REPUBLIC OF KENYA

COUNTY GOVERNMENT OF MACHAKOS

PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS
FOR
SUPPLY/PROVISION OF GOODS AND SERVICES
FOR
THE BI-ANNUAL TENDER AND PREQUALIFICATION FOR
FINANCIAL YEARS 2014-2015 & 2015-2016



Category No.................................

CLOSING DATE: 24
th
JUNE 2014 AT 11.00 A.M.




Page 2 of 17

Invitation for Bid Notice

Date: 10
TH
June, 2014

RE: Pre-qualification of Suppliers for Goods and Services for the Financial Years 2014/2015 and
2015/2016.
The County government of machakos invites interested eligible suppliers to apply for the
Prequalification for Supply and Provision of the listed Goods and services for the financial years
2014/2015 and 2015/2016 on aas and when required basis.

County government of machakos invites applications from interested eligible firms for the
prequalification of suppliers and service providers for the under listed categories for the financial years
2014/2015 and 2015/2016

1 GMC/36/2014/2015 & 2015/2016 Supply and delivery of medical equipment and surgical
instruments.
Open
2 GMC/37/2014/2015 & 2015/2016 Repair and maintenance of motor vehicles Open
3 GMC/38/2014/2015 & 2015/2016 Repair and maintenance of generators. Open
4 GMC/39/2014/2015 & 2015/2016 Repair and maintenance of IT equipment including
computers, servers, CCTVs, photocopier machines and
associated equipment
Open
5 GMC/40/2014/2015 & 2015/2016 Provision of landscaping services Open
6 GMC/41/2014/2015 & 2015/2016 Repair and maintenance of government buildings Open
7 GMC/42/2014/2015 & 2015/2016 Provision of Transport, taxi and car hire services Open
8 GMC/43/2014/2015 & 2015/2016 Supply and delivery of vehicle spare parts Open
9 GMC/44/2014/2015 & 2015/2016 Supply and delivery of firefighting equipment Open
10 GMC/45/2014/2015 & 2015/2016 Repair and maintenance of firefighting equipment Open
12 GMC/46/2014/2015 & 2015/2016 Supply and delivery of sports equipment Open
13 GMC/47/2014/2015 & 2015/2016 Provision of consultancy services on EIA and
environmental management
Open
14 GMC/48/2014/2015 & 2015/2016 Provision of consultancy services for baseline surveys
and feasibility studies
Open
15 GMC/49/2014/2015 & 2015/2016 Provision of consultancy and advisory services Open
16 GMC/50/2014/2015 & 2015/2016 Provision of all inclusive ICT consultancy services Open
17 GMC/51/2014/2015 & 2015/2016 Provision of engineering consultancy Open
18 GMC/52/2014/2015 & 2015/2016 Provision of HR consultancy services Open
19 GMC/53/2014/2015 & 2015/2016 Provision of legal services Open
20 GMC/54/2014/2015 & 2015/2016 Provision for general insurance services Open
21 GMC/55/2014/2015 & 2015/2016 Provision for medical insurance services Open
22 GMC/56/2014/2015 & 2015/2016 Provision of security services Open
23 GMC/57/2014/2015 & 2015/2016 Provision of courier services Open
24 GMC/58/2014/2015 & 2015/2016 Provision for valuation services Open
25 GMC/59/2014/2015 & 2015/2016 Provision of training services (including
industrialization and entrepreneurship training)
Open
26 GMC/60/2014/2015 & 2015/2016 Provision of office cleaning services Open
27 GMC/61/2014/2015 & 2015/2016 Provision of towing and recovery services Open
28 GMC/62/2014/2015 & 2015/2016 Repair and maintenance of trucks, bulldozers, shovels,
excavators, exhausters and other heavy equipment
(specialized equipment)
Open
29 GMC/63/2014/2015 & 2015/2016 Provision for hire of specialized equipment Open
30 GMC/64/2014/2015 & 2015/2016 Provision of hotel accommodation, seminar facilities
and catering services
Open
31 GMC/65/2014/2015 & 2015/2016 Provision of Construction and rehabilitation of
boreholes, dams, water pans and water purification
plants
Open
32 GMC/66/2014/2015 & 2015/2016 Provision of media practice training Open
Page 3 of 17

