts created
Select drop "utton "eside *-F #ccount No. (.r) (@. code ./14)
@e screen is called as 8atc code.
*i7e te company code #8F
Enter
,t gi7es te wat #ccounts tat are created.

Posting of /ransactions
Pat*: #ccounting Financial #ccounting *eneral Fedger 1ocument entry
*eneral posting (F:4')
1ocument date: $arty "ill date F4 2 <alendar.
F' : Selection of date.
Posting date : Ser7er date, Fedger updating "ased on posting date period comes
automatically.
+ef 2 $arty /ill No
1ocument No:
@ype: S#
<ompany code: #8F
<urrency 2 ,N+
@o differentiate "etween de"it and credit

?ou are using posting key
'&
Posting ke" ($S@ Ley)
44 2 *-F #ccount de"it
=4 2 *-F #ccount credit
Select posting key: 44
@e neAt field is account:
Select #-< No: '44%44
$ress Enter
*i7e te amount %44444
@e fields are come on te "asis of selection of Field Status *roup
/usiness #rea: #8( ((ydera"ad /usiness area)
@eAt enter: E)uity sare capital receipt
Select posting key: Select =4
For #ccount: Select te drop down "utton
*i7e te company code #8F
#nd press Enter
Select #ccount No: %44444 (E)uity Sare <apital)
$ress Enter
?ou can make Enter amount manually i.e. %44444 (or)
Enter G (G makes de"it and credit e)ual)
/usiness area: #8(
/e&t: Enter (C) (plus): <opying te latest line item narration (or) make
manually
$ress Enter
From te menu select docu!ent si!u$ate
,n once document you can post up to &&& line item in a document
64
1e"it will "e wit out sign
<redit will "e wit 8inus (:) sign
.nce you complete select sa7e "utton or (ctrl C s)
,t gi7es te message document I%5 was posted in company code #8F.
'o( to vie( t*e $atest docu!ent
From te menu select docu!ent dis$a"
Select display document eader "utton (F=).
C*ange docu!ent
Pat*: #ccounting Financial #ccounting *eneral Fedger 1ocument
<ange 0/ransaction code F#231
$ress Enter
1ou"le click on %
st
line item
Enter
9e can cange only 7alue date, assignment and teAt
'o( to vie( t*e docu!ents:
Pat*: #ccounting Financial accounting *eneral Fedger 1ocument
1isplay 0/ransaction code 0F#2+1
Select document list "utton
*i7e your company code: #8F
*i7e te document type: S#
@o gi7e te posting date: From and to (Specific date)
@o 7iew te document posted "y a particular user
From te menu select edit dynamic selections (sift C F4)
*i7e te user name: S#$ user
Select eAecute "utton (F3)
1ou"le click on document No.%
,t sows te document
6%
Dis$a" -edger
Pat*: #ccounting Financial #ccounting *eneral Fedger #ccount 1isplay
/alance 0/ransaction code FS4251
@o gi7e multiple #ccounts 2 Select rigt arrow "eside *-F #ccount
@o 7iew continuous num"er select ranges ta" (it* green ound s"!bo$
@o eAclude any account select singly 7alues ta" (it* GRedH

$ound sym"ol
*reen 2 ,nclusion
+ed 2 EAclusion
.nce you complete select copy "utton
@o gi7e singly #ccount Select drop don "utton "eside *-F #ccount
$ress Enter
Select your account num"er %44444 2 E)uity sare capital
Fiscal year '44!
/usiness #rea, select #8(
Select eAecute "utton (F3)
1ou"le click on <umulati7e "alance amount
1ou"le click on document No. %
Select call up document o7er 7iew "utton
Select "ack arrow
'o( to create o(n $ine $a"out:
6'
Select cange layout "utton
Select te fields wic one not re)uired under column content
1ocument no, #mount, @eAt not select
Select rigt arrow (or) (ide selected field5s "utton
For te idden fields column select posting date,
Select left arrow (or) sow selected field5s "utton.
C*ange t*e co$u!n ositions:
1ocument N4. Sould "e one (%)
$osting date sould "e two (')
@eAt sould "e tree (6)
#mount in local currency (4)
@eAt column lengt cange to 6=
For amount in local currency 2 Select total ceck "oA
Select copy "utton.
'o( to save t*e $a"out
3 -a" notes
4. ,ser secific
3. Co!!on to A$$.
,ser secific: ,t can "e sa7ed wit any num"er or name.
Co!!on to a$$: ,t sould "e sa7ed wit-any num"er or name
Select sa7e lay out "utton (ctrl C F%')
Fay out: -#8F
1escription: Standard layout for #8F
'o( to c*oose "our $a"out
From te 8enu select se$ect $a" out button
Select -#8F
66
'o( to !ake defau$t $a"out
Dser parameters Editing options (@. <ode F/44)
Select Fine ,tems @a".
For default select on screen under *-F #ccount layout
Select -#8F
Select sa7e "utton
*o and see te *-F #ccount $at FS%4N
Select *-F #ccount No. '44%44 (cas account)
<ompany code #8F
Fiscal year '44!
/usiness area : #8(
Select eAecute "utton (or) F3
1ou"le click on cumulati7e "alance
Accrua$/deferred docu!ent
a. Creation of + 8/- Accounts
i) Salaries #-< 2 $ersonnel cost
ii) +ent #-< 2 #dministration
iii) .utstanding eApenses 2 <urrent lia"ilities > pro7isions
") 1efine re7ersal reason and re7ersal reason sould allow us to re7erse on any day.
c) Creation of accrua$/deferred docu!ent
.ne pro7ision is today date and one for mont ending date.
'4-47-4! : +ent
6%-47-4! : Salaries
d. Reversa$ of accrua$/Deferred docu!ents
Creation + 8/- Accounts:
,n tis case first to ceck #ccounts groups for gi7ing #ccount group
*i7e te @ransaction <ode ./14
64
*i7e te cart of #ccounts #8F Enter.
Note down personnel cost range 444444 to 444%&&
Note down te range for administration 444644 to 4446&&
Note down te range for current Fia"ilities > pro7isions %44=44 to %44=&&
Creation of 8/- 6asters 0FS221
*i7e *-F #ccount No. 444%44
<ompany code: #8F
Select wit template "utton
*i7e *-F #ccount No: %44444 (E)uity sare capital)
<ompany code: #8F
$ress Enter.
C*ange t*e account grou to ersonne$ cost
Select $>F Statement #ccount +adio /utton
<ange sort teAt to salaries account.
<ange *-F #ccount Fong @eAt to Salaries #ccount
.ter fields are common.
'. 8/- Account 5o: :22+22

<ompany code: #8F
*i7e *-F #ccount No: 444%44 (salaries #-<)
Enter.
<ange te #ccount group to administration.
<ange te sort teAt: <ange to +ent #ccount
6=
*-F #ccount long teAt: <ange to +ent #ccount
Sa7e.
6. 8/- Account 5o. 422;22
<ompany code: #8F.
Select wit template "utton.
*i7e *-F #ccount No: %44444 (E)uity sare capital)
<ompany code #8F Enter.
<ange te #-< group to current lia"ilities > pro7isions
<ange sort teAt > long teAt to outstanding eApenses.
Select control data ta".
Select open item management ceck "oA.
Sa7e.

Reversa$ Entries
Define: +e7ersal reason and re7ersal reason sould allow is to re7erse on any day.
Pat*: S$+. Financial #ccounting *eneral ledger accounting /usiness
@ransactions #dEustment posting-+e7ersal 1efine reasons for re7ersal
0/. code: F#S41
+eason is 4% (@eAt field).
*i7e te teAt accrual-deferral document.
*i7e te document date: '3.47.4!
6!
@ype: S#
<ompany <ode: #8F.
+e7ersal reason: 4%.
+e7ersal date: 4%.43.'44!.
$osting Ley: 44
#-< No: 444644 (+ent #ccount).
Enter.
*i7e te amount +s. %4444-:
/usiness area 2 #8(
@eAt: +ent pro7ision for 0uly.
$osting Ley: =4
#ccount No: %44=44 (.utstanding eApenses)
Enter.
#mount: IG5.
/usiness #rea: #8(.
@eAt: IC5
1ocument Simulate and sa7e.
Sa$ar" Provision
Sa!e Pat*: F#S4.
*i7e te document date and posting date: 6%.47.4!.
@ype: S#.
<ompany code: #8F.
+e7ersal reason: 4%.
$osting Ley: 44
#-< No: 444%44 (Salaries #ccount), Enter.
,gnore te warning message, $ress Enter.
*i7e te amount +s.'44444.
67
/usiness #rea: #8(.
@eAt: Salary pro7ision for 0uly.
$osting Ley: =4
#-< No. %44=44 (.ut standing eApenses).
Enter.
#mount: IG5
/usiness #rea: #8(.
@eAt: IC5
Reversa$ Accrua$/Referra$ docu!ent
Pat*: #ccounting Financial #ccounting *eneral Fedger $eriodic process
<losing Baluate +e7ersal accrual referral 1ocument.
/ransaction Code: F E4
*i7e te company code: #8F.
*i7e te re7ersal posting date: 4%.43.'44!.
Select teAt new ceck "oA.
Select eAecute documents "utton.
Select re7erse documents "utton.
Oen ite! !anage!ent
Bendor #ccounts
<ustomers #ccounts
/alance seets #ccounts were clearing re)uired.
63
$ro7ision 2 payment 2 outstanding eApenses
+eco7ery 2 payment 2 $F, @1S
,n *-F 8asters we a7e to select open items management ceck ,, (+efer
@olerance *roup)
+ Scenarios:
Full clearing 2 $artial clearing 2 +esidual clearing
$ro7ision $ayment : $artial clearing 2 +esidual clearing
4. Fu$$ C$earing Scenario:
4. Rent Provision: Dser transaction code: F:4'
*i7e te document date: '3.47.4!
@ype S#: <ompany code: #8F: $osting key: 44
#ccount No: 444644 (+ent #ccount)
Enter.
#mount is ====
/usiness area: #8(

+ent pro7ision for 0uly.
$osting Ley: =4
#-< No: %44=44 (.utstanding eApenses)
Enter.
#mount: IG5
/usiness #rea: #8(.
6&
@eAt: IC5
3. 'o( to vie( oen ite! reaid A/C
Pat*: #ccounting Financial #ccounting *eneral Fedger #ccount
display-ceck line items 0/. Code: F#-+51
*i7e te *-F #ccount No. %44=44 (outstanding eApenses).
<ompany code: #8F.
Select open items radio "utton.
Select eAecute "utton.
+. Outgoing a"!ent (it* c$earing:
Pat*: #ccounting Financial #ccounting *eneral Fedger 1ocument entry
out going $ayment 0/. Code: F -2>1
*i7e document date: '3.47.'44!.
@ype: S#.
<ompany code: #8F.
<learing @eAt: .ut going payment
#ccount under "ank data: '44%44 <as #-<.
/usiness #rea: #8(.
#mount: ====.
@eAt: .ut going payment.
#ccount under open item selection: %44=44 (.utstanding eApenses).
#ccount @ype: IS5 comes "y default.
IS5 stands for *-F #ccounting.
Select process open items "utton.
1ou"le click on ==== paya"le.
1ocuments simulate and sa7e.
44
:. 8o and see t*e 8/- Account 0F#-+51
*i7e *-F #ccount No: %44=44.
<ompany code: #8F.
Select cleared items radio "utton.
EAecute.
Select "ack arrow.
Select open items radios "utton.
EAecute.
$artial clearing 2 Net paya"le
/o c*eck (*at stes "ou *ave done in "our reverse.
Pat*: S$+. Financial #ccounting *lo"al Settings <ompany code Enter
*lo"al $arameters.
Select your company code: #8F.
Select details "utton.
From te menu select utilities.
<ange re7erses (customi;ation)
Select te folder for your re7erse no.
Select su" folder customi;ing ta"le.
Partia$ c$earing 6et*od:
Bendors-<ustomers :
4. Rent rovision F-231:
1ocument date: 6%:47:'44!.
@ype: S#.
<ompany code: #8F.
Reference #i$$ 5o. 43+:.
Posting Ie": :2
#ccount No: 444644 (+ent #ccount).
Enter.
#mount: =4444.
/usiness #rea: #8(.
4%
/e&t: +ent pro7ision for 0uly
Posting Ie": =4
#ccount No. %44=44 (.utstanding eApenses)
Enter
#mount: IG5
/usiness #rea: #8(
@eAt: IC5
1ocument Simulate > Sa7e.
Out going a"!ent using artia$ c$earing !et*od
/ransaction code: F -2>
1ocument date: 6%:47:4!
@ype: S#
<ompany code: #8F
+eference: %'64
C$earing /e&t: Out going a"!ent
#ccount: '44%44 (<as-/ank #ccounts)
/usiness #rea: #8(
#mount: %=,444
@eAt: .ut going payment
Account: ,nder oen ite! se$ection
%44=44 (.utstanding EApenses)
#ccount type: S comes "y default
Select process open items "utton
Leep te cursor te amount fields of te line items against wic we want
adEust
Select $artial payment ta"
,t creates payment amount column
1ou"le click on Net amount =4444
1ou"le click on payment amount =4444
4'
1ocument simulate
,t gi7es te message correct te marked line item
1ou"le click on "lue font line item
@eAt Enter IC5
Sa7e (or) (ctrl Cs)
8o and see t*e 8/- Accounts 0F#-+51
*i7e te *-F #ccount No: %44=44
<ompany <ode: #8F
Select open items radio "utton
EAecute
Select cange layout "utton
From te idden fields column select reference field
Select R@eAtS field under column content
Select left arrow (or) sow selected fields5 "utton
Select copy "utton
Leep te cursor on reference field
Select su" total "utton
6aking t*e ba$ance a"!ent and c$earing t*e account
(/ransaction code F-2>)
1ocument date: 6%:47:4!
<ompany code: #8F
+eference: %'64
<learing teAt: .ut going payment
#ccount No: Dnder /ank data: '44%44
/usiness #rea: #8(
#mount: 6=444
Account: Dnder open item selection 2 %44=44 (.utstanding eApenses)
#ccount type: IS5 comes "y default
1ou"le click on paya"le #mount =4444
1ou"le click on part paid amount: %=444
46
1ocuments simulate and sa7e
8o and see t*e 8/- Account: 0F#-+51
*i7e *-F #ccount No: %44=44
<ompany <ode: #8F
Select clear items radio "utton
EAecute
Residua$ Pa"!ent 0Residua$ c$earing1
4. Rent Provision 0F-231
1ocument date: 6%:47:'44!
@ype: S#
<ompany code: #8F
$osting Ley: 44
#ccount No: 444644 (+ent account)
Enter
#mount: !4444
/usiness #rea: #8(
/e&t: +ent pro7ision for 0uly
Posting Ie": =4
#ccount No: %44=44 (.utstanding eApenses)
Enter
#mount: IG5
/usiness #rea: #8(
@eAt: IC5
1ocument Simulate > sa7e
Outgoing a"!ent using residua$ c$earing !et*od
44
,ser /ransaction code F-2> 0Pa"ab$e a!ount1
1ocument date: 6%:47:'44!
@ype: S#
<ompany code: #8F
#ccount under "ank date: '44%44 (<as #ccount)
/usiness #rea: #8(
#mount: '4444
Account: ,nder oen ite! se$ection: 422;22

#ccount type: IS5 default
Leep te cursor on te amount field of te line item on
9ic we want to adEust
Select residual items ta"
,t creates residual items column
1ou"le click on Net amount !4444
1ou"le click on residual items
1ocument simulate
,t gi7es te message correct te marked line item
1ou"le click on "lue font line item
@eAt enter IC5
Sa7e (or) (ctrl C s)
8o and see t*e 8/- Accounts 0F#-+51
*i7e te *-F #ccount No: %44=44 (.ut standing EApenses)
<ompany code: #8F
4=
EAecute
Foreign currenc" ostings:
C*eck e&c*ange rate t"es)
/ank "uying 2 EAport 2 * @ype
/ank Setting 2 ,mports-EApenditure 2 / @ype
#7erage +ate: Dsed "y 88-S1 $eople 2 8 @ype
Pat*: S$+. *eneral settings <urrencies <eck eAcange rate types.
Select types
Enter I/5
Enter
Define transaction ratios for currenc" transaction
Pat*: S$+. *eneral settings <urrencies 1efine translation radio for
currency translation.
@is defines te con7ersion factory "etween two currencies.
DS1 ,N+
% %
0apanese year ,N+
%44 %
Europe ,N+
% %

.nce we follow one con7ersion factory, follow continuously te same for all
te year.
@is is at client le7el
1ou"le click on ,8* #cti7ity "utton
,gnore te message select RyesS "utton
4!
E&t rt: 0E&c*ange rate t"e1
Select I*5 2 /ank "uying
From: Select DS1 (#merican 1ollar)
@o: Select ,N+
Balid from: %4:47:'44!
+ation (From) 2 %
+adio (@o) 2 %
EAcange rate: Select / (/ank setting)
From: DS1
@o: ,N+
Balid from: %4:47:'44!
From ratio 2 %
@o ration : %
EAcange rate: Select 8 (#7erage)
From currency: DS1
@o currency: ,N+
Balid from: %4.47.'44!
+atio from 2 %
+atio to 2 %
Enter e&c*ange rates:
Pat*: S$+. *eneral settings <urrencies Enter eAcange rates
EAcange rate type: * (/ank "uying)
Balid date: '=:47:'44!
From <urrency: DS1
@o select: ,N+
47
1irect )uotation: 44-:
Enter
EAcange rate type: Select /
Balid date: '=:47:'44!
From currency: DS1
@o currency: ,N+
1irect )uotation: 4!-:
EAcange rate type: 8
Balid from: '=:47:'44!
From currency: DS1
@o currency: ,N+
1irect )uotation: 4=-:
Sa7e
?ou can enter eac type for eac day only
Pat* for fore& rates at user $eve$
#ccounting Financial #ccounting *eneral Fedger En7ironment
<urrent settings E7ents translation rates 0SD#CED9E2224>:1

?*en t*e rate is not given:
,t takes te rates from foreA ta"le
,t takes te latest date rate
@o enter default eAcange rate
@ype "ased on document type
*-F $osting 2 S# " (/ank selling)
$ostings
9en te rate is not gi7en 9en te rate is gi7en
43
$urcase in7oice posting * (/ank "uying)
(,f we don5t specify it takes I85 type "y default. I8 #7erage rate5
@o enter default eAcange rate type I/5 (/ank selling) for document type 2
IS#5
(Dse te transaction code (./#7).
*i7e te document type IS#5
Enter
Select document type IS#5.
Dnder default 7alues eAcange rate type for foreign currency documents
Enter /
Foreign Currenc" Posting 0F-231
1ocument date 4':43:'44!
@ype: S#
<ompany code: #8F
<urrency: DS1
$osting key: 44
*i7e account No. 444%44 (Salaries account)
Enter
*i7e te amount %444T
/usiness area: #8(
@eAt: Salary payment
4&
Enter
$osting key: =4
#ccount No. '44%44 (<as account)
Enter
#mount: IG5
/usiness area: #8(
@eAt: IC5
1ocument Simulate
@o 7iew in ,N+ Select display currency "utton.
?*en t*e rate is given at t*e ti!e of osting
,se t*e transaction code 0F-231
*i7e te document date: 4':43:'44!
@ype: S#
<ompany code: #8F
<urrency: DS1
*i7e te rate: 43-:
$osting key: 44
#ccount: 444%44 (Salaries #ccount)
Enter
It gives !essage
EAcange rate: 43T de7iate te increase 4.63O
,gnore message and Enter
=4
*i7e te amount: %444T
/usiness area: #8(
@eAt: Salary payment
$ress: Enter
$osting key: =4
*i7e te account no: '44%44 (<as account)
Enter
#mount: G.
/usiness area: #8(
@eAt: C
1ocuments Simulate > sa7e.
Reversa$s
J J J J J
,ndi7idual +e7ersal of 8ass <leared
#ccrual-deferral
1ocument re7erse +e7ersal items re7ersal
+e7ersal document re7ersal
Individua$ docu!ent reversa$
@is is used to re7ersal one document at a time
@o gi7e re7ersal reason
,f we don5t specify re7ersal date, it takes original document posting date
@at period sould "e open.
+e7erse ,ndi7idual re7ersal 0F#2E1
*i7e te document No: %
<ompany code: #8F
Fiscal year: '44!
+e7ersal reason:
Select 4% (re7ersal in current period)
=%
$osting date: /lank
Select display "efore re7ersal "utton
Select "ack arrow
Select sa7e "utton
From te menu select Idocument display5
Select display document eader "utton
1ou"le click on % (+e7erse document for)
S# 2 .riginal document list
#/ 2 re7ersal document list
1etails "utton
No range 2 4%
F/46 2 1ocument display
<ompany code: #8F
1ocument type: S# 2 .riginal document
#/ 2 +e7ersal document
(System defined)
Reversa$ of reverse docu!ent
,se t*e transaction code 0F-231
From te menu select document Post (it* reference
*i7e te document No. %=
<ompany code: #8F
Fiscal year: '44!
Select generate re7erse posting ceck "oA
Select display line items ceck "oA
Enter
='
Enter once again
<ange @eAt: +e7ersal for document No. %=
Enter
@eAt: IC5
Enter: Sa7e (or) (ctrl C s).
Enter
From te menu select document display
6ass Reversa$
@o re7erse more tan one document at a time, we use mass re7ersalQ it can "e
continuous or random.
+e7erse 8ass re7ersal 0F-E21
*i7e te company code: #8F
@o re7erse random Num"ers Select multiple selection
/eside document num"er
*i7e te document No. ' > 4
Select copy "utton
*i7e te reason for re7ersal I4%5
Select teAt run ceck "oA
Select eAecute "utton
,nstead of ' and 4, *i7e document No: %6 > %!
,f documents are ..L
Select re7erse document "utton
C$ear ite! reversa$
,se t*e transaction code: 0F#-+51
*i7e te *-F #ccount No: %44=44 (.utstanding eApenses)
=6
<ompany code: #8F
Select cleared items "utton
EAecute
Fu$$ c$eared ite!s
Out standing e&enses
<as-/ank ==== 1ocument N4 2 +ent #-< ====
(7) (!)
,f ce)ue disonored it must "e re7ersal
(ere i.e. Full cleared items tis is not possi"le to re7ersal
/ut you can make it as open items ten re7erse
Pat*: For re7ersal of cleared items
#ccounting financial accounting *eneral Fedger 1ocument +eset
cleared items 0/ransaction code F#RA1
*i7e te clearing document No.7
<ompany code: #8F
Fiscal ?ear: '44!
Select resetting > +eser7es
*i7e te re7ersal reason 2 4% (+e7ersal in current period)
Enter
,t gi7es te message clearing 7 reset.
Enter
*o and see te *-F #ccount F/F6N
=4
*i7e te *-F #ccount No: %44=44
<ompany code: #8F
EAecute
Define interest ca$cu$ation /"e:
Pat*: S$+. Financial #ccounting *eneral ledger accounting /usiness
transactions /ank #ccount in test calculation ,nterest calculation *lo"al
settings 1efine interest calculation types
,nterest ,ndicator (,nd ,d): 8%
Name: %4O 8ontly
,nterest calculation @ype: Select IS5 /alance interest calculation
Sa7e
Preare Account ba$ance interest ca$cu$ation:
Same pat (NeAt step)
@ransaction code (./##)
,nterest calculation ,ndicator 2 8%
,nterest calculation fre)uency: Select 4% 2 % 8ont.
,nterest calculations
/alance ,nterest calculations ,tem interest calculations
1efined IS5 type
Dse fro *-F #ccounts
I$5 @ype
Dse for 7endors-customers.
==
<alendar type
,n case of rupee term loan 2 Select * ('3, '&, 64, 6% -6!=)
,n case of foreign currency @erm loan: Select F ('3, '&, 64, 6% -6!4)
@is is "ased on F/.+ (Fondon ,nter "ank offer rate)
Select *
Select "alance plus interest ceck "oA
Define reference interest rates:
@ransactions /ank account interest calculation ,nterest calculation 1efine
reference interest rates 0/ransaction Code O#A-1
Interest !a" be ca$cu$ated A 6et*od 0i1
%4-44-4! to 6%-6 %44444 G %o-%44 G 6==-6!= N Say %=444
%4-4&-4! to 6%-46 %4444 G %4-%44 G '4=-6!= N Say 6444
:::::::::
%'444
::::::::::
06et*od A ii1
%4-44-4! to 4&-4&-4! %44444 G %4-%44 G %=4-6!= N =444
%4-4&-4! to 6%-46 &4444 G %4-%44 G '4=-6!= N 7444
Normally "anks follow ' typed of interest rates
,n S#$ you a7e two options for tis one
?ou can create ' interest rates for de"it > credit items
'ere
=!

