MB-190 Message Board: User's Guide

MB-190 Message Board
Users Guide
Contents
Chapter 1
Setting up and UsingSpeed-Dial number .................................................................... 1-1
Setting up speed-dial number ......................................................................................1-2
Setting up speed-dial number ..................................................................................1-2
Erasing a speed-dial number ...................................................................................1-3
Setting up group dialing ...............................................................................................1-4
Setting up group dialing ..........................................................................................1-4
Erasing a group dialing ............................................................................................1-5
Setting up one-touch key ..............................................................................................1-6
Setting up one-touch key .........................................................................................1-6
Erasing one-touch key ..............................................................................................1-8
Using speed-dial number ..............................................................................................1-9
Using group dialing ....................................................................................................1-10
Using one-touch key....................................................................................................1-11
Using directory dialing ...............................................................................................1-12
Chapter 2
Scanner Functions ............................................................................................................ 2-1
Scanning settings ..........................................................................................................2-2
Resolution .................................................................................................................2-2
Contrast ....................................................................................................................2-2
Document type ..........................................................................................................2-3
Scan size....................................................................................................................2-3
Scan to folder .................................................................................................................2-4
Scanning documents into a folder ...........................................................................2-4
Registering folder shortcut ......................................................................................2-5
Scan to FTP ...................................................................................................................2-8
Scanning documents to an FTP server ...................................................................2-8
Registering FTP server shortcut .............................................................................2-9
Scan to Message Board user .......................................................................................2-12
Scanning document into a Message Board user box ............................................2-12
Scan to e-mail ..............................................................................................................2-13
Sending a documents by e-mail .............................................................................2-13
Adding a text message to your e-mail ...................................................................2-14
Sending a document using the redial history .......................................................2-15
Advanced functions .....................................................................................................2-16
Color scan................................................................................................................2-16
Selecting the le format .........................................................................................2-16
Selecting the le name ...........................................................................................2-17
Zoom ........................................................................................................................2-18
Batch scanning .......................................................................................................2-19
Changing the default settings ....................................................................................2-20
Changing the defaults of scanning settings ..........................................................2-20
Changing the default setting of le name .............................................................2-21
Changing the default setting of e-mail template ..................................................2-22
Changing the default setting of le format ...........................................................2-22
Changing the default setting of batch scanning ...................................................2-23
Chapter 3
Internet Fax functions...................................................................................................... 3-1
Scanning settings ..........................................................................................................3-2
Resolution .................................................................................................................3-2
Contrast ....................................................................................................................3-3
Scan size....................................................................................................................3-3
Internet faxes ................................................................................................................3-4
Sending a documents via an Internet .....................................................................3-4
Sending a document using the redial history .........................................................3-5
Manual reception from POP server .........................................................................3-6
Advanced functions .......................................................................................................3-7
Specifying the attached le format..........................................................................3-7
Adding a text message to your e-mail .....................................................................3-8
Batch scanning .........................................................................................................3-9
Sending a fax and Internet fax simultaneously ...................................................3-10
Changing the default settings ....................................................................................3-12
Changing the defaults of scanning settings ..........................................................3-12
Changing the default setting of e-mail template ..................................................3-13
Changing the default setting of le format ...........................................................3-14
Changing the default setting of batch scanning ...................................................3-14
Chapter 4
Soft keys............................................................................................................................... 4-1
Soft keys ........................................................................................................................4-2
Functions you can assign to a soft key ...................................................................4-2
Programming a soft key ...........................................................................................4-4
Setting up speed-dial number .........................................................1-2
Setting up speed-dial number ..................................................1-2
Erasing a speed-dial number ....................................................1-3
Setting up group dialing ..................................................................1-4
Setting up group dialing ...........................................................1-4
Erasing a group dialing ............................................................1-5
Setting up one-touch key .................................................................1-6
Setting up one-touch key ..........................................................1-6
Erasing one-touch key ...............................................................1-8
Using speed-dial number .................................................................1-9
Using group dialing .......................................................................1-10
Using one-touch key .......................................................................1-11
Using directory dialing ..................................................................1-12
Chapter
Setting up and Using
Speed-Dial number
1
This chapter describes how to setup and use the speed-dial number,
one-touch key, group dialing. Directory dialing, also described in
this chapter, allows you to locate a fax number or an e-mail address
by searching names registered in the speed dial number.
1-2 Getting Started
Setting up speed-dial number
Speed-dial number allows you to retrieve the other partys fax number and/or
e-mail address from the shared address book by pressing the <Speed Dial
/Group> button followed by a four-digit code.
The shared address book can be edited by setting up the speed-dial number on
your machine, or using the Admin Tools on Message Board web page from PC.
Setting up speed-dial number

1
Press <Menu>, <1>, <2>, <1>, then <Enter>.
Enter Speed Dial No.
0001:Not Registered

2
Specify the speed-dial number that you want to register or edit.
Use the numeric keys to enter a four-digit code (00011000).
or
Press <
q
> or to scroll the display.
NOTE
If a speed-dial number is already registered for a four-digit code, you
will see the registered name displayed.

3
With the code you want to register displayed on the LCD, press <Enter>.
0001:Name ;Upper
_

4
Use the numeric keys to enter the name for the number.
The name can hold up to 30 characters.
To change the name, press <
t
> or to move the cursor and press <Can-
cel> to erase the name. Then enter the name correctly.

5
Press <Enter>.
0001:Fax Number
_

6
Use the numeric keys to enter the fax number.
The number can hold up to 40 characters:
To change the number, press <
t
> or to move the cursor and press
<Cancel> to erase it. Then enter the correct number.

7
Press <Enter>.
0001:Address;Lower
_

8
Use the numeric keys to enter an e-mail address.
The e-mail address can hold up to 50 characters:
To change the address, press <
t
> or to move the cursor and press
<Cancel> to erase it. Then enter the correct address.
1-3 Getting Started
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Press <Enter> to save the setting.
The next speed-dial number will be shown.

