QLD Division Handbook 2013

2013
Offce Bearer and

Volunteer Handbook
3
Queensland Division Handbook 2013
Contents
Introduction 4
Role of Engineers Australia 5
Looking Forward - Achieving Our Vision 5
Queensland Division Committee Role and Responsibility 7
Volunteers and Offce Bearers 7
Engineers Australia Strategic Planning Cycle 11
Guidelines on Activities 18
Finance Procedures - Treasurers Procedures 18
Budget Process 25
Guidelines for the use of Engineers Australia Reserves 28
Media and Public Relations 30
Social Media 30
Queensland Newsletter and Event Alerts 32
Sponsorship 33
Queensland Engineering Excellence Awards 42
Personal Awards 42
Australian Engineering Week 43
Queensland Careers Expo 43
Division Events and Important Dates 43
CPD Event and Activities 44
Organising an Event Outside of Engineering House 48
Queensland Division - Contact List 51
Queensland Division Organisational Chart 54
National Offce Staff Located in Queensland Division 55
eChartered 56
Professional Development Program 56
Offce Bearers Contact List 57
Engineers Australia Subsidiary Companies 63
Notes 64
Engineers Australia
447 Upper Edward Street, Spring Hill QLD 4004
PO Box 864, Spring Hill QLD 4004
Phone: (07) 3832 3749
Fax: (07) 3832 2101
Email: qld@engineersaustralia.org.au
Web: www.engineersaustralia.org.au/queensland-division
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Introduction
Welcome to 2013! It is a great honour to take on the role of Queensland President. We have a passionate and committed group of
volunteers that require support and direction for the coming year.
My focus this year is on member value and promoting the value that engineers provide to our community. After all, we are
Engineering a Better Future for Our Community. This year we will build a greater public voice as a key initiative and we need your
help to do this.
This summit is an opportunity to build relationships and gain an understanding of the offce bearer role expectations for the
coming year.
I want to applaud you for taking on offce bearer roles within your regional or Brisbane-based groups, and thank you for the time and
effort you put in to improve our profession.
This handbook has been prepared to provide Offce Bearers with guidance and support that will assist in carrying out your role
throughout the year. Additional copies, either hard or electronic, can be made available to ensure that all members of your various
committees have access to this important reference material.
An online resource covering the roles and responsibilities of Offce Bearers is also available at the Engineers Australia website
www.engineersaustralia.org.au/membership/offce-bearer-induction-and-training.
The primary role of the Division Staff is to provide assistance, support and guidance to Queensland members and Offce Bearers.
Division Staff strive to engage with members at every opportunity and are dedicated to fostering a cohesive team environment with
Offce Bearers. By working together we will better serve the needs of the 20,000 members throughout Queensland, become more
relevant to non-members, and meet the expectations of other key stake-holders, including the community, government
and industry.
The Division Committee, led by the Division President, oversees the overall strategic direction of the Division and is accountable to
the National Council of Engineers Australia. Similarly, all Queensland Units are accountable to the Queensland Division Committee.
The Queensland Division Committee, and all staff all look forward to working with you in what Im sure will be a great year ahead.
Simon Orton Ian McEwan
Division President Executive Director
qldpresident@engineersaustralia.org.au imcewan@engineersaustralia.org.au
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Role of Engineers Australia
Stephen Durkin, Engineers Australias CEO, introduced a new operating model for the organisation in 2012. The new operating
model supports the organisation in being more responsive and more member-focused.
Engineers Australias Purpose, Mission & Vision are clearly defned in our Royal Charter.
Purpose
The association for professional engineers, engineering technologists and engineering associates. We are constituted by Royal
Charter to advance the science and practice of engineering for the beneft of the community by:
Educating our members and the community.
Facilitating the exchange of ideas and information.
Encouraging the development of knowledge and competency.
Setting and maintaining high professional standards for our members.
Informing community leaders and decision makers.
Mission
Engineers Australia is the national forum for the advancement of engineering and the professional development of our members.
Vision
Our community will look to our members to create engineering solutions for a sustainable future.
Engineers Australia will ensure that the standards for engineering practice are world class.
Looking Forward - Achieving Our Vision
The following six Strategic Domains provide the framework for achieving our mission and vision over the next fve years.
1 Community Engagement
Provide a forum for members of the profession to engage more directly in partnership with our communities on issues of
concern to them.
Key Indicators:
Promulgation of a framework for engagement
Degree of community engagement
2 Body of Knowledge and Professional Development
Provide a forum to advance the science and practice of engineering to the highest standards.
Key Indicators:
Reputation for relevance and quality of our engineering body of knowledge
Incidence of members making voluntary contributions
Perceived professional development value as indicated by quantum of take-up
Higher acceptance of the value of Chartered Status
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3 Leadership and Infuence
Provide a respected voice for the profession to infuence leaders and decision-makers on public policy and wider
community issues.
Key Indicators:
Reputation for valued advice and engagement
Incorporation of proposals into government policies and legislation
Regulation of the profession in more Australian jurisdictions
Progress with international mutual recognition agreements
4 Recognition, Promotion and Membership
Inform our members and our stakeholders about the contribution of the profession in ways that promote its image
and standing.
Key Indicators:
Enhanced perceptions and understanding of the profession in the wider community
Admissions and retention across our diversity of members
5 Education and Qualifcations
Promote engineering as an attractive career option for young Australians of all backgrounds, and for others seeking to practice as
engineers.
Key Indicators:
Enrolments in tertiary engineering studies numbers seeking to practice engineering through graduation, assessment and
articulation
6 Internal Structure and Administration
Ensure that our members and our staff have the best possible organisation, structures and
support for them to work together to achieve our vision.
Key Indicators:
Incidence of use of our online services
Increased interest among members to take up Offce Bearer roles
Unity of purpose between members and staff
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Queensland Division Committee Role and Responsibility
The Queensland Division Committee is responsible for the overall governance and strategic direction of Queensland Division.
This includes setting and monitoring the strategic plan, providing direction and guidance relating to issues of importance to
the engineering profession, and providing a vision for the engineering profession in Queensland. This is an active, not passive
responsibility. Members of the Division Committee represent and are accountable to all members within the Queensland
engineering team.
A strategic plan is being developed for Queensland which supports the strategic plan adopted by the National Council. The strategic
plan will contain the vision, actions and goals of the Division for the coming year(s). The Division Committee addresses issues of a
strategic nature. Day to day operational issues are addressed by the Management Committee.
When representing Engineers Australia at public events or on government or other external committees, Division Committee
members are required to comply with all relevant Engineers Australia policies, such as the Spokesperson Policy and to act in the
interest of the organisation as a whole.
Current List of Queensland Division Committee Members
Simon Orton - President qldpresident@engineersaustralia.org.au 0477 324 139
Blake Harvey - Deputy President blake.e.harvey@gmail.com 0413 412 934
Steven Goh - Past President steven.goh@usq.edu.au 0412 628 798
Mike Brady mike.brady@toowoombarc.qld.gov.au 0437 026 252
Jillian Kenny jilly.kenny@gmail.com 0448 852 209
Chris Warnock chris.warnock5@bigpond.com 0404 871 650
Peter Ho p.ho@logicamms.com.au 0412 796 243
Bryony Elson bryony.elson@bhpbilliton.com 0417 249 218
Kenneth Pearce ken.pearce@seqwater.com.au 0417 724 467
Greg McMahon jarmin@ozemail.com.au 0411 757 231

Volunteers and Offce Bearers
Benefts of Volunteering
Engineers Australia relies on a large number of active volunteers in a wide range of areas such as engineering events, professional
development, colleges and technical societies, regional groups and special interest groups. An estimated 5000 members undertake
offce bearer roles and voluntary tasks each year. We greatly appreciate this voluntary contribution and endeavour to provide support
resources, inductions and training.
Members who undertake committee roles or who assist with occasional tasks such as school presentations or peer interviewing of
chartered candidates may enjoy the following benefts:
Increased engineering networks, professional reputation and industry knowledge
Infuence the practice and future directions of the profession
Develop soft skills in meeting management, budgeting, operational planning and communication
Contribute or give something back to the profession
Receive recognition through the magazine, a newsletter or an award
Receive free training, now being offered to volunteers
Receive high value, low cost continuing professional development (CPD) volunteer work counts for CPD points.
Please refer to the Engineers Australia website for information on the benefts for offce bearers and volunteers
www.engineersaustralia.org.au/membership/get-involved. Please note; you will need your membership number and password to
access this area or contact the Queensland Division to obtain hard copies.
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Division Groups (Units) Roles and Responsibilities
A division group/unit delivers specifc services to the members of the Division, within a specifc feld of practice, area of interest or
geographic area. This may include facilitating professional interaction and delivering continuing professional development.
Responsibilities and Authorities
A division group should:
Align its activities with the Engineers Australia Strategic Plan http://strategicplan.engineersaustralia.org.au
Align its activities with the Terms of Reference or priorities set by the Division Committee*
Set annual objectives and report annual outcomes to the Division Committee
Deliver quality outputs beftting the organisation and profession
Abide by decisions of Council and the Division Committee
Be accountable to the Division Committee. A technical society chapter or external group should be held accountable to the
Division Committee, to the extent that it is funded through the division budget
Appoint a chairperson to chair meetings, and as a point of contact
Provide its own secretariat unless the Division Committee makes arrangements with the Division Director otherwise
Report to the Division Committee, however there is no entitlement to be represented on the Division Committee.
*Some Queensland groups may not have Terms of Reference as yet. These will be rolled out to most groups throughout 2013.
Please contact Ian McEwan if you wish to discuss.
Role descriptions
Division Group Chair
Tenure: 1 year
Time commitment: typically 75-150 hours/year incl committee meetings
A Division Group Chair leads a division technical committee, special interest group or regional group, and chairs committee
meetings. A Division Group Chair provides leadership in the delivery of specifc services to the members of the Division, within a
specifc feld of practice, area of interest or geographic area. This may include facilitating professional interaction and delivering
continuing professional development.
A Division Group Chair takes a lead role in setting annual objectives for the group, and in reporting outcomes to the
Division Committee.
A Division Group Chair provides leadership in succession planning for the Division Group, and inducting new committee
members. A Division Group Chair is also the key point of contact and liaison for the Division Committee, staff and other
stakeholder units such as College Boards.
Division Group Deputy Chair, Vice Chair or Secretary (as nominated by each group)
Tenure: 1 year
A Division Group Deputy Chair is a member of a division technical committee, special interest group or regional group, and takes
part in committee meetings.
A Division Group Deputy Chair helps in succession planning for the division group and may liaise with the Division Committee,
staff and other stakeholders such as College Boards.
A Division Group Deputy Chair is a member who acts as the Chair when the incumbent is absent and is a key committee
member supporting the Chair regarding the groups planning, activities and aims.
Division Group Treasurer
Tenure: 1 year
A Division Group Treasurer is a member of a division technical committee, special interest group or regional group, and takes part
in committee meetings.
A Division Group Treasurer manages the fnancial position of the group for the duration of tenure. This involves regular
monitoring and reporting on income/expenditure and liaising with Division regarding group budgets. To assist with the
management of the groups fnances Treasurers receive fnance reports and support from QLD Division Finance Team.
A Division Group Treasurer helps in succession planning for the division group, and may liaise with the Division Committee,
staff and other stakeholders such as College Boards.
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Division Group Member
Tenure: 1 year
A Division Group Member is a member of a division technical committee, special interest group or regional group, and takes part
in committee meetings.
A Division Group Member helps in succession planning for the division group, and may liaise with the Division Committee, staff
and other stakeholders such as College Boards.
Offce Bearer Code of Conduct
Adopted by Council 17 May 2007
An offce bearer is any member of an authorised committee, board or group of Engineers Australia, who undertakes that role in an
honorary capacity. The Council of Engineers Australia expects that an offce bearer will:
1. Act in the interests of the organisation as a whole
2. Support and work with Council, other offce bearers and staff to achieve Engineers Australias goals and objectives, and support
the strategic plan
3. Keep informed about the organisation, comply with the current policies and procedures of Engineers Australia and undertake
necessary training when provided
4. Act with honesty, in good faith, with reasonable care and in the interests of the organisation, so as to uphold the good reputation
of Engineers Australia
5. Work cooperatively with others
6. Contribute actively to their committee or group, using Engineers Australia resources properly, effectively and effciently
7. Make decisions and set goals consultatively and collectively, based on relevant information, proper analysis and management
of risk
8. Listen to others and communicate in an impartial, helpful and positive way, and treat all members of the engineering team,
members of Engineers Australia, other offce bearers and staff equitably and with respect, trust and courtesy
9. Act lawfully and within authority
10. Not make public statements or representations or act on behalf of Engineers Australia without authority
11. Protect the privacy and confdentiality of Engineers Australia information
12. Not make improper use of Engineers Australia information or property for personal beneft or advantage, and disclose and take
reasonable steps to manage any conficts of interest in committee discussions, decision-making and appointments
13. Comply with any lawful and reasonable direction given by Engineers Australia offce bearers or staff who have authority
to give direction.
Offce Bearer Succession Planning Guidelines
Guidance Documents and Information
1. Succession planning is the collective responsibility of a committee, the body it is responsible to, and bodies who may appoint
members of the committee. Each offce bearer role should have a (unique or generic) role description, and there should be a
suitable induction process for new offce bearers and for each offce bearer role.
2. Succession planning may be achieved within a committee through induction, mentoring and teamwork within the committee,
and through attraction and recruitment of future candidates from outside the committee. A committee may approach
individuals regarding nomination, providing that the election process is not compromised, and that reasonable endeavours are
made to call for nominations from the entire eligible membership.
3. Reasonable endeavours should be made to have within a committee or subcommittee, a suitable balance of engineering
expertise or background, age profle, gender and membership grade.
4. Reasonable endeavours should be made to have a balance of continuity and new ideas on a committee or subcommittee,
through a regular but not excessive turnover, and with an intake of new offce bearers as well as those in transition from
other roles.
5. Each member of a committee or subcommittee should be encouraged to make a contribution, and tasks should be shared and
rotated, avoiding excessive reliance on any individual. Corporate knowledge should be shared and dispersed within a committee
or subcommittee and across Engineers Australia.
6. Each member of a committee should be encouraged to plan for handover and relief of their position, or transition to another
position within Engineers Australia, within a reasonable time frame.
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Offce Bearer Induction Checklist
Engineers Australia has developed a series of short questions relating to what is involved in being an offce bearer, and the key things
offce bearers or committee members need to know.
We recommend the Chair of each group utilizes the Offce Bearer Induction Checklist to ensure committee members are informed
and understand the general role of the committee. To view a list of Induction FAQs and the downloadable Offcer Bearer Induction
Checklist please go to www.engineersaustralia.org.au/membership/offce-bearer-induction-and-training.
Additional Induction Workshops for volunteer offce bearers will be held throughout the year at Engineering House and via
teleconference for regional members. All Queensland groups will be notifed of the dates of the additional workshops.
Operational Guidance
Guidance Documents and Information
There is a very helpful section within the Engineers Australia website containing a wealth of relevant documents which may assist
your group. These include:
Technical Presentation Content Guidelines
Division Group Election Guidelines
Confict of Interest Guidelines
Protocols for recognising traditional land ownership
Governance Overview
Regulations and Policy
For further information or to access these documents (PDF fles) go to www.engineersaustralia.org.au/membership/operational-guidance.
Committee Elections
Online committee nomination forms are available for all groups/units leading up to the groups AGM. These are simple,
customizable online forms, however they have proven to be an effective tool and support a streamlined voting process for the group
and Division staff. Assistance in accessing the online nomination system may be requested from the groups key support person in
the Queensland Division Engagement Team.
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Engineers Australia Strategic Planning Cycle
Engineers Australia is a complex and diverse organisation, relying on the efforts of our offce bearers, members, and staff, to achieve
our overall vision. To ensure all units of Engineers Australia work towards the same common outcomes, a National Strategic Plan
provides a blueprint for the efforts of all members and staff.
A broad outline of the key Domains that make up the Strategic Plan was provided on pages 5 - 6. The general approach of an
enduring set of broad strategies is deliberately presented this way and no group is expected to implement actions against all
strategies. Groups should refer to their Terms of Reference (if available) for guidance on the specifc role of each group and identify
strategies, activities and performance measures to support these aims. For many groups, this may simply be to deliver a program
of technical presentations for the year. For example, a group may decide to deliver a set number of activities with a target average
attendance.
A sample group strategic plan has been provided by the Townsville Regional Group (Appendix 1 Page12). We would like to thank
the Townsville Regional Group for preparing and sharing this very helpful document. The strategic plan is available in electronic
format as a customizable template for your group if required.
National Strategic Planning Cycle
Each November, Council considers a rolling ten-year fnancial plan to ensure affordability of new and ongoing programs against
anticipated membership subscriptions and other incomes.
Each February, Council considers for adoption an annual Operational Plan encompassing all such planned actions, as a basis for
committees to prepare their annual budget proposals.
Each May, Council considers the aggregated budget demand against the parameters of the 10 year fnancial plan, seeking
amendment to the Operational Plan if necessary.
Each August, Council reviews the overall outcomes for the previous year against key indicators for each Strategic Domain, and
provides guidance where necessary in relation to emerging risks and opportunities for the next cycle.
At the end of each Quarter during the year, committees are invited to provide brief updates of progress towards the outcomes
in their respective Operational Plans for consolidation into a snapshot against each of our Strategic Domains, to assist Council
exercise due oversight.
An Annual Report is prepared for presentation at the AGM each year.
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A graphical representation of the Strategic Planning Cycle appears below.