,nterest indicator :
,n ,ndia > DS follows te same rate of interest rates
(ence gi7e I8'5 for (de"it > credit items)
+ef ,nterest rate 8'
Fong @eAt: %4O 8ontly
Sort @eAt: %4O 8ontly
1ate from: 4%:44:'44!
<urrency: ,N+
Define ti!e A deendent ter!s:
Same pat
,nterest calculation indicator 8%
<urrency key: ,N+
Effecti7e from: 4%:44:'44!
Se)uential Num"er: %
@erms: Select credit testing column "alance interest calculation
8%
<redit ,tems 1e"it items
+ef int rate (8')
%4O
+ef int rate (86)
3O
=7
+ef interest rate: 8'
Select neAt entry "utton
,nterest calculators ,ndicator: 8%
<urrency Ley: ,N+
Effecti7e from 4%.44.'44!
Se)uential No. '
@erm: Select de"it interest column "alance interest calculation
+ef. ,nterest rate: 8'
Sa7e
Enter interest va$ues:
Same pat: /ransaction code 02#E+1
*i7e te reference interest rate 8'
Effecti7e from 4%:44:'44!
,nterest rate: %4O
Sa7e
Creation of 3 8/- Accounts)
4
st
Accounts: S/, +upee term loan under secured loans.
3
nd
Account: ,nterest #ccount under interest group
@o ceck account groups for gi7ing account num"er 0/ransaction code
O#D:1
=3
*i7e te cart of account: #8F
Enter
5ote do(n t*e range for secured $oans: %44644 to %446&&
Note down te range of interest: 444444 to 4444&&
Creation of 8/- 6asters:
/ransaction code FS22
*i7e te *-F #ccount No. %44644
<ompany code: #8F
Select wit @emplate "utton
*i7e te *-F #ccount No. %44444 (E)uity sare capital)
<ompany code: #8F
Enter
<ange account group: Secured Foans
<ange sort teAt and *-F #ccount log teAt: S/, +upee term loan
Select create-"ank-interest
Field status *roup: Select 44=
,nterest ,ndicator: Select 8%
Sa7e.
3
nd
Account:
*-F #ccount No: 444444
<ompany code: #8F
*i7e te *-F #ccount No: 444644
<ompany code: #8F
=&
Enter
Select type-description ta"
#ccount group: Select interest
<ange sort teAt > Fong teAt: ,nterest #ccount
Select sa7e "utton (or) (ctrl Cs)
Assign!ent of Accounts for auto!atic osting
transactions /ank #ccount interest calculation ,nterest posting $repare *-F
#ccount "alance ,nterest calculation (/ransaction code 0O#V31
Select sym"ols "utton
E&a!$e:
%44644 : S/, @erm Foan
%4464% : ,<,<, @erm Foan
%4464' : ,1/, @erm Foan
,f we a7e more tan one term loan ten gi7e %4 pluses (C C C C C C C C C C)
Select #ccounts "utton
*i7e your cart of #ccounts #8F
Enter
*i7e te account sym"ol 2 444'
<urrency 2 ,N+
*i7e te *-F #ccount: 444444
*i7e te #ccount sym"ol 2 '444
<urrency 2 ,N+
*-F #ccounts, 8ark wit %4 times plus C C C C C C C C C C
,ser $eve$s: /o oen osting eriod Ari$:
!4
,se t*e /ransaction code O#;3
*i7e te posting period 7ariant #8F
Enter
From $eriod 2 %
Sa7e
/er! -oan receit 0F A 231
*i7e te document data and posting date: %':44:'44!
@ype 2 S#
<ompany code: #8F
<urrency: ,N+
$osting Ley: 44
*i7e te *-F #ccount No. '44%44
Enter
*i7e te amount: %44444
/usiness area: #8(
Balue date: %4:44:'44!
@eAt: S/, +upee term loan receipt
$osting Ley: =4
#ccount No: %44644 (S/, +upee @erm Foan)
Enter
#mount: G
/usiness area: #8(
Balue date: %4:44:'44!
!%
@eAt: IC5
/er! -oan rea"!ent:
*i7e te document data and posting date: 4!:4&:4!
@ype: S#
<ompany <ode: #8F
$osting Ley: 44
#ccount No: %44644 (S/, +upee term loan)
Enter
,gnore te messages, press enter
/usiness area: #8(
Balue date: %4:4&:'44!
@eAt: S/, @erm loan repayment
*i7e te posting key: =4
#ccount No: '44%44 (<as #ccount)
Enter
#mount: G
/usiness #rea: #8(
Balue date: %4:4&:'44!
@eAt:5C5
Interest Ca$cu$ations:
Pat*: #ccounting Financial accounting *eneral ledger periodic processing
,nterest calculation /alances (F.=')
!'
*i7e te *-F #ccount: %44644 (S/, @erm Foans)
*i7e te <ompany code: #8F
<alculation period: 4%.44.'44! to 6%.46.'447
EAecute
/o vie( $ine ite! (ise interest:
Select "ack arrow
Select additional "alance line ceck "oA
EAecute
In case of f$oating rate of interest
Se$ect back arro(: @o gi7e effect for floating rate of interest open one more session
wit S$+.
Financial #ccounting *eneral Fedger #ccounting /usiness transactions
/ank #ccount interest calculation ,nterest calculation
Enter ,nterest 7alues
/ransaction Code: O#E+
*i7e te reference interest rate: 8'
Effecti7e from 4%.4!.'44!
,nterest +ate: %'O
Sa7e
<ome to te first session
EAecute
Select "ack arrow
For interest osting
*i7e te calculation period 4%.44.'44! to 64.44.'44!
EAecute
Select "ack arrow
!6
Select post interest settlements ceck "oA
Select update master record ceck "oA
#atc* inut session
*i7e te session name: #8F
$osting to "usiness area: #8(
$osting date of session: 64.44.'44!
1ocument date of session: 64.44.'44!
$osting segment teAt: ,nterest for #pril '44!
@o post te "atc input session
From te menu select system Ser7ices /atc input Sessions
Select te session Name: #8F
Select process "utton
Select display errors only radio "utton
,t gi7es te message: $rocessing of "atc input session complete
Select eAit "atc input "utton
@o 7iew all document posted use te transaction code F/46
Enter
Enter once again
8o and see t*e 8/- 6aster A FS22
*i7e te *-F #ccount No. %44644
<ompany code: #8F
Foreign currenc" ba$ances reva$uation)
!4
E&a!$e: ,f we take foreign currency term loan.
EAcange rate #mount paya"le
.n 4&.43.'44! 2 %44444T 4= 4=44444
.n 6%.46.'447 : =4 =444444
:::::::::::::::
E&cess a"ab$e =44444
:::::::::::::::
As er account standard
@e 7ariation is carge to $>F #ccounts.
In case of urc*ased i!orted assets
#dd to asset 7alue and calculate depreciation o7er "alance life of asset.
Custo!iCation of Foreign currenc"
<reation of 6 *-F #ccount
%. S/, Foreign currency term loan 2 under secured loans group
'. EAcange gain under oter income- eAcange loss under administration
@o ceck account groups for gi7ing account Num"er 0O#D:1
*i7e te cart of accounts: #8F
Enter
Note down te range for oter ,ncome group 644%44 to 644%&&.
Foreign currency term loan 2 may "e used
Fong term working capital FiAed assets $urcases
Focal assets ,mport assets
!=
Creation of 8/- 6asters 0FS221
*i7e te *-F #ccount No: %4464%.
<ompany code: #8F
*i7e te *-F #ccount No: %44644
<ompany code: #8F
Enter.
<ange te long teAt, sort teAt to: (S/, F< term loan)
Select control data @a"
*i7e te account currency: DS#
1eselect only "alances in local currency ceck "oA
Select create "ank-interest ta"
+emo7e interest indicator
+emo7e te dates also
Sa7e.
3
nd
8/- Account: +22422:
<ompany code: #8F
*i7e te *-F #ccount No: 444644 (+ent)
<ompany code: #8F
Enter
<ange te account group to oter income
<ange sort teAt and long teAt to eAcange gain
*-F #ccount No: 44464%
<ompany code: #8F
!!
*i7e te *-F #ccount: 444644 (+ent account)
Enter
<ange te sort teAt and long teAt: EAcange loss
.ter fields are common 2 Sa7e.
Define va$uation !et*ods:
transactions <losing Baluating Foreign <urrency Baluation 1efine
Baluation 8etods. 0/ransaction Code O#;=1.
Baluation 8etods: #8F%
1escription: F< Baluation /ank Selling for #8F
1ocument @ype: S#
1e"it "alance eAcange rate type (/) (/ank Selling)
<redit "alance eAcange rate type 2 / (/ank Selling)
Select determine rate type from account "alance
Preare auto!atic ostings for Foreign Currenc" va$uation
/ransaction code O#A4
1ou"le click on eAcange rate defining using eAcange rate key
*i7e your cart of accounts: #8F
Enter
EAcange rate difference key: S1
EApenses account: 44464%
E-+ (EAcange rate) gain account: 644%44
Sa7e
!7
Assign e&c*ange rate difference ke" in $oan account: 0/ransaction code is FS221
*i7e te *-F #ccount No: %44644 (S/, F-< @erm loans)
<ompany code: #8F
From te menu select *-F #ccount carge
Select control data ta"
EAcange rate difference key
Select DS1
Sa7e.
Foreign currenc" ter! $oan receit 0F A 231
*i7e te document data and posting date: %%-43-4!
@ype: S#
<ompany <ode: #8F
<urrency: DS1: +ate: 4=-:
Posting Ie": :2
*i7e te account No: '44%44 (<as #ccount)
Enter
/usiness #rea: #8(
@eAt: S/, F-< @erm loan recei7ed
Enter
$osting Ley: =4
#ccount No: %4464% (S/, F< @erm loan)
Enter
#mount G
/usiness #rea: #8(
@eAt: IC5

!3
/o enter +4
st
6arc*B 322> e&c*ange rates in fore& tab$e
<urrent settings Enter transaction rates 0S D #CE D 9E2224>:1
EAcange rate type: I*5
Balid from 6%:46:'447
From <urrency: DS1
@o <urrency: ,N+
1irect )uotation: 4&
EAcange rate type: / (/ank selling)
Balid from: 6%:46:'447
From: DS1
@o <urrency: ,N+
1irect )uotation: =4
Sa7e.
F/C reva$uation:
Pat*: #ccounting Financial #ccounting *eneral Fedger $eriodic $rocessing
<losing Baluate Foreign <urrency Baluation (F.4=)
Enter
<ompany <ode: #8F
E7aluation period: 6%
st
8arc '447
Baluation 8etod: #8F%
Baluation in currency type: Select %4 (<ompany code currency)
Select *-F "alances ta"
Select 7aluate *-F #ccounts ceck "oA
*i7e te *-F #ccount No: %4464%
EAecute
Se$ect osting button
Select "ack arrow two times
!&
S*o(ing !ont*$" (ise reva$uation: Rate of e&c*ange
E&a!$e: ,f we take %44444 2 DS1 .n %%-43-4! : 4=
6%-43-4! : 4!
64-4&-4! : 43
Stes to be fo$$o(ed for !ont* end va$uation
*i7e e7aluation key date: 6%:43:'44!
Select create positions ceck "oA
*i7e te re7ersal posting date: 4%:4&:'44!
Select re7erse postings ceck "oA
Stes to be fo$$o(ed for "our end va$uation
E7aluation key date: 6%:46:'447
Select "alance seet preparation 7aluation ceck "oA
Select create postings ceck "oA
+e7erse of posting date: /lank
1eselect re7erse posting ceck "oA
EAecute
*o and see te document F/46
Enter
1ou"le click on first line ,tem.
/o vie( at* (*en transaction code is given at user $eve$
,n te command field enter searc US#$ 8enu
Enter
Searc teAt entry: /ransaction Code 0F-231
74

Enter
'o( to vie( at* in custo!iCation:
S$+.

Select find "utton
*i7e te searc term fiscal year
Enter
Select fiscal year under financial accounting *lo"al settings #rea
Enter
Accounts a"ab$e 0A/P1
,t is a su"sidiary ledger
@is used wen material management module is not use
@is is used for material purcases > salaries
9en 88 8odule is used Dse for ser7ices were @1S is to "e deducted
7%
?*en (e urc*ase Ra( 6ateria$
,n7entory +aw 8aterial 1r (*eneral Fedger)
@o $arty #-< (Su"sidiary Fedger) 2 Sundry <reditors
+aw material (*F #-<)
V
+econciliation
(.r)
<ontrol #-<
#asic settings for Accounts a"ab$e
4. Creation of vendor Accounts 8rous:
a. F, (Financial Bendor) (ser7ice parties)
". 88 (8aterial management 7endor) (8aterial $arties)
For above bot* cases (e *ave to secif" reconci$iation account fie$d
re@uire!ent
'. <reation of No. ranger for 7endor5s #ccount
6. #ssign num"er range group of 7endor #ccount group
4. 1efine tolerance group for 7endors.
;. Creation of 3 8/- 6asters
a. ,n7entory raw material <urrent #ssets loans > #d7ances
". Sundry <reditors raw materials <urrent lia"ilities > $ro7ision
!. <reation of Bendor masters
7. 1ocument type and N4. +anges L+ 2 Bendor ,n7oice
LW 2 Bendor $ayment
L# 2 Bendor document for transfer-re7ersal
3. Posting Ie"s 6% Bendor <redit
'= Bendor de"it
4. Creation of vendor accounts grous
S$+. Financial #ccounting #ccounts recei7a"le > #ccounts paya"le
Bendor accounts 8aster data $reparation for creating 7endor master
data define account groups wit screen layout (Bendors).
#ccount group 2 #8F%
Name: F, Bendors for #8F
1ou"le click on company code data
7'
1ou"le click on account management
+econciliation account select re)uired entry field
<as management makes it suppress field.
Select create re)uest "utton
*i7e te sort description: Account a"ab$e 0AP1 Custo!iCation of A6-
Enter
$ress enter once again to sa7e in your re)uest
*i7e te account group 2 #8F'
Name: 88 Bendors for #8F
1ou"le click on #ccount 8anagement
+econciliation #ccount make re)uired entry field
<as management group make it suppress
Sa7e.

Create 5o. ranges for vendor accounts:
Same pat 0/ransaction code KI541
Select cange inter7als "utton
Select inter7al "utton
*i7e te no. range '&
From No: 374444% to No: 3344444
Enter
Select inter7al "utton once again
No. of range: 6&
76
From No: 334444%
@o No: 3&44444
Enter and sa7e
Assign 5o. ranges to vendor accounts grous:
Sa!e at*
*i7e te account group #8F%
Enter
For #8F% 2 #ssign No. range: '&
For #8F' 2 No. range: 6&
Define to$erance grou of vendors:
Pat*: S$+. Financial #ccounting #ccounts recei7a"le and #ccounts paya"le
/usiness transactions out going payments 8anual out going payments
1efine tolerances (Bendors)
@olerance group: /lank
*i7e te description @olerance group for #8F
Sa7e
Creation of 3 8/- Accounts: 0FS221:
8ive t*e 8/- Account 5o: 322432
74
<ompany code: #8F
*-F #ccount No: '44%44 (cas account)
<ompany code: #8F
Enter
<ange sort teAt to in7entory +8
<ange *-F log teAt to in7entory raw material
Se$ect create/bank/interest tab
<ange field status group of *44%
1eselect rele7ant cas flow ceck "oA
Sa7e.
3. 8/- Account 5o: 422;24
<ompany code: #8F
*i7e te *-F #ccount No: %44=44 (out standing eApenses)
<ompany code: #8F
Enter
<ange te sort teAt to Sundry <reditors to +8
*-F #ccount log teAt to: Sundry <reditors to +aw material
1eselect only "alance in local currency ceck "oA
+econciliation #ccount for account type: Select 7endors
1eselect open item management ceck "oA
7=
Sort Ley: Select 4%' 7endor num"er
Field status group select *4!7 (+econciliation account)
Creation of vendor !aster:
Pat*: #ccounting Financial accounting #ccounts paya"le 8aster records
maintain centrally <reate (JL4%)
#ccount group: Select #8F%
Enter
@itle: <ompany
5a!e: 0 L Syntetics Ftd.
Street: #meerpet
$ostal code: =44444- (ydera"ad
<ountry: ,N
@elepone: ==!'!'4!
Select neAt screen "utton (6 times)
+econciliation #ccount: Select te drop down te "utton
Select %44=4% 2 Sundry <reditors raw material
Sort key: 4%' (Bendor No)
Select neAt screen "utton
$ayment terms: Select 444% (paya"le immediately due net)
@olerance group: /lank
<eck dou"le in7oice ceck "oA
7!
Docu!ent t"es < 5u!ber ranges 02#A>1
*i7e te document type L+ (Bendor ,n7oice)
Enter
Select document type L+
Note down te No. +ange: %&
Select num"er range information "utton
No. +ange: %&: year: '44!Q From No: %4444% to '44444
Enter > sa7e
Select "ack arrow 6 times
Select LW 2 Bendor payment
Note down te No. range: %=
Select No. range information "utton
No. +ange: %=: year: '44!Q From No: '4444% to 644444
Enter > sa7e
Select L# 2 (Bendor 1ocument)
77
Note down te No. range: %7
No. +ange: %7: year: '44!: From No: 64444% to 444444
Enter > sa7e (or) (ctrl C s).
#anks
,n S#$ we can call as (ouse /anks
In *ouse bank (e give detai$s:
/ank Name
#ddress
<ontact person
@elepone Num"er
E&a!$e:
E&a!$e:
S/, 8ain
/ranc
V
<urrent #-< %
S/, /egumpeta /ranc
V
<urrent #-< %
'ouse bank (i$$ be created branc* (ise
Creation of 8/- Account: 0FS221
S#I Current Account:
8/- Account 5o. 32242;
<ompany code: #8F
S/, 8ain /ranc
<urrent #ccount
% #ccount ,1
<urrent #ccount
' #ccount ,1
<urrent #ccount
6 #ccount ,1
73
*i7e te *-F #ccount No. '44%44 (<as #ccount)
<ompany code: #8F
Enter
<ange te sort > *-F #ccount long teAt to S/, <urrent account
Sa7e.
Define *ouse banks:
Pat*: S$+. Financial #ccounting /ank #ccounting /ank accounts
1efine ouse "anks 0/ransaction code FI431
Enter
*i7e te ouse "ank S/,
/ank <ountry: ,N (,ndia)
/ank Ley: #ny No: (37!)
*i7e te telepone No
<ontact person
Sa7e
Se$ect c*ange button:
*i7e te "ank name: State /ank of ,ndia
Street: /ank Street
<ity: (ydera"ad
/ank /ranc: 8ain "ranc
Enter > sa7e
1ou"le click on /ank #ccounts folder
*i7e te #ccount ,1: S/, %
1escription: State /ank of ,ndia <urrent #-< No.%
7&
/ank account No: &37!=46'%4
<urrency: ,N+
*-F #ccount No: '44%4=
Sa7e
Create c*eck $ots: (9e are gi7ing ceck No)
Pat*: #ccounting Financial accounting #ccounts $aya"le $eriodic
processing $ayment (F%%4)
From te menu select en7ironment
<eck information
No. ranges
Final @ransaction code: F<(,
*i7e te paying company code: #8F
(ouse "ank: S/,
#ccount ,1: S/, %
Select cange "utton
Select create "utton
*i7e te lot No.%
<eck No: '4444% to '44%44
Select non se)uential ceck "oA
Sort ,nformation 2 S/,
$urcase date: <e)ue "ook ,ssued date: %4.43.'44!
Enter > Sa7e
Purc*ase invoice osting:
Pat*: #ccounting Financial #ccounting #ccounts $aya"le document entry
,n7oice general (F:46)
*i7e te document date: %4.43.'44!
@ype: L+
<ompany code: #8F
$osting key: 6%
#ccount: Select 374444% (0. L. Syntetics Ftd)
34
Enter
*i7e te amount %4444
/usiness area: #8(
@eAt: $urcase in7oice postings
$osting key: 44
#ccount No: '44%'4 (,n7entory raw material)
Enter
#mount G
/usiness #rea: #8(
@eAt: IC5
'o( to vie( art" account:
Pat*: #ccounting Financial #ccounting #ccounts paya"le #ccount
1isplay-cange line items (F/F%N)
Bendor #ccount: Select 374444%
<ompany code: #8F
EAecute
8o and see t*e 8/- Account 0FS4251
*i7e te *-F #ccount no: %44=4% (Sundry <reditors raw material)