10
To register another speed-dial number, repeat the procedure from step 2.
To end the procedure and return to the standby mode, press <Reset>.
NOTE
After you set up the Speed-dial numbers, we recommend that you occa-
sionally print a list of all destinations registered in the shared address
book and store it for reference.
To print a list of shared address book, press <Menu>, <5>, <1>, <0>,
<8>, <Enter>.
Erasing a speed-dial number

1

2
Specify the speed-dial number that you want to erase.
Use the numeric keys to enter a four-digit code (00011000).
or
Press <
q

3
With the code you want to erase displayed on the LCD, press <Enter>.

4
When prompted, press <Enter> to erase it.
If you want to cancel the erasing, press <Cancel>.

5
To erase another speed-dial number, repeat the procedure from step 2.
To end the procedure and return to standby mode, press <Reset>.
1-4 Getting Started
Setting up group dialing
Group dialing allows you to dial a group of registered speed-dial number.
By registering each fax number and e-mail address registered in the speed-dial
number, you can send the same document to several location only pressing a
few buttons.
Setting up group dialing

1
If a group dialing is already registered, you will see the registered name
displayed.
If you want to setup a new group dialing, press <
q
> or until the fol-
lowing display appears.
Enter Group No.
---:No Number Stored

2
Press <Enter>.
---:Name ;Upper
_

3
Use the numeric keys to enter the group name.
The name can hold up to 24 characters.
To change the name, press <
t
> or to move the cursor and press <Can-
cel> to erase the name. Then enter the name correctly.

4
Press <Enter>.
Enter Speed-Dial No.
_

5
Enter the speed-dial number.
To enter the speed-dial number that contains a fax number, press <Speed
Dial /Group> and enter the four-digit code.
The registered name will be displayed.
ABC
S0001_
To enter the speed-dial number that contains an e-mail address, press
<Address Entry> to change mode to e-mail address entry.
To :_
Then press <Speed Dial /Group> followed by four-digit code.
ABC
To :S0001_
To toggle the fax number entering and e-mail address entering, press
<Address Entry>. To add more speed-dial numbers, repeat this procedure.
1-5 Getting Started
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If you want to register all of registered speed-dial numbers, press <
*
> with-
out any characters.
*_
NOTE
When you set a group dialing using <
*
> shown above, if you want to
delete one or several unnecessary speed-dial numbers from the group,
rst you have to press <Enter> to complete the setting once, then repeat
to press <Menu>, <1>, <3>, <1>. Select the same group number using
<
q
> or , and press <Enter>. The LCD shows the group name,
press <Enter>. Use <
t
> or to move the cursor under the one/ones
you want to delete, then press <Cancel>.

6

7
To enter another group dialing, repeat the procedure from step 2.
NOTE
After you set up a group dialing, we recommend that you occasionally
print a list of group dialing and store it for reference.
To print a list of group dialing, press <Menu>, <5>, <1>, <0>, <9>,
<Enter>.
Then select group number and press <Enter>.
Erasing a group dialing

1

2
Press <
q
> or to select the group dialing.

3
With the group number you want to erase displayed on the LCD, press
<Enter>.

4
When prompted, press <Enter> to erase it.

5
To erase another group dialing number, repeat the procedure from step 2.
To end the procedure and return to standby mode, press <Reset>.
1-6 Getting Started
Setting up one-touch key
You can setup one-touch key as a shortcut key so that you can specify a desti-
nation by pressing only one button.
You can register the following item to a one-touch key:
Speed-dial number
Shortcut of Shared Folder
Shortcut of FTP server
Shortcut of Message Board users scan box
NOTE
By registering a speed-dial number to a one-touch key, you can reduce the
procedures of the speed-dial number operation.
To register a speed-dial to a one-touch key, you must rst setup a speed-
dial number.
To use a one-touch key as a shortcut key of Shared Folder or FTP
server, you must rst create a shortcut with PC.
To create a Folder shortcut or FTP shortcut:
1. Access Message Board through the browser from PC.
( Type the IP address of Message Board in the URL address eld on a
web browser.)
2. Click [Folder Shortcuts] or [FTP Shortcuts] in the Admin Tools tab.
3. Create a shortcut.
( For more information of creating a shortcut, refer to the Message
Board PC Users Guide located on the Message Board CD.)
Setting up one-touch key
To set up a one-touch key:

1
Select One-Touch
01:No Number Stored

2
Specify the one-touch key that you want to register.
Press <
q
or
Press the one-touch key that you want to register.
NOTE
If a one-touch key is already setup, you will see the registered shortcut
displayed:
If a Speed-dial number is registered, the registered speed-dial number
will be displayed (such as S0001).
Select One-Touch
01:S0001
If the shortcut to send to a shared folder is registered, the machine
shows Folder shortcut number (such as F01).
1-7 Getting Started
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Select One-Touch
01:F01
If the shortcut to send to a FTP server is registered, the machine shows
FTP shortcut number (such as T01).
Select One-Touch
01:T01
If the shortcut to send to Message Board user is registered, the machine
shows user number (such as U001).
Select One-Touch
01:U001
If you want to change the destination of registered shortcut, go to step 5.
If you want to change a shortcut type, rst erase that one-touch key (see
Erasing the one-touch on page 1-8), then setup a new setting.

3
With the number of the one-touch key you wan to register displayed on the
LCD, press <Enter>.
Speed Dial

/Enter

4
Press <
q
> or to select a shortcut type you want to register. You can
select one of Speed Dial, Shortcut to Folder, Shortcut to FTP or Short-
cut to User.
Speed Dial

/Enter
Shortcut to Folder

/Enter
Shortcut to FTP

/Enter
Shortcut to User

/Enter

5
Press <Enter>.

6
Press <
q
> or to select a destination you want to register.

7

8
To setup another one-touch key, repeat the procedure from step 2.
To end the procedure and return to standby, press <Reset>.
NOTE
After you set up the one-touch key, we recommend that you occasionally
print a list of one-touch key and store it for reference.
To print a list of one-touch key, press <Menu>, <5>, <1>, <0>, <7>,
<Enter>.
1-8 Getting Started
Erasing one-touch key

1

2
Press <
q
> or to select a one-touch key number.

3
With the one-touch number you want to erase displayed on the LCD, press
<Enter>.

4
When you prompted, press <Enter> to erase it.

5
To erase another one-touch key, repeat the procedure from step 2.
1-9 Getting Started
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Using speed-dial number
Follow this procedure to send a document at the press of the <Speed Dial/
Group> button followed by a four-digit code.
NOTE
To use this feature, you must rst register a fax number or e-mail address
to Speed-dial number. (See page 1-2.)
Press this key once.
Enter a four digit code.
Press <Start>.
Address
Entry

1
Switch to the fax or scanner mode you want to use by pressing <COPY-
4FAX4SCAN>.

2
Place the document on the ADF or the document glass.
When you use the document glass, select the document size by pressing
<Doc. Size>.
Set the document resolution, contrast, and document type.

