Confidential

Project Charter Document.docx

Last printed on 6/11/2014 1:38:00 PM


Project Charter Document

Project Name: Work Health & Safety Charta
Department: All
Focus Area: Work Health & Safety
Product/Process: TBA

Prepared By
Document Owner(s) Project/Organization Role
General Manager (GM)
Middle Level Manager
WHS Manager (WHS M)
Middle Level Manager


Project Charter Version Control
Version Date Author Change Description
General Manager
(GM) or WHS
Manager (WHS
M)
11/06/2014
General Manager
(GM) or WHS
Manager (WHS
M)
[Replace this text with a list of changes for
this Owner on this Date and Version.]
[Change 1]
[Change 2]
[Change n]

Project Charter

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TABLE OF CONTENTS
1 PROJECT CHARTER PURPOSE .......................................................................................... 3
2 PROJECT EXECUTIVE SUMMARY ...................................................................................... 3
3 PROJECT OVERVIEW ........................................................................................................... 3
4 PROJECT SCOPE .................................................................................................................. 3
4.1 Goals and Objectives ................................................................................................. 3
4.2 Departmental Statements of Work (SOW) ................................................................. 4
4.3 Organizational Impacts ............................................................................................... 4
4.4 Project Deliverables ................................................................................................... 4
4.5 Deliverables Out of Scope .......................................................................................... 4
4.6 Project Estimated Costs & Duration ........................................................................... 5
5 PROJECT CONDITIONS ........................................................................................................ 5
5.1 Project Assumptions................................................................................................... 5
5.2 Project Issues ............................................................................................................. 5
5.3 Project Risks .............................................................................................................. 6
5.4 Project Constraints ..................................................................................................... 6
6 PROJECT STRUCTURE APPROACH ................................................................................... 6
7 PROJECT TEAM ORGANIZATION PLANS .......................................................................... 7
8 PROJECT REFERENCES ...................................................................................................... 7
9 APPROVALS .......................................................................................................................... 7
10 APPENDICES ............................................................. ERROR! BOOKMARK NOT DEFINED.
10.1 Document Guidelines ................................................. Error! Bookmark not defined.
10.2 Project Charter Document Sections Omitted .............. Error! Bookmark not defined.

Project Charter

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1 PROJECT CHARTER PURPOSE
The project charter defines the scope, objectives, and overall approach for the work to be
completed. It is a critical element for initiating, planning, executing, controlling, and
assessing the project. It should be the single point of reference on the project for project
goals and objectives, scope, organization, estimates, work plan, and budget. In addition, it
serves as a contract between the Project Team and the Project Sponsors, stating what will
be delivered according to the budget, time constraints, risks, resources, and standards
agreed upon for the project.

2 PROJECT EXECUTIVE SUMMARY
project goals
objectives
scope
assumptions
risks
costs
timeline
approach
organization]

3 PROJECT OVERVIEW
The company is undertaking this WHS project because there is no WHS Plan in place.
Furthermore, the company has run down equipment and support facilities. The morale is
poor and the turnover rate for insurance requests per month is increasing and WHS is a
critical component to making this company work to its full capacity.

4 PROJECT SCOPE
4.1 Goals and Objectives
Goals Objectives
The project will provide a
system for managing
1. Develop a system by August that tracks an end-to-end
Project Charter

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WHS issues.



The project will provide
new staff equipment and
improve support
facilities.
process for 100% of WHS issues.
2. Integrate new system with WHS in order to improve
employee satisfaction 40% by year end.