<ompany <ode: #8F
Fiscal ?ear: '44!
EAecute
1ou"le click on cumulati7e "alance: %4444
3%
@o 7iew party wise
Select cange lay out "utton
From te idden fields column
Select assignment field
Select amount in local currency under column content
Select left arrow (or) sow select field5s "utton
Select copy "utton
Sort key updates assignment fields automatically
Out going a"!ent (it* c$earing:
Pat*: #ccounting Financial #ccounting #ccount $aya"le 1ocument entry
out going payment post (F:=6)
1ocument date: %4.43.'44!
@ype: LW
<ompany <ode: #8F
Account under bank data: 32242;
/usiness #rea: #8(
#mount: %4444
#ccount under open item selection: 374444%
#ccount @ype: IL5 comes "y default (Bendor)
1ou"le click on paya"le amount: %4444
1ocument Simulate
*o and see te 7endor #-< (F/F%N)
3'
*i7e te 7endor #ccount No: 374444%
<ompany <ode: #8F
Select cleared items radio "utton
Select eAecute
6anua$ c*eck creation:
Pat*: #ccounting Financial #ccounting #ccount $aya"le En7ironment
<eck information <reate 8anual cecks (F<(=)
#ccount ,1: S/, %
<eck No: '444%4
Sa7e
Dis$a" c*eck register:
<eck information display <eck register (F<(N)
EAecute
1ou"le click on ceck No: '444%4
Select accompanying documents "utton
C*eck encas*!ent date udation:
<eck information cange #dditional info-cas (F<(!)
#ccount ,1: S/, %
36
<eck No: '444%4
Enter
*i7e te encasment date: '3.43.'44!
Sa7e
*o and see te ceck register: F<(N
*i7e te posting company code: #8F
EAecute
,n issued c*ecks cance$$ation
<eck information 7oid Dn used cecks (F<(6)
#ccount ,1: S/, %
<eck No: '4444%
Boid reason <ode: Select 4! (destroy-unusa"le)
Select 7oid "utton
(ouse "ank: S/,
#ccount ,1: S/,%
EAecute
.nce te ceck lot is o7er, keep te cursor on ceck num"er from to
Select in ascending order "utton.
'o( to create void reason code:
Pat*: S$+. Financial #ccounting #ccounts recei7a"le and account paya"le
"usiness transactions .ut going payments #utomatic out going payments
$ayment media <eck management 1efine 7oid reason codes 0/ransaction
code: FC'V1
*i7e te reason: '!
Boid reason code: Stop payment for #8F
Sa7e
34
De$etion of c*eck encas*!ent date data:
<eck information 1elete +eset data. 0/ransaction code: FC'81
#ccount ,1: S/, %
*i7e te <eck No: '444%4
Select reset casing data radio "utton
EAecute
Select te yes "utton for te message reset data
*o and see te ceck register (F<(N)
(ouse "ank S/,
#ccount ,1: S/, %
EAecute.
Issued c*eck cance$$ation
En cas cecks can not "e cancelled
a. ,n7oice posting F:46
". .ut going payment wit cleared items F:=6
c. 8anual ceck creation F<(=
d. 1isplay ceck register
e. ,ssued ceck cancelled

Vendors A/C
/ank %4444 P .pen ,tem %4444
::::::::: P :::::::::
%4444 P %4444
:::::::::: :::::::::
,f we cancel te ceck, open item %4444 is "ecomes open items-paya"le
e. Issued c*eck cance$$ation
3=
i. +eset cleared items (@o make it as open)
ii. +eser7e transaction
iii. <ancel ceck
<eck information 7oid cancel payment. 0/ransaction FC'E1
(ouse "ank S/,
#ccount ,1: S/, %
<eck No. Select '444%4
Boid reason code: Select '! (Stop payment for #8F)
*i7e te re7ersal reason: 4%
Select cancel payment "utton
*o and te party account (F/F%N)
*i7e te 7endor #ccount No: 374444%
<ompany <ode: #8F
EAecute
8o and see t*e c*eck register: FC'5
EAecute
Advance a"!ents to vendors
,n S#$ it is called as down payments to 7endors.
a. <reation of *-F #ccount ad7ance to 7endors under current assets, loans,
ad7ances
b. Fink "etween Sundry <reditors and ad7ance to 7endors
c. #d7ance payment posting : #d7ance 2 #d7ance to 7endor
: $urcase
d. $urcase in7oice postings
e. master of ad7ance from special *-F @o normal "y clearing special *-F
items
f. <learing of normal items.
a. Creation of 8/- 6aster 0FS221
*i7e te *-F #ccount No: '44%=4
3!
<ompany code: #8F
*i7e te *-F #ccount: %44=4% (Sundry <reditors raw material)
<ompany code: #8F
Enter
<ange te account group: <urrent assets, loans and ad7ances
<ange sort teAt > *-F #-< Fong teAt to ad7ance to 7endors
.ter fields are same
b. -ink bet(een Sundr" Creditors and advance to vendors
Pat*: S$+. Financial #ccounting #ccounts recei7a"le > #ccounts paya"le
/usiness transactions 1own payment made 1efine alternati7e reconciliation
#ccount for down payments (/ransaction code: O#%R1
1ou"le click on down payment on current assets (or) I#5
*i7e te cart of #ccounts, #8F
Enter
*i7e te reconciliation #-<: %44=4%
*i7e te special #-<: '44%=4
Sa7e (or) (ctrl Cs)
a1. Advance a"!ent osting:
Pat*: #ccounting Financial #ccounting #ccounts $aya"le 1ocument entry
down payment down payment 0/ransaction code: F-:E1
37
@ype: LW
Bendor #ccount: 374444%
*i7e te special *-F ,ndicator: I#5
*i7e te "ank account: '44%4=
/usiness area: #8(
#mount: 3333
@eAt: #d7ance payment posting
Enter
#mount:5G5
/usiness #rea: #8(
@eAt: IC5
1ocument Simulate and sa7e
*o and see te 7endor #-< 2 F/F%N
*i7e te 7endor #-< No: 374444%
<ompany code: #8F
Select special *-F transaction ceck "oA
EAecute
d. Purc*ase Invoice Posting:0F-:+1
@ype: L+
<ompany code: #8F
$osting key: 6%
*i7e te #-< No: 374444%
Enter
33
*i7e te amount: 3333
/usiness #rea: #8(
@eAt: purcase in7oice posting
$osting Ley: 44
#ccount no: '44%'4 (,n7entory raw material)
Enter
#mount: IG5
/usiness area: #8(
@eAt: IC5
*i7e te 7endor #-< No: 374444%
<ompany <ode: #8F
Select normal items ceck "oA
EAecute
Select "ack arrow
Select special *-F @ransaction ceck "oA along wit normal items.
EAecute
e1 /ransfer of Advance fro! secia$ 8/- /o 5or!a$ b" c$earing secia$ 8/-
Ite!s:
Pat*: #ccounting Financial #ccounting #ccounts $aya"le 1ocument entry
down payment clearing 0/ransaction code: F-;:1
@ype: L#
<ompany code: #8F
3&
Bendor #-<: 374444%
*i7e te teAt: ad7ances transfer posting
Select process down payments "utton
*i7e te transfer posting 3333
Sa7e
<ompany code: #8F
Select special *-F <eck "oA
EAecute
Select "ack arrow
EAecute
f1 C$earing of 5or!a$ Ite!s
Pat*: #ccounting Financial accounting #ccounts $aya"le accounts clear
0/ransaction code: F-::1
*i7e te *-F #ccount No: 374444%
<ompany <ode: #8F
Select process open items radio "utton
1ou"le click on credit 3333
1ou"le click on de"it 3333
Sa7e
*o and see te 7endor #-<: F/F%N
*i7e te 7endor #-<: 374444%
&4
<ompany <ode: #8F
EAecute
3
nd
Scenario : Advance !ore bi$$ $ess:
#d7ance : %44444
/ill : '4444
a. #d7ance payment posting (F:43)
". $urcase in7oice posting (F:46)
c. @ransfer to ad7ance amount of +s. '4444 from special *-F to normal (F:=4)
d. <learing of normal items (F:44)
5et resu$t: ,n "alance seet sown as current assets 2 #d7ance to 7endors 34444
+
rd
Scenario : Advance $ess A #i$$ 6ore:
#d7ance : =4444
/ill : %=4444
a. #d7ance payment posting (F:43)
". $urcase in7oice posting (F:46)
c. @ransfer of #d7ance from *-F to normal "y clearing special *-F items (F:=4)
d. 9ile making "alance payment of +s. %44444
1ou"le click on paya"le amount %=4444 and amount paid =4444
#nd te 6
rd
line items will go cleared items (F:=6)
/er!s of Pa"!ent:
/usiness transactions ,ncoming in7oices (<redit memos) 8aintain terms of
payment
*i7e te payment terms: #8F
Select customer ceck "oA
Select 7endor ceck "oA
1ocument date: $osting /ill date
$osting date:
Entry date
9it in %4 days: 6O cas discount
9it in '4 days: 'O <as discount
9it in 64 days: due
Select default for "ase line date: posting date
%
st
term: 6O : %4 days
&%
'
nd
term: 'O : '4 days
6
rd
term: No discount 2 64 days
$ress Enter
Sa7e
Cas* discount:
Creation of 8/- Account: Ca$$ed cas* discount received under ot*er inco!e
grou
0/.code 0FS221
*i7e te *-F #ccount No: 644%4%
<ompany <ode: #8F
*i7e te *-F #ccount No: 644%44 (EAcange gain)
<ompany code: #8F
Enter
<ange te sort teAt and *-F #ccount long teAt to: cas discount recei7ed
Assign!ent of account for auto!atic ostings:
Pat*: S$+. Financial #ccounting #ccounts recei7a"le and accounts paya"le
/usiness transactions out going payments out going payment glo"al settings
define accounts for cas discount taken. (/ransaction code is O#K,1
*i7e your cart of accounts: #8F
Enter
Select sa7e "utton
*i7e te account No: 644%4%
&'
Purc*ase invoice osting: 0F-:+1
1ocument date: 4%.43.'44! ($arty "ill date)
$osting date: %!.43.'44! (*oods recei7ed date)
@ype: L+
<ompany code: #8F
$osting key: 6%
*i7e te account no: 374444%
Enter
/usiness #rea: #8(
$ayment terms: #8F%
@eAt: $urcase in7oice posting
Enter
,gnore te message, press enter
*i7e te posting key: 44
*i7e te account No: '44%'4 (,n7entory raw material)
Enter
#mount: IGI
/usiness #rea: #8(
@eAt: IC5
*o and see te 7endor #-<: (F#-451
Bendor account: 374444%
<ompany code: #8F
&6
EAecute
Select cange lay out "utton
From te idden fields column select current cas discount amount fields
Select amount in document currency under column content.
Select left arrow "utton
Select copy "utton
Out going a"!ent: 0F-;+1
*i7e te document date: '%.43.'44!
@ype: LW
<ompany <ode: #8F
#ccount num"er under "ank data: '44%4=
/usiness #rea: #8(
#mount: &7444
@eAt: out going payment
#ccount: under open item selection: 374444%
#ccount type: L comes "y default
1ou"le click on paya"le amount: %44444
1ocument Simulate
1ou"le click on "lue font line items
@eAt: enter IC5
Sa7e.
Auto!atic a"!ent rogra!:
Advantage:
System will 7erify te due dates
&4
System issue ceck
System will pass te entry and clear party account
,t will prepare payment ad7ice
,t updates ceck register automatically
,t will "e used "y cas ric companies
,t will "e run tis weekly-%4days-%=days-8ontly.
?our ceck lot sould "e se)uential

9e are not programmers we used system defined ceck format and payment
ad7ice format.
*i7e ranking "ank wise wit a7aila"le "alance
/efore issue to gi7es a proposal
,t sows for wic party for wic "ills from wic "ank it is going to issue
te cecks.
9e can edit te proposal
Edit t*e roosa$:
%. /y "locking some in7oices for payment
'. /y canging "ank
4
st
ste: Set up 2 payment metods per country for payment transactions
Pat*: S$+. Financial #ccounting #ccounts recei7a"le and accounts paya"le
/usiness transactions out going payments #utomatic out going payments
$ayment metod- "ank selection for payment program set up payments metod
per country for payment transactions 0/ransactions code: F#LP1
*i7e te country: ,N (,ndia)
$ayment metod: 0
1escription: <eck
Select out going payments radio "utton
Select ceck radio "utton
1ocument type for payment: LW
&=
<learing document type: LW
$ayment medium program: @is is system defined program(+EF.DSU<)
Name of te print data: F,S@%S
Sa7e
Set u Pa"!ent !et*ods for co!an" code for a"!ent transactions:
$ayment metod: 0
8inimum amount: %44

8aAimum amount: &&&&&&&&&&
Select payment per due day ceck "oA
Select form data "utton
Form for te payment transfer medium: Note down
F%%4 2 $remium 2 <eck
1rawer of te form: For #ra7ind 8ills Ftd.
#utori;ed signatory
Sa7e
Set u A$$ Co!an" codes for a"!ent transactions:
Sa!e at*:
$aying company code: #8F
Select separate payment per "usiness area ceck "oA
Special *-F @ransactions to pay under 7endors: Enter # (#d7ance)
&!
Sa7e
Set u a"ing co!an" code for a"!ent transactions:
Same pat
Select forms "utton
Form for te payment ad7ice (F%%4U 1U #B,S)
Select sender details "utton
@eAt ,.1: Select S@ (Standard teAt)
Fetter eader: FU 444% U (eader
Footer teAt: F U 444% U Footer
Sender: FU444%U Sender
Creation of se@uentia$ c*eck $ots:0/ransaction code: 0FC'I1
(ose /ank: S/,
#ccount ,1: S/,%
Select cange "utton
*i7e te lot No: '
*i7e te ceck No: =4444% to =4%444
1eselect non se)uential ceck "oA
&7
Enter and sa7e
#ank deter!ination:
Pat*: #ccounting Financial accounts accounts paya"le $eriodic processing
$ayments 0/ransaction code F4421
From te menu select en7ironment 8aintain configuration
Select "ank determination "utton
Enter
Select paying company code: #8F
1ou"le click on ranking order folder
*i7e te payment metod: 0
<urrency: ,N+
+ank order: %
(ouse /ank: S/,
Sa7e
Doub$e c$ick on bank accounts fo$der:
(ouse "ank: S/,
$ayment metod: 0
<urrency: ,N+
#ccount ,1: S/,%
/ank su" account: '44%4= (S/, <urrent account)
/usiness #rea: #8(
Sa7e
Doub$e c$ick on avai$ab$e a!ounts fo$der:
&3
#ccount ,1: S/,%
1ays: enter &&&
<urrency: ,N+
#7aila"le for out going payments: '444444
Sa7e
Assign a"!ent !et*od in vendor !aster:
Pat*: #ccounting Financial accounting #ccounts paya"le 8aster records
8aintain centrally <ange 0/ransaction code: KI231
*i7e te 7endor No: 374444%
<ompany <ode: #8F
Select payment transaction ceck "oA under company code data
Enter
Sa7e
Purc*ase invoice osting 0F-:+1
*i7e te document date: '6.43.'44!
@ype: L+
<ompany code: #8F
$osting Ley: 6%
#ccount No: 374444%
Enter
#mount: !!!!
/usiness #rea: #8(
$ayment term: 444%
@eAt: $urcase in7oice testing
$osting Ley: 44
#ccount No: '44%'4 (,n7entory raw material)
&&
Enter
#mount: IG5
/usiness #rea: #8(
@eAt: IC5
Auto!atic Pa"!ent Progra! run 0F4421
+un date: '6.43.'44!
,dentification: #8F%
Select parameter ta"
?our posting date and documents entered up to date is come automatic
$ayment metods: 0
NeAt posting date: 64.43.'44!
Bendor #-<: 374444% to 3344444
Sa7e
Select "ack arrow
Select scedule proposal "utton
Select start immediately ceck "oA
Enter
*o and press enter till you get te message payment proposal as "een created
Select edit proposal "utton
Enter
1ou"le click on amount field %!!!!
@o "lock in7oice for payment dou"le click on in7oice amount
$ayment "lock select # (/lock for payment)
Enter
@o cange te "ank dou"le click on in7oice amount
Select real locate "utton
*i7e te ouse "ank: S/,
%44
#ccount ,1: S/, %
Enter and sa7e
Select "ack arrow: ' times
,t gi7es te message payment proposal as "een edited
Select payment run "utton
Enter
*o and press enter till you get te message payment run as "een carried out
For c*eck Printing:
Select print out -data medium ta"
For te program: +F F.DS U <
*i7e te 7ariant: #8
Select maintain 7ariants "utton
Select continue "utton
*i7e te program run date: '6.43.'44!
,dentification feature: #8F%
$aying company code: #8F
$ayment 8etod: 0
/usiness area: #8(
(ouse "ank: S/,
#ccount ,1: S/,%
<eck lot No: 444'
Select print cecks ceck "oA
$rinter Name: F$4%
Select print immediately ceck "oA
%4%
Select print payment ad7ice notes ceck "oA
$rinter: F$4%
Select: $rint immediately ceck "oA
Select print payment summary ceck "oA
$rinter: F$4%
Select: $rint immediately ceck "oA
Num"er of sample print outs 2 I45
Select don5t 7oid any cecks ceck "oA
Select attri"utes "utton
*i7e te description: S/, <eck print '6.43.'44!
Sa7e
Select "ack arrow
Sa7e
.nce again select "ack arrow
Select print out "utton
For Eo" Name, in place of )uestion mark
*i7e te 7ariant: #8
Enter
Enter once again
@o 7iew te ceck printing, for te menu select system ser7ices out put
control
EAecute
Select ceck spool no. <eck "oA
Select display contents "utton
8o and see t*e art" A/C: 0F#-451
*i7e te 7endor #-< No: 374444%
%4'
<ompany <ode: #8F
EAecute
1ou"le click on te line item a7ing document type LW for +s. !!!!
Select call up document o7er 7iew "utton
From te menu select en7ironment ceck information
*i7e te paying compared code: #8F
EAecute
Credit !e!o: @is is done wen te material returned reduced price
a) Bendor raised credit note on #8F (1ocument @ype: L#)
") #8F raises de"it note on 7endor (1ocument @ype: L*)
For "ot a"o7e cases no. +anges: %7
Pat*: #ccounting Financial #ccounting #ccounts paya"le 1ocument entry
<redit memo 2 general (F:4%)
1ocument date: '6.43.'44!
@ype: L*
<ompany code: #8F
$osting key: '%
*i7e te account NoQ 374444%
Enter
/usiness area: #8(
@eAt: <redit memo posting
$osting Ley: =4
#ccount NoQ '44%'4 (,n7entory raw material)
Enter
%46
#mount: IG5
/usiness area: #8(
@eAt: IC5
X Accounts Receivab$e 0A/R1
:@is is also a su"sidiary ledger.
:@is is used wen sales > distri"ution module is not implemented
:@is is used all types of sales ($roduct sale, serial sale > assets sales and all
types)
?*en S.D is i!$e!ented: 9en scrap sales, asset sales
9en you make a sale
(*F) ,t updates sundry de"tors <ustomers #-< 1r (Su"sidiary ledger
(S.F)
@o Sales #-< (*eneral #ccount)
(*.F)
V
,n S#$ it is called reconciliation #-<
,n normal #ccounting it is called control account
#asic settings for accounts receivab$e:
a.) Creation of custo!er Accounts grous:
/(o t"es of custo!s
F, 2 <ustomers 2 assets sales, scrap sale parties
S1 2 <ustomers 2 products sales
b. Define 5o. ranges for custo!ers Accounts:
c. Assign 5o. ranges to custo!er accounts grous
d. Creation of 3 8/- Accounts:
i. Sundry 1e"tors Dnder <urrent assets, loans > ad7ances
ii. Sales #ccounts 2 Dnder sales account
e. <reation of customer master
f. Docu!ent t"es and 5o. ranges
1r 2 <ustomer ,n7oices
%44
1W 2 <ustomer $ayment
1# 2 <ustomer document for transfers-re7ersals
g. $osting Leys: 4% 2 <ustomer de"it
%= 2 <ustomer <redit
a. Creation of custo!er account grous:
<ustomer #ccounts 8aster data $reparation for creating customer master
data 1efine accounts groups wit screen lay out (<ustomers)
*i7e te account group: #8F%
Name: F, <ustomer for #8F
1ou"le click on #ccount management
+econciliation accounts select re)uired entry fields
Sa7e
*i7e te description of: #-+ <ustomi;ation for #8F
Enter > sa7e in your re)uest
*i7e te account group: #8F'
*i7e te name: S1 <ustomers for #8F
1ou"le click on account management
+econciliation #-< select re)uired entry field
Sa7e
b. create 5o. ranges for Custo!ers Accounts:
%4=
Same pat 0/ransaction Code: KD541
5o. range: +3: From No: !'44444: to Num"er: !644444
Enter
Select inter7al "utton once again
8ive t*e 5o. range: ++
From No: !64444%: @o Num"er: !444444
c. Assign 5o. ranges to custo!er Account grous
Same pat
*i7e te account group: #8F%
Enter

