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This paper examines the usage of third party logistics services in Malaysia from the perspective of logistics service providers. Globalization has emerged in recent years as a major force shaping business policy and strategy. Firms must find ways to position themselves in ways that would allow them to take advantage of the emerging opportunities and neutralize the potential threats.
This paper examines the usage of third party logistics services in Malaysia from the perspective of logistics service providers. Globalization has emerged in recent years as a major force shaping business policy and strategy. Firms must find ways to position themselves in ways that would allow them to take advantage of the emerging opportunities and neutralize the potential threats.
This paper examines the usage of third party logistics services in Malaysia from the perspective of logistics service providers. Globalization has emerged in recent years as a major force shaping business policy and strategy. Firms must find ways to position themselves in ways that would allow them to take advantage of the emerging opportunities and neutralize the potential threats.
Third Party Logistics Service Providers and Logistics Outsourcing in Malaysia
Abdul Latif Salleh, Ph.D., Prince Sultan University, Saudi Arabia Azri Dali, University of Malaya, Malaysia
ABSTRACT
In todays business environment characterized by the globalization of markets and intensification of competition, business firms have been compelled to find ways to exploit the opportunities and neutralize the potential threats. One of the strategic moves taken by many firms has been to mount a concerted effort to penetrate and develop products for a global market. In turn this has led to impressive growth in external trades and dramatic increase in the demand for logistics services. Thus, many firms today source components for their products globally. The need to have an efficient logistics services and the increasing emphasis on time-based competition have, in turn, called for improved performance on the part of logistics service providers. This paper is based on an empirical study carried out to study the practice of logistics outsourcing in Malaysia and reports part of the study, which examines the usage of third party logistics services in Malaysia from the perspective of logistics service providers. This exploratory study looks at the perception of logistics service providers on the extent to which Malaysian firms use the services of logistics companies, the decision making process involved in choosing logistics providers, and the impacts of such services on the firms involved
INTRODUCTION
Globalization has emerged in recent years as a major force shaping business policy and strategy. To effectively compete in todays increasingly challenging globalized market, companies must find ways to position themselves in ways that would allow them to take advantage of the emerging opportunities and neutralize the potential impending threats. In order to penetrate the evolving global market, these firms must develop specific strategies tailored to meet the needs of the expanding market. One of the discernible impacts of the pursuit of for global market has been the dramatic growth in external trades and the increasing demand for logistics services. Since competing in the global market requires companies to develop or acquire competitive advantages, many businesses have been forced to seek different ways to enhance their competencies and capabilities. For many firms, the search for competitive advantages and the increasing emphasis on time-based competition call for improved performance of logistic activities. This is the context in which the use of third party logistics service providers has gained prominence. Third party logistics refers to firms employing an outside company to perform some or all of their logistics activities.
According to Knemeyer et al (2003), logistics outsourcing has attracted considerable attention of many logistics scholars. While outsourcing of logistics activities to third parties has been widely prevalent in Europe and North America and it has only been gaining importance in Malaysia during the last decade. Not surprisingly, to date, there were no comprehensive studies reported in the literature that have focused on the linkages between manufacturing firms and third party logistics service providers in Malaysia. This paper examines the usage of third party logistics services in Malaysia to determine the extent to which Malaysian firms use the services of logistics companies, the decision making process involved in choosing logistics providers, and the impacts of such services on the firms involved.
SIGNIFICANCE OF LOGISTICS OUTSOURCING
During the last two decades, the region of Asia has shown a marked increase in international trades. The imperative of globalization has compelled many companies from the United States, Europe, and Japan to use Asia as the manufacturing center for products that are to be exported to markets in the developed economies. They chose Asia to take advantage of the relatively low wages, the improved physical infrastructure, and the semi-skilled and skilled labor. At the same time local Asian companies have also taken the opportunities to take part and to develop products designed for a global market. Spurred in a large measure by these developments, external trade has grown dramatically in many Asian countries. As suggested by Fig. 1, exports have been growing within the region and such increase in external trade would increase the demand for logistics services.