Queensland Operational Plan
Queensland Division adheres to the National Strategic Planning Cycle schedule.

A ten year financial plan is submitted in October each year, drawing on historical
activities undertaken by Queensland Units and incorporating any known new
activities.

Queensland Division prepares a draft Operational Plan by the end of January each
year, again drawing on historical activities undertaken by Queensland Units and
incorporating any known new activities. The draft Operational Plan is reviewed and
endorsed by the Queensland Division Committee before it is submitted to Council for
their consideration.

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2010 - 2015
APPENDIX 1
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ENGINEERS AUSTRALIA TOWNSVILLE REGIONAL GROUP

STRATEGIC PLAN 2013

The following pages provide the Strategic Plan for the Engineers Australia Townsville Regional Group.

In developing the Strategic Objectives of the national organisation from 2010 to 2015, Engineers
Australia has identified six Strategic Domains areas that provide the framework of the organisations
Strategic Plan. These areas are:

Community Engagement
Body of Knowledge and Professional Development
Leadership and Influence
Recognition, Promotion and Membership
Education and Qualification
Internal Structure and Administration

This Strategic Plan has been produced by the Engineers Australia Townsville Regional Group (part of
the Queensland Division), and is intended to provide a link between the national frameworks Strategic
Domains and what actions will be pursued in the coming years at the Townsville Regional level in
working towards the overall objectives of Engineers Australia.

The intent of this document is not to provide an Operations Plan for each planned action, rather to
provide some guiding principles for the Townsville Regional Group to assist with normal business
planning, as well as provide a framework to assist with decision-making on engineering issues and
opportunities that affect our region.

Carson Care Bill Hutton
2012 Chair Incoming 2013 Chair
Townsville Regional Group Townsville Regional Group

APPENDIX 1 (cont)
14
STRATEGIC DOMAINS
Strategic Domain 1: Community Engagement
Provide a forum for members of the profession to engage more directly in partnership with our
communities on issues of concern to them
Promote improved levels of mutual understanding between the profession and our communities
Create partnerships for community engagement nationally and internationally

Application to the Townsville Regional Group:
Work with local primary and high schools to create opportunities to present to students what
engineers do in their community, and assist in having students make the connection between
science/mathematics and practical engineering application
Organise a community engagement event to align with Australian Engineering Week.

Strategic Domain 2: Body of Knowledge and Professional Development
Provide a forum to advance the science and practice of engineering to the highest standards
Develop and disseminate our body of knowledge for the benefit of members and the profession,
in ways convenient to our members wherever they are
Promote Chartered Status to employers and regulators as the assured standard for professional
competence, independent practice and registration
Identify development pathways, create peer support arrangements, and encourage all members
to pursue lifelong learning and professional advancement
Work to keep ethical and practice standards, and the competence standards for members in all
areas of the profession up to date

Continue to offer practising professionals access to face-to-face Continuous Professional
Development (CPD) opportunities by undertaking technical site tours and presentations
Continue to offer the Townsville membership access to information regarding professional
registration and Chartered Status
Incorporate at least one annual event that focuses on leadership development
Target a lower quantity of CPD events than in previous years, but increase the quality and
content of events to provide the same number of CPD hours to our members as per previous
years
Continue to target one event per year that focusses on CER writing and/or CPEng/RPEQ
requirements and associated Chartered Status process
APPENDIX 1 (cont)
15
Strategic Domain 3: Leadership and Influence
Provide a respected voice for the profession to influence leaders and decision-makers on public
policy and wider community issues
Create the environment for strong contributions by engineering leaders to public policy debate
and to industry decision-making, including long-term sustainability
Engage with the general media to inform the wider community of Engineers Australias opinions
on issues of importance to our way of life
Provide leadership and direction for the profession
Work toward an effective national regulatory framework as a safeguard for engineering
outcomes
Engage with national and international counterparts to pursue matters of mutual interest, widen
our reputation, and enhance the status of our members
Develop relationships with local media outlets, and with the support of Queensland Division,
provide official media comment on local technical/engineering related issues. The intent of this is
to raise the profile and professional standing of Engineers Australia locally, educate local
community on the role of Engineers, and to ensure that an unbiased engineering perspective is
taken into consideration by local business, government and community
Continue to provide valuable input into the Townsville City Council New City Plan as a member of
the Industry Reference Group, and look for other opportunities to have Engineers Australia
represented in other forums that have a developmental impact on the Townsville region
Develop/strengthen the relationship with the Consulting Engineers Group. This will help the
engineering community to provide a consistent message to local business, government and
community

Strategic Domain 4: Recognition, Promotion and Membership
Inform our members and our stakeholders about the contribution of the profession in ways
that promote its image and standing
Promote engineering as a profession to the community
Promote the benefits of membership of Engineers Australia
Promote and recognise the value that engineering excellence, technology, and innovation deliver
to society and communities locally and globally

As per Strategic Domain 1 closer working with schools and JCU to promote the benefits of
engineering and being a member of Engineers Australia
As per Strategic Domain 3 a presence in the media can assist in promoting the engineering
profession as well as Engineers Australia membership
APPENDIX 1 (cont)
16
Strategic Domain 5: Education and Qualification
Promote engineering as an attractive career option for young Australians of all
backgrounds, and for others seeking to practise as engineers
Increase community awareness of engineering as a career, and influence primary and secondary
school students of all backgrounds
Encourage tertiary education providers to offer engineering curricula that are attractive and
relevant to community expectations, emerging technologies, and sustainability imperatives
Engage with engineering students to promote their professional commitment
Provide pathways for other qualified engineers to be recognised as competent to practise

As per Strategic Domain 1 closer working with schools and JCU to promote the benefits of
engineering and promote the role engineers play in society
Continue to build relations with JCU and other organisations/institutions, and take advantage of
co-hosting professional development activities to increase the exposure of beneficiaries

Strategic Domain 6: Internal Structure and Administration
Ensure that our members and our staff have the best possible organisation, structures and
support for them to work together to achieve our vision

Provide the modern communication channels and knowledge management techniques preferred
by our members, potential members and staff to achieve outstanding levels of service for our
members
Provide a simple, effective and modern governance framework to reward the combined efforts of
office bearers, volunteers, and staff
Ensure our own operations are efficient and effective, and reflect corporate responsibility and
sustainability principles


Work to improve the relationship with the local Women in Engineering (WIE) Committee, with
the view to synergise events and professional development opportunities through better
planning
Continue to provide a strong focus on budget management, and endeavour to undertake events
to balance as cost neutral as practicable
Introduce, manage, record and report for each organised event or activity two key metrics for
benchmarking over time and with other groups to ascertain value for money for our
membership:

o $/CPD-hour This is the cost to provide an hour of CPD. For example a 1 hour CPD event
that has 20 attendees and costs $300 will be calculated as $300/20 = $15 per CPD-hour
o Total CPD-hours delivered per activity. For example a 1 hour CPD event that has 20
APPENDIX 1 (cont)
17
attendees is recorded as 20 CPD-hours. The CPD weight of social and non-technical
activities will be assessed on a case by case basis in line with Engineers Australia
guidelines.

Encourage greater involvement in the Regional Group Committee by the local engineering
community. This can be achieved by providing greater recognition for our committee
members/volunteers and be reducing workload on committee members by adopting a "Quality
not Quantity" approach to planning CPD events

End Note

It is important that this Strategic Plan is reviewed on annual basis to ensure that the direction of the
Townsville Regional Group is aligned with the Plan. It is the responsibility of the incumbent office
bearers and leadership in the Townsville Regional Group to action the plan, as well as review the plan
annually to ensure that it remains relevant and consistent with the goals of Engineers Australia.

For more information, please contact the Townsville Regional Group Chair via the details provided on
the Engineers Australia Townsville Regional Group website:
http://www.engineersaustralia.org.au/queensland-division/townsville-local-group
End Note

It is important that this Strategic Plan is reviewed on annual basis to ensure that the direction of the
Townsville Regional Group is aligned with the Plan. It is the responsibility of the incumbent office
bearers and leadership in the Townsville Regional Group to action the plan, as well as review the plan
annually to ensure that it remains relevant and consistent with the goals of Engineers Australia.

