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MS Excel Manual
Always use “=” sign to start any operation and use Cell number rather that the content of the cell.
i. Cell Formatting:
Format ? Cell?
? Number Tab: To select the Number format (currency, date & time, time, text,
custom)
? Alignment Tab: Warp text (fit the text with the cell area),
Merge cell ( to merge two or more cell)
? Font tab: to select the font color, type etc.
? Border: Assign the border area.
x. If Condition:
=If (condition, true value, false value) or
=If(cell number? operator (>,<,=)? Condition, True value, false value)
Simple Example: If you have to calculate the Bonus/Comment/Increment with respect to
just only One True and One False Condition, you should use{ =If (condition, true value,
false value)} this formula. Example: If Basic is >=2000, bonus should 10% of Basic else no
bonus applicable. So, the formula should:
=if(A2>=2000,A2*10%,0) Result, if condition false
A B C D
1 Basic Bonus Comment Increment
2 3000 =IF(A2>=2000,A2*10%,0) =IF(A2>=2000,”A”,”D”) =IF(A2>=2000,25,0)
3 4500
4 7500
5 9000
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MS Excel Manual
Complex Example: If you have to calculate the Bonus/Comment/Increment with respect to
more than one true(less than eirght) condition, you should use
=If (1st condition, 1st Condition’s true value, if(2nd condition, 2nd Condition’s true
value, if(……. .)))))
Number of “)” should equal number of “If” in the formula.
Example: If Basic is >=2000, bonus should 10% of Basic, If Basic is >=1500, bonus should
7% of Basic, If Basic is >=1000, bonus should 5% of Basic , else no bonus applicable. So,
the formula should
Basic Bonus Comment Increment
>=2000 10% A 25
>=1500 7% B 14
>=1000 5% C 12
<1000 0 D 0
A B C D
1 Basic Bonus Comment Increment
2 3000 =IF(A2>=2000,A2*10%,IF(A2>=15 =IF(A2>=2000,"A",I =IF(A2>=2000,25,IF(A2>=1
00,A2*7%,IF(A2>=1000,A2*5%,0))) F(A2>=1500,"B",IF( 500,14,IF(A2>=1000,12,0))
A2>=1000,"C","D")) )
)
3 4500
4 7500
5 9000
For New condition: Click ADD button and follow the previous steps.
xii. For Cell Reference: put “=” and click the desire cell.
A B C D
1 Basic Bonus Comment Increment
2 9000
3 4500 =A2
4 7500
C3 always show the value of A2 with change the value of A2, C3 will change.
MS Excel Manual
xiii. Count if: This is a simple data sheet for product wise sales quantity for January to Aplril. If
you want to calculate the number of cells which value is Greater than 50, you should use
Count if
A B C D E F G H I J K L M
1 Month Name of Product
2 A B C D E F G H I J K L
3 Jan 120 36 12 32 52 7
4 Feb 51 15 26 21
5 Mar 42 41 5 21
6 Jan 25 41 9 10
7 April 65 36 62
8 Jan 95 65 68
9 Feb 95 42 86
10 April 32 29 63 63 35
11 Feb 65 95
12 Jan 14
13 Mar 21 54 65 32 45
14 Jan 45 41 21 36 55 21
xiv. Sumif: Here we use the above data for calculation the Month wise( Jan/Feb/March/April)
total sales for individual product (A/B/C….).
A B C D E F G H I J K L M
1 Month Name of Product
2 A B C D E F G H I J K L
3 Jan 120 36 12 32 52 7
4 Feb 51 15 26 21
5 Mar 42 41 5 21
6 Jan 25 41 9 10
7 April 65 36 62
8 Jan 95 65 68
9 Feb 95 42 86
10 April 32 29 63 63 35
11 Feb 65 95
12 Jan 14
13 Mar 21 54 65 32 45
14 Jan 45 41 21 36 55 21
MS Excel Manual
This should put within “ ” in formula.
Your sum_range is the area, where all the product sales quantity of A is listed. For this
example: sum_range is (A3:A14)
So your formula should like: =sumif(A3:B14,”Jan”,A3:A14)
xv. Sorting
Select you data area
Click Data>>Sort
A dialog box named Sort will appear
You will find your Table First Row’s
field name in Sort by list box. Be sure
that Header row option is selected in
My List has section. Otherwise you
will not able to see your table’s field
in Sort by list box. In this case, you
find Column1,Column2… rather than
table’s field name
Select the field name first from Sort by
list box
Select Ascending or Descending
Click Ok
MS Excel Manual
In this list box you will find all the data in a sorted form and only one data value will
show, if that have more than one value in the database or data table
Select the desired field value from the drop down list