BLACK HILLS ASSOCIATION OF REALTORS

BOARD OF DIRECTORS
May 9, 2014
Approved

Call to Order: President Bart Miller called the meeting to order at approximately 8:15 a.m. in the Association Office. All
officers and directors were present as were SDAR Directors Linda Rausch, Lisa Dorsey, Cindy Guthrie, and Dana Vogt.

Pledge of Allegiance: The Pledge of Allegiance was said.

REALTOR Pledge The REALTOR pledge was said.

Agenda: Stuart Martin made a motion to approve the agenda as amended. Kelly Howie seconded the motion, which
passed unanimously.

Minutes: It was noted the April 11, 2014 minutes were approved by email vote and have been distributed.

Membership Applications:
New REALTOR: Johnny Sundby, Rossum & Neal, REALTORS
Kasonda Brooke-Muhm, The Real Estate Group, Inc.
Brad Wellendorf, Wellendorf Appraisals, Inc.
New Affiliate: Ryan Smith Agency, Inc. - Farm Bureau Financial Services, Ryan Smith
G&G Home Inspections, William Green
New MLS Only: Chris Faulkner, The Real Estate Center of Sturgis

Kelly Howie moved to approve the applications pending completion of all membership requirements. Pam Heiberger
seconded the motion, which passed unanimously.

Financial Report: Lisa Mueller-Cox presented financial statements for April and moved to receive as presented. Ed
Dreyer seconded the motion, which passed unanimously.

Unfinished Business:

Affiliate Member Challenge: Directors were reminded of the new affiliate member challenge.

New Business

SDAR Issues Mobilization Trustee Update: SDAR Director Linda Rausch reported that the state IM Trustees met last
week regarding the proposed language change to state Issues Mobilization bylaws. Linda provided history of BHARs
funding requests for its local Realtor advocacy, public awareness, etc. She then shared the current status of the SDAR
IM Bylaws, noting that BHARs state directors will be asked to vote on proposed bylaws changes at the June meetings.

Committee Reports:

Forms Committee: The forms committee brings four recommendations to the Board of Directors as follows:
Note copies of all recommendations were distributed for BOD reference.

1. Recommend to the Board of Directors to approve the modified Cancellation of Purchase Agreement form With
Disposition of Earnest Money, noting the form was revised by association attorney.

Chris Long moved to approve the recommendation as presented; Lisa Mueller-Cox seconded the motion which passed
unanimously.

2. Recommend to the Board of Directors to approve the modified Listing Agreement: remove item #3; move current
item #12 above current item #11; change the order and layout of current item #11; change current item #18 to read
"Agency Agreement Addendum is herein attached (page 3 of 3)" and include the Agency Agreement Addendum form with
the Listing Agreement as page 3 of the contract; move "OTHER" to be the last numbered item; and renumber the form
accordingly.



Lisa Mueller-Cox moved to approve the recommendation as presented with the exception of Item #18 as stated which will
be returned to the Forms Committee for review in regard to current Item #15; Alicen Dupont seconded the motion which
passed unanimously.

3. Recommend to the Board of Directors to approve the modified Buyers Agency Agreement: add a #9 and have it
read, "Agency Agreement Addendum is herein attached (page 2 of 2);" include the Agency Agreement Addendum form
with the Buyers Agency Agreement as page 2 of the form; and on current item #2, insert the following: "and an applicable
transaction fee of $_____." after the words "from a cooperating Broker or Seller" and also after the words "reduced by any
amount paid by Seller".

Lisa Mueller-Cox moved to return the recommendation to the Forms Committee for clarification on the addition of and an
applicable transaction fee of $________ in two places and item 9 appears to be there under item 3. Sheila Tom
seconded the motion which passed unanimously.

4. Recommend to the Board of Directors to approve the modified Certification to Withhold.

Lisa Mueller-Cox moved to approve the recommendation as presented; Kelly Howie seconded the motion which passed
unanimously.

Technology Committee: Tony Hensley reported the RPR contract has been signed and BHAR is moving
forward with the standard IDX feed. The committee discussed the advantage for RPR to receive sold information and
would like to ask the Directors to modify the current IDX rule 15.3.11 which states:

Section 15.3.11 Display of expired, withdrawn, pending, and sold listings is prohibited.

The Technology Committee recommends amending the rule to read as follows:

Section 15.3.11 Display of expired, withdrawn, pending, and sold listings is prohibited. Sold listing data may be
displayed by NAR's RPR resource subject to its contract with BHAR.

Kelly Howie moved to approve the recommendation as presented; Shawn Wood seconded the motion which passed
unanimously.

Tony also reports that the Technology Committee has approved a new vendor for its bhmls site and staff has begun the
process of working with them.

MLS Committee: Ed Dreyer reported the committee discussed the Board's request to drop "upon complaint" and
have staff monitor all new MLS listings for violations. It was decided to create a draft of the MLS Rules & Regulations with
discussed changes, have staff monitor the new listings to see how much time it would take, etc., before making a final
decision.

Ed also reported that a member had asked to discuss a merger of boards with the MLS Committee and was referred to
the Board of Directors noting the BOD had created and approved the position paper. The member chose not to address
the BOD at this time.

The Committee does bring forward one recommendation: to adopt a Cancellation of Purchase Agreement With No
Disposition of Earnest Money and it place it on Form Simplicity for member access. It was noted Association legal advice
strongly recommends not using this form.

Kelly Howie moved to deny the recommendation or use of a Board Cancellation of Purchase Agreement With No
Disposition of Earnest Money as presented; Ed Dreyer seconded the motion which passed unanimously.

Building Task Force: The task force recommends to BOD to take a vote to membership for indebtedness up to
$250,000 for eventual purchase of a building based upon Board approval.

Shawn Wood moved to approve the recommendation as presented; Chris Long seconded the motion, which passed
unanimously.






Approval of 2014 Nominating and Election Committees:

President Bart Miller requested approval of the 2014 Nominating Committee as follows: Ed Dreyer, Stuart Martin, Linda
Rausch, Kevin Kuehn, and Kelly Howie.

Sheila Tom moved to approve the Nominating Committees as presented; Shawn Wood seconded the motion, which
passed unanimously.

President Miller then asked for the approval of the Election Committee as follows: Lisa Mueller-Cox, Michael Lhotak, and
Seth Malott.

Stuart Martin moved to approve the Election Committees as presented; Chris Long seconded the motion, which passed
unanimously.

Co-List Policy Consequences: This body approved non-BHAR member co-list policy in February, however a
consequence was not provided. Proposed language: Upon complaint, an email notice for Co-list agreements will be sent
to the agent and his/her broker. If co-list agreements are not provided to BHAR within 72 hours from complaint notice, the
listing will be withdrawn. If the listing fails to comply with the requirement of different brokers or Realtor or MLS
membership, the listing will be withdrawn.

Lisa Mueller-Cox moved to approve the proposed consequence language; Sheila Tom seconded the motion which
passed unanimously.

Other:

Mediation/ethics, membership numbers and meeting attendance, and under contract information were provided to the
group.

Chris Long moved to adjourn; Lisa Mueller-Cox seconded the motion which passed unanimously.


Amy Bochman
Executive Vice President
Black Hills Association of REALTORS