For more information, please contact the Townsville Regional Group Chair via the details provided on
the Engineers Australia Townsville Regional Group website:
http://www.engineersaustralia.org.au/queensland-division/townsville-local-group
APPENDIX 1 (cont)
18
Guidelines on Activities
Insurance Coverage of Events Hosted by Engineers Australia
The insurance coverage held by Engineers Australia is very broad and covers most meetings, technical presentations and social
functions run by Engineers Australia.
Each year, as part of the renewals process, Engineers Australia advises the insurers of its activities by submitting event calendars
for each Division to inform the number and nature of the events held at each location. This information is used by the insurers in
assessing the level of risk. It is important to understand that insurance covers Engineers Australia should Engineers Australia be
deemed liable for an incident resulting in certain kinds of loss including:
Damage to property
Injury to persons
In certain circumstances defamation
Travel insurance
The insurance does not, for instance, cover injury to a person at an EA event where Engineers Australia is not responsible, through
neglect or otherwise, for that injury.
To ensure that your particular event is appropriately covered:
Confrm with the Division offce that they are aware of the event; the event is included on the Division events calendar.
In the case of a previously un-notifed event:
Where the event is simply a meeting or technical presentation being held on Division premises no further action will need to be
taken. All other new events should be notifed to the Division Offce, who will need refer to the insurer.
Finance Procedures - Treasurer Procedures
Reporting obligations that must be adhered to by both the Queensland Division Offce and
Queensland Groups
Finance Reports
Queensland Division will email a Financial Report at the end of each month. These reports will be sent by COB on the 5th
working day after end of the month.
Refer Appendix 2 - Page 20 for an example report. Note; revenue is shown as negative and red in these reports however in
the Net Surplus/(Defcit) lines red negatives mean a defcit. In the example report in the YTD variance column the group had
budgeted a net defcit of $490 year to date however their net defcit year to date is $40 therefore they are $450 ahead of budget.
Contract Agreements with Suppliers (Including Venue Contracts and Deposit Agreements)
Engineers Australia groups or committee members do not have the authorisation to enter into contractual agreements binding
Engineers Australia.
All contracts that need to be entered into must be sent to your groups support staff member in the Qld Divisional Offce.
These will then be passed on to a relevant manager who has the appropriate fnancial delegation to review and sign these
contracts. Once signed they will be forwarded back to the committee member/offce bearer requesting the contract.
This process of authorisation by Division staff happens in reasonable timeframes and must be adhered to.
Bank Deposits
Any money/cheques received for a regional group are to be banked into the Regional Group Account as soon as possible.
Regional Group Treasurers should receive a deposit book from the previous Treasurer (if not please request one from
Division Offce).
Please ensure you include your group name in the reference area of the deposit.
Each receipt will be an offcial Tax Invoice.
A deposit summary detailing the nature of the deposit, amount and date of the deposit is to be emailed to the Accounts Offcer
at qldaccounts@engineersaustralia.org.au as soon as possible.
Attached is a deposit reconciliation form which includes the bank account details (Refer Appendix 3 - Page 21)
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Payment of Supplier Invoices
Supplier Tax Invoices needing to be paid directly are to be emailed to qldaccounts@engineersaustralia.org.au by 10am on
Monday of each week.
If you are requesting payment of an invoice directly to a supplier you do not need to complete an Expense Claim Form.
To be a valid Tax Invoice, the invoice must state Tax Invoice on it and contain the companys ABN.
Bank details for EFT payments must also be on the invoice.
The invoice must be addressed to Engineers Australia. We are unable to process invoices that are addressed to your
group or name.
An eftpos machine docket is not considered a valid tax invoice.
If a Tax Invoice is not received for a purchase we will not be able to claim the GST and, unfortunately, this expense will be
charged to your group.
National Offce process payments once per week on a Wednesday morning. We must receive your paperwork by Monday to
facilitate the Wednesday payment to the supplier.
Expense Claim
A reimbursement request for expenses paid on behalf of Engineers Australia must be emailed to qldaccounts@
engineersaustalia.org.au by 10am on Monday of each week.
If the request to Qld Division is not sent by a relevant Committee member, then the request must be signed by a relevant
Committee member or an email authorising the request from a relevant Committee member must accompany the request.
The attached Expense Claim form should be completed for all requests for reimbursement with relevant tax invoices attached.
(Refer Appendix 4 - Page 22-23)
If a valid tax invoice is not attached Qld Division cannot guarantee payment will be processed by National Offce.
For travel reimbursement National Offce requires copies of airline itineraries and hotel invoices to substantiate any claim.
If a tax invoice is not received for a purchase we will not be able to claim the GST and, unfortunately, this expense will be
National Offce process payments once per week on a Wednesday morning.
Petty Cash
Any purchases made by a group or committee using their petty cash foat need a tax invoice/receipt.
A reconciliation of the amounts spent and balance held must be emailed to qldaccounts@engineersaustralia.org.au by the last
day of the month.
Relevant tax invoices must also be sent with the reconciliation.
Attached is a spread sheet that may be used for this reconciliation. (Refer Appendix 5 - Page 24)
Credit Card
At the beginning of each month the Commonwealth Bank Statements will be emailed out.
These statements need to be reconciled and sent back to Qld Division Accounts by the due date stated.
Accompanying the reconciled statement, must be the relevant tax invoices, description of the nature of the expenditure and
cardholders signature in the signature box on the bottom right hand side of statement.
Tax invoice must state Tax Invoice on it and contain the companys ABN.
An eftpos machine docket is not considered a valid tax invoice.
If a tax invoice is not received for a purchase we will not be able to claim the GST and, unfortunately, this expense will be
Sponsorship
Refer to Sponsorship section on Page 35
20
APPENDIX 2
21
Engineers Australia Queensland Division
Bank Deposit Details
Group:
Event Name:
Event Date:
Shared with:
Cash Received Attendees Gross Amount
Attendees @ - $
Attendees @ - $
Attendees @ - $
Attendees @
Total Cash Received - - $
Less Expenses deducted
Gross Expense
Taxi for speaker
Catering
Other
Total Expenses Deducted - $
Net Banking - $
Allocation Gross GST Net
Event revenue - $ - $ - $
Event Expenses - $ - $ - $
Total - $ - $ - $
Deposited by:
Date:
Form to be emailed to Queensland Division after funds have been deposited in the
EA Bank Account
COMMONWEALTH BANK
BSB: 062 910
AC: 0090 0330
APPENDIX 3
22
CLAIM FOR REIMBURSEMENT ACCOUNTS DEPT USE ONLY
RECEIPTS TO BE ATTACHED FOR MEMBERS OF BRANCH/SOCIETY/GROUP CHQ NO
TO BACK OF REQUISITION
ENGINEERS AUSTRALIA CHECKED:
ABN 63 020 415 510 11 National Circuit, BARTON ACT 2600
PLEASE PRINT ALL DETAILS & REFER REVERSE FOR FURTHER INFORMATION

NAME OF CLAIMANT
SIGNED DATE
NAME OF BRANCH/SOCIETY/GROUP
PLEASE LIST THE EXPENSES
DETAILS TOTAL EXPENSE TAX INVOICE /
RECEIPT ATTACHED?
CATERING EXPENSES $
GENERAL EXPENSES $
PRINTING & PHOTOCOPYING $
POSTAGE & FREIGHT $
TRAVEL EXPENSES $
OTHER $
PAYEE NAME (MAXIMUM 30 CHARACTERS)
ADDRESS OF PAYEE (MAXIMUM 30 CHARACTERS PER LINE)
STATE POSTCODE
BANK ACCOUNT NAME:
BSB ACCOUNT NUMBER
Email: ___________________________________________________________________________________
OFFICE USE ONLY
DESCRIPTION ACCOUNT CODE AMOUNT A$
0 1
0 1
0 1
0 1
0 1
0 1
TOTAL AMOUNT $A
REQUESTED BY DATE
AUTHORISED BY (SIGN) DATE
APPENDIX 4
23
2. Claims for reimbursement of expenses must be for actual expenditure and may include;
1601cc to 2600cc 74
63
NOTES
d) Expenses actually incurred for accommodation and meals of committee members who must stay
overnight, for which the normal maximum is $200.00 (with effect from 1st March 2006). Supporting
documentation must be attached (hotel account etc).
ADDITIONAL INFORMATION
1. Committee members from the city where the meeting is held are not entitled to reimbursement of
expenses. Committee members from elsewhere may claim expenses; (discount) economy class air
travel is standard.
a) (Discount) economy class airfare for direct inter-city travel. Where travel is not charged to an
Engineers Australia account, support documentation must be attached (tickets, invoices etc.);
Rate (c/km)
b) Where inter-city travel is by private car, the following amounts per kilometre may be claimed
depending on the vehicle engine capacity, (with effect from 18th April 2006), up to a maximum of the
equivalent airfare, plus local travel;
Engine capacity (cc)
c) Fares (including taxis where necessary) for local travel;
Over 2600cc 75
Less than 1600cc
APPENDIX 4 (cont)
24
Engineers Australia
Petty Cash Reconciliation
Date: 24/10/2011
A. Cash in Petty Cash Tin
Denomination No. in Box Total
50.00 $ 1 50.00 $
20.00 $ 1 20.00 $
10.00 $ 3 30.00 $
5.00 $ 4 20.00 $
2.00 $ 6 12.00 $
1.00 $ 3 3.00 $
0.50 $ 6 3.00 $
0.20 $ 10 2.00 $
0.10 $ 10 1.00 $
0.05 $ 1 0.05 $
Total Cash 141.05 $