3
If you are using the fax mode, press <Address Entry> to toggle the fax
number entering and e-mail address entering according to the destination.
NOTE
In the scanner mode, you can enter only the speed-dial number that
contains an e-mail address. So you do not need to press <Address
Entry> before entering a speed-dial number.

4
Press <Speed Dial /Group> once.
S_
(fax number entering)
To :S_
(e-mail address entering)
5
Use the numeric keys to enter the four-digit code of fax number or e-mail
address (0001-1000).
In the fax mode, to toggle the fax number entering and e-mail address
entering, press <Address Entry>.
To delete a speed-dial number, press <
t
> or to move the cursor and
press <Cancel> to erase it

6
Press <Start>.
The machine will starts to send the document.
1-10 Getting Started
Using group dialing
Follow this procedure to send a document to several destinations with a speed-
dial number registered for group dialing.
NOTE
To use this feature, you must rst register a group of destinations for
speed-dial number.
Press this key once.
Press <Start>.
Enter a group number.
Address
Entry

1
Switch to the fax or scanner mode you want to use by pressing <COPY-
4FAX4SCAN>.

2
<Doc. Size>.
3
Press <Speed Dial /Group> twice.
Enter Group No.
G_
4
Use the numeric keys to enter the two-digit call group number.
5
Press <Start>.
NOTE
In the scanner mode, a scanned document will be sent to an e-mail
address only even if a fax number is registered in a group dialing.
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Using one-touch key
Follow this procedure to send a document at the press of a one-touch key.
NOTE
To use this feature, you must rst setup a one-touch key.
One-touch keys
Address
Entry

1
Switch to the fax mode or scanner mode you want to use by pressing <COPY-
4FAX4SCAN>.

2
<Doc. Size>.

3
Open the one-touch key panel and press the desired one-touch key.
In the fax mode, you can enter only the one-touch key where the speed-dial
number is registered. According to the destination, press <Address Entry>
to toggle the fax number entering and e-mail address entering.
In the scanner mode, the one-touch key where the speed-dial that contains
only a fax number is registered cannot be entered.

4
Press <Start>.
The machine will starts to send the document.
Using directory dialing
Follow this procedure to look up the other partys name and retrieve the num-
ber for dialing. This feature is convenient when you know the other partys
name but cannot recall the Speed-dial number, Group dialing or One-touch key
where the number or e-mail address are registered.
Press <
> then search the name by pressing <>,<>,<
> or <>. .
Address
Entry

1
Switch to the fax mode or scanner mode you want to use by pressing
<COPY4FAX4SCAN>.
2

<Doc. Size>.

3
If you want to make an internet fax transmission, press <Address Entry>
before pressing <
q
> (TEL INDEX).
To toggle fax number entering and e-mail address entering,
press <Address Entry>.
4
Press <
q
> (TEL INDEX).
The machine shows the rst listing in the address book.
Telephone Index [A]
AsianOffice:fm:S0001
A speed-dial number will be shown.
Index section head
Registered name for the speed-dial number
will be shown up to 11 characters.
f means a fax number is registered.
m means an e-mail address is registered.
When fm is shown, it means both fax number
and e-mail address are stored.

5
Scroll through the listings to nd the desired contact by using the cursor
keys:
<
t
> or to select the character set alphabet, number or symbol
for the rst character of the name you have stored in the address book.
<
q
> or to check different listings within that character set.

6
When the name you want to dial is displayed, press <Enter>.
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If you want to send a document to several destinations, repeat the proce-
dures from step 5.

8
Press <Start> to start a sending.
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Scanning settings .............................................................................2-2
Resolution ..................................................................................2-2
Contrast .....................................................................................2-2
Document type...........................................................................2-3
Scan size ....................................................................................2-3
Scan to folder ....................................................................................2-4
Scanning documents into a folder ............................................2-4
Registering folder shortcut .......................................................2-5
Scan to FTP ......................................................................................2-8
Scanning documents to an FTP server ....................................2-8
Registering FTP server shortcut ..............................................2-9
Scan to Message Board user ..........................................................2-12
Scanning document into a Message Board user box .............2-12
Scan to e-mail .................................................................................2-13
Sending a documents by e-mail ..............................................2-13
Adding a text message to your e-mail ....................................2-14
Sending a document using the redial history ........................2-15
Advanced functions ........................................................................2-16
Color scan ................................................................................2-16
Selecting the le format ..........................................................2-16
Selecting the le name ............................................................2-17
Zoom .........................................................................................2-18
Batch scanning ........................................................................2-19
Changing the default settings .......................................................2-20
Changing the defaults of scanning settings ...........................2-20
Changing the default setting of le name .............................2-21
Changing the default setting of e-mail template ...................2-22
Changing the default setting of le format ...........................2-22
Changing the default setting of batch scanning ....................2-23
Chapter
Scanner Functions
2
This chapter describes the settings and procedures for using the
scanner functions.
2-2 Scanner functions
Scanning settings
Resolution
To change the scanning resolution:

1
Switch to the scanner mode by pressing <COPY4FAX4SCAN>.
Scan Ready 200dpi
Auto 100%

2
Press <Doc. Resolution>.
Resolution :200dpi

t
Photo&Text
u

3
Press <
q
>, , or <Doc. Resolution> repeatedly to select the resolution.
The available setting is as follows:
Document type Available resolution
Photo&Text, Photo, Text 200, 300, 600 dpi
Color 100, 200, 300, 600 dpi
NOTE
You can change the default of resolution setting. See Changing the
defaults of scanning settings on page 2-20.
Contrast
Adjusting the scan contrast allows you to compensate for any excessive light-
ness or darkness of the documents you are scanning.
NOTE
This function is not available when scanning a color document.
To change the scanning contrast:

1
Scan Ready 200dpi
Auto 100%

2
Press <Contrast>.
Set Contrast
Light
v

||
||
u
Dark

3
Press <
t
>, , or <Contrast> to set how light or dark you want the docu-
ments to be.
To avoid confusing the Light and Dark settings, just remember Light
lightens and Dark darkens.
NOTE
You can change the default of contrast setting. See Changing the
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Document type
To change the document type:

1
Scan Ready 200dpi
Auto 100%

2
Resolution :200dpi

t
Photo&Text
u

3
Press <
t
> or to select the document type.
Document type Note
Photo&Text Select this mode when scanning documents
containing photographs or drawings and text.
Photo Select this mode when scanning photographs
or drawings.
Color Select this mode when scanning color image.
Text Select this mode when scanning text.
NOTE
You can change the default setting of this setting. See Changing the
Scan size
To change the scanning size:

1
Press <Doc. Size> repeatedly to select your desired scan size.
Available document size
A4 (210 297 mm), A5 (148 210 mm),
F4 (216 356 mm)
NOTE
When you use the automatic document feeder (ADF), you can also select
Auto. When you select Auto, custom size documents (up to 900 mm in
length) can be scanned.
Scan to folder
Scanning documents into a folder
You can send a document directly into a shared folder on a network PC.
NOTE
To use this feature, you must rst register a folder shortcut using Admin
Tools on Message Board web page. (See Registering folder shortcut on
the next page.)

1
Scan Ready 200dpi
Auto 100%

2
<Doc. Size>.

3
Adjust the Scanning settings on page 2-2, or set Advanced functions on
page 2-16, if necessary.

4
Specify the folder shortcut.
Press <Speed Dial /Group> three times, and enter the folder shortcut
number (0120).
Enter Folder No.
F_
or
Press a one-touch key where the folder shortcut you want to use is regis-
tered.

5
If you want to send to multiple folder shortcuts, repeat the step 4.

6
Press <Start>.
The scanned image will be sent to the specied folder location.
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Registering folder shortcut
Creating or editing Folder shortcut
NOTE
To register the folder as a shortcut, it should meet the following conditions:
The folder name should not contain other ASCII code.
The folder should be a shared folder or a folder under the shared folder.
The shared folders name should be within 12 characters.
The full path should be within 100 characters.
The folder should be in the same segment with your machine (13/19ppm
MFP).

1
Access Message Board through the browser from PC.
(Type the IP address of Message Board in the URL address eld on a web
browser.)

2
Click [Folder Shortcuts] on the Admin Tools tab.


3
A list of folder shortcuts will be displayed.

Item Description
No The folder shortcut number.
Name The folder shortcut name.
[Initialize] To delete a folder shortcut, select the box next to the
folder number and click [Initialize].

4
Select a number (01 to 20) you want to create or edit.
The Folder Shortcut Settings dialogue appears.

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Item Description
Shortcut Name Enter the folder shortcut name.
Folder Path Enter the exact folder path.
Folder Browse If you do not know the exact folder path, select [Browse]
to browse the network.
User Name If the folder requires authentication, enter the user name.
If your machine (13/19ppm MFP) is on a windows domain
controlled network, add the domain name after the user
name with an @, like sam@dom_abcd.com.
Password If the folder requires authentication, enter the user pass-
word.

5
Congure the settings, then click [Save].
Deleting a folder shortcut

1
Select the folder shortcut you want to delete on the folder shortcuts list.

2
Click [Initialize].

3
When prompted click [OK].
Scan to FTP
Scanning documents to an FTP server
You can easily send a document to an FTP server.
NOTE
To use this feature, you must rst register a FTP shortcut using Admin
Tools on Message Board web page. (See Registering FTP shortcut on the
next page.)

1
Scan Ready 200dpi
Auto 100%

2
<Doc. Size>.

3

4
Specify the FTP shortcut.
Press <Speed Dial /Group> four times, and enter the FTP shortcut number.
Enter FTP No.
T_
or
Press a one-touch key where the FTP shortcut you want to use is regis-
tered.

5
Press <Start>.
The scanned image will be sent to the specied FTP server.
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Registering FTP server shortcut
Creating or editing an FTP shortcut

1
Access Message Board through the Browser from PC.
(Type the IP address of Message Board in the URL address eld on a web
browser.)

2
Click [FTP Shortcuts] on the Admin Tools tab.

3
A list of FTP shortcuts will be displayed.

Item Description
No The FTP shortcut number.
Name The FTP shortcut name.
[Initialize] To delete an FTP shortcut, select the shortcut and
click [Initialize].

3
Select a number (01 to 20) you want to create or edit.
The FTP Shortcut Settings dialogue will appear.

Item Description
Shortcut Name Enter the shortcut name for identication pur-
poses.
Host Name Enter the FTP server name.
Folder Name Enter the folder name on the FTP server.
User Name Enter the user name for the FTP server.
Password Enter the user password for the FTP server.

4
Congure the settings, then click [Save].
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Deleting an FTP shortcut

1
Select the FTP shortcut you want to delete on the FTP shortcut list.

2
Click [Initialize].

3
When prompted click [OK].
Scan to Message Board user
Scanning document into a Message Board user box

1
Scan Ready 200dpi
Auto 100%

2
<Doc. Size>.

3

4
Specify the Message Board user.
Press <Speed Dial /Group> repeatedly until the following display appears,
and enter the User ID number (0150).
Enter User No.
U_
or
Press a one-touch key where the User ID you want to send to is registered.

5
If you want to send the document to multiple Message Board users, repeat
the step 4.
6
Press <Start>.
The scanned image will be sent to the specied Message Board user.
NOTE
Color scanning is not available in this feature.
The document will be uploaded with TIFF format even if you selected
PDF format by File format setting on page 2-16. However, the Mes-
sage Board users can download the document from their scan box by
TIFF or PDF format, which is specied in Initial Settings on the
Admin Tools tab of Message Board web page.
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Scan to e-mail
Sending a documents by e-mail
You can send a hardcopy document to an e-mail inbox.

1
Scan Ready 200dpi
Auto 100%

2
<Doc. Size>.

3
4
To insert a text message into your e-mail, see Adding a text message to
your e-mail on the next page.

5
Enter the e-mail address.
Use the numeric keys to enter the e-mail directly.
or
Press a one-touch key, where the e-mail address you want to send to is
registered. (See Using one-touch key on page 1-11.)
or
Press <Speed Dial /Group> and the four-digit code of the e-mail address
you want to send to. (See Using speed-dial number on page 1-9.)
or
Press <
q
> and search for the name to enter the e-mail address. (See
Using directory dialing on page 1-12.)
or
Use redial history to enter the e-mail. (See Sending a document using
redial history on page 2-15.)