33 GMC/67/2014/2015 & 2015/2016 Provision of opinion surveys and market research
services
Open
34 GMC/68/2014/2015 & 2015/2016 Provision of design work and production of logos and
associates, printing of promotional, branded materials
and binding, printing services e.g. diaries, calendars,
cards, files
Youth/Women/Disabled
35 GMC/69/2014/2015 & 2015/2016 Provision of architectural and interior design services Open
36 GMC/70/2014/2015 & 2015/2016 Provision of seeds, indoor plants and tree seedlings both
indigenous & exotic, polythene bags/sheets and nursery
tools
Open
37 GMC/71/2014/2015 & 2015/2016 Supply, delivery and installation of CCTV system,
video conferencing equipment, digital billboards and
digital recording system
Open
38 GMC/72/2014/2015 & 2015/2016 Supply and delivery of households and institutional
appliances
Open
39 GMC/73/2014/2015 & 2015/2016 Supply and delivery of animals and breeding stock Open
40 GMC/74/2014/2015 & 2015/2016 Supply and delivery of gardening equipment and farm
tools
Open
41 GMC/75/2014/2015 & 2015/2016 provision of fresh/ artificial flowers and dcor Open
42 GMC/76/2014/2015 & 2015/2016
Provision of Air travel agency services
Open
43 GMC/77/2014/2015 & 2015/2016 Provision of Consultancy services on all inclusive
market/tourism promotion activities
Open
44 GMC/78/2014/2015 & 2015/2016 Provision of veterinary services Open
45 GMC/79/2014/2015 & 2015/2016 Internet service provision, websites creation, hosting &
support and total mail service
Open
46 GMC/80/2014/2015 & 2015/2016 Provision of photography, videography, audiovisual
production editing services (including Design and
DTP)and integrated digital communication services
Open
47 GMC/81/2014/2015 & 2015/2016 Provision of consultancy on Hydrogeological,
geophysical and topographical surveys
Open
48 GMC/82/2014/2015 & 2015/2016 Provision of advertising and creative agency services Open
49 GMC/83/2014/2015 & 2015/2016 Provision of public relations, media management, media
monitoring and analysis consultancy
Open
50 GMC/84/2014/2015 & 2015/2016 Provision of laundry services Open
51 GMC/85/2014/2015 & 2015/2016 Repair and maintenance of medical equipment and
plants
Open
52 GMC/86/2014/2015 & 2015/2016 provision of consultancy on mapping of natural
resources
Open
53 GMC/87/2014/2015 & 2015/2016 Provision of contractors for rural electrification projects Open
54 GMC/89/2014/2015 & 2015/2016 Provision of contractors for solar energy and solar street
lighting
Open
55 GMC/90/2014/2015 & 2015/2016 Provision of contractors for physical planning and
survey works
Open
56 GMC/91/2014/2015 & 2015/2016 Provision of modern survey equipment, survey drawing
equipment, RIM cabinets, survey stationery and
physical planning drawing equipment
Open
57 GMC/92/2014/2015 & 2015/2016 Supply of sound level meters (CR:832c) and sound level
printers
Open
58 GMC/93/2014/2015 & 2015/2016 Supply of motorbikes Open
59 GMC/94/2014/2015 & 2015/2016 Provision of emergency response services Open
60 GMC/95/2014/2015 & 2015/2016 Supply and delivery of office furniture, furnishings and
fittings
Open
61 GMC/96/2014/2015 & 2015/2016 Provision for painting and labeling services Youth/Women/Disabled
62 GMC/97/2014/2015 & 2015/2016 Provision for real estates agency services Open
63 GMC/98/2014/2015 & 2015/2016 Supply and delivery of medals, honors, artifacts,
trophies, certificates and related items
Open
64 GMC/99/2014/2015 & 2015/2016 Repair and maintenance of recreational parks and Stadia Open
65 GMC/100/2014/2015 & 2015/2016 Supply, delivery and mounting of psycho-motor Open
Page 4 of 17