For #8F% 2 #ssign No. range: 6'
For #8F' 2 #ssign No. range:66
Sa7e
a. Creation of 8/- Accounts: 0FS221
%. 8ive t*e 8/- Account 5o: 322442
<ompany <ode: #8F
*i7e te *-F #ccount No: '44%=4
<ompany <ode: #8F
Enter
<ange sort teAt > *-F Fong teAt to Sundry 1e"tors #-<
%4!
+econciliation #-< for #-< type: Select customers
Sort Ley: Select 46% <ustomers No.
Field status group: (*4!7)
Sa7e
3. 8ive 8/- Account 5o: +22222
<ompany <ode: #8F
*i7e te *-F #ccount No: 644%44 (EAcange gain)
<ompany <ode: #8F
Enter
#ccount group: Sales
<ange sort teAt and *-F #ccount long teAt to: sales account
Sa7e
b. Creation of custo!er !aster:
Pat*: #ccounting Financial #ccounting #ccounts recei7a"le 8aster records
maintain centrally <reate (J14%)
#ccount group: Select F, <ustomers for #8F
<ompany code: #8F
Enter
%47
/it$e: Select <ompany
5a!e: 0. L. Syntetics Ftd
Address: #meerpet: $ostal <ode: =44444: <ity: (ydera"ad: <ountry: ,N
*i7e te 7endor No: 374444%
Select company code data "utton
+econciliation #-< selects '44%%4 (Sundry 1e"tors)
*i7e te sort key: 46% (<ustomer Num"er)
Select payment transactions
@erms of payment 444% ($ayment immediately due neAt)
Sa7e
Docu!ent t"es and no. ranges: 0O#A>1
Select document type: 1+ (<ustomer in7oices)
No. range: %3: year: '44!: From No: 44444% to =44444

Enter and sa7e
Select type: 1' (<ustomer $ayment)
%43
Select <ange inter7als "utton
No. range: %4: year: '44!: From No: =4444% to !44444
Enter and sa7e
Select 1#: (<ustomer 1ocument)
Note down te No. range: %!
Select <ange inter7als "utton
*i7e te No. range: %!
?ear: '44!: From No: !4444%: to 744444
Enter and sa7e
Posting of sa$e invoice:
Pat*: #ccounting Financial accounting #ccounts recei7a"le document entry
in7oice general (F:'')
1ocument date: '=.43.'44!
@ype: 1+
<ompany code: #8F
$osting Ley: 4%
*i7e te account: !'4444%
Enter
/usiness #rea: #8(
@eAt: Sales posting
%4&
$osting Ley: =4
#ccount Num"er 644444 (Sales #-<)
Enter
#mount: IG5
/usiness area: #8(
@eAt: IC5
'o( to vie( custo!er account:
Pat*: #ccounting Financial #ccounting #ccounts recei7a"le #ccounts
display- cange line items (F/F=N)
*i7e te customer account: !'4444%
<ompany code: #8F
EAecute
Se$ect back arro( to vie( vendor and custo!ers transactions toget*er:
Select 7endor items ceck "oA along wit normal items ceck "oA eAecute
Inco!ing a"!ent and c$earing vendor < custo!er transactions toget*er:
1ocument type: I1W5 sould allow 7endor and customer transactions
/ransaction code: O#A>
Select document type: 1W
Select 7endor ceck "oA
Sa7e
%%4
Inco!ing a"!ent:
Pat*: #ccounting Financial #ccounting #ccounts recei7a"le 1ocument
entry ,ncoming payment 0/ransaction code F-3E1
*i7e te document date: '&.43.'44!
@ype: 1W: <ompany code: #8F: <learing teAt: ,ncoming $ayment
#ccount under "ank data: '44%4= (S/, <urrent #ccount)
/usiness #rea: #8(
#mount: &&%444
@eAt: ,ncoming payment
#ccount under open item selection: !'4444%
#ccount type: 1 comes "y default (1 for <ustomers)
Select oter accounts ceck "oA
Select standard open items ceck "oA
Select #-< No: 374444%
#ccount type: Select L
<ompany code: #8F
Select standard item ceck "oA
1ou"le click on all te line items
8o and see t*e custo!ers A/C A 0F#-;51
*i7e te customer #-<: !'4444%
<ompany code: #8F
%%%
Select 7endor items ceck "oA
EAecute
Advance receits fro! custo!ers:
#) <reation of *-F #ccounts, ad7ance from customer under current lia"ilities and
pro7isions
/) Fink "etween Sundry 1e"tors and ad7ance from customers.
Advance 0A1 A secia$ 8/- Indicator:
a) Sundry 1e"tors: +econciliation #ccount
") #d7ance from customers (#lternati7e reconciliation a-c) 2 Special *-F #-c
c) #d7ance receipt posting
d) Sales posting
e) @ransfer of ad7ance from *-F to normal "y clearing special *-F ,tems
f) <learing of normal items
Creation of 8/- Account: 0FS221
#d7ance from customers: under current lia"ilities > pro7isions
*i7e te *-F account no: %44=4'
<ompany code: #8F
*i7e te *-F #ccount no: '44%%4 (Sundry de"tors)
<ompany code: #8F
Enter
<ange te accounts group to : <urrent Fia"ilities > pro7isions
<ange sort teAt > *-F #ccount long teAt to: #d7ance from customers
Sa7e.
#1 -ink bet(een sundr" debtors and advance fro! custo!ers
Pat*: S$+. Financial accountingaccount recei7a"le and accounts
paya"le/usiness transactions1own payment recei7eddefine reconciliation
account for customer down payment 0/. Code :O#KR1
%%'
1ou"le click on down payment or #
Enter
*i7e te reconciliation #-<: '44%%4
Special *-F #ccount: %44=4'
Sa7e
Advance receit osting:
Pat*: #ccounting Financial #ccounting #ccount recei7a"le document entry
down payment down payment 0F-3=1
@ype: 1W
<ompany <ode: #8F
<ustomer #ccount: !'4444%
Special *-F indicator #
/ank #ccount: '44%4=
/usiness area: #8(
*i7e te amount: &&&&
/e&t: #d7ance receipt posting
Enter
#mount: IG5
/usiness area: #8(
@eAt: IC5
%%6
8o and see t*e custo!ers A/C: 0F#-;51
*i7e te customer account No: !'4444%
<ompany code: #8F
Select special *-F transactions ceck "oA
EAecute
Sa$es osting: 0F-331
@ype: 1+
<ompany code: #8F
$osting key: 4%
#ccount: !'4444%
Enter
/usiness area: #8(
@eAt: Sales posting
$osting Ley: =4
#ccount No: 644444 (Sales account)
Enter
#mount: IG5
/usiness area: #8(
@eAt: IC5
8o and see t*e custo!er A/C: 0F#-;51:
<ustomer #-< No: !'4444%
%%4
<ompany code: #8F
EAecute
Select "ack arrow
Select special *-F transactions ceck "oA along wit normal items
EAecute
/ransfer to advance fro! secia$ 8/- to nor!a$ b" c$earing secia$ 8/- ite!s:
#ccounting Financial #ccounting #ccounts recei7a"le document entry
down payment clearing 0F-+=1
1ocument date: '3.43.'44!
@ype: 1#
<ompany code: #8F
@eAt: #d7ance receipt clearing
*i7e te transfer posting &&&&
Sa7e
8o and see t*e custo!er A/C:0F#-;51
<ustomer #-<: !'4444%
<ompany code: #8F
Select special *-F transactions ceck "oA
EAecute
Select "ack arrow
EAecute
%%=
C$earing of nor!a$ ite!s:
Pat*: #ccounting Financial accounting #ccounts recei7a"le #ccount
<lear 0F-+31
*i7e te account No: !'4444%
<ompany code: #8F
1ou"le click on &&&& de"it
1ou"le click on &&&& credit
Sa7e (or) (ctrl Cs)
8o and see t*e custo!er A/C:0F#-;51:
*i7e te customer account no: !'4444%
<ompany code: #8F
EAecute
#i$$ discounting: ' types.
4. Fund based $i!its:
<as credits Focal sales
/ank o7er draft
$acking credits
/ill discounting EAport sales order
3. 5on fund based $i!its:
/ank guarantee (/-*)
Fetter of <redit (F-<)
E&a!$e:
64 days credit
#8F 1iscount wit S/, 0. L. Syntetics Fia"ility is unclear
(<ontingent lia"ility)
,t sould sown in scedule B, 2 "alance seet as notes to "e accounts
%%!
#i$$ discount entries nor!a$ ackage < SAP:
5or!a$ A/C:
a. Sales <ustomer #-< 1r
@o sales #-<
". #i$$ of e&c*ange a"!ent:
No Entry
c. #i$$ discounting
/ank current #-< 1r
,nterest #-< 1r
@o /ank "ill discount
d) +eport to 7iew customer wise, /ill wise due data wise and "ank wise out standing
a7aila"le in S#$
e) <ontingent lia"ility
/ank "ill discount #-< 1r
@o <ustomer #-<
SAP:
a) <ustomer #-< 1r
Sundry 1e"tors #-< 1r
@o Sales #-<

") <ustomer special *-F (9) #-< 1r (/ill of EAcange)
@o <ustomer wit clearing #-<
(Sundry 1e"tors)
/ank #-< 1r
,nterest #-< 1r
@o /ank /ill discount #-<
@e a"o7e ' entries togeter
/ank /ill 1iscount 1r (wit clearing)
@o customer special (w) wit clearing
(Sundry 1e"tors "ill of eAcange)
Presentation to ba$ance s*eet 0in SAP1
Sundry 1e"tors N Sundry 1e"tors
Sundry 1e"tors /ill of eAcange 2 1e"it P Net ;ero.
/ank /ill 1iscounting 2 <redit P
Custo!iCation:
4. Creation of 3 8/- Accounts:
%%7
a) Sundr" Debtors #i$$ of e&c*ange 2 Dnder current assets loans and
ad7ances.
") S#I #i$$ discounting: : Dnder secured Foans
Pat*: use t*e transaction code: 0FS221
*i7e te *-F #ccount No: '44%%% (<urrent #ssets, Foans > #d7ances)
<ompany code: #8F
*i7e te *-F #-< No: '44%%4 (Sundry 1e"tors)
<ompany code: #8F
Enter
<ange sort teAt to Sundry 1e"tors (/-E)
<ange *-F long teAt: Sundry 1e"tors (/ills of eAcange)
Sa7e (or) (<trl C s)
31 *-F #ccount No: %4464%
<ompany code: #8F
Select *-F #ccount No: %44644 (S/, +upee term loan)
<ompany <ode: #8F
Enter
<ange te sort teAt and *-F #ccount long teAt to S/, /ill discounting
Select open item management ceck "oA
Select post automatically only ceck "oA
Sa7e
c1 -ink bet(een Sundr" Debtors and Sundr" debtors #i$$ of e&c*ange:
Pat*: S$+. Financial #ccounting /ank #ccounting /usiness transactions
/ill of eAcange transactions /ill of eAcange recei7a"le $ost "ill of
eAcange recei7a"le define alternati7e reconciliation account for "ills of eAcange
recei7a"le 0/ransactions Code O#%51
%%3
1ou"le click on "ill of eAcange recei7a"le-w
Enter
+econciliation #-< '44%%4
Special *-F #-< '44%%%
Sa7e
d1 -ink for Sundr" Debtors #ank Current Account and #ank #i$$ discounting
A/C:
Pat*: S$+. Financial #ccounting /ank #ccounting /usiness transactions
/ill of eAcange transactions /ills of eAcange recei7a"le $resent "ill of
eAcange recei7a"le at "ank define "ank su" accounts 0/ransaction Code
O#%I1
/ank #-<: '44%4= (S/, <urrent #ccount)
Dsage: Select discounting
Special *-F ,ntegrator: 9
<ustomer5s reconciliation #ccount: '44%%4
Su" su" account for Fia"ility: %4464' (S/, /ill discount)
Sa7e
Sa$es osting: 0F-331
1ocument date: 64.43.'44!
@ype: 1+
<ompany <ode: #8F
%%&
$osting key: 4%
#ccounts: !'4444%
Enter
#mount: &&&&
/usiness area: #8(
$ayment @erms: set N@ 64 2 Net 64
@eAt: Sales posting
Enter
,gnore te warning message, press enter
$osting key: =4
#ccount No: 644444 (Sales #ccount)
Enter
#mount: IG5
/usiness area: #8(
@eAt: IC5
#i$$ e&c*ange a"!ent:
Pat*: #ccounting Financial #ccounting account recei7a"le document entry
"ill of eAcange $ayment 0F-+91
1ocument date: 64.43.'44!
@ype: 1W
<ompany code: #8F
$osting key: 4& (special *-F 1e"it)
%'4
Special *-F ,ndicator: 9
Enter
/usiness #rea: #8(
@eAt: "ill of eAcange payment
1ue on: '&.4&.'44!
$lanned usage: Select, discounting
1omicile: S/,
<entral "ank location: 8ain "ranc, (ydera"ad
Select coose open items "utton
1ou"le click on recei7a"le amount: &&&&
Sa7e
5ote do(n docu!ent no: ;2222+
#i$$ of e&c*ange discounting:
Sa!e at*: 0F-++1
*i7e te document date: 64.43.'44!
@ype: 1#
<ompany code: #8F
*i7e te "ank account: '44%4= (S/, <urrent assets)
/usiness area: #8(
#mount: &444
@eAt: S/, /ill discounting
$osting key: 44
*i7e te account No: 444444 (,nterest #-<)
Enter
#mount: &&&
/usiness area: #8(
%'%
@eAt: IC5
$ress select "ill of eAcange "utton
*i7e te document No: =44446
Reort to vie( custo!ers (iseB bi$$ (iseB due date (iseB and bank (ise out
standings:
Pat*: #ccounting Financial accounting #ccounts recei7a"le $eriodic
processing /ill of EAcange processing Lorea /ill of eAcange management
0S D A-R D E>24334+1
*i7e te cart of #ccounts: #8F
*-F #ccount No: '44%%%
<ompany <ode: #8F
Special *-F ,ndicator: 9
Dsage: Select 1 (1iscounting)
Select discounted-collected radio "utton
EAecute
Select current lay out "utton
Iee t*e fie$ds
1ue date, document No, customer, recei7ed from document date
1omicile, amount in local currency
Select copy "utton, select sa7e lay out "utton
Select lay out name: #8F
1escription: #8F lay out

Select sa7e
Reverse contingent $iabi$it":
Pat*: #ccounting Financial accounting #ccounts recei7a"le document entry
/ill of EAcange re7erse contingent lia"ility 0F-321
1ocument date> posting: '7.4&.'44!
%''
@ype: 1#
<ompany code: #8F
<urrency: ,N+
*-F #ccount No: '44%%% (Sundry 1e"tors "ill of eAcange)
Dsage: Select discounting
1ue "y date: 64.4&.'44!
<ustomer: !'4444%
Select edit line items "utton
,gnore warning messages: $ress enter
Select drop down "utton for currency field
C is set item to acti7e
CC set items in "lock to acti7e
: set items not inacti7e
:: set items in "locks to inacti7e
Select C set items to acti7e
Sa7e
From te menu select document display.
If bi$$ is dis*onored:

,f "ill is disonored your contingent lia"ility "ecomes actual lia"ility
$ass te all te entries pre7ious and pass entries (F:'')
4% <ustomer #-< 1r
=4 S/, <urrent #-<
Dunning:
Dunning !eans re!inder:
9en te customer does not make payment as per terms of payment we will issue
dunning letters.
9e are using system defined forms-letters
9e are use te term called dunning area
1unning area can "e company wole-location-region
%'6
1unning le7els @ype of letters 8aAimum a7aila"le 2 & le7els. 9e are using 4
le7els.
1unning inter7als-fre)uency e&a!$e: e7ery %4 days
*race period
1unning carges amount-percentage-le7el wise
Define dunning area:
Pat*: S$+. Financial accounting #ccounts recei7a"le > #ccounts paya"le
/usiness transactions 1unning /asic settings for dunning 1efine dunning
areas.
#rea: 8aA: ' caracters
@eAt: 1unning area for #8F
,gnore te message press enter.
Define dunning rocedure:
Pat*: S$+. Financial accounting #ccounts recei7a"le and accounts paya"le
/usiness transactions 1unning 1unning procedure 1efine dunning
procedures 0/ransaction code: F#6P1
Select new procedure "utton
*i7e te dunning procedure: #8F
Name: 1unning procedure for #8F
*i7e dunning inter7al in days: %4 days
No. of dunning le7els: 4
Fine items grace periods: 6 days
,nterest indicator: Select 4%
Select standard transaction dunning ceck "oA
5ote: ,n case of 7endors it as to take special *-F @ransactions wen we want to
issue reminder letters to 7endors.
%'4
Select special *-F ,ndicator "utton
,gnore te warning message
Enter
Dnder 7endors select I#5 ceck "oA (1eselect)
Select "ack arrow
Select dunning teAt "utton
Select custom radio "utton
Enter
Select new company code "utton
Enter
Select separate notice per dunning le7el ceck "oA
Select "ack arrow ' times
Select Iyes5 "utton for te message to sa7e te data
Select dunning teAt "utton once again
<ompany code #8F and customer also selected automatically
Enter
.pen one more session wit (F/8$)
1ou"le click on procedure 44%
Select dunning teAt "utton
*i7e te company code: 444%
Select customer radio "utton
Enter
%'=
<ome to te %
st
session (copy > paste)
%
st
column: 1unning Fe7el% 2 Form F%=4 2 1DNN :4%
Fe7el' 2 F%=4 2 1DNN 4%
Fe7el6 2 F %=4 2 1DNN 4'
Fe7el 4 2 F%=4 2 1DNN :4'
Select dunning le7els "utton
Select always dun ceck "oA for all te 4 le7els
Select canges "utton
<urrency: ,N+
Enter
Select "ack arrow
,gnore te warning messages press enter
$ress enter to sa7e in your re)uest
Assign dunning rocedure in custo!er !aster:
Pat*: #ccounting Financial #ccounting #ccounts recei7a"le 8aster records
8aintain centrally cange 0KD231
*i7e te customers NoQ !'4444%
<ompany code: #8F
Enter
Select company code data "utton
Select correspondence ta"
1unning procedure: Select #8F
Sa7e
Sa$es osting:0F-331
1ocument and posting date: '=.43.'44!
@ype: 1+
<ompany code: #8F
<urrency: ,N+
$osting key: 4%
*i7e te account No: !'4444%
Enter
,gnore te message press enter
#mount: 3333
/usiness area: #8(
@eAt: Sales posting
%'!
$osting key: =4
#ccount No: 644444 (Sales #-<)
Enter
#mount: IG5
/usiness area: #8(
@eAt: IC5
Dunning: 0F4;21:
#ccounting Financial accounting #ccounts recei7a"le $eriodic processing
dunning (F4;21
*i7e te run on date: 4%.4&.'44!
,dentification: #8F%
Select parameter ta"
*i7e te dunning date: 4%.4&.'44!
1ocuments posted up to: 4%.4&.'44!
<ompany code: #8F
<ustomer: !'4444% to !644444
Sa7e
Select "ack arrow
Select scedule "utton
Select start immediately ceck "oA
.ut put de7ice: F$4%
Select scedule "utton
*o on press enter till you get te message dunning selection is complete
Select dunning print out "utton
.ut put de7ice: F$4%
%'7
Select print "utton
*o on press enter till you get te message dunning print out is complete
Select dunning istory "utton
#ccount type: Select 1 (<ustomers)
<ompany code: #8F