Counter Witness
Anne Dryburgh
B. Details of Drawdowns
Petty Cash FLOAT 200.00 $
Less Drawdowns during the month
Description Date GL Code Program Staff Member Making claim
eg Parking for committee meeting ######## 62101 3111AH11 xxxx 28.95 $
eg Coffee for panelists ######## 65206 6112AB11 xxxx 30.00 $
58.95 $
Closing Petty Cash balance 141.05
Variance -
Amount of Reimbursement 58.95 $
APPENDIX 5
25
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APPENDIX 6 - Budget Planning Document
26
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28
Guidelines for the use of Engineers Australia Reserves
The reserves of Engineers Australia are the accumulated defcits and surpluses of the organisation over the years. They represent the
assets of the organisation and provide several important functions, including:-
Providing a foundation on which current operations are sustained. In general the larger these reserves are, the greater the
strength and resilience of the organisation. Conversely, the lower the reserves the weaker and more vulnerable the organisation.
Providing a source of funding for new ventures and/or asset acquisitions.
Funding special CPD and like projects from hypothecated surpluses from previous events.
Facilitating the long term fnancial viability of Engineers Australia through fexibility of funding for non-recurrent expenditures in
the 10 year fnancial plan.
There are two types of Reserve accounts, General Reserves and the Technical Initiative Fund (TIF).
Technical Initiative Fund (TIF).
The TIF Reserves are funds raised by a specifc event or initiative that can clearly be attributed to the efforts of a discrete group, such
as a Regional Group or Technical Society.
A breakdown of the individual balances for each group within Queensland Division as estimated at 30 June 2013 is provided in
Appendix 7 Page 29.
TIF Reserves are treated differently to General Reserves. Discrete units that generate a surplus (net of any seed funding) from specifc
events or initiatives can have 50% of this surplus applied to their TIF account at the end of the fnancial year. The remaining 50% is
applied to the national common pool of reserves.
A time frame to expend TIF Reserves does apply. Generally TIF Reserves must be committed within 5 years of generation. Any TIF
Reserves unspent in this 5 year period will be transferred to the national common pool of reserves. It should be noted that TIF
Reserves can be replenished from new activities as outlined in the section above.
Ideally, discrete groups of Engineers Australia will not have the need to generate TIF Reserves with funding to come from the
normal budgeting process. That said, the TIF Reserve provides a mechanism for discrete groups to obtain a return on their efforts
derived from special events and initiatives undertaken by that group. These funds should then be invested in other special events or
initiatives within 5 years.
How to Access and Utilise General and TIF Reserves
As is currently the case, all budgets, including the use of General and TIF Reserves, are subject to approval by Council.
Any draw down of TIF Reserves need to be identifed in budgets submitted by each group. The Division Offce will then incorporate
these requests into Queensland Divisions 10 year fnancial plan and annual budget submission. Council will consider these requests
as part of the annual budget approval process.
An annual reconciliation of General and TIF Reserves will be completed and this information will be provided to all groups of
Queensland Division.
The approval of any drawdown of Reserves will be considered by Council based on the merit of the purpose. As per normal good
governance provisions, consideration will also be given to the degree to which any drawdown comprises the strength and resilience
of the organisation as a whole.
29
Attachment A
C:\Users\Godzilla\AppData\Local\Temp\TF June 2013a-1
Group rogram
Code
Lst|mated 8a|ance
as at 30 Iune 2013
Burnett 2111BZ21 $2,491
Cairns 2111CA21 $3,920
Central Highlands 2111CB21 $1,773
Central Western 2111CC21 $0
Chemical 2111AZ21 $2,389
Electrical 2111BB21 $1,257
Gladstone 2111CD21 $3,899
Gold Coast 2111CE32 $2,438
pswich 2111CF21 $2,335
Mackay 2111CG21 $7,600
North Western 2111CH21 $10,116
Rockhampton 2111C21 $12,482
Roma 2111CJ21 $2,237
Sunshine Coast 2111CK21 $8,881
Toowoomba 2111CL21 $2,322
Townsville 2111CM21 $17,200
Wide Bay 2111CN21 $1,628
Young Engineers 2111AO21 $0
Water Panel 2111CX21 $415
Women in Engineering 2111BM21 $544
Proposed TIF 30 June 2013 $83,927
LD 1II SUMMAk
APPENDIX 7
30
Media and Public Relations
National Policy and Public Relations Directorate
The National Policy and Public Relations Directorate aims to build a better public understanding of Engineers Australia, the broader
profession it represents, as well as demonstrating the value of its contributions in the context of national debate.
The Directorate contributes regularly via policy statements, media releases, government submissions and the generation of advocacy
reports and resources.
Spokespersons Policy
In accordance with Engineers Australias mission to be recognised as a valued source of information representing the profession and
all disciplines of the engineering team, Engineers Australias Spokespersons Policy outlines protocols for uniform communication by
spokespersons to the public.
As Engineers Australia is a large, complex organisation in its structure, Engineers Australias Spokespersons Policy refects a
coordinated and consistent approach for all communications by delegated spokespersons. The policy has been developed to guide
corporate positioning activities for the organisation to achieve the greatest impact on its target audiences.
In order to effectively raise the public profle of Engineers Australia among members, within the media, across all levels of
government and in the general public, it is important delegated spokespersons communicate consistently; adhering to Engineers
Australias agreed position and key messages. This will in turn build a better understanding of Engineers Australia and position the
organisation as the top resource for delivering the most accurate, credible, objective and timely information relating to
the profession.
All media contact should be discussed with Ian McEwan QLD Executive Director or Kate Condon QLD Events and Communications
Manager in the frst instance, as only approved spokespersons can speak on behalf of Engineers Australia. Please contact Kate
Condon, Mobile: 0407 211 586 or Ian McEwan, Mobile: 0400 139 227 to discuss the Spokesperson Policy and opportunities.
Public Relations Portal
Engineers Australias Public Relations Portal on Confuence has been established to communicate media protocols and provide
relevant and up-to-date information on various issues. The PR Portal acts as a tool for providing spokespersons for Engineers
Australia with an appropriate level of support when representing the organisation in the media.
The PR Portal maintains an archive of all media coverage achieved for the organisation, as well as providing access to media reports.
For access please contact Sara Ross, Manager Public Relations Engineers Australia, Phone: (02) 6270 6565 Mobile: 0402 419 962
Email: sross@engineersaustralia.org.au
Media
Whenever possible, Engineers Australia will make itself available to the media to comment on issues that are relevant to the
profession. If a journalist phones an offce bearer or committee member, including after hours, please contact Sara Ross, Manager
Public Relations, Phone: (02) 6270 6565 Mobile: 0402 419 962 Email: sross@engineersaustralia.org.au. Please keep both Sara Ross
and Kate Condon, Events and Communications Manager kcondon@engineersaustralia.org.au or phone (07) 3226 3009 informed of
any instance where your group is discussed in the media.
Social Media
Engineers Australia Social Media Usage (effective from January 2011)
Engineers Australia is managing a series of online social networking channels in-line with the Engineers Australia corporate website.
The following lists the social media channels we are engaged in:
Facebook
Twitter
YouTube
Flickr
LinkedIn
31
Please review how we use them below and understand that these tools are intended to supplement, not replace, the channels
currently in place for communicating Engineers Australia events and activities. These are the offcial Engineers Australia social media
accounts. Anything deemed to be offensive or attacking Engineers Australias core business will be removed, without consultation
or discussion.
The Community Manager
All Engineers Australia social media accounts are maintained and monitored by the Community Manager. You can contact the
Community Manager at socialmedia@engineersaustralia.org.au. While we try to respond to questions on these channels as much
as possible, if you have a question, concern or comment, you may still want to contact Engineers Australia by another method.
Facebook
Facebooks mission is to give people the power to share and make the world more open and connected. Millions of people use
Facebook every day to keep up with friends, upload an unlimited number of photos, share links and videos, and learn more about
the people they meet. Engineers Australia has established a Facebook Page, giving us the opportunity to engage with users at a
corporate business level. Anyone can join this group and it contains both members and non-members of Engineers Australia.
While people use Facebook in many different ways for both personal and professional reasons, we are using Facebook at Engineers
Australia as another way to keep members and the public informed about what were doing and as another way to get feedback.
You can follow us on Facebook at www.facebook.com/EngineersAustralia.
Please note that this global sharing network site is governed by Facebooks own website policies, including its Privacy Policy and
Terms of Service. These policies apply to your use of Facebook. If you have any questions, please contact us at socialmedia@
engineersaustralia.org.au.
Twitter
Twitter is a free social networking site that allows users to send and read other users updates of up to 140 characters in length.
While people use Twitter in many different ways for both personal and professional reasons, we are using Twitter at Engineers
Australia as another way to keep members and the public informed about what were doing and as another way to get feedback.
You can follow us on Twitter at www.facebook.com/EngineersAustralia.
Twitter is governed by Twitters own website policies, including its Privacy Policy and Terms of Service. These policies apply to your use
of Twitter. If you have any questions, please contact us at socialmedia@engineersaustralia.org.au.
YouTube
To both increase transparency and our potential audience, we publish video content to our YouTube channel at www.youtube.com/
user/engaustralia and embed the videos back onto the Engineers Australia site. Please see the YouTube Comment Policy online.
Flickr
We post photos to Flickr at www.fickr.com/photos/engineersaustralia/
If youd like to use any photos for a story, blog post, printing, etc., we ask that you credit, Photo Courtesy of Engineers Australia and
include the photographers name when available.
Engineers Australia encourages members and the public to submit photos for posting to our Flickr channel. Send your photos to the
Community Manager with a description of the photo/collection and we will add it to the Engineers Australia Flickr photostream.
Flickr is governed by Flickrs own website policies, including its Privacy Policy and Terms of Service. These policies apply to your use of
Flickr. If you have any questions, please contact us at socialmedia@engineersaustralia.org.au.
LinkedIn
You can follow us on LinkedIn at www.engineersaustralia.org.au/linkedin
LinkedIn is an online network of more than 60 million experienced professionals from around the world, representing 150 industries.
When you join, you create a profle that summarizes your professional accomplishments. Your profle helps you fnd and be found
by former colleagues, clients, and partners. You can add more connections by inviting trusted contacts to join LinkedIn and connect
to you.
32
Your network consists of your connections, your connections connections, and the people they know, linking you to thousands of
qualifed professionals. Engineers Australia has established a LinkedIn group, giving us the opportunity to engage with users at a
corporate business level. Anyone can join this group. This is a more professional approach to social engagement for the organisation.
Please note: Jobs postings - The Engineers Australia LinkedIn Group is a place for members of engineering teams and Engineers
Australia members to network with other professionals and to gather and exchange professional information. It is not the forum
for companies to post job vacancies, career advice websites or generally promote any other product or services to our users. Any
discussions or news items that seek to promote goods or services of any kind will be removed as soon as they are posted and
members who continue to disregard this rule will be removed from the group.
LinkedIn is governed by LinkedIns own website policies, including its Privacy Policy and User Agreement. These policies apply to your
use of LinkedIn. If you have any questions, please contact us at socialmedia@engineersaustralia.org.au..
So you want to setup an Engineers Australia related group/page on one of the social media
channels?
Have you considered this:
1. Engineers Australia already has a national presence on Facebook, LinkedIn and Twitter.
2. Engineers Australia has a dedicated resource to manage these channels (the Community Manager).
3. Setting up a new group/page requires a dedicated person to keep information up to date and fresh. Do you have someone with
the appropriate technical expertise prepared to take this on?
4. Do you have enough information to communicate to your audience in a timely and consistent manner? Information is ideally
updated daily or multiple times throughout each week.
5. To be successful, you would need to prepare a content strategy in advance.
6. The Community Manager could handle all your content updates via the national channels.
Social media is a great way to engage with your members. We encourage it and our Community Manager, Lee Vereschildt, is here to
help. Contact Lee for the relevant documentation to assist you in setting up the group.
If you already have a social media page set up for your group please contact Community Manager Lee to add her as an administrator
of the account. Lee Vereschildt, Community Manager, email: socialmedia@engineersaustralia.org.au
Queensland Newsletters and Event Alerts
Event Alerts
Queensland Event Alerts are emailed to all Queensland members fortnightly, usually on a Thursday. The alerts highlight information
about technical presentations, events and important notifcations. All events on the Queensland website are automatically
included in the Events Alert. For maximum exposure, we encourage all units to provide details of their events to the Membership
Engagement Team at least two days prior to the Thursday Event Alert deadline. Events received with less time are not guaranteed to
feature. Please note: editing and publishing approval remains with Engineers Australia staff.
Engineering Queensland News
The Engineering Queensland newsletter is currently published quarterly. As of March this year the newsletter will become a monthly
email. A printed version will still be published in duplication of the electronic version in March and June of this year. An example of
the future email newsletter is below (page 33).
If you would like to promote your groups activities or business achievements, please forward content to Elesha Piper, Events and
Communications Offcer via email epiper@engineersaustralia.org.au.
33
Sponsorship
Groups are welcome to seek sponsorship to help fund activities or events. Queensland Division can assist you in providing advice
about pricing and marketing, plus we can help you develop sponsorship proposals and contracts.
The only restrictions we wish for you to be conscious of are that groups are not permitted to recruit sponsors that confict with
national or state corporate partnerships. For example, as AMP is a major national partner, we are not permitted to offer sponsorship
opportunities to any organisation from the fnancial services industry. A summary of national membership partners is listed below.
National Member Beneft Partners
American Express The Qantas Club
AMP Banking Virgin Australia Lounge
2020 DirectInvest Australian Unity
ING OnePath
Bovill Risk & Insurance Consultants
Queensland Division also has a number of sponsors that help us fund a range of events and activities. A summary of our current
partners is listed below. When considering possible sponsors for your events or activities, we ask that you contact us before
approaching any of Queensland Divisions sponsors. This is to check if they may be interested in an additional sponsorship
opportunity or to establish if there is anything happening with their state sponsorship that would make the approach inappropriate.
Please contact Kate Condon, Events and Communications Manager.
Queensland Division Sponsors
Brisbane City Council Sinclair Knight Merz
Clough Cullens Patent and Trademark Attorneys
Monadelphous Karel CAD
Calibre Global Hagstrom
Bechtel Adecco
Leighton Contractors
34
Sponsorship Top Tips
Sponsors are looking for a personal relationship with those they sponsor, as well as value for their organisation.
Here are some tips about sponsorship:
1) Start the sponsorship discussions through conversation, either on the phone or in person. Emails are a great way to follow up
the conversation with more information however are not a tool to approach sponsors. An email containing all the information
about sponsorship without a prior discussion is not personal, and can be a lot of information for them to consider.
2) Engineers Australia is to be notifed before approaching sponsors. Once your group/ committee/ society/ panel have discussed
what organisations they would like to approach regarding sponsorship please email your list to Kate Condon, Events and
Communications Manager kcondon@engineersaustralia.org.au. Kate will advise you if any of the sponsors on the list have a past
relationship with Engineers Australia Queensland or are currently sponsors of the division, other groups, committees, societies or
panels. This will prevent everyone approaching the same sponsors and will demonstrate to the prospective sponsor that you are
well-informed.
3) Use your networks. Most sponsorships come through connections and people in your network that understand Engineers
Australia and what your group is trying to achieve.
4) Make all correspondence with the prospective sponsor personable and specifc to that sponsor. If you are sending an email to a
group of sponsors (for example to notify them of upcoming event details), make sure you use the mail merge tool in Microsoft
Word to input their name and companys name into the email, or send separate emails.
5) Identify yourself and what the sponsorship is for. This is particularly relevant if the prospective sponsor knows you as Bob from
ABC Engineering and you usually communicate through your work email address. Ensure you have clearly identifed
what group the sponsorship is for and your position in the group so they are not mistaking your request as sponsorship for
their organisation.
6) Provide a Sponsorship Invitation. Full colour sponsorship invitation documents were created to assist with garnering individual
group or event sponsorship (Refer Appendix 8 - Pages 35-38). These were emailed to many groups in December 2012 with a
letter template. If your group did not receive sponsorship documents you may request them to be generated.
7) Sponsorship value proposition. When selling the sponsorship make sure you highlight the value of their sponsorship and what
it will bring to their organisation both visible and intangible. For example, the benefts of being associated with Engineers
Australia, complimentary event tickets, their companys logo on event publications, their banners displayed at events, a short
address at events, and access to members through networking at events.
8) Complete documentation. Make sure you have the sponsor complete the relevant documentation (refer to the section below)
and email it accompanied by the committee documentation requirements for an offcial agreement and invoice to be created.
9) Manage customer expectations. Signing them up is just the frst step. Make sure you stay in touch; not just via written
communication, but in person and on the phone. Notify them of upcoming events, group milestones and event successes.
Continue to deliver on your promises.
Sponsorship Relationships, Processing and Documentation
Sponsorship received is $10,000 or greater
This sponsorship is to be dealt with by the Events and Communications Manager and a contractual agreement is to be entered
into with Qld Division on behalf of the group.
Sponsorship received is less than $10,000
The groups will be responsible for these sponsorship relationships.
Documentation to be completed for sponsorship less than $10,000
Sponsor must complete the Sponsorship Support Registration (refer Appendix 9 - Page 39)
This is then emailed with the Sponsorship Details Form completed by a committee member (refer Appendix 10 - Page 40) to your
Division support person at eaqevents@engineersaustralia.org.au for agreements to be generated.
Please refer to Apendix 11 - Page 41 for a sample of the standard Sponsorship Agreement used for amounts greater than $1,000
and less than $10,000.
As correct delegation is required for authorisation of these letters please allow suitable timeframes for this to be arranged.
Documentation to be completed for sponsorship less than $1,000
Sponsor must complete the Sponsorship Support Registration (refer Appendix 9 - Page 39) This is then emailed with the
Sponsorship Details Form completed by a committee member (refer Appendix 10 - Page 40) to your Division support person at
eaqevents@engineersaustralia.org.au.
There is no Sponsorship Agreement generated for this amount. An invoice will be issued only.
35
Opportunities with
Engineers Australias
Mackay Regional
Group
CORPORATE
SPONSORSHI P
Promote your organisation to a
targeted audience of engineers
Position your business as an employer
of choice
Market your product and services
directly to key decision makers
Align your brand with engineering
excellence, innovation and
sustainability
Take a lead role in advocating
the value the engineering team
contributes to the community
ql d. engi neersaustral i a. org. au
APPENDIX 8
36
ENGINEERS AUSTRALIA
SPONSORSHIP PROPOSAL
WHO WE ARE
Engineers Australia is the national peak body for all engineering
disciplines. We work with government, industry and tertiary
institutions to promote engineering as a profession.
A not-for-proft organisation with 96,000 members nationwide,
including over 21,000 Queensland members, we are the trusted
voice of engineering in Australia.
Respected by governments and admired by our community,
we are known worldwide for expanding the horizons of
engineering and advancing the professional development of
our members.
WE VALUE
Pursuit of knowledge and exchange of ideas
Commitment to professional and ethical standards
The accomplishments of our members
Sustainability of engineering outcomes
OUR ROLE
Advance the science of engineering
Cultivate lifelong learning by our members
Welcome a diverse engineering workforce
Celebrate excellence in engineering outcomes
Drive adherence to economic, social, and environmental values
Draw inspiration and knowledge from our engineering heritage
Uphold the integrity of the profession
Take the lead in advocacy for the profession
ENGINEERS AUSTRALIA GROUPS
Engineers Australia groups perform an important function in
Engineers Australias strategic role to provide state-wide advocacy,
support and professional development opportunities for
our members.
Engineers Australia groups are run by active and progressive
committees, offering a comprehensive calendar of events and
professional development programs for engineers. We are seeking
sponsors to assist us in continuing to offer quality events that
support and celebrate engineering.
37
WITH YOUR SUPPORT
Our committee needs corporate, industry and government
support to help fund an extensive range of events and
professional development programs to a targeted audience of
engineers throughout Queensland.
By sponsoring and supporting Engineers Australia your
organisation will receive targeted marketing opportunities
aimed directly to members of the engineering team, industry
and other key stakeholders.
This is a great opportunity to raise the profle of your
organisation, enhance your brand awareness, interact with key
industry stakeholders and business leaders and support the
engineering profession.
PROPOSED EVENTS AND ACTIVITIES
Industry Engagement Events
Technical Presentations
Eminent Speaker Programs
Engineering Conferences
Networking and Social Events
Awards and Scholarship Programs
Australian Engineering Week Activities
Chartered Status Workshops
Social Sporting Events
Gala Events
Site Visits
School and University Programs
TECHNICAL PRESENTATIONS AND SPEAKER
OPPORTUNITIES
Sponsorship of an Engineers Australia groups events
and activities may include the opportunity to support or
contribute to professional development seminars and
technical presentations. Please discuss this opportunity with
an Engineers Australia representative if your organisation is
interested.
MACKAY REGIONAL GROUP
38
SPONSORSHIP BENEFITS
We wish to invite your organisation to sponsor engineering
events and professional development programs. Sponsorship
benefts may include:
Corporate logo featured in promotional materials and
reference made to sponsorship at events and activities
Corporate logo featured in nominated newsletters,
programs, event slideshows, online event listings and the
Engineering House advertising screens
Complimentary tickets to nominated events and activities
Opportunity for a representative to speak at events
(welcome address, award presentation or vote of thanks,
for example)
Opportunity for naming rights (of a session, golf hole or an
award, for example)
Opportunity to display corporate banners and/or
promotional literature
Opportunity to include corporate marketing collateral in
conference delegate kits
INVESTMENT
Sponsorship is available from as little as $250 including
GST up to $10,000 including GST. Sponsorship benefts are
available for both minor and major sponsors at different
levels. These levels may include: Platinum, Gold, Silver and
Bronze Sponsors.
Sponsorship benefts and costs are entirely negotiable
so please talk to us about your needs. With an extensive
calendar of events and activities planned for 2012, were
sure we can fnd a great ft for your sponsorship goals and
your budget.
CONTACT US
Please refer to the attached Sponsorship Invitation letter or
email for contact details for the Mackay Regional Group.
447 Upper Edward Street
Brisbane QLD 4000
Telephone 07 3832 3749
Facsimile 07 3832 2101
Email qld@engineersaustralia.org.au
Web qld.engineersaustralia.org.au
MACKAY REGIONAL GROUP
39
This form is to be completed by the sponsor.
SPONSORSHIP SUPPORT REGISTRATION
Full name ____________________________________________________________________
Position ____________________________________________________________________
Organisation ____________________________________________________________________
Address ____________________________________________________________________
Telephone ____________________________________________________________________
Email ____________________________________________________________________
Website ____________________________________________________________________