6
When you have entered multiple destinations, you can change the status
of To, Cc or Bcc. To change the status, press <
t
> or to move the
cursor to the status and press <
q
> or to change it.
To :S0001,Cc :S0002

7
Press <Start>.
Adding a text message to your e-mail
When you send a document to an e-mail address, the following xed subject
and text are inserted automatically.
Subject:
E-mail Message
Text:
This is an e-mail message.
Please see the le attached.
However you can change it to the e-mail subject line and text you have regis-
tered.
Using a registered template
You can select a registered template to simplify the entry process.
NOTE
To change the e-mail template, you must rst register the e-mail template.
(See the Message Board PC Users Guide located on the Message Board
CD for instruction.)

1
Scan Ready 200dpi
Auto 100%

2
<Doc. Size>.

3
4
Press <Advanced Functions> ve times.
Email Template

/Enter

5
Press <Enter>.

6
Press <
q
> or to select a desired template.
Email Template
A1:AutoSubject + Txt

7
Press <Enter>.

8
Enter an e-mail address.

9
Press <Start> to start the sending.
NOTE
You can change the default e-mail template. See Changing the defaults of
e-mail template on page 2-22.
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Sending a document using the redial history
The last 20 manually entered e-mail locations you sent will be stored in the
redial history. You can send documents to these locations by simply selecting
them from this listing.
NOTE
E-mail addresses registered in the speed-dial number will not appear
in the redial history. Only the last 20 addresses entered manually will
be displayed in the order in which they were sent (most recent location
listed rst). The same location will not appear multiple times on this list,
the last time in which it was used.
If there is no e-mail address that you have previously entered manually,
you cannot use the redial history feature. The LCD shows the e-mail
address entry.
Address ;Lower
To :_

1
Scan Ready 200dpi
Auto 100%

2
<Doc. Size>.

3
4
Press .
View Redial History
01:M.MIZ@abcd.com

5
Press <
q
> or to select a desired e-mail address.

6
Press <Enter> to enter the selected e-mail address.
If you want to select more e-mail addresses, repeat procedures from step 4.

7
Press <Start> to start the transmission.
Advanced functions
Color scan
To scan a color document:

1

2
Resolution :200dpi

t
Photo&Text
u

3
Press <
t
> or to select the Color.
Resolution :200dpi

t
Color
u

4
Press <Enter>.
NOTE
Color scanning is not available when scanning a document to Message
Board users scan box.
You can set the color scanning as a default setting. See Changing the
Selecting the le format
You can select the le format for the scanned document.
The following formats are available:
Document type Available le format
Monochrome documents: TIFF or PDF
Color documents: JPEG or PDF

1
Scan Ready 200dpi
Auto 100%
2
Press <Advanced Functions> three times.
File Format

/Enter

3
Press <Enter>.
MonoFileFormat :TIFF

/Enter

4
Press <
q
> or to select a desired le format for monochrome docu-
ments.
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5
Press <Enter>.
ColorFileFormat :JPEG

/Enter

6
Press <
q
> or to select a desired le format for color documents.

7
Press <Enter>.
NOTE
You can change the default setting for File Format. See Changing the
default setting of le format on page 2-22.
Selecting the le name
NOTE
To use this feature, you must rst register a le name using Admin Tools on Mes-
sage Board web page. (See the Message Board PC Users Guide located on the
Message Board CD for instruction.)
You can select a pre-registered le name to the document prior to scanning.
If you do not select a le name prior to scanning, the scanned date and time
will be used as the le name. For example, if the document is scanned on 15
August 2008 on 13:30 30 second, the le will be named 20080815133030.
Also, if the name you use for the le already exists, the scan date and time will
be added to the end of the le name to give it differentiation.

1
Scan Ready 200dpi
Auto 100%

2
Press <Advanced Functions> repeatedly until File Name appears.
File Name

/Enter

3
Press <Enter>.
Select File Name
--:Off
4
Press <
q
> or to select a le name.
Select File Name
01:File Name01
5
Press <Enter>.
NOTE
You can change the default setting for File Name. See Changing the
default setting of le name on page 2-21.
Zoom
NOTE
Enlargement scanning can only be performed using the document glass.
When resolution is set at 200 dpi, the minimum reduction ratio is 75 %.
This feature is not available when scanning a color documents.
To reduce or enlarge the document image:

1
Switch to the scan mode by pressing <COPY4FAX4SCAN>.
Scan Ready 200dpi
Auto 100%

2
Press <#>.
Enter Reduce/Enlarge
100%

3
Press or <
q
> to select a preset ratio, or directly enter your desired
ratio using the numeric keys. (See the following table.)

4
Press <#>.
The available zoom ration is as follows:
Preset ratio:
Preset ratio
50%: Min.
70%: (A4 A5)
81%: (B5JIS A5)
86%: (A4 B5JIS)
100%
115%: (B5JIS A4)
122%: (A5 B5JIS)
141%: (A5 A4)
200%: Max.
Direct entry:
Scan from: Available magnication range
ADF 25 to 100 %
Document glass 25 to 400 %
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Batch scanning
When the Batch Scan function is on, it means that all scanned pages will be
saved as one le. If you turn this function off, each scanned page will be saved
as an individual le.
To change the setting:

1
Switch to the scan mode by pressing <COPY4FAX4SCAN>.

2
Press <Advanced Functions> repeatedly until Batch Scan appears.
BatchScan

/Enter

3
Press <Enter>.
BatchScan :On

/Enter
4
Press <
q
> or to select On or Off .
5
Press <Enter>.
NOTE
When the JPEG is selected as the le format for color scanning, each
scanned page will be saved as an individual JPEG les.
Under this condition, if the batch scanning is set to On when sending
documents to an e-mail address, all of the individual JPEG les will be
sent in one e-mail. And if the batch scanning is set to Off , the JPEG
les will be sent by separate e-mails.
NOTE
You can change the default setting for Batch scanning. See Changing
the default setting of batch scanning on page 2-23.
Changing the default settings
You can change the defaults for scanner settings to match your needs.
Changing the defaults of scanning settings