materials
66 GMC/101/2014/2015 & 2015/2016 Supply and delivery of veterinary sera and vaccines Open
67 GMC/102/2014/2015 & 2015/2016 Supply and delivery of irrigation systems and services Open
68 GMC/103/2014/2015 & 2015/2016 Provision of waste management services Open
69 GMC/104/2014/2015 & 2015/2016 Supply and delivery of forensic equipment Open
70 GMC/105/2014/2015 & 2015/2016 Supply and delivery of motorcycle spare parts Open
71 GMC/106/2014/2015 & 2015/2016 Supply and delivery of vegetative materials Open
72 GMC/107/2014/2015 & 2015/2016 Supply and delivery of library equipment and supplies Open
73 GMC/108/2014/2015 & 2015/2016 Supply and delivery of printed examinations Open
74 GMC/109/2014/2015 & 2015/2016 Repair and maintenance of animal cages Open
75 GMC/110/2014/2015 & 2015/2016 Supply and delivery of fish pond Liners and fishing nets Open
76 GMC/111/2014/2015 & 2015/2016 Supply and delivery of motor boat engine vessels Open
77 GMC/112/2014/2015 & 2015/2016 Construction of cold rooms Open
78 GMC/113/2014/2015 & 2015/2016 Supply and delivery of specialized equipment spare
parts
Open
79 GMC/114/2014/2015 & 2015/2016 Provision of Road design Open
80 GMC/115/2014/2015 & 2015/2016 Provision of Consultancy on Land policy Open
81 GMC/116/2014/2015 & 2015/2016 Provision of solar powered borehole pumping systems Open
82 GMC/117/2014/2015 & 2015/2016 Provision of waste water management systems and
services
Open
83 GMC/118/2014/2015 & 2015/2016 Provision of strategic plan preparation consultancy
services
Open
84 GMC/119/2014/2015 & 2015/2016 Provision of Asset tracking systems Open
85 GMC/120/2014/2015 & 2015/2016 Supply and Delivery of Submersible Pumps and Other
Borehole Equipping Accessories
Open
86 GMC/121/2014/2015 & 2015/2016 Provision of fleet management system Open
87 GMC/122/2014/2015 & 2015/2016 Provision of Event Management Services, Tents, Chairs,
Stage Assembly & Sound (P.A) Services
Open
88 GMC/123/2014/2015 & 2015/2016 Provision of repair and maintenance of
Telecommunication and PABX equipment
Open
89 GMC/124/2014/2015 & 2015/2016 Provision for air lifting services Open
90 GMC/125/2014/2015 & 2015/2016 Repair and maintenance of green houses Open
91 GMC/126/2014/2015 & 2015/2016 Provision of biogas and biomass production Open
92 GMC/127/2014/2015 & 2015/2016 Supply and delivery of security dogs / horses, equipment
(Gun/Alco-blow/speed detectors) and other related
services
Open
93 GMC/128/2014/2015 & 2015/2016 Repair and maintenance of street lights Open
94 GMC/129/2014/2015 & 2015/2016 Supply and Delivery of Drugs, Vaccines and fluids Open
95 GMC/130/2014/2015 & 2015/2016 Provision of sanitary services Youth/Women/Disabled
96 GMC/131/2014/2015 & 2015/2016 Provision of pest/termites control services, treatment of
pre-site and existing building facilities
Open
97 GMC/132/2014/2015 & 2015/2016 Supply and delivery of airtime Open
98 GMC/133/2014/2015 & 2015/2016 Supply and delivery of Telecommunication and PABX
equipment
Open
99 GMC/134/2014/2015 & 2015/2016 Supply and delivery of farm inputs, animal feeds,
fingerlings, production inputs and Agro-chemicals
Open
100 GMC/135/2014/2015 & 2015/2016 Supply and delivery of farm implements Open









C. PRE QUALIFICATION OF CONTRACTORS.
Page 5 of 17

The County government of machakos invites eligible contractors who must be registered with the relevant
authorities/ministries to submit their C.Vs and relevant testimonials for consideration in pre-qualification and subsequent
invitation to tender as appropriate.
Please note that the minimum registration categories shall be as follows:-
(i) Roads and civil works NCA 3 and above
(ii) Roads and civil works NCA 7 to 3
(iii) Roads and civil works for contractors - Labour based methods
(iv) Roads and civil works for contractors Small works (roads, buildings & electrical works)
(v) Building works NCA 8 and above
(vi) Electrical installation works NCA 8 and above

The pre qualification documents must be accompanied by the following:-
1. Copy of certificate of incorporation/Registration
2. Copies of certificate of registration with the said Ministries of Roads and Public works
3. List and value of all contract works performed in the last 2 years
4. Contacts of at least 2 major clients who may be contacted for further information on these contracts
5. Major items of construction equipment owned (of which documents should be available) and any
that can readily be hired at short notice
6. Qualification and experience of key personnel
7. Authority to seek reference from bankers and clients
8. Certificate copies of PIN and VAT registration certificate
9. Physical address
10. Provide audited accounts for the last 2years
11. For electrical installation works, contractors must be registered with the Ministry of Energy

