Scoutreach Division

2009 Strategic Plan

Chester County Council, BSA

Vision:

To give all boys in Chester County equal access to join, participate and experience success in Scouting under
the supervision of strong leaders.

Mission Statement:

Promote a positive image of Scouting in all underserved communities within the Chester County Council. To
recruit and train adults to become strong leaders, in order for Scouts to join, participate, and succeed in
Scouting.

Scoutreach:

Scoutreach is the Boy Scouts of America’s commitment to making sure that all young people have an
opportunity to join Scouting. Using this program, we seek to promote a positive image of Scouting in all
underserved communities within the Chester County Council. To recruit and train adults to become strong
leaders, in order for Scouts to join, participate, and succeed in Scouting.

The primary areas of emphasis for Scoutreach will be Kennett Square, Phoenixville, Coatesville, and West
Chester. Using the following approaches, we will engage community leaders and organizations to ensure that
they know and support Scouting as a well defined program based on values, learning-by-doing, fun, and
positive role models that prepares youth to be leaders, to accept responsibility, and to care about principles and
causes beyond their own self-interest. The result will be that more youth in our underserved communities will
actively participate in more Cub Scout, Boy Scout, and Venturing programs. We aim to have more traditional
Scouters assist us in building structure within our Scoutreach units and continue to provide quality programs
that will deliver quality leaders as these boys transition from Boy Scouts to Scout troop leaders.
 Scoutreach in 2008 End of the Year Report

Scoutreach in 2008 had the opportunity to create infrastructure within its operation by recruiting volunteers to
take on the roles as chairpersons of the following components: Scoutreach committee, membership, council
activities, finance, 3 table hosts, project sales, IC5 campaign, Valor Cup, troop collaboration, summer camp,
activity / advancement collaboration, training, and Webelos transition. In addition we hired and trained 4
program specialists, and recruited 3 volunteers as program specialists. An advancement / Activity
Collaboration Model was constructed as an unit mentoring program with an emphasis to partner with
traditional, well-established units and have them host one event where one of our Scoutreach units would take
part. Our outcome will be to increase the number of events that the Scoutreach units are taking advantage of
and increase the likelihood of engaging traditional Scouters to serve as assistant leaders and commissioners. In
addition, this would decrease start up unit expenses.

In 2007 our membership grew from 152 Scouts to 252 Scouts at end of 2007. With these programs we were
able to increase our units from our 2007’s original 5 to 14 units at year end. In 2008 we expanded our
membership to 282 Scouts with 16 quality Scouting programs in place. In terms of membership we created 3
new partnerships: YMCA / Police Athletic League (West Chester), Regency Apartments (Coatesville) and Penn
London Elementary School (West Grove). A critical focus was on increasing the likelihood of long-term
stability by adding the essential infrastructure to sustain these units in the long run. In terms of finance
Scoutreach raised a total of $14,640 topping the $3,118 attained in 2007, which of that $9,565 was new money.
Our Scouts advanced in ranks in 2007 with 152 recordings and in 2008 there were 187 entries into our system,
in addition we tested a Character Development Connections Pilot Program within 3 of our packs. But none of
this success would be possible without the continued support and collaboration efforts of our distinguished
volunteers.
The Scoutreach Division Flow Chart was created in 2008 and the respective volunteers that were
recruited simultaneously are illustrated below:

S c o u tr e a
F lo
 These goals will be accomplished by the following objectives:

• Create awareness of Scoutreach by continuing to visit community networking functions, Cinco De Mayo
Celebration, Memorial Day Parade, the Valor Cup, 76’ers Scout Night, new registrations, camping,
advancement, parental support, and having CCCBSA Scoutreach articles placed within local
newspapers.
• Develop strategic support to ensure that emphasis is funded and pursued in the long term. Continue to
invite individuals to fund Scoutreach through, the CCBSA pacesetter event, Valor Cup sponsors-event-
related project sales and grant writing. Also, that our sponsoring organizations stay committed and our
membership numbers maintain an upward trend.
• Develop partnerships with leadership, program, and membership organizations in the community. We
will be able to partner up with youth groups to establish crews through this partnership.
• Develop stable units by having at least three trained leaders per unit, active chartering organization
partner, and youth are taking advantage of the advancement program, or by hiring and training program
specialists to assist with our after school programs.
• Increase the number of youth participating in the Soccer and Scouting programs both at the Cub Scout
and Boy Scout levels.
• Provide ongoing training for our leaders within the meetings or close to their homes.
• Solicit feedback from the Scoutreach leaders and volunteers both at the troop and pack levels to
understand what is working, learn of other ideas, and to plan next steps.
• For the Scoutreach team to increase the number of Scoutreach members to 2% (6 Scouts), rebuilding
two units, increasing the number of Scoutreach units by 20% (one pack, one varsity team and one troop),
and adding 4 community members to the Scoutreach Committee.
• To transition youth into traditional units and Scoutreach units into traditional units as a long-term
goal.
• Quantify results by working toward putting together the contents that will make up an annual report on
Scoutreach that would include: # of youth served, # of volunteers involved, money raised,
achievements, advancements, events, and expenses.
 • Utilize an advancement / Activity Collaboration Model as a unit mentoring program with an
emphasis to partner with traditional, well-established units and have them host one event where
one of our Scoutreach units would take part. Our outcome will be to increase the number of
events that the Scoutreach units are taking advantage of and increase the likelihood of engaging
traditional Scouters to serve as assistant leaders and commissioners. In addition, this would
decrease start up unit expenses.