1
Press <Menu>, <2>, <4>, <1>.
[Program] No.241
1 Scan Parameters

2
Press <Enter>.

3
Press <
q
> or to select a desired setting for Document Type.
The default setting is Photo&Text.
Doc. Type:Photo&Text

/Enter
Doc. Type:Photo&Text

/Enter
Doc. Type:Color

/Enter
Doc. Type:Text

/Enter

4

5
Press <
q
> or to select a desired setting for Contrast.
The default setting is Normal.
Contrast :Normal

/Enter
Contrast :Dark

/Enter
Contrast :Darkest

/Enter
Contrast :Lightest

/Enter
Contrast :Light

/Enter

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Press <
q
> or to select a desired setting for Resolution for color scan-
ning.
The default setting is 100 dpi.
ColorResolut.:100dpi

/Enter

/Enter

/Enter

/Enter

8
9
Press <
q
> or to select a desired setting for Resolution for mono-
chrome scanning.
MonoResolut. :200dpi

/Enter

/Enter

/Enter

10
11
Press <Reset> to exit and return to the standby mode.
Changing the default setting of le name
NOTE
To change the le name, you must rst register a le name using Admin Tools
of Message Board from a web browser. (See the Message Board PC Users Guide
located on the Message Board CD for instruction.)
The default setting is Off and the scanned date and time will be used as the le
name, like as 20080815133030.tif .

1
Press <Menu>, <2>, <4>, <2>.
[Program] No.242
2 File Name

2
Press <Enter>.
Select File Name
--:Off
3
Press <
q
> or to select a le name.
Select File Name
01:File Name 01
4

5
Changing the default setting of e-mail template
NOTE
To change the e-mail template, you must rst register a template using Admin
Tools of Message Board from a web browser. (See the Message Board PC Users
Guide located on the Message Board CD for instruction.)

1
Press <Menu>, <6>, <2>, <1>.
[Program] No.621
1 Email Template

2
Press <Enter>
Email Template

3
Press <
q
> or to select a template you want to set as default.
The default setting is A1:AutoSubject + Txt.
Email Template

4
5
Changing the default setting of le format

1
Press <Menu>, <6>, <2>, <3>.
[Program] No.623
3 e-Mail Setting

2
Press <Enter>.

3
Press <
q
> or to select a le format for monochrome scanning.
The default setting is TIFF.
MonoFileFormat :TIFF

/Enter
MonoFileFormat :PDF

/Enter
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5
Press <
q
> or to select a le format for color scanning.
The default setting is JPEG.
ColorFileFormat:JPEG

/Enter
ColorFileFormat:PDF

/Enter

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7
Changing the default setting of batch scanning

1
Press <Menu>, <6>, <2>, <3>.
[Program] No.623
3 e-Mail Setting

2
Press <Enter> three times.
Batch Scan :On

/Enter

3
Press <
q
The default setting is On.

4

5
This page intentionally left blank.
Scanning settings .............................................................................3-2
Resolution ..................................................................................3-2
Contrast .....................................................................................3-3
Scan size ....................................................................................3-3
Internet faxes ...................................................................................3-4
Sending a documents via an Internet ......................................3-4
Sending a document using the redial history ..........................3-5
Manual reception from POP server ..........................................3-6
Advanced functions ..........................................................................3-7
Specifying the attached le format ..........................................3-7
Adding a text message to your e-mail ......................................3-8
Batch scanning ..........................................................................3-9
Sending a fax and Internet fax simultaneously ....................3-10
Changing the default settings .......................................................3-12
Changing the defaults of scanning settings ...........................3-12
Changing the default setting of e-mail template ...................3-13
Changing the default setting of le format ...........................3-14
Changing the default setting of batch scanning ....................3-14
Chapter
Internet Fax functions
3
This chapter describes the settings and procedures for using the
Internet fax functions.
3-2 Internet fax functions
Scanning settings
Resolution
To change the fax resolution:

1
Switch to the fax mode by pressing <COPY4FAX4SCAN>.
Fax Ready
15 Aug 2008 13:30

2
Set Resolution

t
Normal
u

3
Press <
t
>, , or <Doc. Resolution> repeatedly to select the resolution.
Document type Note
Normal Normal is suitable for most text documents
and simple drawings.
Fine Fine is ideal for maps, moderately complicated
drawings, oorplans or handwritten docu-
ments.
Superne
(S-Fine on the LCD)
Superne reproduces the detail of extremely
complicated drawings or line art.
Grayscale
(Gray on the LCD)
Grayscale captures shades in photos and
drawings.
NOTE
You can change the default of resolution setting. See Changing the
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Contrast
Adjusting the scan contrast allows you to compensate for any excessive light-
ness or darkness of the documents you are scanning.
To change the scanning contrast:

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Fax Ready
15 Aug 2008 13:30

2
Press <Contrast>.
Set Contrast
Light
v

||
||
u
Dark

3
Press <
t
>, , or <Contrast> to set how light or dark you want the docu-
ments to be.
To avoid confusing the Light and Dark settings, just remember Light
lightens and Dark darkens.
NOTE
You can change the default of contrast setting. See Changing the
Scan size
To change the scanning size:

1
Press <Doc. Size> repeatedly to select your desired scan size.
Available document size
A4 (210 297 mm), A5 (148 210 mm),
F4 (216 356 mm)
NOTE
When you use the automatic document feeder (ADF), you can also select
Auto. When you select Auto, custom size documents (up to 900 mm in
length) can be scanned.
Internet faxes
Sending a documents via an Internet
You can send a hardcopy document to an e-mail inbox.
Heres how:

1
Fax Ready
15 Aug 2008 13:30

2
Press <Address Entry> to change to the Internet fax mode.
Mail Tx Ready
15 Aug 2008 13:30

3
<Doc. Size>.

4
5
To insert a text message into your e-mail, see Adding a text message to
your e-mail on page 3-8.

6
or
or
or
Press <
q
or
Use redial history to enter the e-mail. (See Sending a document using
redial history on page 2-15.)

7
When you have entered multiple destinations, you can change the status
of To, Cc or Bcc. To change the status, press <
t
> or to move the
cursor to the status and press <
q
> or to change it.
To :S0001,Cc :S0002

8
Press <Start>.
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Sending a document using the redial history
The last 20 manually entered e-mail locations you sent will be stored in the
redial history. You can send documents to these locations by simply selecting
them from this listing.
NOTE
E-mail addresses registered in the speed-dial number will not appear
in the redial history. Only the last 20 addresses entered manually will
be displayed in the order in which they were sent (most recent location
listed rst). The same location will not appear multiple times on this list,
the last time in which it was used.
If there is no e-mail address that you have previously entered manually,
you cannot use the redial history feature. The LCD shows the e-mail
address entry.
Address ;Lower
To :_

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Fax Ready
15 Aug 2008 13:30

2
Mail Tx Ready
15 Aug 2008 13:30

3
<Doc. Size>.