NB: People with disabilities, Youth & Women enterprises are encouraged to apply and to:-
(i) Attach copy of appropriate access to government procurement certificate
(ii) Attach copy of national council for the disabled certificate
(iii) Previous experience is NOT a requirement
Holders of single business permit from the county will have an added advantage.
30% of all the contracts awarded will be reserved for youth, women and people with disabilities from the county.
The below listed documents are mandatory for the two categories stated above:-
1. Copy of certificate of incorporation/registration
2. Copy of valid Business permit
3. Letters of recommendation from two of your major clients
4. Company profile
5. Tax compliance, VAT/ PIN
6. For supply of drugs, applicants must attach certificate of compliance from the Drugs and Poisons
Board















Completed Pre-qualification documents in plain sealed envelopes clearly marked
Page 6 of 17

PRE-QUALIFICATION DOCUMENTS FOR SUPPLY/PROVISION OF GOODS AND SERVICES

Item Description ..
Pre-qualification No.
and addressed to:
County Secretary
County government of machakos
P.O Box 1996-90100
MACHAKOS.

should be deposited in the tender box located at the Reception, Ground Floor, County government of
machakos office, Ngei Road Machakos so as to reach on or before 24
th
June 2014 at 11.00 am.

Applications will be opened immediately thereafter, in the presence of bidders or their
representatives who may wish to attend at 11.00 am in the Chamber on the County government of
machakos offices.


Late bids shall not be accepted. Canvassing will result in automatic disqualification.


PRE-QUALIFACTION INSTRUCTIONS

1.1 Introduction
County government of machakos would like to invite interested eligible firms who must qualify by
meeting the set criteria as provided, to supply and deliver goods and provide services to the County.

1.2 Pre-qualification Objective

The main objective is to supply and deliver assorted items and also provide services under relevant
tenders/quotations to the County Secretary, Government of Machakos County office, Ngei Road
on and as and when required basis during the Financial years 2014/2015 and 2015/2016 ending
30
th
June, 2016.

1.3 Invitation of Pre-qualification/Registration

Suppliers registered with Registrar of Companies under the Laws of Kenya in respective merchandise
or services are invited to submit their PRE-QUALIFICATION documents to the County Secretary,
County government of machakos office, so that they may be pre-qualified/registered for submission
of tenders. Bids will be submitted in complete lots singly or in combination. The prospective
Suppliers are required to supply the mandatory information for pre-qualification /registration as
requested.


1.4 Experience

Prospective suppliers and contractors must have carried out successful supply and delivery of
similar items/services to Government institutions of similar size and complexity. Potential
suppliers/contractors must demonstrate the willingness and commitment to meet the pre-
qualification criteria.

Page 7 of 17

1.5 Pre-qualification Document

This document includes questionnaire forms and documents required from prospective suppliers.

1.6 Considerations

In order to be considered for pre-qualification/registration, prospective suppliers must submit all
the information herein requested.

1.7 Distribution of Pre-qualification Documents

Two copies of the completed pre-qualification/registration data and other requested information
shall be submitted to reach:

County Secretary
County government of machakos
P.O Box 1996-90100
MACHAKOS

Not later than 24
th
June, 2014 at 11.00 a.m.




1.8 Questions Arising from Documents

Questions that may arise from the pre-qualification documents should be directed to the Head of
Supplies Chain Management, Machakos County, whose address is given in par. 1.7.

1.9 Additional Information

The County reserves the right to request submission of additional information from prospective
suppliers.

2. BRIEF CONTRACT REGULATIONS/GUIDELINES

2.1 Taxes on Imported Materials

The Supplier will have to pay all taxes payable as applicable for all materials to be supplied.

2.2 Customs Clearance

The contractors shall be responsible for custom clearance of their imported goods and materials.

2.3 Contract Price

The contract shall be of unit price type or cumulative of computed unit price and quantities
required. Prices quoted shall be inclusive of all delivery charges and all taxes as well.

2.4 Payments

All local purchase orders shall be on credit of a minimum of thirty (30) days or as may be stipulated
in the Contract Agreement.
Page 8 of 17

3. PRE-QUALIFICATION/REGISTERED DATE INSTRUCTIONS

3.1 Pre-qualification data forms

3.1.1The attached questionnaire forms PRQ-1, PRQ-2, PRQ-3, PRQ-4, PRQ-5, PRQ-6, PRQ-7, are to
be completed by prospective suppliers/contractors who wish to be pre-qualified for a specific
category (ies).