The Business Review, Cambridge * Vol. 13 * Num. 1 * Summer * 2009 265 For many companies participating in the global market may necessitate not only producing for the global market but also to source for components and parts globally. This would mean the increasing needs for logistics services and logistic service providers. Another important development in the logistics industry is the increased emphasis on time-based competition (Arnold and Scheuing, 1998). The most successful firms are those that can deliver the most value for the least cost in the fastest time (Hise, 1995). Time based competition is driven by the speed with which products can be manufactured, delivered to market, and serviced. As technology matures and become more mobile across firms and countries, companies may quickly achieve technological parity on the various aspects of product processing. Therefore, a new source of competency has to be explored and the ability to compete on time has now become one of the sources of firms competitive advantage. Schoenberger (1994) argues that time has become part of firms competitive strategy in the market.
The quest for time based competence led initially to a rapid adoption of new manufacturing methods such as just-in-time, flexible manufacturing system and computer aided manufacturing. These methods have brought about significant improvements in supply chain performance through their focus on compressed manufacturing lead times and improved quality. More recently, firms have given more emphasis to marketing issues, in particular customer retention, and organizational restructuring particularly with respect to resource linking by integrating selected suppliers into value-creation process (Hise, 1995; Arnold and Scheuing, 1998).
THIRD PARTY LOGISTICS SERVICES: THE EXTENT OF USE, REASONS, AND IMPACTS
Third party logistics (3PL) refers to the outsourcing of some or all of the firm's logistics activities to external companies. The main rationale for outsourcing is the need for firms to focus their energies on core activities critical to their survival in the intensely competitive global market, and leaving the rest to specialist firms. The fact that companies have to compete in a number of businesses that are logistically distinct due to varied customer needs may have also contributed to the growth of 3PL services (Fuller et al., 1993). Specialist integrated services providers are more efficient in providing logistics services largely due to the investments made in dedicated assets, technologies and methods of organization.
There are a variety of options in the working relationships established between the manufacturing firms and logistics services providers (LSPs). The relationships may range from narrow (limited to specific activities like transportation) to very broad (covering substantive activities in the entire supply chain). Some of the important areas likely to be outsourced have been identified by a survey conducted in the United States by Sink et al. (1996). They include transportation, warehousing, inventory management, order processing, information systems and packaging. How do firms decide which activities to outsource? And what factors determine the overall use of 3PL services? Several studies (see Ballou, 1993; Lieb et al., 1993a, 1993b) have identified some key factors: (1) extent of use of third party logistics services; (2) decision making process for choosing contract logistics services provider; and (3) impact of the usage of contract logistics services on the organization.
Extent of Use of the Third Party Logistics Services A study conducted by Lieb et al. (1993b) that compared the experience of the US and European manufacturers in using third party logistics services may shed some light on the nature and extent of outsourcing practices. They discovered that the longer the relationship between manufacturing firms and the third party services providers, the more extensive would be the use of third party logistics services, the higher the level of commitment to the relationship on either side, and the more likely firms would be willing to invest in contract logistics.
The study found a consensus on ``what'' services to contract out: warehousing, shipment consolidation, and fleet management were the three services most frequently outsourced. Almost all respondent companies in the study were found to have negotiated specific 3PL contracts of periods ranging from one to three years. The main difference observed was that a significantly higher proportion of the European firms included performance incentives in their contracts. McMullan (1996) found that transportation, maintenance, and warehousing were
The Business Review, Cambridge * Vol. 13 * Num. 1 * Summer * 2009 266 among the most outsourced functions among the clients of the consulting group, KPMG, in the Asia-Pacific region. Bardi and Tracey (1991), in a survey of the transportation practices of US manufacturers, found that freight bill auditing and payment, and transportation reports were among the most frequently outsourced transportation functions.
Reasons for Outsourcing Logistics Functions What could be the reasons for firms to outsource their logistics functions? The following reasons were given to explain for the growth of logistics outsourcing in USA: the need to focus on core businesses; better transportation solutions (e.g. consolidation); cost savings and improved services; development of necessary technological expertise and computerized systems which is beyond the scope of many companies; and the need for more professional and better-equipped logistics services (Sheffi, 1990).