Scoutreach Values

Respect for the Community: Treating all people with respect and dignity through honesty

Primary Areas of Emphasis:

Phoenixville
Coatesville
West Chester
Kennett square

*** The cities are listed from higher priority to lower priority.

First Priority-

In 2008 we ran a unit that was chartered in the end of 2007 at Barkley Elementary. We were successfully in
recruiting a volunteer program specialist to service this afterschool program. We created a partnership with a
nearby troop and pack to assist in strengthening this unit with the resources it will need to increase the
likelihood of long-term stability.

Continuing Success in 2009

Phoenixville will be a main priority and we will attempt to partner up New Beginning Church, Bethel Baptist
Church, and St. Ann’s Church to see where we will be able to provide a quality program. In addition, we will
attempt to move the afterschool Scoutreach program within Barkley Elementary to another location; we hope
need a site that will provide more readily access to provide character development.
Second Priority-

Coatesville was the second priority because if is considered the only city in Chester County and we currently
did not have any active Scoutreach units there. In 2008 we held successful programs out of St. Cecilia Church,
Gordon Elementary which and the Regency Apartments, which was a new partnership for the year. A program
specialist was hired and volunteers were recruited to assist with the program’s implementation.

Continuing Success in 2009

In 2009 the emphasis will remain to implementing structure to existing and new units that will provide
sustainability for the long-term; this will be done, through ongoing recruitment, motivation and council support,
effective training, and empowering the volunteers to assist in the expansion process.

We have four Scoutreach units within the city and would like to recruit, train and support these units with more
leaders. We had a new pack in 2008 out of Gordon Elementary but the school was transformed into a middle
school and majority of the boys are attending Rainbow Elementary. We are in the process of transferring the
program to Rainbow but know that we will need new leadership; the original owners of the program are all in
different schools which will make it a challenge for them to participate afterschool but we will not rule out the
opportunity to sustain their leadership with the re-establishment of the program at an alternate meeting site.

Third Priority-

Lower Chester County received most attention in 2007-08 because there were five packs and two troops
chartered within that time frame. The hiring of program specialists and recruitment of volunteers was crucial in
providing quality programs within our four after school programs.

Continuing Success in 2009

Also, there will be a focus in strengthening the new chartering partnerships that were developed in Southern
Chester County: Mission Santa Maria, The Garage, Fairville Management Company, LLC. Also, there will be
a focus in retaining program specialists, recruiting of volunteers and effectively managing the Scoutreach units
within lower Chester County. Last, working in placing boys that are able to participate at a venturing program
to possibly take part in activities with Crew 491, which is a traditional program for youth that is in need of
membership. In addition, we are in the process of establishing a Scoutreach Troop in the Oxford area that will
service the Scouts that were not transitioning to an older boy program, in the past, due to not having access to a
nearby Soccer and Scouting unit.
Below is the training structure and budget summary to assist in sustaining
these programs:

Program Specialist Training Structure

Training Part One:

• Soccer and Scouting Basic Training Video

• Attendance and Bob Cat requirements tracking entry, youth information/parent data entry into an excel
tracking sheet

• Time sheet due dates will be established with payroll

• The program specialist will receive a time sheet sample to assist in completing a time sheet, in order for
him/her to use as a guide for future ones to submit

• Overview on utilizing Cub Scout attendance, event and advancement tracking sheets

• Recording and submitting an advancement roster

Training Part Two:

• Managing and operating add-ons to the Soccer and Scouting tracking system

• Double Knott use overview to upload weekly meeting plans and tracking sheets

• Data Collection

• Planning and managing after school programs

 Program Specialist Six Month 2008-2009
Budget for Eleven Sites

Total $ # of Per Unit Total Cost 11

# of Hrs $/Hr per Unit Meetings Total Cost Units

Site Meetings 1.5 $25.00 $37.50 22 $825.00 $9,075.00

Weekly Planning /
Advancement
Tracking 1.5 $25.00 $37.50 22 $825.00 $9,075.00
Round Table 2 $25.00 $50.00 6 $300.00 $3,300.00
One Day Event (2
times) 8 $25.00 $200.00 $200.00 $2,200.00
Overnight
Camping 8 $25.00 $200.00 $200.00 $2,200.00
Trainings (Basic &
Youth Protection)-
4 people 7 $25.00 $175.00 $175.00 $1,050.00

Auto (once per

month, per site - 6
people) $25.00 6 months $100.00 $1,100.00
One Uniform (four
people $60.00 $60.00 $360.00

Sub Total $2,685.00 $28,360.00

Taxes $248.15 $1,488.87

Workman's Comp $100.00 $600.00

TOTAL - Support
for 11 Units $3,033.15 $30,448.87