EAecute
Leep te cursor any were on te item 2 select display
1unning notice "ull
Leep te cursor on document No
Select print pre7iew "utton
*i7e te out put de7ice: F$4%
*o and see te customer master 0KD231
*i7e te customer No: !'4444%
<ompany code: #8F
Enter.
Sa$es /a&:
Sa$es ta& ca$cu$ation:
/asic JJJ
EAcise duty JJJ
::::::::
JJJ
B#@ on( "asic C eAcise duty)
::::::::
@otal JJJ
Sa$es
Purc*ase
0In ut ta&1
Sa$es
0Out ut ta&1
%'3
::::::::
E&cise dut":
1uty "ased on material
@is is sown , capter ,1
Inut ta&:
$rice 2 %44 +s. 2 )ty 2 % kg
/asic 2 %44 2 in7entory +aw 8aterial
4O B#@ : 4 2 B#@ recei7a"le #-<
::::::
$arty #-< %44 B#@ pool #-<
<redit ::::::
Out ut ta&:
Sales price :'44: )ty: %kg
/asic : '44 2 Sales #-<
B#@ %'.=O : '= 2 B#@ $aya"le
::::::
<ustomer de"it ''= B#@ pool #-<
::::::
Pa"!ent to sa$es ta& det: '=:4 N '%
Custo!iCation:
Define ta& rocedure:
Pat*: S$+. Financial #ccounting Financial accounting glo"al settings @aA
on sales- purcases /asic settings ceck calculation
Procedure:
1ou"le click define procedures
$rocedure: IL @aA5
1escription: Sales taA ,ndia
Sa7e
Select procedure L @aA
%'&
1ou"le click on control data folder
Ste 4
< @ype: condition type: select /#S/ (/ase amount)
Ste 3: condition type: 89BS (,nput taA)
From: %to%
#ccount key: BS@ (,nput taA)
Ste +: condition type: 89#S (.utput taA)
From: % to%
#ccount key: 89S (.utput taA)
Sa7e
Assign countr" to ca$cu$ation rocedure
Same pat
Enter
#ssign te procedure: IL @aA5
Sa7e
Creation of ta& codes:
Pat*: S$+. Financial accounting Financial #ccounting glo"al setting @aA
on sales- purcases calculation define taA codes on sales and purcases
0/ransaction code: F/KP1
Enter
*i7e te taA code: B.
Enter
*i7e te description: B.: 4O ,nput taAes
%64
@aA type: select B N ,nput taA
Enter
,nput taA percent rate: *i7e 4 (;ero)
Leep te cursor on out put taA percent rate: select deacti7ate line
@aA code: B%
Enter
@aA code: B% (4O ,nput taA)
@aA type: Select B (,nput taA)
Enter
,nput taA percent rate: 4O
Leep te cursor on output taA percent rate: select deacti7ate line "utton
Sa7e
@aA code: #4 (# > Wero)
Enter
1escription: 4O output taA
@aA type: # (output taA)
Enter
.utput taA percent rate: 4
Leep te cursor on ,nput taA percent rate

Select deacti7ate line "utton
Sa7e
@aA code: #%
Enter
1escription: %'.=O .utput taA
%6%
@aA type: # (.utput taA)
Enter
*i7e te output taA: %'.=O
Leep te cursor on input taA percent rate: select deacti7ate line "utton.
Sa7e
Assign ta& codes for non- ta&ab$e transactions:
Pat*: S$+. Financial #ccounting Financial accounting glo"al settings @aA
on sales-purcases posting assign taA codes for non taAa"le
0/ransaction code: O#C-1
Enter
For company code: #8F: #ssign input taA code: B.
.utput taA code: #.
Creation of 8/- Account A VA/ Poo$ Account: 0FS221:
*i7e te *-F #ccount No: '44%==
<ompany code: #8F
*i7e te *-F #ccount No: '44%'4
<ompany code: #8F
Enter
<ange sort teAt to B#@ $ool #-<
*-F @eAt long teAt 2 B#@ $ool #-<
%6'
Field status group: *44% (@aA office clearing account)
Sa7e
Define /a& account:
Pat*: S$+. Financial #ccounting Financial #ccounting glo"al settings @aA
on sales-purcases posting define taA accounts 0/ransaction code: O#:21
1ou"le click on transaction BS@ (,nput taA)
<art of accounts: #8F
Enter
*i7e te account No: '44%==
Sa7e: sa7e in your re)uest
Select "ack arrow
1ou"le click on transaction 89S (.utput taA)
Sa7e
*i7e te account No: '44%==
Assign ta& codes in Sa$es /a&: 0FS221
*i7e te *-F #ccount No: 644444 (sales account)
<ompany code: #8F
From te menu select *-F #ccount cange
@aA category: select G (#ll taA types allowed)
Select posting wit out taA allowed ceck "oA
Sa7e
,gnore te message
$ress enter
In nor!a$ financia$ (ork in SAP is:
%66
1efine 2 @aA procedure
: @aA codes
: *-F #ccount
: #ssign *-F #ccount
66
$urcase order
8aterial 2
Mty: %
$rice 2 %44
@aA code: B%
/asic 2 %44
@aA code:B% 2 4 BS@ ('44%==)
(4O) :::::
Bendor credit %44
::::::
SD
Sales order
8aterial
Mty: %
$rice 2 '44
@aA code: #%
/asic : '44
@aA code: #% '= 89S ('44%==4
(%'.=O) :::::::
<ustomer de"it ''=
:::::::
Mourna$ entr":
<ustomers #-< 1r ''=
@o sales '44
B#@ $ool #-< '=
Posting of sa$e invoice 0F-331
1ocument date: 44.4&.'44!
@ype: 1+
<ompany code: #8F
$osting key: 4%
#ccount No: !'4444%
Enter
*i7e te amount: ''=
Select calculate taA ceck "oA
%64
/usiness area: #8(
@eAt: Sales posting
$osting key: =4
#ccount No: 644444 (sales #-<)
Enter
#mount: IG5
@aA code: #%
/usiness area: #8(
@eAt: IC5
1ocument Simulate
1ou"le click on B#@ $ool #-< line item
/usiness area: #8(
@eAt: IC5
?it* *o$ding ta& 0/DS1
P P
C$assic E&tended
C$assic: S#$ ,ntroduced in ,ndia %&&=
%&&!, &7, &3,&&,'444 if tere is any canges te company will pro7ide program called
patces or ot packs
E&tended: ,nstead of patces-ot $acks <ompany pro7ides original program wit
additional program (/ecause patces are more tan original program)
@1S is applica"le oter tan salaries
<ontacts : %&4<
$rofessional carges 2 %&40
+ent 2 %&4,
@<S 2 Scrap sales-waste sales ( to collect at source)
,n ,ndia @1S is introduced in 1E<.'446
,n ,nterim "udget 2 introduced education cess:'O
%6=
Previous Present
<ontractors '! F '!
+ent '! , '!
$rofessional <arges '! 0 '!
Sec 4=:c A /DS on contractors:
a)+ecipient @e person wo is recei7ing money 2 ,t may "e company, partnersip
firm or oters
Co!an"/fir! ot*ers
b1/DS 3N of basic 3N of basic
Surc*arge 42N of #asic /DS 42N of basic /DSB if t*e va$ue
E&ceeds 42 $ak*s in a "ear
Educationa$ Cess 3N 3N
Educationa$ cess is ca$cu$ated 3N on 0/DS O Surc*arge1
c) <oice to use one code or num"er of codes 2 ,t is ad7ised to go for No. of codes
d) @1S is to "e deducted at te time of in7oice posting or ad7ance payment posting
wic e7er is earlier.
e) ,f te 7alue is less tan '4444-: in te wole year 2@1S need to "e deducted.
f) @e contractor can get eAemption certification from dept for nil rate-lower rates.
g) EAemption certificate gi7en for eac year.
) @o make @1S payment wit in 7 days from te close of te mont
,f 7 days comes on oliday, coice to pay one day "efore or after
i) ,ncase of year end credits 2 @1S to "e paid "efore 6%
st
8ay
E) ,ssue @1S certificate in form 2 %!# 2 you can issue montly (or) consolidate
certificate.
k) File annual return (Now )uarterly) in form 2 '!
l) ,f te "id includes material and ser7ice canges 2 1educt @1S on ser7ice carges.
Custo!iCation in SAP:
C*eck (it* *o$d ta& countries:
wit old taA EAtended wit olding taA "asic settings ceck wit old taA
countries
*i7e te country 2 ,N (,ndia)
Enter
Define officia$ (it* *o$ding ta& codes:
%6!
Same pat
*i7e te country key: ,N (,ndia)
Enter
.fficial key: %&4<
Name: @1S on contractors
Sa7e
Define business $aces:
Dp to eAtended wit old taA te pat is same, and ten "asic settings ,ndia
define "usiness places

Enter

*i7e te "usiness place: #8FF
1escription: (ydera"ad factory for #8F
Sa7e
#8F
(?1E+#/#1 /#N*#F.+E 8D8/#,
<ity office
Factory
%67
*i7e te name: (ydera"ad factory for #8F
Enter
Sa7e in your re)uest in accounts paya"le re)uest
6aintain *o$ida" ca$endar:
Pat*: S$+. *eneral settings maintain calendar
Select pu"lic olidays radio "utton
Select cange "utton
Select wit fiAed date radio "utton
*i7e te date: '!
8ont: 4% (0anuary)
*i7e te pu"lic oliday sort teAt: +epu"lic day
(olidays long teAt: +epu"lic day
Select "ack arrow and create oliday
Select oliday calendar radio "utton
Select cange "utton
*i7e te calendar ,1 2 #%
1escription: (oliday calendar for #8F (ydera"ad factory
Select assign pu"lic oliday "utton
From te list select repu"lic day ceck "oA
Select assign pu"lic oliday "utton
%63
Sa7e
Select factory calendar radio "utton
Select cange "utton
*i7e te factory calendar ,1: #'
*i7e te description: #8F (ydera"ad factory calendar
*i7e te oliday calendar ,1: #%
Select 8onday to Saturday ceck "oA
Sa7e
Assign factor" ca$endar to business $aces:
Pat*: Dp to eAtended wit olding taA te pat is same. /asic settings ,ndia
assign factory calendars to "usiness places.
/usiness place: #8FF
Factory calendar: #'
@aA due date rule: select day "efore
Sa7e
Sa7e in your re)uest in accounts paya"le

Define (it* *o$d ta& t"e for invoice osting:
Pat*: Dp to eAtended wit old taA te pat is same
<alculation wit old taA type define wit old taA type for in7oice posting
%6&
Enter
*i7e te wit old taA: L%
1escription: Sec %&4< contractors in7oice "asic
/asic amount: select gross amount radio "utton
Select (it* *o$d ta& commercial round "utton
Select post wit old taA "utton
Select no accumulation radio "utton
1eselect manual wit old taA ceck "oA
Sa7e
Select "ack arrow
Select L% (9at you are created)
<ange wit old taA type to: L'
1escription: Sec %&4< 2 contractors in7oice surcarge
Enter
Sa7e
Select "ack arrow
Select L% > L'
<ange wit old taA type: L6
1escription: Sec %&4< 2 contractors in7oice 2 "asic ed. <ess
Select inerent "ase ceck "oA
Enter
%44
1escription: Sec %&4< contractors in7oice 2 Surcarge ed. <ess
Enter > sa7e
Define (it* *o$d ta& t"e for a"!ent osting:
Same pat
Enter
9it old taA type: L#
1escription: Sec %&4< contractor5s ad7. /asic
Select gross amount radio "utton
Select wit old taA amount ceck "oA
Select no accumulation radio "utton
1eselect manual wit old taA ceck "oA
Select control in7oice proportionate radio "utton
If advance aid:
Aug: Bendor #-< 1r %44444
@o /ank #-< &3444
@o @1S #-< '444

Sete!ber: <on7ersion carges #-< 1r 644444
@o $arty #-< '&4444
@o @1S #-< !444
/ransfer to advance
@1S '444 1e"it
(@e use of centrally in7oice posting is if tere is any @1S on ad7ance, tat will "e
proportionately deduct wile payment (@1S) is made on in7oice
%4%
Select "ack arrow
Select wit old taA type: L#
<ange wit old taA type: L/
1escription: Sec %&4<. <ontractors ad7ance surcarge
Enter and sa7e
Select L# > L/
<ange te wit old taA type to L<
<ange description to Sec %&4< 2 contractors ad7ance "asic ed. <ess.
Select inerent "asic ceck "oA
Enter
1escription: sec %&4< <ontractors ad7. Surcarge ed. <ess
Enter and sa7e.
Define (it* *o$ding codes:
Dp to eAtended wit olding taA pat is same
<alculation wit olding taA codes define wit olding taA codes
*i7e te country Ley: ,N (,ndia)
Enter
9it old taA type: L%
9it old taA code: L%
.fficial wit old taA code key: select %&4<
%4'
1escription: Sec %&4< contractors ,n7oice "asic