4
5
Press .
View Redial History
01:M.MIZ@abcd.com

6
Press <
q
> or to select a desired e-mail address.

7
Press <Enter> to enter the selected e-mail address.
If you want to select more e-mail addresses, repeat procedures from step 4.

8
Manual reception from POP server
The Message Board offers you a choice to receive Internet fax or e-mail mes-
sages via LAN unattended or manually when subscribing to a POP mail server.
The received Internet fax or e-mail is printed or stored in a specied electric
box according to the Received Fax Forwarding setting. (Refer to the Message
Board PC Users Guide located on the CD for more information of Received
Fax Forwarding settings.)
On the SMTP/POP setting on the Message Board web page, when the Check
for new mail interval setting is set to a value between 5 seconds to 99 hours,
59 minutes and 59 seconds, the machine will query the POP server at the
specied interval for new mail.
Any mail on the POP server will be retrieved unattached.
When the Check for new mail interval setting is set to 0 hr 00 min 00 sec,
the machine will not query the POP server and the Internet fax or e-mail will
not be retrieved automatically. With this setting, Internet fax or e-mail must
be retrieved manually from the POP server.
To receive Internet fax or e-mail manually from the POP server:

1
Fax Ready
15 Aug 2008 13:30
2
Press <Advanced Functions>, than repeatedly until the following
display appears.
POP Rx

/Enter
3
Press <Enter>.
The machine will query the POP server.
POP Receiving
15 Aug 2008 13:30
If the POP server has not received any new Internet fax or e-mail, the
machine will show:
No New Mail
15 Aug 2008 13:30

4
If the POP server has any received new Internet fax or e-mail, the machine
receives it and then prints or stores it to a specied electric box according
to the Received Fax Forwarding setting.
(Refer to the Message Board PC Users Guide located on the CD for more
information of Received Fax Forwarding settings.)
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Advanced functions
Specifying the attached le format
You can select the le format for the scanned document.
The following formats are available:
Available le format Note
TIFF-S This form is for ITU-T T.37 simple mode. The
scanned document is converted into A4 size at
200 dpi. Select TIFF-S when the remote Inter-
net fax machine cannot receive a TIFF.
TIFF This form is for ITU-T T.37 full mode. The
scanned document is transmitted in its origi-
nal scanned parameter. TIFF le format is the
approved standard for Internet Faxing.
PDF PDF is only available when sending to a PC.
NOTE
Color scanning is not compatible with Internet faxing. If you want to send
a color document to an e-mail address, use the Scan to e-mail feature
described on page 2-13.

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Fax Ready
15 Aug 2008 13:30

2
Mail Tx Ready
15 Aug 2008 13:30
3
Press <Advanced Functions>, then repeatedly until the following
display appears.
File Format

/Enter

4
Press <Enter>.
File Format :TIFF-S

/Enter

5
Press <
q
> or to select a desired le format for monochrome docu-
ments.

6
Press <Enter>.
NOTE
You can change the default setting for File Format. See Changing the
default setting of le format on page 3-14.
Adding a text message to your e-mail
When you send a document to an e-mail address, the following xed subject
and text are inserted automatically.
Subject:
E-mail Message
Text:
This is an e-mail message.
Please see the le attached.
However you can change it to the e-mail subject line and text you have regis-
tered.
Using a registered template
You can select a registered template to simplify the entry process.
NOTE
The template should be registered in advance. (See the Message Board PC
Users Guide located on the Message Board CD for instruction.)

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Fax Ready
15 Aug 2008 13:30

2
Mail Tx Ready
15 Aug 2008 13:30

3
<Doc. Size>.

4
5
display appears.
Email Template

/Enter

6
Press <Enter>.

7
Press <
q
> or to select a desired template.
Email Template

8
Press <Enter>.

9
Specify the e-mail address.

10
Press <Start>.
NOTE
You can change the default e-mail template. See Changing the default
setting of e-mail template on page 3-13.
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Batch scanning
When the Batch Scan function is off, each page in the transmission will be
sent as an individual le (each page will also be a separate transmission).
To change the setting:

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Fax Ready
15 Aug 2008 13:30

2
Mail Tx Ready
15 Aug 2008 13:30

3
<Doc. Size>.
4
display appears.
BatchScan

/Enter

5
Press <Enter>.
BatchScan :On

/Enter
6
Press <
q
7
Press <Enter>.

8
Specify the e-mail address.

9
Press <Start> to start a transmission.
NOTE
You can change the default setting for Batch Scan. See Changing the
default setting of batch scanning on page 3-14.
Sending a fax and Internet fax simultaneously
You can simultaneously send a fax and Internet fax.
Heres how:

1
Fax Ready
15 Aug 2008 13:30

2
<Doc. Size>.

3
Enter the fax number.
Use the numeric keys to enter the number.
or
Press a one-touch key, where the fax number you want to dial is registered.
(See Using one-touch key on page 1-11.)
or
Press <Speed Dial /Group> and the four-digit code of the fax number you
want to dial. (See Using speed-dial number on page 1-9.)
or
Press <
q
> and search for the name to enter the fax number. (See Using
directory dialing on page 1-12.)

4
Press <Advanced Function>.
Broadcast

/Enter

5
Press <Enter> to insert a comma.
Press Start
1234567890,

6
Address ;Lower
1234567890,To :_
7
To insert a text message for Internet fax transmission, see Adding a text
message to your e-mail on page 3-8.

8
or
or
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or
Press <
q

9
Changing the default settings
You can change the defaults for scanner settings to match your needs.
Changing the defaults of scanning settings

1
Press <Menu>, <2>, <2>, <0>, <1>.
[Program] No.2201
01 Scan Parameters

2
Press <Enter>.

3
Press <
q
> or to select a desired setting for Resolution.
Resolution :Normal

/Enter
Resolution :Fine

/Enter
Resolution :S-Fine

/Enter
Resolution :Gray

/Enter

4

5
Press <
q
> or to select a desired setting for Contrast.
Contrast :Normal

/Enter
Contrast :Dark

/Enter
Contrast :Darkest

/Enter
Contrast :Lightest

/Enter
Contrast :Light

/Enter

6
1
2
3
4
5
6
7
8
9
10
11
I
n
t
e
r
n
e
t

f
a
x

f
u
n
c
t
i
o
n
s
12
13
AI

7
Press <
q
> or to select a desired setting for Resolution for Super-ne
mode.
S-Fine Resol.:400dpi

/Enter
S-Fine Resol.:600dpi

/Enter

8

9
Changing the default setting of e-mail template
NOTE
To change the e-mail template, you must rst register a template using Admin
Tools of Message Board from a web browser. (See the Message Board PC Users
Guide located on the Message Board CD for instruction.)