3.1.2The pre-qualified/registered application forms which are not filled out completely and
submitted in the prescribed manner will not be considered. All the documents that form part of the
proposal must be written in English and in ink.

3.2 Qualification

3.2.1 Prospective bidders will not be considered qualified unless in the judgment of GMC they
posses capability, experience, qualified personnel available and suitable equipment and net current
assets or working capital sufficient to satisfactorily execute the contract for goods/services.


3.3 Essential Criteria For Pre-Qualification/Registered

3.3.1 Experience:

Prospective bidders shall have experience in the supply of goods, services and allied items. The
potential supplier/contractor should show competence, willingness and capacity to service the
contract at short notice.

3.3.2 Personnel

The names and pertinent information and CVs of the key personnel for individual or group to
execute the contract must be indicated in form PRQ-3.

3.3.3 Financial Condition

The Suppliers financial condition will be determined by latest financial statement submitted with
the prequalification documents as well as letters of reference from the bankers regarding
suppliers/contractors credit position. Potential suppliers/contractors will be pre-qualified on the
satisfactory information given.


3.3.4 Special consideration

Special consideration will be given to the financial resources available as working capital, taking
into account the amount of uncompleted orders on contract and work in progress date on Form
PRQ-4. However, potential bidders should provide evidence of financial capability to execute the
contract.

3.3.5 Past Performance

Past performance will be given due consideration in pre-qualifying bidders. Letter of reference and
or copies of order/contracts from past customers should be included in Form PRQ-6.


3.4 Statement
Page 9 of 17


Applications must include a sworn statement Form PRQ-7 by the applicant ensuring the accuracy of
the information given.

3.5 Withdrawal of Prequalification

Should a condition arise between the time the firm is pre-qualified to bid and the bid opening date
which in the opinion of the County could substantially change the performance and qualification of
the bidder or his ability to perform such as but not limited to bankruptcy, change in ownership or
new commitments, the County reserves the right to reject the tender from such a bidder even though
he was initially pre-qualified.

3.6 The firm must have a fixed Business Premise and must be registered in Kenya, with Certificate of
Registration Incorporation/Memorandum and Article of Association, copies of which must be
attached.

3.6.1The firm must show proof that it has paid all its statutory obligations and have a valid Tax
Compliance Certificate which is mandatory.



3.7 Prequalification Criteria

Required Information Form Type Points Score

Registration Documentation PRQ-1 20
Pre-qualification Data PRQ-2 10
Supervisory Personnel PRQ-3 20
Financial Position PRQ-4 20
Confidential Report PRQ-5 10
Past Experience PRQ-6 15
Sworn Statement PRQ-7 5

TOTAL 100
3.8 The pass mark is 80 Points.

To qualify the prospective supplier must score not less than 80 Points.









FORM PRQ-1 : PRE-QUALIFICATION

Page 10 of 17

All firms must provide:-

1. Copies of Certificate of Registration/Incorporation
2. Copy of VAT Registration Certificate/PIN Certificate of firm/company /individual.
3. Valid Tax Compliance Certificate from Kenya Revenue Authority (failure to produce
this certificate to prove compliance, will lead to automatic disqualification thus no further
evaluation of the application).
4. A written self-confirmation that the firm is not debarred as a service provider by PPOA
(Signed and Stamped)
5. Copy of current Single Business Permit from Local Authorities where applicable
6. Letter of recommendation from the previous organizations served
7. Air travel firms must be registered with IATA and any other relevant bodies
8. Practicing Certificate for all professional where applicable
9. Where registration for service provision is mandatory, the firm must attach evidence of valid
registration certificate with relevant professional bodies authorities (e.g. valid certificate of
dealership/authorization).
10. Properly bound and good presented documents. Loosed documents will not be accepted.



(20 points)
















FORM PRQ-2: PRE-QUALIFICATION DATA

Page 11 of 17

1. REGISTRATION OF SUPPLIERS APPLICATION FORM

I/We hereby apply for registration as supplier/(s)of

l..................................
Post Office Address.................................
Town.
Street...................................
Name of building...............................
Room/Office No. Floor No.................................
Telephone Nos.....................................
Full Name of applicant..................................
Other branches location............................