Additionally, Gooley (1992) offers another reason for the growth of logistics outsourcing in Europe: flexibility. According to Gooley, flexibility is another important reason for contracting out logistics functions primarily because of the uncertainty over the European Union and possible changes in the regulatory framework. As observed by Dapiran et al. (1996), a mixed system of outsourcing, i.e. partial outsourcing of the logistics functions, can help a company to gain leadership in logistics cost and value. This arrangement can also provide a balanced and controlled operation, thus ensuring both consistency and flexibility
The decision to outsource is complex and may involve a variety of reasons. Lieb et al. (1993b) and Dapiran et al. (1996) have identified the following important factors that define the decision making process governing the usage of contract logistics services: (1) organizational level at which the outsourcing decision was made; (2) functional areas included in the process; (3) sources of information; (4) reservations within the firm to outsourcing; and (5) selection criteria.
With respect to the main motivation to outsource, Sink et al. (1996) discovered that the most important criterion for the selection of third party providers was core competencies. For firms with readily identifiable core strengths and operational expertise, they seem to be able to instill a level of comfort in the buyers that firms with undefined competence and superficial experience could not provide. Suppliers with experience, focus and expertise will be regarded as more competent, compared to those who profess to be an expert in all things they do. Issues of expertise, reputation, experience and reliability were often mentioned in relation to the emphasis on supplier core competencies. Price was used as a tie-breaker, or considered a secondary issue to service, in the evaluation of potential providers. Roberts (1994) reported that the level of service provided, quality of the people, and cost are the three most used evaluation criteria when choosing a qualified logistics contractor. While cost and service are the major issues, quality of people, particularly in the operational area, is crucial. Thus, to provide the high level of customer service, suppliers must employ the best people with the relevant expertise (Dapiran et al. (1996) and Lieb et al. (1993b).
Impacts of Use of Contract Logistics Services on The Organization Third party logistics service is a strategic partnership between the firm and the logistics company. Before making the decision to outsource, the impacts on the organization should be considered carefully. As observed by Bowersox (1990), a necessary condition for the relationship to succeed is a match between the cultures of the two organizations. According to (Lieb et al., 1993b), a particular concern regarding the use of third party logistics providers (3PL) is its impacts on both the organization and its customers. They suggest that the user firms consider the response of their customers with respect to the use of third party logistics providers. They believe that customers should play a part in the decision-making, especially if the user firm plans to have close contact with its customers. A complete understanding of customer requirements must be developed, as that will determine the needs of the firm, such as type of facilities required by the customers (Gooley, 1992).
RESEARCH METHODS
This study on logistics outsourcing practice among Malaysian firms is based on a mail survey conducted using questionnaire adapted from an earlier study carried out by Bhatnagar, Sohal, and Millen (1999). The 10-page self-administered questionnaire is divided into four parts containing 25 questions relating to: (1) the extent of use of 3PL; (2) decision making process; (3) impacts of logistics outsourcing on user firm, and (4) organizational profile. Questions pertaining to logistics activities were modeled with response categories on a five-point Likert scale range. The study targets a population of Malaysian companies that provide considerable logistics services. A sample of 191
The Business Review, Cambridge * Vol. 13 * Num. 1 * Summer * 2009 267 logistic companies that advertised in Malaysian Yellow Pages was selected for the study, and a total of 36 questionnaires were returned. The following reports the results of the study concerning six major issues in logistics outsourcing.
RESULTS
1. Extent of Outsourcing of Logistics Activities In order to evaluate the types of logistics activities performed by LSPs, respondents were asked to rate the extent to which their customers outsource a list of logistics activities. As shown in Table 1, transportation is rated highest, followed by logistics technology, inventory replenishment and warehousing, repackaging, and logistics information systems. This is not a surprising finding and corresponds with earlier findings on outsourcing practice (McMullan 1996; Wilding & Juriado, 2004). Given that over half of the respondents have less than 500 employees, the findings suggest that for smaller firms their transportation needs are mostly met through outsourcing.
2. Reasons for Outsourcing Activities to a Logistics Service Provider Why do the customers outsource logistics needs to LSPs? When asked to rate the importance of a list of reasons for outsourcing, the LSPs believe that customer satisfaction is foremost in their clients mind, followed by cost savings, productivity improvement, and customers ability to focus on their core business (see Table 2). Given the imperative of time-based competition and the increased intensity of competition, the results are not surprising.