3. Order new staff equipment and improve support
facilities.


4.2 Departmental Statements of Work (SOW)
Departmental SOW Owner/Prime Due Date/Sequence



4.3 Organizational Impacts
Organization
Impact to and Participation of
Organization



4.4 Project Deliverables
Milestone Deliverable
1. Organising and
implementing a system
and Policy for
managing WHS issues.
This was organised on the 11/06/2014
This was implemented on the 11/08/2014

2. Providing new staff
equipment and
improving support
facilities.
This was organised on the 11/06/2014
This is ongoing

4.5 Deliverables Out of Scope
Some key logical areas not considered part of the boundaries of this project will eventually
include data, processes, applications and business management. However, at the moment
the companys soul focus is on meeting the Codes of Practice, which are focused on how
to meet the standards set out in the WHS Act and WHS Regulations.
Project Charter

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4.6 Project Estimated Costs & Duration
Project
Milestone
Date
Estimate Deliverable(s) Included Confidence Level
Organising and
implementing a
system for
managing WHS
issues.
11/08/2014 Organising WHS system
and Policy

[High/Medium/Low]
Providing new
staff equipment
and improving
support facilities.
11/10/2014 Buying new workplace
equipment
Organising support
facilities, such as a
counselor or doctor
[High/Medium/Low]

5 PROJECT CONDITIONS
5.1 Project Assumptions
I assume the WHS transition will be rejected by some employees, maybe more so, by
the new insurance company personal that has just merged with the existing one.
I assume organising the purchase of new equipment will be on going, as it will be too
expensive to replace the whole companys office equipment in one go.
I assume that is will be a long process and perhaps difficult in finding the right
counselor and referral doctor to improve the current support facilities.
5.2 Project Issues
Priority Criteria
1 High-priority/critical-path issue; requires immediate follow-up and resolution.
2 Medium-priority issue; requires follow-up before completion of next project milestone.
3 Low-priority issue; to be resolved prior to project completion.
4 Closed issue.

# Date Priority Owner Description Status & Resolution
1 11/06/2014 High
Priority
WHS
Manage
r (WHS
M)
Organising WHS
system and
Policy

The status and Proposed
Resolution is in its final
stages of planning.
2 11/06/2014 Medium General Buying new The status and Proposed
Project Charter

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# Date Priority Owner Description Status & Resolution
Priority Manage
r (GM)
workplace
equipment
Organising
support facilities,
such as a
counselor or
doctor
Resolution is in its final
stages of planning.
5.3 Project Risks
# Risk Area Likelihood Risk Owner Project Impact-Mitigation Plan
1 The WHS
system and
Policy not
being
introduced
[High/Medium
/Low]
If the system and Policy not
introduced we will have to say its a
health and safety issue, therefore it
cannot be ignored.
2 The
improveme
nt of staff
equipment
and
improving
support
facilities are
not
permitted
[High/Medium
/Low]
If the improvements are not made
we will have to say its a health and
safety issue, therefore it cannot be
ignored.
5.4 Project Constraints
A constraint that I could meet is that the company does not have the time to introduce a
new program.
A constraint that I could face is that the company does not have the money to buy new
equipment and organise a new doctor for the employees to refer to if they are injured or
ill

6 Project Structure Approach
How the project will be structured and what approach will be used to manage the project, is
one where it is open minded to all suggestions of improvement. It will also always have a
can do attitude. The dependencies of the project will be all employees; in addition how it
will be planned and managed will be by the General Manager (GM) or WHS Manager
(WHS M).

Project Charter

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7 Project Team Organization Plans
Project Team Role Project Team Member(s) Responsibilities
Organizing the WHS
issues
Mathew, Mark, Luke, John,
Alice and Ruth
Designing a system and
policy for the management
of WHS issues.
Organizing new office
equipment
Alexandria, Pippy, Angela,
Angie, Emily and Rachel
Contacting companies that
sell office equipment and
getting quotes.
Organizing support
facilities
Vincent, Hayley, Linda,
Jacinta, Antoinette and
Indy
Contacting counselors and
doctors and enquiring as to
see whether they provide
special rates to companies
that refer their employees to
them and if so could they
make a formal arrangement.

8 PROJECT REFERENCES
Milestone Deliverable
Document/Reference = Word Provide template


9 APPROVALS
Prepared by __________________________________
WHS Manager
Approved by __________________________________
Project Sponsor

__________________________________
Executive Sponsor

__________________________________
Client Sponsor