$ercentage su"Eect to taA under "ase amount: %44O
9it old taA: 'O
$osting indicator: select %: standard posting: "ank-7endor <ustomer line item reduced
Sa7e
Select "ack arrow
Select L%
<ange wit old taA type: L'
<ange wit old taA code: L'
1escription: Sec %&4< 2 contractor in7oice surcarge
E&a!$e: /asic rate: %44444 G '-%44 N '444
Surcarge: %4O on "asic rate (or): '444G%4-%444N'44 (or)
4.'O on "asic amount N %44444G4.'-%44N'44
9it old taA rate: 4.'4
Enter and sa7e
Select L%>L'
9it old taA code: L6
1escription: Sec %&4< contractors in7oice "asic ed. <ess
$ress enter
<ange wit old taA code: L4
<ange description: Sec %&4< contractors in7oice surcarge ed. <ess
%46
9it old taA rate: 'O
Enter and sa7e
Select "ack arrow
Select L%, L', L6, >L4
<ange wit old taA type: L#
<ange wit old taA code: L#
<ange description to: <ontractors ad7. "asic
Enter
<ange wit old taA type: L/
<ange wit old taA code: L/
1escription: Sec %&4< <ontractors ad7. Surcarge
Enter
<ange wit old taA type: L<
<ange wit old taA code: L<
1escription: Sec %&4< <ontractors ad7. /asic. Ed. <ess
Enter
<ange wit old taA code: L1
1escription: Sec %&4< <ontractors ad7. Surcarge ed. <ess
Enter > sa7e
Portra" deendencies bet(een (it* *o$ding ta& t"es:
Pat*: Dp to eAtended wit olding taA pat is same
<alculation wit olding taA "ase amount portray dependencies "etween
wit olding taA type
Enter
'O L% 4= L# 4&
%44
4.'O L' 4! L/ =4
'O L6 47 L< =%
'O L4 43 L1 ='
Dse of te inerent "ase: incase of L6 >L1 2 Education cess is calculation on L% >
L# respecti7e
Select wit old taA type: L6
1ependent on type No: 4=
Sa7e
Select "ack arrow
Select L4, L< >L1
For L4 2 1ependent on type No: 4!
Select new entry "utton
For L< 2 dependent on type No: 4&
For L1 2 1ependent on type No: =4
Sa7e
Assign (it* *o$ding ta& t"es to co!an" codes:
Pat*: Dp to eAtended wit olding taA te pat is same.
<ompany code assign wit olding taA to company code
Dp to eAtended wit olding taA te pat is same.
/asic setting ceck recipient types
Enter
%4=
*i7e wit olding taA: L%: +ecipient: <o: @eAt: company
?it* *o$d ta& Reciient t"e /e&t
L' : <. : <ompany
L6 : <. : <ompany
L4 : <. : <ompany
L# : <. : <ompany
L/ : <. : <ompany
L< : <. : <ompany
L1 : <. : <ompany
6aintain ta& due dates:
Pat*: Dp to eAtended wit olding taA te pat is same
/asic settings ,ndia 8aintain taA due dates
.fficial wit olding taA key: %&4<
+ecipient: <o (<ompany)
No. of days until taA due date: 777
#nd press F% (For documentation)
Sa7e
Assign (it* *o$ding ta& t"es to co!an" codes:
<ompany code #ssign wit olding taA types to company codes
9it olding taA type: L%
+ecipient type: select <o
Select wit old taA agent ceck "oA
9it old taA o"ligated from 4%.44.'44!
."ligated to wit olding taA unit: 6%.46.'447
%4!
Sa7e
Select "ack arrow
Select: L%
Select: copy as "utton
<ange wit olding taA type: L'
Enter and sa7e
Select L% > L'
9it olding taA type: L6
Enter
Enter and sa7e
Select "ack arrow
Select L%, L', L6 >L4
<ange wit olding taA type to L#
Enter
.nce again cange wit olding taA type to: L/
Enter
<ange wit olding taA type: L<
Enter
<ange wit olding taA type: L1
Enter and sa7e
Activate e&tended (it* *o$ding ta&:
%47
Pat*: Same pat
Enter
Select eAtended wit olding taA ceck "oA for company code: #8F
,gnore te message: $ress enter
Creation of 8/- Account /DS < Contractors and conversion c*anges
Account: (FS44)
*i7e te *-F #ccount No: %44=4=
<ompany code: #8F
*i7e te *-F #ccount: %44=44 (.utstanding eApenses)
<ompany code: #8F
Enter
<ange sort teAt > *-F #ccount long teAt: @1S > <ontractors
oter fields are same
*i7e te *-F #ccount: 444'44
<ompany code: #8F
*i7e te *-F #ccount No: 444%44 (Salaries #-<)
<ompany code: #8F
Enter
%43
<ange te accounting groups to manufacturing
<ange sort teAt > *-F #-< long teAt to con7ersion carges
Assign!ent accounts for auto!atic ostings:
Dp to eAtended wit olding taA te pat is same
$ostings #ccounts for wit olding taA 1efine accounts for wit olding taA to
"e paid o7er
Enter
Select wit old taA code ceck "oA
9it old taA type ceck "oA
Sa7e
8ive t*e (it* *o$ding ta& t"e (it* *o$ding ta& code Account
L% L% %44=4=
L' L' %44=4=
L6 L6 %44=4=
L4 L4 %44=4=
L# L# %44=4=
L/ L/ %44=4=
L< L< %44=4=
L1 L1 %44=4=
6aintain co!an" code settings for e&cise:
Pat*: S$+. Fogistics general @aA on goods mo7ements ,ndia /asic
settings 8aintain company code settings
Sa7e
6aintain surc*arge ca$cu$ation !et*ods:
<alculation ,ndia surcarges 8aintain surcarge calculation metods
%4&
<ompany code: #8F
Enter
Select surcarges ceck "oA for #8F
Sa7e
6aintain surc*arge /a& codes: 0searate ta& codes1 : sa!e at*:
*i7e te country: ,N
9it olding taA type: L'
Countr" ?it* *o$ding ta& t"e ?it* *o$ding ta& code
,N L' L'
,N L/ L/
Sa7e > sa7e in your re)uest
6aintain surc*arge rates: 0Surc*arges co!bined (it* basic (it* *o$ding ta&
codes1
Same pat
Co!an" (it* *o$ding ta& t"e (it* *o$ding ta& code reciient Surc*arge
#8F L% L% <. %4
#8F L# L# <. %4
Re!ittance C*a$$an: /o get /DS Pa"ab$e $ine ite!s co searate$" and ot*ers
searate$":
<on7ersion canges #-< 1r
@o party #-<
@o @1S #-<
/DS on contractors:
1r <r
%=4
%: %444 : <ompany
' 2 '444 : .ters
6 2 6444 : <ompany
4 2 4444 : <ompany
= 2 =444 : .ters
@1S on <ompany: is 3444
For companies (%&4<)
@1S on contractors 1r
@o /ank
Secif" docu!ent t"e for re!ittance c*a$$an
Dp to eAtended wit olding taA te pat is same
$ostings ,ndia +emittance callan 1ocument types Specify document
type (#ccounts paya"le)
+emittance callan document type: S#
Sa7e
6aintain nu!ber grous:
Same pat
Num"er group: 444
Sa7e
Assign no ranges to nu!ber grous:
Same pat
Num"er group: 444
,nternal No. range: 44
%=%
Sa7e
6aintain 5o. ranges:
Same pat
Select maintain *roups "utton
Select group wit out taA a7ing 444
From te menu select inter7al maintain
Enter
?ear: '44!: From num"er:%: to num"er: %44444
Enter and sa7e
6aintain nu!ber grous to /DS Certificates:
Dp to eAtended wit olding taA pat is same
$ostings ,ndia wit olding taA certificates for 7endors > customers
maintain num"er groups and S#$ Script forms
*i7e te form: 0U %,E9@ U <E+@
No. group: 446
Sa7e
Assign nu!ber ranges to nu!ber grous:
Same pat
*i7e te num"er group: 446
,nternal No. range: 46
6aintain nu!ber ranger:
Sa!e at*
%='
Select maintain groups5 "utton
Select group witout taA a7ing 446 ceck "oA
From te menu select inter7al maintain
Enter
?ear: '44!: From No: %4444% to No: '44444
Enter and sa7e
Assign ta& codes in vendor !aster:
Pat*: #ccounting Financial accounting accounts paya"le master records
maintain centrally cange 0KI231
Bendor No: 374444%
<ompany code: #8F
Select wit olding taA ceck "oA
Enter
9it olding taA type: L%
9it olding taA code: L%
Select lia"le ceck "oA
+ecipient type: <o
9it olding taA type: L'
9it olding taA code: L'
+ecipient type: <o
9it olding taA code: L6
+ecipient type: <o
9it olding taA code: L4
%=6
+ecipient type: <o
?it* *o$d ta& t"e ?it* *o$ding ta& code -iab$e Receits t"e
L# L# : <o
L/ L/ : <o
L< L< : <o
L1 L1 : <o
$ress neAt page "utton ignore warning message
$ress enter
Select <,N details "utton
,gnore te warning messages, press enter
Select wit olding taA ta"
$#N: #$&&37!=46<
Select "ack arrow and sa7e
,ser $eve$:
Conversion c*arges osting 0F-:+1
1ocument date: %%.4&.'44!
@ype: L+
<ompany code: #8F
$osting key: 6%
#ccount No: 374444%
Enter
/usiness area: #8(
@eAt: con7ersion carges posting
$osting key: 44
#ccount No: 444'44 (<on7ersion carges #-<)
%=4
Enter
% ' 6
,f te 7alues is less
@an '4444 in te
9ole year
,f te "ill consists of
8aterial 74444-:
<on7ersion carges
64444-:
,f te "ill is only for
con7ersion carges
+emo7e:
L%,L',L6,L4,L#,
L#,L/,L<,L1
For L%,L',L6,L4 2
9it olding taA "ase
enter 64444
+emo7e L#,L/,L<,L1
6
rd
+emo7e te codes L#, L/, L< > L1
Enter
*i7e te amount: IG5
/usiness area: #8(
@eAt: IC5
1ocument Simulate
1ou"le click on 6
rd
line item
@eAt: enter IC5
Select neAt item "utton
@eAt once again IC5
Select neAt item
@eAt: IC5
Select neAt item "utton
@eAt: IC5
Sa7e
From te menu select: 1ocument display
1ou"le click on 6
rd
line item: @1S on contractors
,t sow te 7alue date: 47.%4.'44!
Creation of re!ittance C*a$$an:
%==
Pat*: #ccounting Financial accounting #ccounts paya"le wit olding taA
,ndia eAtended wit olding taA remittance of wit olding taA create
remittance callan
<ompany code: #8F
Fiscal year: '44!
$osting date: 4%.4&.'44! to 64.4&.'44!
Sec %&4<
+ecipient types: <o
1ocument date: 47.%4.'44!
$osting date: 47.%4.'44!
/ank account: '44%4= (S/, <urrent account)
/usiness area: #8(
EAecute
*i7e te teAt: @1S $ayment for Septem"er
Enter
1ou"le click on all te items
Select document o7er7iew "utton
1ou"le click on S/, <urrent #-< %-:
#mount: IG5
Sa7e
Select clearing document "utton
Enter bank c*a$$an: form %!#
Sa!e at*:
%=!
Fiscal year: '44!
<allan clearing num"er: select '7
,nternal callan No > callan date will come automatically
/ank callan No: =!73 (any no)
/ank callan date: 47.%4.'44!
/ank key: S/,
EAecute
Print /DS Certificates:
Dp to eAtended wit olding taA: te pat is same (Dser le7el)
9it olding taA certified
$rint
Fiscal year: '44!
Section: %&4<
$osting date: 4%.44.'44! to 6%.46.'447
/ank callan date: 4%.4=.'44! to 64.44.'447
<ertificate date: 64.44.'447
Signatory: J?W
1esignation: 8anager : #ccounts
$lace of printing: (ydera"ad
EAecute
.utput de7ice: F$4%
Select print "utton
@o 7iew te print out from te menu select system ser7ices output control
%=7
EAecute
Select spool no. ceck "oA
Printing of annua$ return:
Dp to eAtended wit olding taA te pat is same (Dser le7el)
+eporting annual returns
*i7e te income taA section: %&4<
<ompany code: #8F
Fiscal period: 4%.44.'44! to 6%.46.'447
EAtended wit olding taA section %&4<
@aA deduction account num"er: #$&37&37!<
Signatory: J?W
1esignation of signatory: 8anager:#ccounts
1ate of signing: 64.44.'447
$lace: (ydera"ad
EAecute
,gnore te error message
*i7e te taA deduction account No once again
EAecute
Advance a"!ent osting
Advance a"!ent: 0F-:E1
@ype: LW
<ompany code: #8F
*i7e te 7endor #-<: 374444%
Special *-F ,ndicator: #
%=3
/ank #-<: '44%4=
/usiness area: #8(
#mount: '44444
@eAt: #d7ance payment posting
Enter
#mount: IG5
/usiness area: #8(: 1ue on date: %%.4&.'44!
@eAt: IC5
1ocument simulate
Enter
Sa7e
,n7oice posting: F:46
*i7e te document date: %%.4&.'44!
@ype: L+
<ompany code: #8F
$osting key: 6%
#ccount: 374444%
#mount: =44444%
/usiness area: #8(: /illing date: %%.4&.'44!
@eAt: con7ersion carges posting
$osting key: 44
#ccount no: 444'44 (con7ersion carges)
Enter
+emo7e L#, L/, L<> L1
Enter
#mount: IG5
/usiness area: #8(
@eAt: IC5
1ocumentsimulate
@eAt: enter IC5
%=&
Sa7e
/ransfer of advance fro! secia$ 8/- to nor!a$ b" c$earing secia$ 8/- ite!s:
0F-;:1:
@ype: L#
<ompany code: #8F
Bendor #-<: 374444%
,n7: %44447 (comes default)
@eAt: ad7ance payment clearing
*i7e te transfer posting: '44444
From te menu select document display
Asset accounting
@is is also a su"sidiary ledger
<art of depreciation. #ll te setting are done ere
<opy *ermany cart of duplication (<lient 344) (or)
<opy *ermany (or) ,ndia (wen client 444)
Dereciation areas:
/ook depreciation
@aA depreciation
<osting depreciation
*roup depreciation
Dereciation !et*ods:
Straigt line depreciation (SF8)
9ritten down 7alue depreciation (91B)
%!4
Dereciation ke": +ate C 8etod
E&: =O SF8 (.+) =O 91B
Posting:
74 2 #sset de"it
7= 2 #sset credit
/ransaction t"e:
%44 eAternal ac)uisitions
%%4 ,n ouse production
'%4 +etirement wit re7enue
Data f$o( in asset accounting:
%!%
6ain asset (i$$ *ave sub 5o: 2 0Cero1
% : (8ain asset)
% 2 %
% 2 '
4. A$$ t*e ti!es
Account asset ru$es:
%. Su" asset master is to created wit reference to main asset master
'. 8ain asset master is to "e created wit reference to asset class
6. ,n asset class it is specified account determination
4. For account determination we assign *-F #ccounts "ased on nature of transaction.
E&a!$e: Purc*ase of !aster:
8otor #-< (Su"sidiary ledger) 1r
@o /ank #-c
Custo!iCation:
Co" reference c*art of Dereciation/Dereciation Areas:
Pat*: S$+. Financial accounting asset accounting organi;ational structures
copy reference cart of depreciation-depreciation areas
1ou"le click on copy reference cart of depreciation
0/ransaction code: FC2E1
From te menu select organi;ational o"Eect copy
%!'
.rgani;ational o"Eect
From cart of depreciation: select .1E (8aAimum 7aluation: *ermany
@o cart of depreciation: #8F
Enter
Enter once again
*i7e te sort depreciation asset customi;ation for #8F
Sa7e
,t gi7es te message tat: cart of depreciation to #8F
Enter
Select "ack arrow
1ou"le click on specify description of cart of depreciation
*i7e your cart of depreciation: #8F
Enter
<ange te description to cart of depreciation for #8F
Sa7e
Select "ack arrow
1ou"le click on copy-delete depreciation areas
Enter
Select depreciation areas: 46, %4, %=, '4, 6%, 6', 4%, and =%.
From te menu select edit delete
%!6
,gnore all te warning messages and go on
$ress enter till you get te message data was sa7ed
Assign c*art of dereciation to co!an" code: 0/ransaction code: OAO#1
Same pat:
$ress enter
For company code: #8F 2#ssign cart of depreciation #8F
#nd sa7e
Secif" account deter!ination:
Pat*: S$+. Financial accounting asset accounting organi;ational structures
#sset classes specify account determination.
#ccount determination:
#ccount
determination
1escription
#8F %4444 Fand
#8F %%444 /uildings
#8F '4444 $lant > 8acinery
#8F 64444 Furniture > fiAtures
#8F 6%444 Beicles
#8F 44444 <apital work in progress
%!4
Create screen $a" out ru$es:
Pat*: Same pat
Select screen lay out %444, %%44, '444, 6444, 6%44, 4444
<ange te name to
Screen layout 1escription
#8F% Fand
#8F' /uildings
#8F6 $lant > macinery
#8F4 Furniture > fiAtures
#8F= Beicles
#8F! <apital work in
progress (9,$)
Enter and sa7e
Define nu!ber range interva$:
Same pat 0/ransaction code: AS2E1
*i7e te No. range: 4%
From No: to to No: % to %44444
Enter
No. range: 4'
Interva$:
From no @o num"er
From No: %4444% @o '44444
Select inter7al "utton 46 '4444% @o 644444 Enter
Select inter7al "utton 44 64444% @o 444444 Enter
Select inter7al "utton 4= 44444% @o =44444 Enter
Select inter7al "utton 4! =4444% @o !44444 Enter
%!=
#nd sa7e
Define asset c$asses:
Same pat 0/ransaction code: OAOA1
#sset class: #8F %444 (Free old land)
Sort teAt: free old land
#ccount determinati7e select %4444 lands
Screen layout rules: Select #8F%
No. +ange: 4%
Select include asset under in7entory data ceck "oA
Purose of inc$ude asset under inventor" data:
For 7erification of assets tis is usual
Select No. #B< (#sset under construction) or summary management of #B< Dnder
status of #B<
#sset class: #8F %%44 (Factory "uilding)
Sort teAt: factory "uildings
#ccount determination: #8F %%444 (/uildings)
Screen lay out rule: #8F'
No. range: 4'
Select include asset under in7entory data ceck "oA
Select No #B< (.+) Summary management of #B<
%!!
Sa7e
#sset class: #8F '444 (1epartment #)
Sort teAt: department #
#ccount determination: #8F '4444 ($lant > macinery)
Screen lay out rule: #8F6 ($lant > macinery)
No. range: 46
Select: ,nclude asset under in7entory data ceck "oA
Select no #B< (.r) Summary management of #B< radio "utton
Sa7e
#sset class: #8F 6444 (Furniture > FiAtures)
Sort teAt: Furniture > FiAtures
#ccount determination: #8F 64444 (Furniture > FiAtures)
Screen layout rule: #8F4
No. range: 44
Sa7e
#sset class: #8F 6%44 (7eicles : oters)
Sort teAt: 7eicles : oters
#ccount determination: #8F 6%444
Screen layout rule: #8F= (Beicles)
No. range: 4=
%!7
Sa7e
#sset class: #8F 4444 (capital work in progress : general)
#ccount determination: #8F 44444
Screen layout rule: #8F!
No. range: 4!
1e Select: ,nclude asset under in7entory
Select line item settlement radio "utton
Sa7e
Deter!ine dereciation areas in t*e asset c$ass:
Pat*: S$+. Financial accounting asset accounting 7aluation determine
depreciation areas in te asset class (/ransaction code: OA%L1
*i7e te cart of depreciation: #8F
Enter
*i7e te asset class: #8F %444
Enter
Select asset class: #8F %444
1ou"le click on depreciation areas folder
1eselect deacti7ation ceck "oA for 4% (/ook depreciation)
Fay out: select '444 (1epreciation on asset su" no le7el)
For 4' 2 '444
For 64 also 2 '444
%!3
E&$anation:
For 24
-and: > capital work in programs
<apitali;ation date 2 re)uired
1epreciation rate 2 4O
-a" out 3222 : Dereciation on Asset sub no. $eve$
8acine No Su" No
'444 if asset installed : 8acine No. : % 4
'44= #ddition : 8otor : % %
'44! #dditions : 8otor : % '
Dereciation is ca$cu$ation on sub no. on$".
Select "ack arrow
@e same procedure to "e followed for asset class
#8F %%44
#8F '444
#8F 6444
#8F 6%44
#8F 4444
Creation of 4; 8/- Accounts:
Fi&ed Assets 8rou:
%. Fand
'. /uilding
6. $lant > 8acinery
4. Furniture > FiAtures
=. Beicles
!. <apital work in progress
%!&
0Account 52. RangeB 322222 A 3222==B Sort ke" A 24E 0Asset no1B fie$d status
grou: 829>B Reconci$iation t"e: for A/C t"e: Asset
Dereciation:
7. #ccumulated depreciation 2 /uilding
3. #ccumulated depreciation 2 $lant > 8acinery
&. #ccumulated depreciation 2 Furniture > FiAtures
%4. #ccumulated depreciation 2 Beicles
0,nder accu!u$ated dereciation grou range: 422322 to 4223==B sort ke" A 24E
0Asset 5o fie$d status grou A 8O9> reconci$iation A/C for account t"e: Asset1
Sa$es:
%%. #sset Sale : Field Status *roup 2 *4='
%'. $rofit on #sset Sale 2 Field Status *roup 2 *44%
,nder ot*er Inco!e: 5o. Range +22422 to +224==: Sort Ie" -24E
4+.Foss on sale
%4. Foss due to scrapping
,nder Ad!inistration: Range: :22+22 to :22+==: Sort Ie": 24E
Fie$d Status grou A 8224
%=. 1epreciation -,nder Dereciation A Range :22;22 to :22;==
Sort ke":24E) fie$d status grou A 8224.
Creation of 8/- 6asters: 0FS221
8ive t*e 8/- account no: 322222
<ompany code: #8F
*i7e te *-F #ccount No: '44%%4 (Sundry de"tors) 2 used "ecause it is a
reconciliation #ccount
<ompany code: #8F
Enter
%74
<anged te accounts group: FiAed assets
Sort teAt: Fand
+econciliation #-< type for #-< type: Select #ssts
Sort key: select 4%3 (#sset No)
Field status group: *4!7
Sa7e
8ive t*e 8/- Account 5o: 32222;
<ompany code: #8F
*i7e te *-F #ccount No: '44444
<ompany code: #8F
Enter
<ange sort teAt > long teAt (/uildings)
Sa7e
<ompany code: #8F
Enter
Sort teAt and *-F #ccount long teAt: $lant > 8acinery
Sa7e
<ompany code: #8F
%7%
Enter
Sort teAt and *-F #ccount long teAt: Furniture > FiAtures
Sa7e

<ompany code: #8F
Enter
<ange Sort teAt and *-F #ccount long teAt: Beicles
Sa7e
<ompany code: #8F
Enter
<ange Sort teAt and *-F #ccount long teAt: <apital work in progress
Sa7e
<ompany code: #8F
*i7e te *-F #ccount N4: '44444
Enter
<ange te account group: #ccumulated depreciation
<ange sort teAt > Fong teAt: #ccumulated depreciation 2 "uildings
Sa7e
<ompany code: #8F
*i7e te *-F #ccount N4: %44'44
%7'
Enter
<ange sort teAt > Fong teAt: #ccumulated depreciation 2 $lant > 8acinery
Sa7e
Enter
<ange sort teAt > *-F #ccount Fong teAt to: #ccumulated depreciation 2 Furniture
> FiAtures
Sa7e
<ompany code: #8F
Enter
<ange sort teAt > *-F #ccount Fong teAt to: #ccumulated depreciation 2 Beicles
Sa7e
8ive t*e 8/- Account 52: +22423
<ompany code: #8F
*i7e te *-F #ccount N4: 644%44 (EAcange gains)
Enter
<ange sort teAt > *-F #ccount long teAt: #sset sale
%76
*i7e sort key: 4%3 (#sset num"er)
Field status group: select *4='
Sa7e
8ive t*e 8/- Account 52: +2242+
<ompany code: #8F
*i7e te *-F #ccount N4: 644%44
Enter
<ange sort teAt > *-F #ccount long teAt to: $rofit on #sset sale
*i7e sort key: 4%3 (#sset num"er)
Sa7e
8ive t*e 8/- Account 52: :22+23
<ompany code: #8F
*i7e te *-F #ccount N4: 644%44
Enter
<ange sort teAt > *-F #ccount long teAt to: Foss on #sset sale
*i7e sort key: 4%3
Sa7e
8ive t*e 8/- Account 52: :22+2+
%74
<ompany code: #8F
*i7e te *-F #ccount N4: 44464'
Enter
<ange sort teAt > long teAt to: Foss due to scrapping
Sa7e
8ive t*e 8/- Account 52: :22;22
<ompany code: #8F
*i7e te *-F #ccount N4: 44464'
Enter
<ange te account group: 1epreciation
<ange sort teAt > *-F #ccount long teAt to: 1epreciation
Sa7e
Assign!ent of accounts for auto!atic ostings:
Pat*: S$+. Financial accounting asset accounting integration wit te
general ledger assigns *-F #ccounts 0/ransaction code: A2=21
Enter
Select cart of accounts: #8F
1ou"le click on account determination folder
Select account determination: #8F %4444 (Fand)
1ou"le click on "alance seet accounts folder
%7=
#c)uisition column
#c)uisition and production cost: '44444(#-< No)
Foss made on asset retirement wit out re7enue: 444646 (#-< No)
<learing account re7enue from asset sale: 644%4' (#sset sale #-<)
*ain from asset sale 2 644%46 ($rofit on sale #-<)
Foss from #sset sale 2 44464' (Foss on sale of asset)
Select and sa7e
,t gi7es te warning message, ignore te message
$ress enter
1ou"le click on #-< determination folder
Select: #8F %%444(/uildings)
1ou"le click on "alance seets #-<s folder
#c)uisition column: #c)uision and production cost: '4444=
Foss made on asset retirement wit out re7enue: 444644
<learing account re7enue from asset sale: 644%4'
*ain from asset sale: 644%46
Foss from asset sale: 44464'
Sa7e, ignore te message
Enter
1ou"le click on depreciation folder
#cc. 1ep. #ccount for ordinary depreciation: %44'44
EApense account for ordinary depreciation: 444=44