The results suggest that the imperative of time-based competition and the intensification of competition, have led companies to focus on satisfying their customers and cutting operational costs. The primary importance attached to customer satisfaction and costs seems to support earlier findings (Szymankiewicz, 1994; Boyson et al., 1999; van Laarhooven et al., 2000). The fact that customer satisfaction is deemed more important than costs may not be too surprising since, as observed by Wilding & Juriado (2004), companies tend to assume low costs from 3PLs and make outsourcing decisions based on other grounds, such as service.
Table 2: Reasons for customers to outsource logistics activities Rank Mean SD 1 customer satisfaction 4.34 0.64 2 cost savings 4.29 0.67 3 productivity improvement 4.20 0.58 4 focus on core business 4.00 0.77 5 flexibility 3.80 0.90 6 access to up-to-date techniques & expertise 3.71 0.57 7 employee morale 2.89 0.96
3. Reasons for Selecting Logistics Partner(s) Respondents were also asked to rank the reasons that their customers might have in selecting logistics partners(s). Again the importance attached to customers surfaces as they rate highest the ability of LSPs to support the clients efforts to provide customer service. The issues of integrity, reliability and trustworthiness of LSPs are also high in the list of reasons (see Table 3).
The Business Review, Cambridge * Vol. 13 * Num. 1 * Summer * 2009 268 Empirical evidence suggests that carefully crafted outsourcing strategies increase the overall performance of the firm (Gilley and Rasheed, 2000). Since customer satisfaction is central to firms performance, the high importance attached by LSPs in this study to the ability of logistics providers to support users customer service is understandable. However, successful outsourcing strategies also depends on the ability of the users to identify the right vendors, in particular those that display integrity, reliability, and trustworthiness (Barthelemy, 2002). This concern is certainly reflected in the reasons given by respondents in this study.
Table 3: Customers Reasons for Selecting Your Company as Logistics Partner Rank Mean SD 1 reliable and consistent in dealing with them 4.46 0.57 2 committed to them 4.43 0.50 3 trustworthy 4.37 0.49 4 strong reputation 4.31 0.47 5 high degree of integrity 4.29 0.52 5 offers economic benefit 4.29 0.52 7 improves their market position 4.17 0.62 7 supports the importance they give to customer service 4.17 0.67 9 knows their business 3.83 0.79 10 has potential synergy with them 3.80 0.87
4. Importance of Benefits Contributed by Logistics Service Providers (LSPs) Table 4 reports the ranking of the different ways that LSPs believe they can help improve their customers' overall logistics performance. It appears that from the perspective of LSPs the most important way they can help customers' improve their overall logistics performance is by increasing the reliability and consistency of their services to the customers. They can also help customers by reducing customers' costs, which is ranked second. The third most important way is helping customers focus on their own core business.
Other ways include increasing customers' productivity, shortening their delivery lead time, and enhancing their flexibility. Again, the primary importance attached to reliable and consistent service provided echoes the findings of Wilding & Juriado (2004) in their study of consumer good companies. And, as suggested by Gattorna et al. (2004), to users of logistics services, the main measures of value creation were cost reduction and improved operational efficiency. Not surprisingly, such an emphasis is clearly evident and well reflected in the ranking of different types of benefits that the LSPS believe are sought by their customers.
5. Nature of Working Relationships with Logistics Services Provider Respondents were also asked to describe the nature of their relationships with their customers or shippers (Table 5).
Table 4: Benefits Offered by Logistics Service Provider to improve customers overall logistics performance Rank Mean SD 1 Increase reliability and consistency of service 4.49 0.49 2 Reduce costs 4.38 0.55 3 Help customers focus on their own core business 4.16 0.60 4 Increase productivity 4.14 0.58 5 Shorten delivery lead time 4.05 0.67 6 Enhance flexibility 4.03 0.48 7 Improve space and capacity utilization 3.68 0.76 7 Improve visibility across logistics and supply chains 3.68 0.90 9 Provide access to techniques and expertise 3.57 0.59 10 Provide access to up-to-date technology 3.38 0.57 11 Enable customers to offer new services 3.14 0.81
Table 5 Nature of Working Relationships with Customers/Shippers Rank Mean SD 1 Collaborative relationship with most of our customers 4.17 0.62 1 Adversarial relationship with most of our customers 4.17 0.45 3 Negotiate on factors other than price 3.97 0.64 4 Improve our services according to customers' requirements 3.94 0.94 4 Capability to coordinate multiple LSPs for our customers 3.94 0.94 6 Negotiate based on price 3.77 0.65 7 Standard policy in dealing with customers 3.74 0.78
The Business Review, Cambridge * Vol. 13 * Num. 1 * Summer * 2009 269 The results suggest that LSPs seem to have an ambivalent relationship with their customers. They score equal first for "collaborative" and "adversarial" when asked to describe their relationships. The LSPs also give high importance to the facts that their relationships with customers are driven by the need to negotiate with their customers based on factors other than price, the need to improve their services according to the requirements of the customers, and their ability to coordinate multiple LSPs to meet the needs of their customers.