SPONSORSHIP
Sponsorship agreements are entirely negotiable and available from $250 (including GST) to $10,000 (including GST).
Please nominate the amount you wish to sponsor, the Engineers Australia group and/or a specifc event you wish
to support.
Sponsorship amount (inc GST) $ ___________________________________________________________________
EA Group (if applicable) ____________________________________________________________________
Specifc event (if applicable) ____________________________________________________________________

PAYMENT DETAILS Please allow up to 14 days for processing payment. Please tick ONE only.
Please invoice
VISA American Express MasterCard Diners
Card no
Name ____________________________________________________________________
Expiry date /
Signature ____________________________________________________________________

EnQuiriES And rEGiSTrATion
Post
Po Box 864
Spring Hill QLd 4004
Email
eaqevents@engineersaustralia.org.au
Telephone
07 3832 3749
Facsimile
07 3832 2101
Website
www.engineersaustralia.org.au
APPENDIX 9
40
APPENDIX 10
This form is to be completed by the EA group representative and returned to
EA Division Offce (EA group/Offce use only).
SPONSORSHIP DETAILS
PART A TO BE COMPLETED BY EA GROUP REPRESENTATIVE
EA Group Group Name ____________________________________________________________________
Contact Name ____________________________________________________________________
Email ____________________________________________________________________
Phone ____________________________________________________________________
DETAILS OF SPONSORSHIP Please tick ONE only.
Sponsor Group (as listed above) for 2012 year
Sponsor a specifc event ____________________________________________________________________
Event Date ____________________________________________________________________
Event Title ____________________________________________________________________
SPONSORSHIP LEVEL Please tick ONE only.
Platinum Sponsor (may have the majority of benefts outlined below for example)
Gold Sponsor (may have 56 of the benefts outlined below for example)
Silver Sponsor (may have 34 of benefts outlined below for example)
Bronze Sponsor (may have 12 of benefts outlined below for example)
Other, please supply details ____________________________________________________________________
DETAILS OF SPONSORSHIP BENEFITS Please tick all benefts to be included in Sponsorship Agreement.
Corporate logo featured in promotional materials and reference made to sponsorship at events and activities
Corporate logo featured in Groups own newsletters and EA webpage
Corporate logo featured in specifc event program, event slideshow, and event marketing materials
Corporate logo featured in specifc event online listing
Opportunity to display corporate banners and/or promotional literature
Opportunity to include corporate marketing collateral in conference delegate kits
Opportunity for a representative to speak at events (e.g. welcome address, award presentation or vote of thanks)
Opportunity for naming rights (e.g. session, golf hole or an award) _______________________________________
Complimentary/Discounted tickets to nominated events (include number and type) _________________________
Corporate logo featured in Engineering House advertising screens (approval required from QLD Division Offce
Other, please supply details ____________________________________________________________________
INSTRUCTION TO ENGINEERS AUSTRALIA ACCOUNTS Please tick one only.
Sponsorship Agreement and Invoice/ Credit Card Receipt to be sent directly to sponsor and copied to group contact
Sponsorship Agreement and Invoice/ Credit Card Receipt to be sent to group contact for forwarding to sponsor
Any queries please contact Engineers Australia Queensland Division Accounts department
qldaccounts@engineersaustralia.org.au
PART B TO BE COMPLETED BY EA ACCOUNTS DEPARTMENT ONLY
Invoice No Batch No Debtor Code Date Entity Location
01 07
Charge Details (attach sponsorship agreement/letter) Amount A$ inc GST Natural Account Program Code
Total inc GST
41
APPENDIX 11
Sample Sponsorship Letter of Agreement $1000 - $10,000

Engineering House
Lvl 1 447 Upper Edward Street
SPRING HILL QLD 4004
Phone: +61 7 3832 3749 Facsimile: +61 7 3832 2101
www.engineersaustralia.org.au

[SPONSOR NAME]

AND

The Institution of Engineers, Australia,
ABN 63 020 415 510 trading as Engineers Australia

LETTER OF AGREEMENT

[Sponsor Name] agrees to provide a sponsorship amount of [$AMOUNT] eg $1,000
including GST for the Engineers Australia [Event Name] to be held in [Place] on [Date].
Engineers Australia will provide [Sponsor Name] with the following Event Partnership
benefits:

Signed..................................................................Date.................
[Name]
[Position]
ENGINEERS AUSTRALIA