1
Press <Menu>, <6>, <2>, <1>.
[Program] No.621
1 Email Template

2
Press <Enter>
Email Template

3
Press <
q
> or to select a template you want to set as default.
The default setting is A1:AutoSubject + Txt.
Email Template

4
5
Changing the default setting of le format

1
Press <Menu>, <6>, <2>, <2>.
[Program] No.622
2 I-Fax Setting

2
Press <Enter>.

3
Press <
q
> or to select a le format for e-mail attached le.
The default setting is TIFF-S.
File Format :TIFF-S

/Enter
File Format :TIFF

/Enter
File Format :PDF

/Enter

4

5
Changing the default setting of batch scanning

1
Press <Menu>, <6>, <2>, <2>.
[Program] No.622
2 I-Fax Setting

2
Press <Enter> twice.
BatchScan :On

/Enter

3
Press <
q

4

5
Soft keys ...........................................................................................4-2
Functions you can assign to a soft key ....................................4-2
Programming a soft key ............................................................4-4
Chapter
Soft keys
4
4-2 Soft keys
Soft keys
The soft key is a shortcut key. You can assign a frequent-use function to a soft
key which then activates or deactivates that function by pressing the key.
NOTE
This feature works on the soft key 1 and 2 only. For soft key 3, once Message
Board is installed, fax and e-mail entry mode is automatically assigned to the
key and xed (not changeable to other functions).
When you unpack the machine, you will nd Combine has been indicated
above soft key 3. For easy reference, place the Address Entry label over
it after installing the Message Board. (The label is supplied with your
machine.)
The following functions are the default settings:
13/19ppm MFP with Message Board
Soft key 1 Sort
Soft key 2 Bypass
Soft key 3
Address Entry as the fax and e-mail entry mode
(unchangeable after installing Message Board)
Soft key 1 Soft key 2 Soft key 3 (Unchangeable)
Address
Entry
NOTE
When the function assigned to the soft key is activated, the light above the soft
key will illuminate. However, in some cases, depending on the function, the
light will not illuminate. (See table below.)
Functions you can assign to a soft key
The following table lists the functions you can assign to the soft key.
Function name Descriptions
Light
indication
Reference
Sort Copy On /off setting for sort copying. on
Note 4
Combine On /off setting for combined copying. on
Note 4
Zoom Used to adjust a zoom ratio by 1% increments. on
Note 4
Broadcast Used to make broadcasting.
Note 4
Address Entry

Note 1
Used to enter an e-mail address.
Report On /off setting for printing the transmit conr-
mation report.
on
Note 4
Monitor Used to obtain a dial tone for on-hook dialing. on
4-3 Soft keys
1
2
4
3
5
6
7
8
9
10
11
S
o
f
t

k
e
y
s
12
13
AI
Function name Descriptions
Light
indication
Reference
Pause /Dial Opt. Used to enter a dialing character.
Note 4
Delayed Used to make a delayed transmission.
Note 4
Batch Tx Used to store a document for batch transmis-
sion.
Note 4
Select TTI Used to select the TTI or to disable the TTI on
your transmission.
on
Note 4
Select Line
Note 2
Used to select the telephone line when sending
a fax.

Cover Page On /off setting for cover page. on
Note 4
Fax Forward On /off setting for fax forward. on
Note 4
Fax & Copy On /off setting for Fax & Copy. on
Note 4
Security On /off setting for security reception. on
Note 4
Separator Page On /off setting for separator page. on
Note 4
Memory Tx On /off setting for memory transmission. on
Note 4
Auto Rx On /off setting for automatic reception. on
Note 4
F-Code Tx Used to make an F-code transmission.
Note 4
F-Code Polling Used to make an F-code polling.
Note 4
Polling Used to make a polling reception.
Note 4
Dial Prex Used to enter the /N symbol.
Note 4
Bypass Used to set the paper size on the bypass tray.
Note 4
Duplex Copy
Note 3
Used to set the duplex copy. on
Note 4
Page Counter Displays total printed and scanned pages.
Note 4
Energy Save Switches to the energy save mode immediately. on
Note 4
Online Cancels PC printing. on
Note 5
Mode Switch Switches the machines mode.
Note 4
The following functions are added on Message Board.
POP Rx Used to receive an internet fax or an e-mail
manually from the POP server.
p. 3-6
E-mail Template Used to select a registered template. p. 2-14
Batch Scan On/off setting for batch scanning. on p. 2-19
File Format Used to select the le format for scanning. p. 2-16
p. 3-7
NOTE
Note 1: The optional NIC (Network Interface Card) is required.
Note 2: The optional 2nd phone line kit is required.
Note 3: The duplex copy is available only for 19ppm MFP.
Note 4: For details, refer to your MFP users guide supplied with the machine.
Note 5: For details of PC printing, refer to the PDF manual on the GDI Printer/
Scanner Driver CD supplied with the machine.
4-4 Soft keys
NOTE
When Report, Fax & Copy, Memory Tx, Cover Page or Select TTI
are selected, the function is only valid for the transmission that follows.
Once that transmission is complete, the setting returns to its default set-
ting. If you want to change the default setting, see Chapter 10, User set-
tings in your MFP users guide.
Programming a soft key

1
Press <Menu>, <2>, <1>, <0>, <3>, then <Enter>.
Select Soft Key No.
1:Sort Copy
The machine shows the function currently assigned to the soft key.

2
Press <
q
> or to select the soft key (1 or 2) you want to change.

3
Press <Enter>.
1:Sort Copy

/Enter

4
Press <
q
> or to select the function you want to assign.

5
Press <Enter>.

6
If you want to program another soft key, repeat this procedure from step 2.
To exit the operation, press <Reset>.

7
Use the supplied soft key labels to attach over the indications above the
soft keys for easy reference.
NOTE
The same function can not be assigned to more than one soft key.

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