6. Concerns in relation to outsourced logistics services provision In this study, one of the major issues that need to be highlighted concerns the ability of Malaysian logistics providers to develop certain level of competency that would meet the expectation of their customers or shippers. Thus, their views as to how they perceive their customers concern about their own ability needs to be explored. In order to gauge the perspective of LSPs on the major concerns that their customers have with respect to outsourced activities, respondents were asked to rank the issues of concern with respect to their performance. It seems that as far they are concerned their customers' major worries are: uncertainty about LSP's quality of service, the costs of outsourcing, and uncertainty about LSP's service capability (Table 6). Again, the findings accentuate the overall inclination of companies in Malaysia to stress on quality and costs.
Table 6: Issues of Concern about LSPs Rank Mean SD 1 uncertainty about service quality offered by LSP 4.32 0.67 2 cost of outsourcing 4.16 0.69 3 uncertainty about service capability of LSP 3.89 0.61 4 uncertainty about cultural fit between customer's organization and LSP's 3.30 0.78 5 potential loss of direct control of logistics activities 3.22 0.75
DISCUSSION
Findings from this study indicate that transportation, logistics technology, and inventory replenishment and warehousing are the most important functions outsourced by Malaysian companies to LSPs. These are consistent with findings from other studies carried out in the U.S., Europe, and Australia. With regard to reasons for outsourcing, the study suggests that, from the perspective of LSPs, Malaysian companies look to them for help to increase customer satisfaction and costs savings; rather than as an instrument that would allow them focus on their core competency, which is the most important motivation of U.S. and European companies.
The importance attached to customer satisfaction by Malaysian companies is again reflected in the findings on the reason for selecting a particular LSP. According to LSPs in the study, Malaysian companies rank support by LSPs to their effort to provide customer service highest, while they also look for integrity, reliability, and consistency of service of the providers, as next in importance. Malaysian companies again emphasize reliability and consistency of service highly when seeking for contribution by LSPs, and as expected cost reduction comes in second. On the nature of their relationships with their customers, the Malaysian LSPs indicate that their relationship can be best described as ambivalent, i.e. both collaborative and adversarial. collaborative efforts and negotiating based on factors other than price. Lastly, the study indicates that Malaysian companies are concerned about the uncertainty of services provided by LSPs and by the costs of outsourcing.
The overall results of the study suggest that, in general, Malaysian LSPs are employed by their customers to perform basic logistics functions such as transportation and warehousing. And Malaysian companies look for assistance from LSPs in terms of delivering quality customer service and cutting costs. Issues such as access to new markets, new technologies, and expertise, and behavioral issues such as employee morale, cultural fit, and organizational synergy, have not come out prominently, in terms of emphasis and concerns among Malaysian firms. It would be interesting to discover whether these factors remain in terms of their importance as Malaysian companies progress to compete more extensively in global market.
LIMITATION OF THE STUDY AND FUTURE STUDIES This exploratory study on logistics activities of Malaysian LSPs highlights some preliminary findings about the practice of logistics outsourcing in the country. Given the growing importance of the logistics industry, this study is the first step toward developing a better understanding about the practice and issues surrounding the
The Business Review, Cambridge * Vol. 13 * Num. 1 * Summer * 2009 270 industry. One of the main limitations of this study is that the results are derived from a small sample of 36 responding firms. The small number of respondents reflects the relatively small number of logistics providers in operation in Malaysia, as well as the major problem faced by researchers conducting a study in a developing country: very low response rate. Future studies should attempt to access a representative sample size to allow for generalization and variability across different industries. Future studies should also incorporate new issues arising in the industry such as mergers and acquisitions, branding activities, and human resource management.
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