Signed..................................................................Date.................
[Name]
[Position]
[SPONSOR NAME]
42
Queensland Engineering Excellence Awards
2013 Important Dates
1. Entries open: 17 February
2. Entry form and payment due: 17 April
3. Full submissions to be lodged: 17 June
4. Queensland Excellence Awards Evening: Friday 6 September, Brisbane City Hall
5. Australian Engineering Excellence Awards Evening: 20 November, Parliament House Canberra.
Why Enter The Awards?
Entrants in the Engineering Excellence Awards will receive valuable exposure:
Recognition of your organisation at the prestigious Engineering Excellence Awards event.
Inclusion in the Engineering Excellence Awards commemorative magazine, which is distributed to all Queensland Division
members across the state.
Promotion of your organisation and its project to industry and business leaders. Engineers Australia produces a Courier Mail
supplement on the awards, which features content on the award winners.
Category and high commendation winners can use their success to promote their organisations skills and engineering expertise.
Category winners are invited to submit their projects into the National Engineering Excellence Awards.
Criteria
1. Building and Structures
2. Control Systems, Networks, Information Processing and Telecommunications
3. Environment
4. Industrial Development and Manufacturing
5. Project Management
6. Project Infrastructure under $50 million
7. Project Infrastructure over $50 million
8. Research and Development
9. Reports, Procedures and Systems
Overall Winner: R.W. Hawken Award
How to Enter
Entry forms and payment details are available online at www.engineersaustralia.org.au/queensland-division/awards.
All submissions are accepted electronically. This link will be active in February 2013.
Please encourage your organisations to enter an engineering project or signifcant components of a project. For more information
contact Kate Condon or Elesha Piper in the Events and Communications team, or the Queensland Honours and Awards Committee
(see Offce Bearer Contact List on Page 57).
Personal Awards
Queensland Division offers a number of prestigious personal awards, celebrating the outstanding achievements of engineers
in our state.
Professional Engineer of the Year
Engineering Offcer of the Year
Engineering Technologist of the Year
Young Professional Engineer of the Year
Young Engineering Offcer of the Year
Young Engineering Technologist of the Year
Queensland Engineers Hall of Fame
Eric Brier Memorial Medal
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Nominations close 17 June 2013. Nominate online at www.engineersaustralia.org.au/queensland-division/awards. The link will be
live in February 2013.
For more information contact Kate Condon or Elesha Piper in the Events and Communications team, or the Queensland Honours and
Awards Committee.
Australian Engineering Week
5 9 August 2013
Each year a program of activities is organised by Engineers Australia to promote engineering to the community during Australian
Engineering Week.
Due to the signifcant role that Australian Engineering Week plays in promoting the profession in the community, it is vital that
Queensland Division develops an integrated plan of events and activities to promote engineering to the community.
To ensure that the 2013 Australian Engineering Week is a state wide success, we would encourage involvement from Brisbane based
groups, regional groups and other sub-units. Some activities that your group could organise are:
School visits
Technical presentations
Site Visits
A local group activity or community engagement focused event or activity
Australian Engineering Week events will be publicised through the website allowing for active promotion throughout the state.
Engineers Australias AEW website is www.makeitso.org.au/australian-engineering-week
For more information contact Kate Condon or Elesha Piper in the Events and Communications team.
Queensland Careers Expo
24 July 2013
The 2013 Queensland Engineering Careers Expo will bring together engineering graduates, fnal and penultimate year engineering
students, and industry partners. This years Careers Expo will take place on Wednesday 24 July 2013. The Engineering Careers Expo is
aimed purely at engineering students and graduates.
The expo will provide graduates with an ideal environment to meet prospective employers, and learn about the many graduate
programs, vacation work programs, internships, and cadetships available to them. The Careers Expo will offer your organisation
direct contact with engineering students interested in career opportunities for 2013, 2014, and beyond. This event will be a key
opportunity for organisations to promote their culture and recruitment opportunities to the engineers of the future.
The Young Engineers Australia QLD Chapter are holding a unique session within the Careers Expo, with an interactive workshop
consisting of a panel of selected speakers who will be providing information about engineering after university and answering
questions put forward by students. During this session, participating companies will have the opportunity to talk to and give advice
directly to students.
Sponsorship of the entire expo starts from just $2500. Exhibitor booths are available to returning exhibitors for $1150 (for a limited
time), and all other organisations for $1450. Exhibit attendance is complimentary.
Division Events and Important Dates
Mid-year Offce Bearers & Staff Function, (Brisbane) 27 June 2013
Young Engineers Gala Ball, 5 July 2013
Australian Engineering Week, 6 - 12 August 2012
End of Year Celebration & Annual Division Meeting, 13 November 2013
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CPD Events and Activities
Continuing professional development events and activities are a major focus for Engineers Australia in encouraging the study and
acquisition of knowledge in all felds of engineering. Engineers Australia Queensland groups conducted a very successful year
of events and activities in 2012. We thank all offce bearers and committee members for their ongoing commitment to deliver a
fantastic CPD program to our members right across the state.
In 2013 QLD Division would like to support our incredibly hard working, valued offce bearers by streamlining our joint approach
to CPD planning and delivery. We need to work together to focus on member value, quality services and tangible outcomes whilst
exploring all opportunities available to maximize CPD delivery through identifying needs, using fexible approaches, utilizing
available technologies and fostering partnerships.
We need to adopt a quality over quantity focus which gives maximum value for our members whilst aiming to reduce the workload
of our offce bearers. Our groups should not feel a compulsion to plan for a monthly program simply for the purpose of delivering a
monthly activity.
It may be worthwhile when putting together your 2013/2014 calendar of events to consider reducing the number of events with a
focus on concentrated outcomes. This may include the benefts of multiple speakers at the one event, co-badged events with other
groups, targeted workshops or seminars, professional development webinars and video streamed presentations accessing broader
EA opportunities and high value presentations.
To ensure events are organised and marketed effectively in 2013 we would ask all Queensland offce bearers and committee
members to familiarize yourselves with the event processes and procedures outlined within this section. Please provide the
information below to the entire committee to ensure the smooth running of events in 2013.
Event Administration
Online Booking Forms
We require groups to submit a simple, straight forward online booking form for every technical presentation, site visit, social/
networking event, including all events held in external venues (this includes all regional events). This process is in place to ensure
we have all the necessary information to process the event and set up registration, list the event online, advertise via e-marketing
avenues and answer any queries from attendees. Please submit booking forms as early as possible to enable us to maximize the
marketing opportunities available and reduce undue stress from last minute urgent requests. The link can be found on the Organise
an Event page of the Qld Division website: www.engineersaustralia.org.au/queensland-division/organise-event.
Paid vs. Free Events
Groups are encouraged to charge for their events to cover the costs of catering, venue hire etc, and to give value to the time given
and expertise of the presenter. It is particularly encouraged to charge non-members at a higher rate than members to attend events.
While this will be left to the discretion of each group to determine for their events, please keep in mind that Engineers Australia is a
not-for-proft organisation and aims to run a break even budget.
Event Flyers
Event fyers are to be supplied to the division offce, preferably within the online booking form, or ASAP afterwards. Flyer templates
can be found on the Organise an Event webpage as listed above.
Bespoke Flyers
If you have a high-profle or high-spend event which requires a bespoke fyer please email eaqevents@engineersaustralia.org.au to
discuss your needs. Please ensure you have allocated funds for this in your event budget and have allowed suffcient time for this to
be designed. As a rough guide, allow at least $100 and two weeks for design. To keep costs and time at a minimum, ALL event details,
including sponsors logos and fnal text, must be supplied before the design process can begin.
Use of Engineers Australia Logo
Engineers Australias logo may not be used without prior written permission from Engineers Australia. There are certain forms of the
logo that members may use for their own professional needs and these are available through the members only area of the website.
Contact Division staff if you require assistance.
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Promotion/Advertising
The fortnightly Queensland Focus e-newsletter will change in format in 2013 but will remain as the primary opportunity for
advertising your groups event. This will be known as the QLD Event Alert and will go out every second Thursday (or as soon after as
possible) so we encourage you to have your event submitted at least two days prior to this deadline for it to be processed in time for
this advertising opportunity. Online promotion for regional activities (such as email blasts) will be determined by the Membership
Engagement Manager in consultation with the regional group.
Attendance Logs
Attendance logs will be sent to event organisers prior to the event or displayed on the registration desk (Engineering House only)
for attendees to sign. Please email a scanned copy of the completed log after the event, or provide an accurate headcount, for CPD
statistics recording. At the end of the year your group will be supplied a report with your events statistics for the year. This data will
be very helpful to committees when budgeting and program planning for 2014.
Web Information Access Centre
All EA groups in Queensland have been provided with a new log in and password to the Web Information Access Centre which will
be current for 2013. This provides you access to the live attendance numbers for your events which have online registration enabled.
Further, an individualized report showing the list of names and organisations of registered attendees will be available for each event.
Event Related Invoices
Invoices for venue deposits, F&B costs, sponsorship agreements/invoices etc must be sent to the division offce as early as possible.
This is due to the EA national payment run which closes on Monday morning each week. If the Monday morning deadline is missed,
payments will not be made until the payment run the following week. Missing this deadline can cause genuine issues when it
comes to pre-event balance payments to venues and external suppliers. Please see the Finance section for related information.
Video Streaming
Video streaming is the process of delivering presentations directly to our members over the internet. Queensland Division has
recognised the need to provide a more effective and fexible medium for delivering professional development presentations and
other seminars to members across Queensland. Factors such as the diverse geographical spread of members and increasing
demands on members time mean that it is not always convenient or possible to attend presentations. Making presentations
available to members via their computers or mobile phones will remove some of the barriers members face in keeping up to date
with the latest advancements.
Individuals can view a presentation and/or audio of the presenter, along with PowerPoint slides that are aligned to automatically
move in time with the presentation. Presentations will be recorded and an archive made available on our website, however, the
capacity to video stream events live is also available. Video streaming facilities are currently installed in the Hawken Auditorium of
Engineering House and by agreement with a number of regional universities.
Each presentation is currently provided in two formats, video and audio. The difference between the two formats is that the audio
presentation does not contain a video of the speaker. The audio option requires less bandwidth to view the presentation and can be
accessed with a 14kbps modem. Video streamed presentations work best with a minimum 56 kbps modem.
You can view a copy of video streamed (recorded) presentations online approximately two - fve business days after the presentation
is given. Additional CDs of presentations are also available for a minimal cost from the AV supplier if required. To view a
presentation go to the Engineers Australia website and select the Webcasts: Online CPD link in the navigation footer of the home
page. Select the presentation that you wish to view or use the Webcast Search facility to locate.
If video streaming has been scheduled for your groups presentation, it is the responsibility of the committees event organiser
to ensure that permission to record and post the presentation online has been requested from the presenter. Please ensure their
written permission (email is suffcient) is returned in advance of the presentation to eaqevents@engineersaustralia.org.au. A
guideline for speakers is available on the Organise an Event webpage www.engineersaustralia.org.au/queensland-division/organise-
event and we ask that you supply your speaker with this document in advance.
If a member of your committee or a guest presenter is using a Power Point Presentation as part of a video steamed event, it is
worthwhile remembering that Power Point presentations are an aide only and should not contain a whole presentation word for
word. Use Power Point to highlight important information or show pictures, graphs, etc. As a guide it is recommended that most
50 minute presentations should contain a maximum of 20 to 30 slides. To make best use of the video streaming technology, a
maximum of 60 Power Point slides can be used per presentation.
46
Arranging an Event at Enginineering House Summary
If you would like to book a room at Engineering House (other than your monthly room hold).
1. Email eaqevents@engineersaustralia.org.au or call (07) 3832 3749 to determine availability of rooms. Once an appropriate day
and time has been agreed upon, complete the online booking form as per instructions above.
If you already have a room held at Engineering House.
1. Complete the online booking form for EA groups available at: www.engineersaustralia.org.au/queensland-division/organise-
event. Please ensure you have listed the catering you require and the expected number of attendees.
2. Supply the event fyer in Word format (using one of the templates provided or your own) within the booking form or separately.
Contact your division support person to discuss bespoke fyer if need be.
3. Refer to sponsorship docs and travel request form if appropriate. Call or email your groups Division support person to discuss
your requirements.
4. If video streaming has been requested - obtain a written agreement from your speaker giving permission for the presentation to
be recorded. If permission isnt granted, please contact Division offce to cancel video streaming with at least 24 hours notice.
Two days before your event (for Engineering House events).
Approximately two days before your event you will be contacted regarding catering numbers (if applicable) and to confrm a time
that the event organiser/group contact and presenter will be on site.
Engineering House Venues & Facilities
All rooms are carpeted and air-conditioned and are ideal for most groups events and activities, ranging from workshops, conferences
and presentations, to small meetings and training sessions.
Hawken Auditorium (1st Floor)
Seats up to 100 people, theatre style only
Mathison Room (Ground Floor)
Seats 10 people, boardroom style only
Whitmore Room / Library (2nd Floor)
Seats 8 people, boardroom style only
Keays Room (2nd Floor)
Seats up to 24 people, boardroom style only
Equipment available in all rooms (excluding Whitmore Room)
Data Projector
Overhead Projector
Projector Screens
Whiteboard
Equipment available in Hawken Auditorium
Data Projector
Hand-held Microphone
Lapel Microphone
On-desk Microphone
Adjustable Lighting (controls on lectern)
Meeting rooms and equipment are also available for members and non-members to hire privately, prices available on request from
the Division Offce.
47
Offce Opening Times for Meetings and Technical Session
Division staff attend the offce between 9 am and 5 pm, Monday to Friday. Many technical sessions, meetings and events are held
after 5 pm. An automatic locking mechanism has been installed on the front door of the Division Offce located on level 1. When a
technical session, meeting or event is held in Engineering House starting at 5.30 pm or later, it is important that the organiser or
a representative from the group (and preferably the guest speaker) be at the offce by 5.15 pm to ensure the smooth running of
your session.
We request your guest speakers presentation to be provided to us via a large fle sharing service or on a USB stick (preferred option).
This enables us to upload the presentation to our AV system in advance to reduce the likelihood of problems arising before or during
the presentation. Please contact your Division support person if you have any concerns with these requests.
Event or Session Coordinator Responsibilities Engineering House
The event or session coordinator must inform attendees of the following Emergency Procedures and housekeeping items at the
beginning of each technical session or event:
There are two exit doors from the building: the main leading on to Upper Edward Street and a side exit door leading onto the back
lane Portman Lane. The side emergency exit can be reached by stairs accessed through the kitchen on every foor of the building
however this exit should only be used in an emergency .
In case of an emergency fre extinguishers are located in:
The Hawken Auditorium
At the end of the hallway (Upper Edward Street end) on each foor of the building
Fire hose reels are located:
In the ground foor foyer
at the rear of the building (next to the emergency exit door)
In the event of fre, please exit the building in a calm and orderly fashion. People should convene on the corner of Upper Edward
Street and Astor Terrace outside the Bank of Queensland. Once outside, call 000 from a neighbouring building or mobile phone.
First Aid kits are available:
In the 1st level kitchen located beside the Hawken Auditorium
At the end of the hallway (Upper Edward Street end) on each foor of the building next to the fre extinguishers
Please inform the Engineers Australia offce as soon as is practical or the next business day if an incident occurs
Amenities: The toilets are situated in the hallway on each level of the building
Filtered drinking water is available: on the bench top unit outside the Hawken Auditorium. Water can also be located in the
kitchens on every level of Engineering House.
Venue Related Information
Hawken Auditorium: The lights and air conditioning in the auditorium can be controlled either from the panel on the lectern.
Please be aware however that these have been pre-set by division staff and changing settings may be problematic. Lights and AV
equipment will automatically power down after your session therefore please only shut down the laptop on the lectern when your
session concludes.
Other rooms: In the Keays and Whitmore Rooms air conditioning is pre-set and controlled within the EA offce. Please discuss any
issues with Division staff. In the Mathison Room air conditioning is controlled from a panel beside the door. Lights in all rooms are
controlled by switches located next to the doors.
Front doors: The entry/exit doors to Engineering House are self-closing and once locked at 6.00pm each night will prohibit re-entry
into the building. The alarm is set by Division staff and the cleaner each night.
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Organising an Event Outside of Engineering House
External Venue and External Supplier Contracts
All venue and external supplier contracts must be sent to eaqevents@engineersaustralia.org.au to be sited and authorized by
Queensland Division management. Contracts for any venue that Engineers Australia or an EA group has not used before, or has not
used in the last 12 months, must go through our legal team based in the National Offce. The response time could be up to 4 weeks,
not including any contract changes that may need to be made after it is reviewed by Queensland Division management. Please
consider this when choosing a venue.
Venue Contract Guidelines and Event Tips
Top tip: Negotiate on venue hire and associated costs. Venues often offer free or sliding-scale room hire if you are purchasing
catering and beverages. Sometimes you just have to ask to get the conversation rolling. Remember that you are the venues
customer and it is in their best interest to provide excellent customer service to you.
Top tip: Purchasing drinks on consumption from a set beverage list is usually cheaper than a package! Consider your audience and
the time of day of your function.
1) Closely examine the venue contract
Room hire can be charged at a standard rate or per person. Free room hire can be negotiated when you are purchasing food and/
or beverages. Sliding scale options also exist, e.g. your room cost could be reduced to match every dollar of your spend.
Cancellation options: In most cases there will be a point of cancellation where you can receive a full refund. There will also be a
point of no return where you will forfeit deposits, be liable for full costs etc. Determine whether these restrictions will be an issue
for your event.
Liabilities and indemnities: raise any issues you foresee with your Division support person. Venue contracts may be altered by our
legal team in consultation with the venue.
Request the contract to be drawn based on your minimum expected attendees, not your maximum! You can always go up in
attendee numbers, but you will not be able to reduce them easily or without incurring costs.
Payment terms and conditions: notify your Division support person if the venue has a 14 day or less turnaround time to enable
staff to explore options and timeframes.
Please remember; offce bearers and committee event organisers MUST NOT enter into /sign contracts on Engineers Australias
behalf. Offce bearers must not place venue holding deposits prior to Division authorizing the associated contract.
2) Here are some things to consider when choosing a venue. Remember to consider your audience and
your event needs
Safety always assess possible risks and preventions
Do the costs ft your event budget? (Include room hire, food, drinks, AV, decorations, and any other miscellaneous expenditure
such as stationery, table name cards, prizes, awards, photography, band meals etc.)
Stage availability
AV facilities
Room capacity
Wet weather contingencies
Parking
Comfort (lighting, air-conditioning)
Signage
Event Tips for the Function Planner
Assess the risk of your function by listing any possible risks, what you are doing to avoid or limit the risks, as well as the
consequences of these risks occurring. Include safety, not running to time, weather, budgeting restraints, minimum numbers to
enable event viability and any others you can think of.
Put notes in your diary regarding applicable cancellation dates, dates for fnal menu choices and fnal attendance numbers.
Consider seeking sponsorship.
Write a run sheet and/or event order.
Brief your speaker and Master of Ceremonies well before the function, and repeat this on the day.
Have the mobile contact details for all involved parties.
49
3) Arriving at the venue, heres some suggested questions and things to check (not all will be relevant to your event):
Display boards for attendee lists/seating plans Lectern
Water for speaker PowerPoint controller on lectern
Registration desk with chairs and bin Light on lectern for speaker to read notes
Lighting Microphones available (lapel, roving, stand still)
Air conditioning Test microphones
How do I contact security? AV run-through of equipment/ event
Where are the bathrooms? Table and chairs for panellist
How do I contact the venue coordinator? Run through of event timings with on-site supervisor
Signage Special dietary requirements
How many staff are servicing this function? Final catering numbers
How do I contact AV? Data projector on and working
Point out to venue where VIPs are sitting House background music for during breaks
Please refer to the notes regarding Fire Safety and event housekeeping in the section Event or Session Coordinator Responsibilities
Engineering House on Page 47. It may be necessary for you to source similar information to share with guests attending an external
event.
We have provided a list of frequently used venues for Brisbane based events in the electronic version of this document
for your perusal.
Unit or Group Related Administration
Committee Contact List
If at any time throughout the year an offce bearer vacates a position on the committee or their contact information should simply
change (address, mobile, email), please ensure that this is communicated to division for updating.
Engineering House Room Holds
A spreadsheet of the confrmed room holds at Engineering House was emailed in December 2012. Cancellations, date changes and
new room holds may be arranged by emailing eaqevents@engineersaustralia.org.au to check availability.
Updating Group Website Pages
If your group has a static web page on the EA website and youd like web information updated, please email all information and
photos through to eaqevents@engineersaustralia.org.au. We strongly encourage groups to have updated information and photos
on your webpage and we are more than happy to assist in this process.
If your group has a dynamic webpage, your committees web coordinator (if one has been appointed) can receive training on how to
update your page. Short information sessions facilitated by the National Offce Online Services team are held online for you to learn
how to update the website. The Engagement Team will contact all groups to inform them when future sessions become available.
Committee Meetings
The Membership Engagement Team will endeavour to attend one committee meeting per year for each group. If there is a particular
time of year that suits a group, or if strategic support is required for a committee, please send through some suggested dates.
Expense Reimbursement
Please refer to the Finance section of this document (Page 22). Please note; larger expenses, which have not been previously
communicated with division offce, and do not ft within your group budget, will need to be discussed prior to the expenditure.
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QLD Division Membership Engagement Team - Who to Contact?
In 2013 your group will continue to be supported by the same Division support person as in 2012, as shown in the lists below.
However, our team has taken on some new areas of responsibility (Unit Chairs Summit, Regional Conferences and University
Student Engagement) and, as such, we have a new team member to assist us to continue to deliver a high level of support to each
group. Many of you will have already met Anita Ruming (Membership Engagement Offcer), and we are excited that she has now
offcially joined the Membership Engagement Team and will be helping us to support all our groups.
Amanda Ryan (Membership Engagement Manager) and Anita Ruming (Membership Engagement Offcer)
Burnett Regional Group Rockhampton Regional Group
Cairns Regional Group Roma Regional Group
Central Highlands Regional Group Sunshine Coast Regional Group
Central Western Regional Group Toowoomba Regional Group
Gladstone Regional Group Townsville Regional Group
Gold Coast Regional Group Wide Bay Regional Group
Ipswich Regional Group Unit Chairs Summit
Mackay Regional Group Regional Conference Management
(Southern, Central and Northern)
North Western Regional Group
Claire Ahnon (Senior Membership Engagement Offcer)
Biomedical Branch Engineering Technologists Subcommittee
Civil Branch Engineering Associates Subcommittee
Chemical Branch Asset Management Council
Transport Panel Australian Cost Engineering Society
Water Panel Australian Geomechanics Society
Honours and Awards Subcommittee Railway Technical Society of Australasia
Oil and Gas Subcommittee Risk Engineering Society
Women in Engineering Subcommittee Society of Fire Safety
Young Engineers Australia Qld Subcommittee University Student Engagement Program
Jessica Shelton (Membership Engagement Offcer)
Construction Branch Overseas Qualifed Engineers Support Group
Electrical Branch Professional Development Subcommittee
Information Technology and Electronics Engineering Australian Earthquake Engineering Society
Mechanical Branch Australian Society of Defense Engineering
Structural Branch Australian Tunneling Society
Centre for Engineering Leadership and Management Electric Energy Society of Australia
Heritage Panel Society for Sustainability and Environmental Engineering
Innovation Subcommittee Regional Conference Coordination
(Southern, Central and Northern)
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Queensland Division Contact List
Address 447 Upper Edward Street, Brisbane QLD 4000 / PO Box 864 SPRING HILL QLD 4004
Web qld.engineersaustralia.org.au
Phone (07) 3832 3749
Dial:
1 - Chartered Applications & Assessment
2 - eChartered
3 - Events, Technical Presentations & Room Bookings
4 - Overseas Qualifcations Stage 1 Assessment & Migration Skills
5 - Professional Development Program
6 - Membership
Fax (07) 3832 2101
Email qld@engineersaustralia.org.au general
eaqevents@engineersaustralia.org.au All CPD Event queries i.e. online events, registrations etc
qldaccounts@engineersaustralia.org.au All fnance queries i.e. invoices to be paid etc
Division Events www.engineersaustralia.org.au/queensland-division/events
Reception Megan Bryson 07 3226 3013 (ext. 613)
Staff
About Us
Division Staff
Ian McEwan - Executive Director
07 3226 3006 (ext. 606)
Responsible for leading the Queensland team to meet the needs of a diversifed membership base and
committed offce bearers, and other important stakeholders, such as the community and government.
Jenny Hutchens - Operations Manager (Part time Mon Thurs)
07 3226 3007 (ext. 607)
1) 2IC to the Queensland Division Director
2) Manages the operations of the Division which includes the Division fnances, administration, building
matters, and human resources.
Kim Clayton - Division Accountant (Part time Tues Thurs)
07 3226 3017 (ext. 617)
1) QLD monthly and yearly fnancial reports and analysis
2) QLD budget preparation and submission
3) Brisbane based and regional group fnancial support
4) Major event fnancial reconciliations
Kay Barker - Finance Offcer (Part time Mon- Thurs)
07 3226 3005 (ext. 605)
1) Accounts payable - processing invoices received, obtaining authorisation and keying
into Oracle.
2) Accounts receivables - raising of all invoices for sponsorship, room hire etc. and follow up of debtors.
Amanda Ryan - Membership Engagement Manager
07 3226 3004 (ext. 604)
1) Manager of 3 Membership Engagement Offcers (Claire, Jessica and Anita)
2) QLD CPD event management, promotion, delivery & admin (including regional conferences)
3) QLD Regional engagement, promotion & activities
52