1ou"le click on #ccount determination folder:
Select: #8F '4444 ($lant > 8acinery)
%7!
1ou"le click on "alance seet #-<s folder
#c)uisition column: ac)uisition and production cost: '444%4
Foss on asset sale: 44464'
Sa7e, ignore te message, and enter, sa7e in your re)uest
#cc. 1ep. #ccount for ordinary depreciation: %44'4=
EApense account for ordinary depreciation: 444=44
Sa7e, sa7e in your re)uest
Select #8F: 64444(Furniture > FiAtures)
1ou"le click on "alance seet folder
#c)uisition: ac)uisition any production cost: '444%=
Select sa7e "utton (ctrl C s) N ignore te message
$ress enter
#ccumulated depreciation #-< for ordinary dep: %44'%4
EApenses account for ordinary depreciation: 444=44
%77
Select #8F 6%444(Beicles)
1ou"le click on "alance seet #-< folder
#c)uisition: #c)uisition production cost: '444'4
Select sa7e "utton (or) (ctrl C s), ignore te message, and press enter
1ou"le click on depreciation folders
#ccumulate depreciati7e #-< for ordinary depreciation: %44'%=
EApenses account for ordinary depreciation: 444=44
Select #8F 44444 (<apital work in progress)
1ou"le click on "alance seet folder
#c)uisition: ac)uisition production cost: '444'=
Select sa7e "utton (or) (ctrl C s), ignore te message
$ress enter
Secif" docu!ent t"e for osting of dereciation:
%73
Pat*: S$+. Financial accounting asset accounting ,ntegration wit te
general ledger post depreciation to te general ledger specify document type for
posting of depreciation.
1ou"le click define document types
*i7e te document type: #F (1epreciation posting)
Enter
Select #F depreciation postings
Note down te No. range: 44
No. range: 44
?ear: '44!
From no: 74444% to 344444
Select eAternal ceck "oA
Enter and sa7e
Advantage of se$ection of e&terna$ c*eck bo&:
,n e7ery mont it automatically calculates te depreciation.
E&a!$e: %) 1epreciation #-< 1r
@o #ccumulated 1epreciation : "uilding
') 1epreciation #-< 1r
@o #ccumulated depreciation : plant > macinery
6) 1epreciation #-< 1r
@o #ccumulated depreciation 2 Furniture > FiAtures
%7&
4) 1epreciation #-< 1r
@o #ccumulated depreciation 2 Beicles
0It auto!atica$$" ca$cu$ated dereciation at a ti!e and give t*e no ranges
auto!atica$$"1
Secif" interva$s and osting ru$es:
Same pat 0/ransaction code: OA%R1
Select company code: #8F
1ou"le click on posting rules folder
Select 4% (/ook depreciation)
Select montly postings radio "utton
Sa7e
Secif" rounding of net book va$ue and /or dereciation:
S$+. Financial accounting #sset accounting Baluation amount
specifications (<ompany code-depreciations area) specify rounding of net "ook
7alue and -or depreciation 0/ransaction code: OA%O1
1ou"le click on rounding specification folder
Select 4% (/ook depreciation)
Select automatically calculated depreciation ceck "oA
Select round to nearest wole radio "utton
Sa7e
Define screen $a" out for asset !aster data:
Pat*: S$+. Financial accounting asset accounting 8aster data screen
lay out define screen lay out for asset master data
1ou"le click on define screen lay out for asset master data
Select #8F% (Fand)
1ou"le click on logical field groups
%34
Select ' ($osting information)
1ou"le click on field group rules
<apitali;ation date: 8ake it re)uired entry field
Select main no. ceck "oA
Select su" no. ceck "oA
Select copy ceck "oA
Select "ack arrow
Select: 6 (time dependent data)
1ou"le click on fields group rules folder
/usiness area: 8ake it re)uired entry field
Select main No. <eck "oA
Select su" no. ceck "oA
Select copy: ceck "oA
Sa7e
@e same procedure is to "e followed lay out #8F', Fayout #8F6, Fayout #8F4,
#8F=, > #8F!
Define screen $a" out for asset dereciation areas:
Same pat: 0/ransaction code: A2341
Select screen layout '444 (dep. on asset su" no. lay out)
1ou"le click on field rules folder
1epreciation keys: make it re)uired entry field
Select main No: ceck "oA
Select su" No: ceck "oA: select copy ceck "oA
%3%
Dereciation ke"s: +ate C 8etod
a. 1efine "ase metods
". 1efine declining "alance metods
c. 1efine multi le7el metods
d. 1efine period control metods
e. 8aintain depreciation key: assigned 0Assigned to asset !aster1
5ote: aBbBcBd assigned to !ain dereciation ke"
a. Define base !et*ods:
Pat*: S$+. Financial #ccounting #sset accounting 1epreciation
Baluation metods 1epreciation key <alculation metods 1efine "ase
metods.
5ote do(n: /ase metod: 44%4 (ordinary: eAplicit it percentage (after end of life))
b. Define dec$ining ba$ance !et*ods:
Sa!e at*
Enter
Note down: 44% (4.44J-4.444O-4.444O
If t*e 223
1ecimal factor 'O
8aAimum: '4O
,f te depreciation is =O: 7alue of te asset is %44444-:
%
st
4 years: = C = C = C = N '4O
1epreciation is N %44444 G =-%44 G &3-%44
Define !u$ti $eve$ !et*ods:
Sa!e at*: 0/ransaction code: AFA6S1
8ulti le7el metod: #%
1escription: =O SF8 (Straigt line metod)
%3'
Balidity start: Select from ordinary depreciation start date
Sa7e
1ou"le click on le7els "utton
#c)uisition year: &&&&
?ears: &&&
$eriods: %'
/ase 7alue: select 4% (#c)uision 7alue)
$ercentage: =O
Sa7e
#c)uision year: &&&& (#ny year ac)uision)
?ear: &&& (8aAimum No. of years)
$eriod: %' (%' monts)
/ase 7alue: ac)uision 7alue C purcase cost
$ercentage: +ate of depreciation
+eduction: E&: /ook 7alue: %44444
+ate of depreciation 2 =O
+esidual 7alues 2 =O of "ook 7alue
/ook 7alue N %44444
=O +esidual 7alue N =444
(Scrap 7alue) :::::::::::
&=444
::::::::::::
=O depreciation on &=444-: only
*i7e te multi le7el metod: #'
1escription: =O 91B
Balidity start: select from ordinary depreciation start data
%36
Sa7e
1ou"le click on le7els folder
#c)uision year: &&&&
?ears: &&&
$eriods: %'
/ase 7alue: select '4 (net "ook 7alue)
$ercentage: =O
6aintain eriod contro$ !et*ods:
Same pat: 0/ransaction code: AFA6P1
$eriod control metod: 44!
1escription of te metod: 4%-4!-4!-4!
#c)uision year: select 4% ($rorate at period start date)
#dded year: select 4! (#t te start of te year)
+etirement year: select 4! at te start of te year
@ransfer: select 4! (at te start of te year)
6aintain dereciation ke":
Same pat: 0/ransaction code: AFA6A1
%34
*i7e te depreciation key: #8F (=O straigt line depreciation metod)
Select period controls according to fiscal year ceck "oA
Select depreciation to te day ceck "oA
Doub$e c$ick on assign!ent of ca$cu$ation !et*ods fo$der:
1epreciation type: select ordinary depreciation
$ase: select from te start of depreciation
/ase metod: select 44%4
1ec. "alance metod: select 44%
8ultile7el metod: #%
<lass: select straigt line depreciation
Sa7e
Select depreciation key: #8F%
Select acti7ate "utton
%3=
1ep. Ley: #8F' (=O written down 7alue metod)
Select period control according to year ceck "oA
Select depreciation to te ceck "oA
Sa7e
1ou"le click on assignment of calculation metods folder
1ep. type: select order depreciation
$ase: select from te start of depreciation
/ase metod: select 44%4
1efine "alance metod: select 44%
8ultile7el metod: select #'
<lass: declining "alance depreciation
Sa7e
Select depreciation key: #8F'
Select acti7ate "utton
Select page up
Select depreciation key: 444: select acti7ate "utton
#nd sa7e
,ser $eve$:
Creation of !ain asset !aster:
Pat*: #ccounting Financial accounting fiAed assets asset create asset
(#S4%)
*i7e asset class: #8F '444 (1epartment #)
%3!
<ompany code: #8F
Enter
*i7e te description: 8acine No: %
<apitali;ation date: capitali;ed on %=:44:'44!
Select time dependent ta"
*i7e te "usiness area: #8(
Select depreciation area ta"
1ep. Ley: select #8F%
*i7e te useful life: %= years: periods: 4 monts (only for information)
.rdinary depreciation started 2 %=.44.'44!
Creation of sub asset !aster:
Pat*: #ccounting financial accounting FiAed assets #ssets <reate Su"
num"er #sset (#S%%)
*i7e te asset no: '4444%
<ompany code: #8F
Enter
<ange te description to motor
<apitali;ed on '=-4&-4!
Select item dependent ta"
Select description areas ta"
.nly for testing: 1epreciation key: #8F'
.rdinary depreciation start date: '=.4&.'44!
6ain asset urc*ase osting:
Pat*: #ccounting Financial accounting fiAed assets posting ac)uisition
eAternal ac)uisition wit 7endor 0F-=21
*i7e te document date: posting date: %=.44.4!
@ype: L+
<ompany code: #8F
$osting key: 6%
#ccount: 374444%
Enter
,gnore te warning message, press enter
*i7e te amount: =44444
/usiness area: #8(
@eAt: main asset purcase posting
$osting key: 74 (de"it asset)
#ccount: '4444% 2 4
@ransaction type: select, %44 (EAternal asset ac)uision)
%37
Enter
+emo7e @1S codes
Enter
#mount: IG5
@eAt: IC5
Sub asset urc*ase osting 0F-=21
1ocument date: '=.4&.'44!
@ype: L+
<ompany code: #8F
$osting key: 6%
*i7e te account N4: 374444%
Enter
/usiness area: #8(
@eAt: su" asset purcase posting
$osting key: 74
#ccount No: '4444% 2 %
@ransaction type: %44
Enter
+emo7e @1S taA codes
Enter
#mount: IG5
@eAt: IC5
Reort to vie( "ear (iseB sub asset (ise va$ues:
Pat*: #ccounting Financial #ccounting FiAed assets #sset #sset
eAplores (#94%N)
*i7e te asset No. '4444% 2 su" No: 4
Enter
Select display depreciation calculati7e "utton
Select "ack arrow
Select comparisons ta"
%33
*i7e te fiscal year: '447
Enter
Select display depreciation calculation "utton
Reort to vie( for a$$ assets for a articu$ar eriod
Pat*: #ccounting financial #ccounting fiAed assets ,nformation system
reports on asset accounting asset "alances "alance lists asset "alances "y
"usiness area 0S D -AR D E>244=9;1
$ress all selections "utton
*i7e te report date: 64.47.'44!
EAecute
1ou"le click on department #
1ou"le click on macine No. %
,t goes to te asset eAplores
Select "ack arrow
*i7e te report date: 64.44.'44!
EAecute
1ou"le click on dept: #
Dereciation run:
Pat*: #ccounting Financial accounting FiAed #ssets $eriodic $rocessing
depreciation run eAecute (#F#/)
Fiscal year: '44!
$osting period: %
Select planned posting radio "utton
Select test run ceck "oA
%3&
EAecute
,gnore te message, select yes "utton
Select "ack arrow
1eselect test run ceck "oA
From te menu select program eAecute in "ack ground
Enter
@o scedule in te nigts date-@ime "utton
*i7e date > time
Select sa7e "utton
@o run immediately
Select immediate "utton
Select sa7e "utton
,t gi7es te message "ack ground Eo" was sceduled for programs +#$.S@ '44
@o ceck weter te Eo" is complete (or) not
System ser7ices Eo"s Eo" o7er 7iew
@o 7iew te document use te transaction code: F/46
Select document list "utton
1ocument type: #F
EAecute
1ou"le click on document no.
,se t*e transaction code: AFA#
%&4
Reeat: @o run depreciation once again for a mont 2 depreciation will "e posted for
te asset were depreciation is not poster in te first run
Restart: wen te ser7er is down
,n$anned osting run: posting not as per plan (8ontly posting)
Asset sa$e:
/o c*eck fie$d status grou: 082;31
Dse te transaction code: 4/<4
Select te field status 7ariant: #8F
1ou"le click field status group folder
Select field status group: *4='
#nd dou"le click
1ou"le click on asset accounting
8ake asset retirement field 2 re)uired entry field
Sa7e
Asset sa$e:
#ccounting Financial accounting fiAed assets posting retirement
retirement wit re7enue wit customer (F:&')
1ocument date: 4%.4=.'44!
$osting date: 4%.4=.'44!
@ype: 1r
<ompany code: #8F
$osting key: 4%
<ustomer No: !'4444%
Enter
*i7e amount: =4%444-:

/usiness area: #8(
@eAt: #sset sale
%&%
$osting key: =4
#ccount No: 644%4' (#sset sale)
Enter
#mount: IG5
/usiness area: #8(
@eAt: IC5
1ocument simulate
Select asset retirement ceck "oA
Enter
*i7e asset No: '4444%
Su" No: 4
@ransaction type: '%4 comes "y default (retirement wit re7enue)
#sset 7alue date: 4%.4=.'44!
Select complete retirement ceck "oA
S"ste! asses t*e entr" Asset Sa$e 0 322224 -21
%&'
4% <ustomer #-c =4%444
74 #cc dep on p>macinery %4&!
44 #sset Sale =4%444
=4 #sset sale =4%444
7= $lant > 8acinery =44444
=4 profit on asset sale '4&!
Select Sa7e /utton
Asset /ransfer:
#sset 2 '4444% 2 4
#c)uisition 7alue : =44444
#ccumulated 1epr : %4&!
::::::::::::
Net /ook 7alue on 64.44.4! 4&3&44
::::::::::::
@ransfer to asset form (yd /usiness area to /angalore /usiness area
'4444% 2 4 #sset transfer to /angalore "usiness area @ransfer *ross /lock >
accumulated depreciation
$urcase =44444
#cc.1epreciation on 64.44.'44! %4&!
:::::::::::
Net "ook 7alue on 64.44.4! 4&3&44
#sset sale =4%444
::::::::::
$rofit on asset sale '4&!
::::::::::::
a) create a new asset
master in /angalore
"usiness area (#S4%)
<
") @ransfer 7alues
0Or1 <reate and transfer in one
step
%&6
Pat*: #ccounting Financial #ccounting FiAed #ssets $osting @ransfer
@ransfer wit in company code 0A#,651
Enter
*i7e te asset No: '4444%
Su" No: 4
*i7e te document date: 4%.4%.'44!
$osting date: 4%.4=.'44!
/e&t: #sset transfer
Select new asset radio "utton
1escription: 8acine No: =4
#sset class: #8F '444
Select master data "utton
*i7e te "usiness area: #8( (/angalore "usiness area)
Select additional data ta"
*i7e te capitali;ed on 4%.4=.'44!
Select depreciation area ta"
*i7e te useful life: %= ?ears: period: 6 8onts
.rdinary depreciation start date: 4%.4=.'44!
Select "ack arrow
Enter
Sa7e
/o vie( t*e docu!ent 0F#2+1
*i7e te document No: '3 ('3 is document no. tat is out come of pre7ious step)
<ompany code: #8F
Fiscal year: '44!
%&4
Enter
Asset scraing:
,f 8otor: '4444% 2 % 2 Scrap 8 64-4&-'44!
@o ceck su" asset 7alue as on 64-4&-'44!
Dse te transaction code(S U #F+ U 374% %&!=)
$ress all selections "utton
/usiness area: #8(
+eport date: 64.4&.'44!
EAecute
1ou"le click on department #
Pat* for asset scraing:
#ccounting Financial accounting FiAed assets $osting +etirement
#sset retirement "y scrapping (#/#BN)
*i7e te asset No: '4444% 2 su" No: %
*i7e te document date: 4%.%4.'44!
$osting date: 4%.%4.'44!
#sset 7alue date: 4%.%4.'44!
@eAt: #sset Scrapping
Sa7e
8o and see t*e docu!ent A0F#2+1
*i7e te document No: '&
<ompany code: #8F
Fiscal year: '44!
Enter
Caita$ (ork in rogress $ine ite! sett$e!ent:
Caita$ (ork in rogress:
8acinery
Foading > Dnloading
Freigt
<ommission
%&=
Data take over
Preare K-S Fi$e:
*F 8asters 2 FS44
Bendor 8asters 2 JL4%
<ustomer masters 2 J14%
#sset masters 2 #S4%
8aterial 8asters 2 884%
0K-S fi$e is converted on to te&t fi$e. It u$oads to SAP in to
V P
FS89 /1<
(Fegacy system migration work /ranc) (/atc data
<ommunication)
(1one "y Functional <onsultant) (1one "y #/# $ars)
Account
5o
Co!an"
Code
A/C
8rou
P < - #S S*ort
/e&t
-ong
te&t
422222 A6- S*are
Caita$
- K E@.
S*are
Caita$
E@.
S*are
Caita$
422222 A6- S*are
Caita$
- K Pref.
S*are
caita$
Pref.
S*are
caita$
Difference bet(een nor!a$ A/C Data take over and SAP data take over:
a. ,n S#$ 2 Su"sidiary Fedger concept
#ll accounts are in *.F 2 Normal
". ,n7entory #ccounting 2 S#$
$urcase #ccounting 2 Normal

c. <onsumption entries will "e posted in S#$
#a$ancing figure consu!tion 2 Normal #ccounting
i.e. .pening stock JJJ
#dd: $urcase JJJ
Foss: <onsumption JJJ
::::::::
<losed stock JJJ
::::::::
d. S#$ #ccounting 2 <losing stock will "e sown material,
)uality, rate and 7alue. 9e can not get material wise,
Muality, rate and 7alue for closing stock 2 Normal 7alue
e. For #ssets 2 we get assets register sowing )uality,
capitali;ation date, location 2 #sset register in S#$
.ut side system 2 Normal
%&!
f. Eac su" asset wise 2 we get gross "lock and
accumulated depreciation in S#$.
@otal plant > macinery 2 *ross "lock and accumulated
1epreciation 2 Normal #ccounting
g. For 7endor and customers open item wise 2 in S#$
Not possi"le to see paya"le items separately in normal
accounting
Stes to fo$$o(
a) @o close te #ccounts in normal accounting up to a period, take "alances in
S#$ instead of taking transactional data.
") <reate = 1ummy #ccounts
i) *-F <learing #ccount
ii) Bendor clearing #ccount
iii) <ustomers clearing #ccount
i7) #sset clearing #ccount
7) Stock taking #ccount
0It can be under an" Account grou A (e create under $iabi$ities1
c) .nce we upload all "alances te a"o7e = accounts sould "e ;ero 2 ,f any
7alues are tere in te account 2 te data take o7er is wrong.
d) 9e sall not enter day to day data in production client "efore taking te
"alances.
S*are Caita$ =44444
Part" K 0Creditor1 %44444
Acc: dereciation 6ac*ine 5o: 4; 0P < 61 '44444
Sa$es 444444
Fi&ed Assets: P$ant < !ac*iner" 6ac
52:4;9
644444
Part" A/C 0Debtors1 '44444
Cas* Account '=4444
Inventor" 0finis*ed goods1 %44444
Ra( !ateria$ Consu!tion 6=4444
/O/A- %'44444 %'44444

a) *-F <learing #-< 1r %'44444
@o E)uity sare capital =44444
@o Bendor <learing %44444
@o #sset clearing '44444
@o Sales 444444
%&7
") #sset clearing #-< 1r 644444
<ustomer clearing #-< 1r '44444
<as #-< 1r '=4444
Stock taking #-< 1r %44444
+aw material consumption #-< 1r 6=4444
@o *-F <learing #-< %'44444
*-F <learing "alance N 4
c) Bendor clearing #-< 1r %44444
@o party A 2 % '4444
@o party A 2 ' 74444
@o party A 2 6 64444
((ere te 7endor #-< is not cleared i.e. 1e"it > <redits are not e)ual. (ence
we will ceck only 7endor #-< rater tan all #-< #ccounts) and you can pass te
rectification entries. i.e.
Bendor clearing #-< 1r %44444
@o party A 2 % '4444
@o party A 2 ' 74444
@o party A 2 6 %4444
d) $arty #-< 2 # 2 /ill No: % 34444
$arty #-< 2 # 2 /ill No: ' %34444
@o <ustomer clearing #-< '44444

Now customer #-< "ecomes 4 (;ero)
For Assets:
e) i) @o make fiAed assets 2 $lant > 8acinery *-F #ccount and accumulated
depreciation 2 $lant > 8acinery *-F #ccounts as non reconciliation #-<s and pass
44 $lant > 8acinery #-< 1r 644444
=4 #ccumulated depreciation $>8 '44444
=4 #sset clearing %44444
ii) *o to GAS=3H and take o7er eac su" asset wise gross "lock and accumulated
depreciation 2 ,t will not update *-F, since we remo7ed assets reconciliation type in
*-F 8asters.
iii) @o make fiAed assets plant > macinery *-F #ccount and accumulated
depreciation plant > macinery *-F #-< as reconciliation #-< in customi;ation.
#sset creation and take o7er 7alues (#S&')
AS=4 0Creation of !aster1
V V V V
%&3
(#S4%) (#S&%) (/oA) (FS89)
#S&' 2 <ange assets and take o7er 7alues
Creation of asset !aster 0AS241
*i7e te asset class #8F '444
<ompany code: #8F
Select master data "utton
1escription: 8acine No: %=
*i7e te capitali;ed on: %=.4=.'444
Select time 2 1ependent ta"
/usiness area: #8(
Select depreciation areas ta"
*i7e te depreciation key: #8F%
Dseful life: %4 years 4 monts
.rdinary depreciation start date: 4%.44.'44!
Sa7e
Pat* for GAS=3H to takeo7er 7alues
S$+. Financial accounting asset accounting asset data transfer manual
on line transfer create-cange-display legacy asset 0/ransaction code: AS=31
1ou"le click on cange legacy asset
#sset No: '44446
Su" No: 4
<ompany code: #8F
Select take o7er 7alues "utton
%&&
,gnore te warning messages 2 Enter
*i7e cumulati7e depreciation 7alue 2 644444
#ccumulated ordinary depreciation 2 '44444
Enter
$at to make fiAed assets plant > macinery *-F #ccount and #ccumulated
depreciation plant > macinery #-< as reconciliation #ccount.
Pat*: S$+. Financial #ccounting #sset accounting $reparing for
production start up $roduction start up +eset reconciliation account
1ou"le click on cange control of reconciliation #ccount folder
From te menu select edit selections select all
Select set reconciliation account indicator for all account
For 6ateria$s:
a) Prearing a state!ent s*o(ing 6ateria$ 5o. @t"B rate < tota$ < a!ount
6ateria$ 5o Qua$it" Rate A!ount

% =4 '44 %4444

' '=4 %44 '=444
6 !=44 %4 !=444
:::::::::::
/ota$ %44444
:::::::::::
") <reate 8aterial 8ater and enter in standard price field rate: (material person
work)
c) Dse te transaction code: 8/%<
'44
8o7ement type: =!%
$lant: (?1
6ateria$ 5o: Qua$it"
% =4
' '=4
6 !=44
S"ste! ass t*e entr" auto!atica$$"
,n7entory finised goods 1r %44444 : /SJ
@o Stock taking %44444 : *///S#
Now stock taking "ecomes I45 (;ero)

C$osing Procedure
,n te year ending wat steps we a7e to do
9e do in te last week of 8arc
@o carry forward 7endor > customer "alances to neAt year
Pat*: #ccounting Financial accounting #ccounts $aya"le $eriodic
processing <losing carry forward /alance carry forward 0F-2>1
<arried forward to fiscal year: '447
Select: select customers ceck "oA
Select: select 7endors ceck "oA
'4%
Select detail log ceck "oA
EAecute
,gnore te warning message Enter
,t sow eac 7endor > customer "alance carry forward to neAt year
,t is one time eAercise in eac year
Asset Account:
?ou a7e to open only ' years accounts at a time
@o ceck wic year close for #sset #ccounting
Pat*: #ccounting Financial accounting FiAed assets $eriodic processing
?ear end closing Dndo Entire company code 0/. Code OAAQ1
Enter
/o c$ose "ear 3229
Pat*: #ccounting Financial accounting FiAed assets $eriodic processing
year end closing EAecute 0/. Code AMA#1
Fiscal year to "e closed: '44!
From te menu select eAecute in "ackground
Enter
Select sa7e "utton
,t gi7es message "ackground Eo" was sceduled for program +#0#/S44
@o ceck weter te Eo" is complete or not
From te menu select system Ser7ices 0o"s 0o" o7er7iew
'4'
EAecute
@o 7iew te result of te Eo"
Select Eo" +#0#/S44
Select spool "utton
@o close any year for #ssets, we a7e to run depreciation
For all assets for all periods, ten only system close te "alance
/o Oen 322>
Pat*: #ccounting Financial #ccounting FiAed #ssets $eriodic processing
Fiscal year cange 0/. Code: AMR?1
New fiscal year: '447
From te menu select program EAecute in "ack ground
Enter
Select sa7e "utton
,t gi7es te message "ackground Eo" was scedule for program I+#0#9E445
@o ceck weter te Eo" is completer or not
From te menu select system ser7ices Eo"s Eo" o7er7iew
EAecute
Select te Eo" +#0#9E44
'46
Select spool "utton
/o carr" for(ard 8/- ba$ances
Pat*: #ccounting Financial accounting *eneral ledger periodic processing
<losing carry forward "alances carry forward 0F-491
Fedger: select 4
<ompany code: #8F
<arry forward to fiscal year: '447