2. ORGANIZATION & BUSINESS INFORMATION
Page 12 of 17

Management personnel........................
President (Chief Executive)...............................
Secretary..........................................
General Manager..................
Treasurer.
Other (s).....................
Partnership (if applicable)
Name of partners
3. Business founded or incorporated ........................................
4. Under present management since .........................
5. Net Worth equivalent Ksh............................
6. Bank reference and Address ....................................
7. Bonding Company reference and Address .......................

8. Enclose copy of organization chart of the firm indicating the main fields of activities
......................................
9. State any technological innovations or specific attributes which distinguish you from your
competitors .................................................
.....................................
.........................................
10. Indicate terms of trade / sale ...........................


(10 Points)


PRQ-3: SUPERVISORY PERSONNEL
Page 13 of 17

Name

Age

Academic Qualification

..............................................

............................................................................................................................................................................

.........................................................................

Professional Qualification .

..............................................

.....................................................................................................................

Length of service with contractor or supplier position held .

...................................
(Attach copies of certificates of key personnel in the organization)


(20 Points)


PRQ-4: FINANCIAL POSITION AND TERMS OF TRADE
Page 14 of 17


1. Attach a copy of firms latest three certified financial statements giving summary of assets
and current liabilities / or any other financial support.
2. Attach letters of reference from the bankers regarding suppliers credit position.


(20 Points)



















FORM PQ-5: CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM
Page 15 of 17

You are requested to give the particulars indicated in Part 1 and either Part 2(a), 2(b) or 2 (c)
whichever applied to your type of business
You are advised that it is a serious offence to give false information on this form

Part 1 General:

Business Name ..
Location of business premises. ..
Plot No Street/Road ..
Postal Address .. Tel No. . Fax . E mail .
Nature of Business ,..
Registration Certificate No.
Maximum value of business which you can handle at any one time Ksh.
Name of your bankers .. Branch





Part 2 (a) Sole Proprietor
Your name in full .. Age ..
Nationality Country of origin .
Citizenship details

.

Part 2 (b) Partnership
Given details of partners as follows:
Name Nationality Citizenship Details Shares
1
2
3
4
Part 2 (c ) Registered Company
Private or Public
.
State the nominal and issued capital of company-
Nominal Ksh. .
Issued Ksh.
Given details of all directors as follows
Name Nationality Citizenship Details Shares
1
2.
3.
4..
5

Date Signature of Candidate
If a Kenya Citizen, indicate under Citizenship Details whether by Birth, Naturalization or
registration.
FORM PRQ6: PAST EXPERIENCE

NAMES OF THE APPLICANTS /CLIENTS IN THE LAST TWO YEARS
Page 16 of 17

NAMES OF OTHER CLIENTS AND VALUES OF CONTRACT/ORDERS
i. Name of Client (organization)
ii. Address of Client (organization)
iii. Name of Contract Person at the client (organization)
iv. Telephone No. of client .............
v. Value of Contract ..
vi. Duration of Contract (date)
(Attach documents evidence of existence of contract)

2. Name of 2
nd
Client (organization) .
i. Address of Client (organization)
ii. Name of Contact Person at the client (organization) .
iii. Telephone No. of Client ..
iv. Value of Contract (date) ..
v. Duration of Contract (date)
(Attach documental evidence of existence of contract)

3. Name of 3
rd
Client (organization) .
i. Address of Client (organization) .
ii. Name of Contact Person at the client (organization) ......
iii. Telephone No. of Client ..............
iv. Value of Contract .
v. Duration of Contract (date) ..
(Attach documental evidence of existence of contract)

Others .
(15marks)


















Page 17 of 17

FORM PRQ-7: SWORN STATEMENT

Having studied the pre-qualification / registered information for the above project we/ I hereby
state:

a. The information furnished in our application is accurate to the best of our knowledge.

b. That in case of being pre-qualified/registered we acknowledge that this grants us the right to
participate in due time in the submission of a tender or quotation when invited/requested to
do so by the ministry.

c. When the call for quotation is issued the legal technical or financial conditions or the
contractual capacity of the firm changes we shall notify the County and acknowledge your
right to review the pre-qualification made.

d. We enclose all the required documents and information required for the pre-qualification
evaluation.

e. We confirm that we have not been debarred from participation in public procurement and
have no litigation procedure in process.

Date

Applicants Name: ..................................

Represented by ...

Signature .

(Full name and designation of the person signing and stamp or seal).


(5marks)