Claire Ahnon - Senior Membership Engagement Offcer
07 3226 3002 (ext. 602)
1) Maintains a strong working relationship with key offce bearers and committees
2) Provides event support to our groups, Qld Division as well as external stakeholders
3) University Student Engagement Strategy
Anita Ruming - Membership Engagement Offcer
07 3226 3003 (ext. 603)
3) Responds to general membership enquiries
Jessica Shelton - Membership Engagement Offcer
07 3226 3016 (ext. 616)
3) Coordination of Qld Division Regional Conferences
4) Responds to general membership enquiries
Kate Condon - Events and Communications Manager
07 3226 3009 (ext. 609)
1) Corporate Events - Brisbane (excluding conferences) - QLD Excellence Awards Evening, Honours and
Awards Program QLD, Hawken Address Dinner, YEAQ Gala Ball
2) Engineering Careers Expo
3) Australian Engineering Week
4) QLD communications
5) QLD Division corporate sponsorship
6) QLD media enquiries
Elesha Piper - Events and Communications Offcer
07 3226 3001 (ext. 001)
1) Corporate Events - Brisbane (excluding conferences) - QLD Excellence Awards Evening, Honours and
Awards Program QLD, Hawken Address Dinner, YEAQ Gala Ball, Engineering Careers Expo
2) QLD newsletter content
3) QLD events fortnightly e-newsletter
4) QLD Division website updates
Lesley Schneider - Executive Assistant to Division Director
07 3226 3014 (ext. 614)
1) Assists Executive Director, President and Division Committee as requested
2) Arrange and diarize meetings and function attendance for Executive Director and President
3) Organise Division and Management meetings, agendas and minutes
4) Organise select events including Heritage Marker Ceremonies, Boardroom Lunches,
Presidents rural visits
5) Processes Fellowship applications
53

Megan Bryson - Membership Offcer Front Desk
07 3226 3013 (ext. 613)
1) First point of call for all phone and walk in inquiries
2) Membership enquiries, processing membership applications (logs, postage, checking applications)
3) Booking travel for Qld division staff and offce bearers
4) General offce administration tasks.
National Offce Staff (placed in Queensland Division)
Industry Liaison
Megan Purdy - Industry Manager QLD (Part time Mon-Wed)
07 3226 3008 (ext. 608)
Liaises with companies and individuals in relation to the professional development program (PDP) which is a
pathway for engineers to achieve chartered status.
Donna Heaton - Industry Liaison Executive Assistant (Part time Tues-Thurs)
07 3226 3010 (ext. 610)
Provides administration support for Megan Purdy and the national industry team.
National Events
Emily Yiannakis - National Events Manager
07 3226 3021 (ext. 621)
Organises events/seminars/eminent speakers on a national level for all the Colleges/SIG.
Chartered Assessment Team
Laura Kert - Chartered Assessment Manager
07 3226 3023 (ext. 623)
1) Manages 2 Chartered Assessment Offcers (Joanne and Gemma)
2) Manages the workfow of all applications for chartered status up to the professional interviews.
Gemma Morton - Chartered Assessment Offcer
07 3226 3011 (ext. 611)
1) Organises Chartered Professional Interviews for Candidates
2) Organises Panellists for the Interviews
3) Provides administration support for the National Assessors
4) Responds to phone and email queries that come to the Chartered Assessment Centre
Joanne Ward - Chartered Assessment Offcer
07 3226 3019 (ext. 619)
1) Organises Chartered Professional Interviews for Candidates
2) Organises Panellists for the Interviews
3) Provides administration support for the National Assessors
4) Responds to phone and email queries that come to the Chartered Assessment Centre
National Assessors (Part time)
Mike Garrett FIEAust CPEng RPEQ BEng (Civil) Lead Assessor (Tuesday and Thursday)
Colin Colquhoun FIEAust CPEng NPER FAICD (Wednesday)
Don Muir FIEAust CPEng RPEQ MAICD (Monday and Tuesday)
John Reid FIEAust CPEng MICE RPEQ NPER BSc (Thursday)
Dr Alan Collier FIEAust CPEng (Friday)
Jane Copperthwaite MIEAust CPEng RPEQ (Wednesday)
Peter Quick FIEAust CPEng BSc FCILT