Select output list of results ceck "oA
Select "alances in retain earnings #ccounts ceck "oA
EAecute
Select retained earning account "utton
Select "ack arrow
Select "alance seet #ccounts "utton
Co" no. range interva$s for ne&t "ear
Pat*: S$+. Financial #ccounting Financial #ccounting *lo"al setting
1ocument 1ocument num"er ranges <opy to fiscal year
,gnore te message press enter 0/ransaction code: O#'31
@o fiscal year under source fiscal year details: '44!
@o fiscal year under target fiscal year details: '447
EAecute
,gnore te message select Iyes5 "utton
Oen osting eriods
'44
S$+. Financial accounting Financial accounting glo"al settings document
posting periods open and close posting periods
*i7e te posting period 7ariant: #8F
Enter
For fiscal year 7ariant: #8F
From period %: %
?ear: '447
From period ': %'
?ear: '44!
@o period: %'
?ear: '44!
Sa7e
'o( to oen secia$ eriods
Same pat: 4/='
For fiscal year 7ariant: #8F
From period ' is %6
?ear: '44!
@o period is %6
?ear: '44!
Sa7e
Posting to secia$ eriods0F-231
*i7e te document date > posting date: '!.46.'447
@ype: S#
'4=
<ompany code: #8F
$osting key: 44
#ccount No: 444%44 (Salaries account)
Enter
,gnore te warning message enter
<ange te period to: %6
Enter
,gnore te warning message, enter
*i7e te amount: =44444
/usiness area: #8(
@eAt: salary pro7ision
$osting key: =4
#ccount No: %44=44 (out standing eApenses)
Enter
#mount: IG5
/usiness area: #8(
@eAt: IC5
*o and see te *-F #ccount: (FS%4N)
*i7e te *-F #ccount No: 444%44
<ompany code: #8F
Fiscal year: '44!
EAecute

'4!
Reorts
'o( to create a fo$der
Leep te cursor on fa7orites
From te menu select fa7orites restart folder
*i7e te folder name: F, +eports
Enter
'o( to assign reorts to fo$der
Leep te cursor on F, +esults folder
From te menu select fa7orites insert transaction
*i7e te transaction SU#F+U374%%&!= (#sset "alances results)
Enter
1ou"le click on asset "alances report
'o( to attac* reort on desk to
*o to te report
Select generate a sort cut on desk top "utton
Select description: select sap class
Enter
Select I..L5 "utton
Fog off te system
1ou"le click on S#$ #sset "alances icon
*i7e te pass: enter
'47
C*art of Accounts
Pat*: #ccounting Financial #ccounting *eneral ledger ,nformation system
*eneral ledger reports 8aster data <art of #ccounts <art of #ccounts
0/. Code SDA-RDE>243+391

*i7e te <art of #ccounts: #8F
EAecute
;1 /ria$ #a$ance:
Pat*: Dp to *eneral ledger reports te pat is same
#ccounts /alances Lorea (<ountry) @rial /alance (Sout Lorea)
/. Code: SDA-RDE>243+42
EAecute
,gnore te warning message 2 $ress enter
Select current layout "utton
Leep te fields 2 *-F #ccount No
*-F #ccount Fog teAt
<losing /alance
Enter
@o down load to eAcel
From te 8enu select list EAports Spread seet
Enter, select ta"le radio "utton
Enter, enter once again
91 -edger:
Pat*: #ccounting Financial #ccounting *eneral Fedger $eriodic $rocessing
<losing 1ocument /alance audit trial #ll #ccounts *eneral Fedger
from te document file 0/. Code SDA-RDE>42232;1
'43
EAecute
Select te current layout "utton
Leep te fields document num"ers posting date
.ter fields you can ide
From te idden fields column select
1e"it amount is local currency
<redit amount is local currency
Select cumulati7e "alance field
Select teAt fields
Select left arrow
<ange te column positions
1ocument num"er sould "e %
$osting date sould "e '
@est sould "e 6
1e"it amount in F< sould "e 4
<redit amount in F< sould "e =
<umulati7e "alance !
Select total ceck "oA for de"it amount in F<, <redit amount in F<
Select copy "utton
1ou"le click on document num"er
From te menu select settings Fayout Sa7e
(@o sa7e te layout)
>1 Vendor $ist:
Pat*: #ccounting Financial #ccounting #ccounts $aya"le ,nformation
system +eports for #ccounts paya"le accounting 8aster data Bendors list
'4&
0/. Code SDA-RDE>2432E91
Select address and telecom master ceck "oA
EAecute
E1 Vendor (ise Purc*ases
Dp to reports for #ccounts paya"le #ccounting te pat is same
Bendor "alances Bendor "usiness
0/. Code SDA-RDE>2432=+1
EAecute
=1 Outstanding $ist of Vendors:
Dp to reports for #ssets $aya"le #ccounting. @e pat is same
Bendors items use of 7endor open items for printing
0/. Code SDA-RDE>2432E+1
EAecute
421 Age (ise Ana$"sis
Dp to reports for #ccounts $aya"le #ccounting te pat is same
Bendors ,tems Bendor payment istory (9it 4% sorted list)
0/. Code SDA-RDE>2432E;1
Summari;ation le7el enter I45
Select days o7er due sorted list ceck "oA
EAecute
441 Advance Pa"!ent reort
Dp to reports for #ccounts $aya"le #ccounting te pat is same
Bendor ,tems Fist of down payment open on key date 7endor
0/. Code SDA-RDE>24342;1
'%4
EAecute
431 Dereciation fore case:
Pat*: #ccounting Financial #ccounting FiAed #ssets ,nformation system
+eports on #ssets #ccounting 1epreciation fore cast 1epreciation on
capitali;ation assets (1epreciation Simulation)
0/. Code SDA-RD E>243=+91
*i7e te report date te last date up to wic year we want to see te report
(6%.46.'44&)Q '44!, '447, '443 (6%.46.'44!)
EAecute
4+1 Fi&ed Assets sc*edu$e as er co!anies Act
Pat*: ,nformation systems #ccounting Financial #ccounting FiAed #ssets
#ssets (istory seet 0/. Code AR231
+eport date: 6%.46.'447
Select group to only radio "utton
1eselect use #FB grid ceck "oA
EAecute
Select #ssets "utton
1ou"le click on assets retirement
#a$ance s*eet < rofit and $oss A/C creation 0Financia$ State!ent version
creation1 0FSV1
An" ba$ance s*eetB "ou *ave + $eve$s

%. Summary
'. Scedule
6. #ccounts
-iabi$ities:
Sare capital E)uity sare capital *-F #ccount No: %44444
'%%
$ref. sare capital *-F #ccount No: %4444%
%4444'
,t is "utton to create minimum ' 7ersions
<lient 444 scedule B, format (/#,N)
<lient 344 create new format
Pat* for financia$ state!ent version creation:
S$+. Financial #ccounting general ledger accounting "usiness transactions
closing documenting define financial statement 7ersions
Financial statement 7ersion: #8F
Name: /alance seet > profit > loss account
8aintain language: select EN
Select item keys automatic ceck "oA
*i7e year cart of accounts: #8F
Sa7e
Select financial statement items "utton
Leep te cursor on #8F
Select create items "utton
*i7e te name: /alance seet
$rofit > loss #-<
Net profit-loss carried to "alance seet
Enter
1ou"le click on no teAt eAists against asset
*i7e te item #ssets
Enter
Leep te cursor on assets
$ress select "utton
'%'
Leep te cursor on "alance seet, select reassign "utton
Select su"ordinate radio "utton
Enter
1ou"le click on No teAt against lia"ilities
*i7e te item lia"ilities
Enter
Leep te cursor on lia"ilities
$ress select "utton
Leep te cursor on "alance seet
Select reassign "utton
Enter
Leep te cursor on profit > loss #-<
*i7e te items: ,ncome
EApenditure
Enter
Leep te cursor on lia"ilities
*i7e te items: Sare capital
+eser7es > Surplus
Secured Foans
Dnsecured Foans
Enter
Leep te <ursor on #ssets
*i7e te items: Net FiAed #ssets
Net <urrent #ssets
8iscellaneous EApenditure
Enter
'%6
Leep te cursor on ,ncome
*i7e te items: Sales
.ter income
,ncrease-decrease in stocks
Enter
Leep te cursor on eApenditure
*i7e te items: +aw material consumption
$ersonnel cost
8anufacturing EApenses
#dministration
1epreciation
,nterest
Enter > sa7e
1ou"le click on No test eAist against net result profit
*i7e te items: Net profit transferred from $ > F #-<
Enter
Leep te cursor on net profit transferred from $ > F #-<
$ress select "utton
Leep te cursor on +eser7es > Surplus
Enter
1ou"le click on No teAt eAist against net result loss
*i7e te item: Net loss transferred from $ > F #-<
Enter
'%4
Leep te cursor on net loss transfer from $ > F #-<
$ress select "utton
Leep te cursor on miscellaneous eApenditure
Enter
Assign!ent of accounts
Iee t*e cursor on s*are caita$
Select assign accounts "utton
*i7e from #ccount: %44444 to %444&&
Select de"it > credit ceck "oA
From #ccount: %44%4% to %44&&&: select de"it > credit ceck "oA
(EAcept %44%44)
Enter
Iee t*e cursor on 5et Fi&ed Assets:
*i7e from #ccount: '44444 to '&&&&&
Enter
Iee t*e cursor on Sa$es:
*i7e from #ccount: 644444 to 6&&&&&
Enter
Iee t*e cursor on Ra( !ateria$ consu!tion
'%=
*i7e from #ccount: 444444 to 4&&&&&
Enter
Iee t*e cursor on 5et rofit/-oss carried to ba$ance s*eet:
*i7e te #ccount No: %44%44
Enter
@o ceck all te accounts a7e "een assigned or not select ceck "utton
Select non assigned accounts ceck "oA
Enter
Enter > Sa7e
1ou"le click on Fia"ilities
Start of *roup: Fia"ilities
End of *roup: @otal Fia"ilities
Select display total ceck "oA
Enter
1ou"le click on Sare capital
Start of *roup: Sources of fund
End of *roup: Sare capital
Enter

1ou"le click on +eser7es > Surplus
End of *roup: +eser7es > Surplus
Enter
'%!
1ou"le click on #ssets
Start of *roup: #ssets
End of *roup: @otal #ssets
Enter
1ou"le click on Net FiAed #ssets
Start of *roup: #pplication of funds
End of *roup: Net fiAed #ssets
Enter
1ou"le click on miscellaneous eApenditure
End of *roup: miscellaneous eApenditure
Enter
1ou"le click on profit > loss #-<
Start of group: $rofit > Foss #-<
1ou"le click on income
Start of group: ,ncome
End of group: @otal income
Sa7e
Oen t*e #a$ance S*eet 0FSE31 A ?*at (e are created
*i7e te financial Statement 7ersion: #8F
EAecute
1ou"le click on sales
End of group: Sales
'%7
Enter
1ou"le click on eApenditure
Start of group: EApenditure
End of group: @otal eApenditure
Select display @otal ceck "oA
Enter
1ou"le click on raw material consumption
End of group: +aw 8aterial <onsumption
Enter
1ou"le click on net profit-loss carried "alance seet
End of group: Net profit-loss carried to "alance seet
Enter
1ou"le click on no teAt eAist against $>F result
*i7e te item: Net $rofit-Foss carried to /alance Seet
End of group: Net $rofit-Foss carried to /alance Seet
Enter > Sa7e
Oen one !ore session to vie( t*e #a$ance s*eet
#ccounting Financial #ccounting *eneral ledger ,nformation system
*eneral Fedger reports /alance seet-profit and loss statement-<as flow
*eneral #ctual-#ctual comparisons /alance-$rofit and loss statement
(SU#F+U374%''34)
'%3
/usiness area: #8(
Financial statement 7ersion: #8F
+eporting year: '44!
+eporting periods: % to %!
<omparison year: '44=
<omparison periods: % to %!
Select classical list radio "utton
Select special e7aluations ta"
/alance seet type: select % (standard financial statement)
Select output control ta"
<ompany code: summari;ation: select % (/alance seet per company code)
/usiness area summari;ation: select % (/alance seet per /usiness area)
Summary report: enter 6
<omparison type: select %
Sca$ing: select =-'
a. Full +upee wit paisa: 4-'
". .nly rupees 4-4
c. +upees. ,n Faks (no tousands in decimal) 2 =-4
d. +upees in Faks, tousands in decimals 2 =-'
e. +upees in 8illions 2 No decimals 2 !-4
f. +upees in <rores : no decimals 2 7-4
g. +upees in <rores 2 Faks in decimals 2 7-'
EAecute.
'%&
-S6?
*.F 8aster 2 FS44
Bendor 8asters 2 JL4%
<ustomer 8asters 2 J14%
#sset 8asters 2 #S4%
8aterial 8asters 2 884%
Oen E&ce$
Fie$ds Re@uired:
*.F #ccount No
<ompany code
#ccount *roup
9eter $>F #ccount
9eter /alance Seet #ccount
Sort teAt
Fong teAt
#ccount currency
.nly "alances in local currency
Fine item display
Sort key
Field status group
For eac field tere is a tecnical name
For eac field note down tecnical name, type > lengt
4
st
S*eet
In SAP 0FS221
*i7e te *-F #ccount No: %44444
<ompany code: #8F
Leep te cursor on *-F #ccount No, press F%
Select tecnical information "utton
1ou"le click on field name
''4
<opy te tecnical name in EAcel: S#LN+
@ecnical name @ype Fengt
*-F #ccount No S#LN+ < %4
<ompany code /DL+S < 4
Select "ack arrow in S#$
Leep te cursor on #ccount group
$ress F%
Select tecnical information "utton
<opy tecnical name: L@.LS in EAcel
@ype: < Fengt: 4
<opy: J$F#<<, @ecnical name of $>F #-<
@ype: < Fengt: %
<opy: J/,FL @ecnical name of /alance seet
@ype: < Fengt: %
For *-F #ccount sort teAt: copy @J@'4 : 8F
@ype: < Fengt: '4
<opy: @J@=4 2 @J 2 Fong teAt tecnical name
@ype: < Fengt: =4
Select "ack arrow in S#$.FS44
Leep te cursor on #ccount <urrency
$ress F% Select tecnical information "utton
<opy in EAcel: 9#E+S
@ype: <
Fengt: =
''%
<opy: JS#F( only "alances in local currency
@ype: <
Fengt: %
For line item display: copy JL+ES
@ype: < Fengt: %
For sort key: copy: WD#9#
@ype: < Fengt: 6
For field status group: FS@#*
@ype: < Fengt: 4
Sa7e EAcel file
<reate new EAcel File
Leep only one seet
,n S#$ go to ./14 (#ccount *roup)
<opy: S<$F (Sare <apital for %
st
#ccount)
<opy: <#S, (<urrent #ssets)
<opy: S#FE (Sales)
<opy: +8<N (+aw 8aterial <onsumption)
Select S#FE, +8<N (*i7e A) for $>F
S<$F, <#S, (*i7e A) for /alance seet #-<
3
nd
S*eet: see tere is no oter seet (only one seet)
Select te seet (in EAcel)
Select rigt mouse "utton
Select format cells
'''
Select teAt
Select ..L "utton
From te menu select file sa7e as
Sa7e te type: select teAt (@a" delimited)
*i7e te file name: #8F @eAt
Sa7e
Select "es "utton
<lose eAcel
G/L A/c
NO
Co
code
A/C
Group Whether Whether Short Text Long Text Account

P&
LossA/c
Balance
Sheet Currency

100001 AML SCPL x Pref. Share capital
Pref. Share
capital INR
200101 AML CAST x INR
300002 AML SALE X INR
400001 AML RMCN X INR
Only
Bal
line
te! Sort
"ield
Status
in Loc
Cur #isplay $ey Group

x x 1 G001
x x 1 G00
x x 1 G001
x x 1 G001
Dse te /ransaction code: FS89 in S#$
$roEect Name: #8F
Su" $roEect: #8F
."Eect: #8F
Select credit entry "utton
''6
.nce again create entry "utton
*i7e te description *-F up loading
Enter
1escription for su" proEect also: *-F up loading
."Eect also: *-F up loading
Enter
Select eAecute "utton (or) continue "utton
EAecute once again
Select display-cange "utton
Select "atc input recording radio "utton
From te menu select go to +ecording o7er 7iew
Select create recording "utton
*i7e te recording name: #8F*F
1escription: *F 8aster
Enter
*i7e te transaction code: FS44
Enter
*i7e te *-F #ccount No: %4444=
<ompany code: #8F
From te menu select *-F #ccount create
*i7e te account group: sare capital
Select "alance seet account radio "utton
*i7e sort teAt: +ed. $ref. Sare <apital
*i7e *-F #ccount Fong @eAt: +edeema"le $ref. Sare capital
''4
Select only "alances in local currency ceck "oA
Select line items display ceck "oA
Sort key: 44%
Field status group: *44%
Sa7e
Leep te cursor on FS44
Select default all "utton
Sa7e
*i7e te recording: #8F*F
Enter > Sa7e
Select "ack arrow
EAecute
Select create a structure "utton
Source structure: #8F*F Structure
1escription: *F Structure for #8F
Enter
Sa7e
Select "ack arrow
EAecute
Leep te cursor on #8F *-F Structure
Select ta"le maintenance "utton
''=
<opy te field names from eAcel to S#$
<opy <ode: from eAcel to S#$
<opy te lengt from EAcel to S#$: sa7e
Select "ack arrow and sa7e once again
Select "ack arrow
EAecute
Sa7e
Select "ack arrow
EAecute
From te menu select entries #uto fields mapping
Fu;;y pro"a"ility percent: *i7e %44
Enter
*o on press accept proposal "utton till you get te message
#uto field mapping complete
Enter > sa7e
Select "ack arrow
Skip maintain fiAed 7alues, transactions, user define routines
Select specify files radio "utton
EAecute
Leep te cursor on legacy data
Select #dd entry "utton
*i7e te file name: #8F @eAt
''!
Name: *F uploading
Select ta"ulator radio "utton
Enter > Sa7e
Select "ack arrow
EAecute
Sa7e
Select "ack arrow
EAecute
EAecute once again
Skip display imported data
Select con7ert data radio "utton
EAecute
EAecute once again
Skip display con7erted data
Select create a "atc input session
EAecute
EAecute once again
,gnore te message 2 Enter
EAecute
Select te session name: #8F
Select $rocess "utton
Select display-errors only radio "utton
''7
Select eAit "atc input "utton
Dse te transaction code: FS44
Cas* Mourna$ 0Pett" Cas* #ook1
<reation *-F 8aster 2 FS44
*i7e te *-F #ccount No: '44%4'
<ompany code: #8F
*i7e te *-F #ccount No: '44%44 (<as #-<)
<ompany code: #8F
Enter
<ange te sort teAt > long teAt to petty cas
Select post automatically only ceck "oA
Sa7e (or) ctrl Cs
Define 5o. range interva$s for cas* 7ourna$ docu!ent
S$+. Financial #ccounting /ank #ccounting /usiness transactions
<as 0ournal 1efine no. range inter7al for cas Eournal documents
''3
*i7e te No. range 2 4%
From No: % to %44444
Enter > sa7e
Set u cas* Mourna$
Sa!e Pat*:
<as Eournal No: 44%
*i7e te *-F #ccount No: '44%4' ($etty cas #-<)
<urrency: ,N+
1ocument type for *-F #ccount: S#
1ocument type for 7endor payment: LW
1ocument type from 7endor receipt: LW
1ocument type for customer payment 2 1W
<as Eournal name, petty cas 2 city office
CreateB c*angeB and de$ete #usiness /ransactions:
Same $at
/usiness transactions type: Select + (+e7enue)
*-F #ccount No: 644444
''&
<as 0ournal /usiness transactions 2 +e7enues
Select #ccount 8odifia"le ceck "oA
<ompany code: #8F
/usiness transactions: E (EApenses)
#ccount No: 444%44 (Salaries)
<as 0ournal, /usiness transaction eApenses
Select: #ccount modifia"le ceck "oA
Set u ara!eters for Cas* Mourna$:
Same $at
$rogram: +F<#S(..
Bariant: 1E8.EN
<orrespondence: S#$%3
Cas* Sa$es Posting:
Pat*: #ccounting Financial #ccounting 0ournal Fedger documents entry
cas 0ournal $osing (F/<0)
From te menu select: eAtras <ange cas Eournal
<as 0ournal: 44%
Enter
*i7e te display period: %=.%4.'44!
Select cas receipts ta"
Select "usiness transactions: % (re7enues)
#mount: '4444
*-F #ccount: 644444
'64
@eAt: sales posting
*i7e te "usiness area: #8(
Select post "utton
Select print: cas Eournal "utton
,gnore te message, enter
'6%

Sap Fi

Hochgeladen von

Dokumentinformationen

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

Sap Fi

Hochgeladen von

Copyright:

Verfügbare Formate

SAP-FI/CO

SAP: Systems, application and products in data processing

Das könnte Ihnen auch gefallen