54
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55
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National Offce Staff located in Queensland Division
56
eChartered
In November 2012 Engineers Australia implemented a new electronic submission process eChartered for chartered applications
addressing the also new 2012 Stage 2 competencies. There are 4 pathways for applicants to choose from and to learn more about
these new processes either log on the Engineers Australia website and go to the echartered webpage www.engineersaustralia.org.
au/echartered-portal or attend one of the free chartered workshops. These are held at Engineering House, 447 Upper Edward St, on
the last Friday of each month. If you have any questions you may also contact Queensland Lead Stage 2 Assessor Mike Garrett at
mgarrett@engineersaustralia.org.au.
Professional Development Program
What is the PDP?
The Professional Development Program (PDP) provides a supported pathway to build and develop engineering competence to the
Chartered credential standard expected by industry and the engineering profession. It is delivered through a partnership between
Engineers Australia and an engineering employer committed to the development of their engineering workforce.
The Program is underpinned by the internationally recognized 2012 Stage 2 Australian Engineering Competency Standards required
to practice at the level of a Chartered practitioner. The PDP provides the opportunity for participants from PDP partner organisations
to provide evidence of their competency attained through on-the-job experience in a staged manner.
The evidence of competency is submitted and assessed via a world class online system - eChartered. Individual participants of the
Program can chart their own career journey and attainment of competence, and PDP partners are kept up to date in real time with
progress of all their participants towards the outcome of the credential of Chartered.
PDP partners enter into a formal Agreement with Engineers Australia. They work with their local Industry Relationship Manager to
develop the appropriate implementation and fnancial structures.
If you are interested in the PDP, please complete the online interest form www.engineersaustralia.wufoo.eu/forms/pdp-partner-
interest and Megan Purdy, the Industry Relationship Manager for Queensland, will be in contact to work with you to develop a
partnership.
57
Offce Bearers Contact List
PANELS
Engineering Heritage Queensland
Chair Andrew Barnes 0418 700 415 Andrew.barnes@opus.com.au
Vice Chair Brian Becconsall no phone number b.becconsall@bigpond.com
Secretary Brian King 07 3359 8576 bfking36@optusnet.com.au
Treasurer Brian McGrath 07 3378 5960 brian.mcgrath@bigpond.com
Transport
Chair Paul Gottke 07 5596 9155 paul.b.gottke@tmr.qld.gov.au
Vice Chair Haider Yousif 0406 054 472 Haider.Yousif@engineer.com
Secretary Satyam Thakar 07 3066 4332 satyam.y.thakar@tmr.qld.gov.au
Treasurer Tanya Moran 07 3113 5000 tanya.moran@gta.com.au
Water
Chair Anthony Gaffney 0447 408 260 agaffney@pb.com.au
Secretary Robert McGlinn 0422 024 428 Robert.McGlinn@brisbane.qld.gov.au
Treasurer Lisa Pollard no phone number lisa.pollard@cardno.com.au
Construction
Chair No details available. Please contact QLD Division
Overseas Qualifed Engineers Support Group
Chair Haider Yousif 0406 054 472 Haider.Yousif@engineer.com
Secretary Hossein Rashidi Zadeh 0406 481 123 rashidizadeh.hossein@gmail.com
Treasurer Niloo Tara 0405 319 559 Niloo.Tara@brisbane.qld.gov.au
Oil & Gas
Chair & Secretary Amin Kashanchi 0413 652 677 amin_kash65@yahoo.com
Vice Chair & Treasurer Femme Rounds 0406 463 685 femme.rounds@santos.com
BRANCHES
Biomedical
Chair Izmir Congo 0430 343 101 izmir_congo@health.qld.gov.au
Secretary Lauren Moll 0413 652 677 lauren.moll@connect.qut.edu.au
Treasurer Kathryn Chandler no phone number kathryn_chandler@health.qld.gov.au
58
JCEC (Chemical)
Chair Iain McGuffog 0407 006 995 iain@mcguffog.com.au
Vice Chair Jo Kirby 0412 420 911 robandjokirby@optusnet.com.au
Secretary Alasdair Beveridge 07 3362 7890 abeveri@caltex.com.au
Civil
Chair No details available. Please contact QLD Division
Electrical
Chair David Turner 0404 002 843 davidturner3@bigpond.com
Secretary Mark Blundell 0447 171 033 mblundell@powerlink.com.au
ITEE
Chair Robert Ellen 0409 261 470 rellen@ieee.org
Vice Chair Manu Hingorani 0409 766 769 manu.s.hingorani@tmr.qld.gov.au
Treasurer Ljubo Vlacic 07 3735 5024 L.Vlacic@griffth.edu.au
Mechanical
Chair John Scott no phone number johnscott4@me.com
Vice Chair & Treasurer Cameron Dowd no phone number cameron.dowd@uqconnect.edu.au
Structural
Chair Peter Ho 0459 391 650 p.ho@logicamms.com.au
Secretary Ali Habibi 0420 350 449 ali.habibi@pilemedic.com
Treasurer Dave Hargreaves 0417 760 355 Dave.Hargreaves@robertbird.com.au
SUB-COMMITTEES
Honours & Awards
Chair Stuart Lister 07 5594 5371 Sli51504@bigpond.net.au
Professional Development Sub-Committee
Chair Cliff Button 0407 226 664 c.button@qut.edu.au
REGIONAL GROUPS
Burnett (Bundaberg)
Chair Benjamin Taylor 0410 681 024 taylor.benjamin@bigpond.com
Vice Chair Adam Johnston 0409 726 139 adam.johnston@bundaberg.qld.gov.au
59
Cairns
Chair Simon Steinhofer 0431 324 092 simon@fanaganconsulting.com.au
Secretary Caitlin Pilkington 07 4051 6266 Caitlin.pilkington@aurecongroup.com
Treasurer Jeremy Evans 0437 085 407 jeremy.evans@evansgreen.com.au
Central Highlands (Emerald)
Chair Less Crossman 0417 043 834 les.d.crossman@tmr.qld.gov.au
Secretary Manoj Mudiyanselage 0427 118 531 manoj.d.mudiyanselage@tmr.qld.gov.au
Treasurer Guru Balasubramanian 0428 753 075 guru.d.balasubramanian@tmr.qld.gov.au
Central Western (Barcaldine)
Chair Dijon Niehaus 0408 779 358 dniehaus@gbassoc.com.au
Secretary Alvin Feeney no phone number afeeney@gbassoc.com.au
Treasurer Patrick Cullivan 07 4651 2177 pcullivan@gbassoc.com.au
Gladstone
Chair Paul Green 0438 982 871 Paul.G.Green@bigpond.com
Secretary Joshua Worley 0418 186 191 jworley@nrggos.com.au
Treasurer Colin Walker 07 4972 2768 colinwalker@windowslive.com
Gold Coast
Chair Erwin Oh 0409 497 746 y.oh@griffth.edu.au
Secretary Carmel Kennedy no phone number carmel_k@hotmail.com
Treasurer Terry Green 0418 792 672 terry.green@mcjvaplg.com
Ipswich
Chair Robert Grant 0415 950 031 rrdl01@hotmail.com
Secretary Roxane Kinnane 0408 614 383 roxanekinnane@gmail.com
Treasurer Jennine Holliday 0412 680 050 Jennine.holliday@boeing.com
Mackay
Chair Peter Foley 0409 142 564 peter.foley@WorleyParsons.com
Secretary Tara Kafashzadeh 0406 716 695 tarathk@gmail.com
Treasurer Tony Muguira 0409 160 553 tmuguira@mehe.com.au
North Western (Mt Isa)
Chair David Fletcher 0413 178 182 david.fetcher@axiseng.com.au
60
Rockhampton
Chair Stuart Harvey 07 4936 8914 Stuart.harvey@rrc.qld.gov.au
Vice Chair Ben McMaster no phone number Ben.McMaster@aecom.com
Secretary Christina Green no phone number christina.green@ergon.com.au
Treasurer Steven Senini 0447 056 979 steven.senini@ergon.com.au
Roma
Chair Kevin Chambers 0439 212 590 kbchamb@bigpond.com
Secretary Mark Guymer 0409 028 654 no email listed
Treasurer Kieran Walters 0439 200 509 kieran.walters@fkg.com.au
Sunshine Coast
Chair Mark Porter 07 5459 4527 mark.porter@usc.edu.au
Secretary Bruce Johnson no phone number Geoffrey.johnson@ghd.com
Treasurer Kevin Williams 0438 161 545 kevin.w.williams@mwhglobal.com
Toowoomba
Chair Thiru Aravinthan 07 4631 1385 aravinth@usq.edu.au
Co-Secretaries Belinda Hanrahan
Matthew Yin
07 4639 0844 belinda.m.hanrahan@tmr.qld.gov.au
matthew.yin@toowoombarc.qld.gov.au
Treasurer Simon Weier 0439 212 531 simon.weier@fkg.com.au
Townsville
Chair Bill Hutton 07 4724 5737 bill@fcgroup.com.au
Secretary Erwin Van Wyk no phone number erwin.vanwyk@ergon.com.au
Treasurer Christian Jensen 07 4789 4977 christian.jensen@ergon.com.au
Wide Bay (Maryborough)
Chair Colin Moes 0429 499 735 colin.moes@opus.com.au
Secretary & Treasurer Maria Fuchs 0417 636 010 maria.fuchs@ergon.com.au
SOCIETIES
Australian Cost Engineering Society
Chair Alistair Bowden 0421 052 018 abowden@alphalink.com.au
Australian Earthquake Engineering Society
Chair Col Lynam 0438 339 221 lynam@uq.edu.au
Australian Society for Defence Engineering
Chair Paul Hobbs 0439 720 664 Paul.Hobbs@dete.qld.gov.au
61
Asset Management Council
Chair Mark Jordan 0407 423 638 mark.jordan@leicon.com.au
Secretary Jagdish Shinde 0467 784 159 jagdish.shinde@riotinto.com
Australian Geomechanics Society
Chair Theo Gerritsen no phone number tgerritsen@knightpiesold.com
Australasian Tunnelling Society
Chair Paul Barraclough 0408 074 320 pbarraclough@pb.com.au
Secretary Diane Mather 07 3173 8723 Diane.Mather@aurecongroup.com
Treasurer Alan Robertson 0402 445 418 Alan.robertson@ausrocks.com.au
Risk Engineering Society
Chair David Cox 0427357467 David.Cox@qr.com.au
Secretary Ainslie Just 0419 608 704 ajust@pb.com.au
Railway Technical Society of Australasia
Chair (until July 2013) Alex Howie 0400 980 130 alex.howie@atsb.gov.au
Chair (from July 2013) Clive Shepherd no phone number Clive.Shepherd@downergroup.com
Secretary John Davey no phone number jpdavey@westnet.com.au
Treasurer Mark Roome no phone number mark_roome@URSCorp.com
Society of Fire Safety
Chair & Treasurer Chris Gildersleeve 0409 343 744 chris.gildersleeve@arup.com.au
Society for Sustainability & Environmental Engineering
Chair Sandy Stewart 0438 585 399 No email available
Treasurer Matt Kluck 0431 665 011 matt_kluck@yahoo.com
Electric Energy Society of Australia
Chair Kimberly Boyd 0418 745 450 kboyd@energex.com.au
Secretary Rowan Kendall 0419 022 179 rowan.kendall@originenergy.com.au
Treasurer Greg Bartlett no phone number gbartlett@energex.com.au
SPECIAL INTEREST GROUPS
Engineering Associates
Chair Mark Patis 0419 460 522 mpatis@pb.com.au
Deputy Chair Mal Mathie 0438 725 655 malm@qld.chariot.net.au
62
Engineering Technologists
Chair Hari Krishnan 0414 867 518 hari.r.krishnan@tmr.qld.gov.au
Deputy Chair Andrew Leeson 0409 027 502 Andrew.Leeson@originenergy.com.au
Women in Engineering
Chair Kate Brand 0403 899 848 kbrand@klohn.com
Secretary Azam Zeinalzadeh no phone number azam.zeinalzadeh@bg-group.com
Treasurer Jessica Holz 07 3210 1800 Jessica.holz@umowlai.com.au
Young Engineers Australia Queensland
Chair Mat Parker 0409 336 933 mathew.parker@cqumail.com
Vice Chair Alex Kelly no phone number Alex.Kelly@brownconsulting.com.au
Secretary Antonia Niaga no phone number antonia.niaga@uqconnect.edu.au
Treasurer Chris Leaman 0488 404 949 chris.leaman@kbr.com
Centre of Engineering Leadership & Management
Chair Blake Barret 0417 967 371 Blakebarrett@live.com.au
Secretary & Treasurer Stephanie Moroz 0416 525 342 celmq@engineersaustralia.org.au
Innovation Sub-committee
Chair David Thorpe 0422 457 749 thorped@usq.edu.au
Secretary Ketul Parekh 0432 353 135 ketul_84@yahoo.com
63
Engineers Australia Subsidiary Companies
Engineers Media - publishing company of Engineers Australia
Engineers Media
PO Box 588, (2 Ernest Place) Crows Nest NSW 1585
PHONE: +61 2 9438 1533
FAX: +61 2 9438 5934
Website: www.engineersmedia.com.au/
Engineering Education Australia - deliver education and training on behalf of Engineers Australia.
Engineering Education Australia
Suite 202, 21 Bedford Street, North Melbourne, VIC 3051
p: +61 3 9274 9600
f: +61 3 9326 9888
Website: www.eeaust.com.au
EA BOOKS
Engineering Books or Engineers Australia Accessories can be purchased from EA Books
PO Box 588 Crows Nest NSW 1585 Australia
Fax: 02 9438 5343
Phone: 02 9438 5355
Website: www.engineersmedia.com.au
Email: eabooks@engineersmedia.com.au
64
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