BYLAWS

FLORIDA CHRONIC DISEASE PREVENTION COALITION

The following are the bylaws of the Florida Chronic Disease Prevention Coalition adopted by a formal
vote of the majority of the Coalition Steering Committee on August 28, 2013 and put into effect on that
day.
ARTICLE I- NAME, PURPOSE
Section 1: Name
The name of this Coalition is the Florida Chronic Disease Prevention Coalition hereafter referred to as the
(Coalition.) The territory within which the Florida Chronic Disease Prevention Coalition shall operate
shall be all sixty-seven counties of Florida.
Section 2: Purpose
The Coalition serves all residents of Florida. The general purpose of the Coalition is to form a statewide
partnership of representatives from a broad range of sectors within the community including, but not
limited to: academia, health care, human services, education, business, advocacy, planning, government,
faith-based, insurance and interested individuals who wish to work together to build local community
networks and to communicate ideas and best practices that promote quality and access to chronic disease
prevention education, care and resources. These local activities strengthen the states system related to
chronic disease prevention and strive to improve public health in Florida.
Mission: Through the collective work of our organizations and collaborative planning, the Florida
Chronic Disease Prevention Coalition will: implement evidence- and practice-based policy,
environmental, and system change interventions for chronic disease prevention.
Vision: Everyone in Florida enjoys a healthy community and has equal access to resources that support
their choices for optimal health and well-being.
The Coalition shall, in its membership, Steering Committee, staff, and programs endeavor to reflect
states diversity; and it shall refrain from discriminating against, or from causing any discrimination
against, any individual in its appointments, hiring or programs, based on race, creed, color, religion,
gender, national origin or ancestry, disability or sexual orientation.
ARTICLE II - Leadership
Section 1: Role, composition and compensation
The Coalition Steering Committee is responsible for guiding the overall policy and direction of the
Coalition. The Steering Committees role will generally be to discuss and analyze specific issues,
policies, problems, etc., and make recommendations to the full membership.

The Steering Committee shall consist of a Chair, Vice Chair/Membership, Secretary, Treasurer,
Immediate Past Chair and others, as deemed appropriate by the majority vote of the Committee, between
3 and 11 at-large members, which comprises between 12 and 20 elected Steering Committee members.
The Coalition Steering Committee must consist of at least one (1) representative from Florida Department
of Healths Bureau of Chronic Disease Prevention.
The general membership shall strive to elect leadership that is representative of the following: academia,
health care, human services, education, business, advocacy, planning, government, faith-placed, insurance
and interested individuals who wish to work together to build local community networks and to
communicate ideas and best practices that promote quality and access to chronic disease prevention
education, care and resources.
Steering Committee members are volunteers and receive no compensation.
Their specific duties are as follows:
a. Chair. The Chair shall convene regularly scheduled general membership meetings and Steering
Committee meetings. He/she shall preside over the meetings. These meetings may take place via
teleconference call, face-to-face, video conference or a combination of these options.
b. Vice Chair/Membership. The Vice Chair serves as the Chair in the absence of the Chair. He/she shall
be responsible for keeping track of membership numbers, orienting new members and introducing
new members to the Coalition general membership.
c. Secretary. The Secretary, after completion of the involvement of the Coalition Management Team,
shall be responsible for maintaining the records of the general membership meetings and the
Steering Committee meetings, including minutes, meeting notices and other announcements.
d. Treasurer. The Treasurer, after completion of the involvement of the Coalition Management Team,
shall prepare the annual budget for acceptance by the general membership. He/she shall report on the
financial condition of the Coalition at all executive and general membership meetings.
e. Immediate Past Chair. The immediate past chair shall provide guidance and support to the new chair
and shall actively participate in Steering Committee responsibilities.
The Steering Committee may work on any or all of the following:
a. Strategic planning and visioning
b. Coordination of Coalition committees, goal area teams, and workgroups
c. Values and ethics matters
d. Programming oversight
e. Financial oversight
f. Policy development
g. Sensitive or confidential matters
The Steering Committee may not:
a. Amend the bylaws

b. Dismiss or elect new officers
Section 2: Election of Steering Committee Members
The Coalition Steering Committee members, at the outset of the Coalition, will be selected by the
Coalition Management Team for a one-year term, 9/1/13-8/31/14, and thereafter shall be nominated and
elected by the Active Members of the Coalition. For the initial one-year terms, the officers of the
Steering Committee, will be selected via nomination and, if necessary, vote of Coalition Steering
Committee. For periods thereafter, the slate of officers will be presented at the annual meeting of the
general membership. Each candidate will be given the opportunity to present his/her qualifications and
state his/her reason for applying. The vote will be conducted in writing, counted by the members of the
Governance/Nominating Committee and two members of the general membership. Officers will be
elected by a majority of the membership in attendance at the annual meeting only if a quorum has been
met.
Section 3: Terms
The term is one (1) year. The officer may serve two (2) consecutive terms. A former officer may apply for
the same or another position on the Steering Committee after one year off.
Section 4: Quorum
A majority of the full Steering Committee members shall constitute a quorum for the transaction of
business at any Steering Committee meeting.
Section 5: Vacancies
When a vacancy on the Steering Committee exists, nominations from present members of the Coalition
will be accepted by the Coalition Governance/Nominating Committee. The nominations will be presented
to the full membership at the next general membership meeting where the candidate will have the
opportunity to present his/her qualifications and intent. Voting will be in writing. The
Governance/Nominating Committee and two members of the general membership will observe the
counting of the votes. The results of the election will be posted within 24 hours. Vacancies will be filled
only to the end of the departing officers term. The new officer can then be considered for the next
general election.
Section 6: Resignation, Termination and Absences
Resignation from the Steering Committee must be in writing and received by the Chair. An officer may
be removed from the Steering Committee if he/she misses more than 50% of the meetings. An officer
may be removed for other reasons by a majority vote of the remaining Steering Committee members.
Section 7: Conflict of Interest

Any member of the Steering Committee who has a financial, personal or official interest in, or conflict (or
appearance of a conflict) with any matter pending before the Steering Committee, of such nature that it
prevents or may prevent that member from acting on the matter in an impartial manner, will offer to
voluntarily excuse him/herself and will vacate his seat and refrain from discussion and voting on said
items. If said interest interferes with the Steering Committee members ability to fulfill his/her overall
duties impartially and in the best interest of the Coalition, he/she shall resign from the position or be
removed by a majority vote of the remaining Steering Committee members.
ARTICLE III - GENERAL MEMBERSHIP
Section 1: Membership
Any individual who supports the mission of the Coalition will be eligible for membership upon receipt of
a completed application and the tendering of any applicable dues or subscription amounts. Memberships
must be renewed annually to confirm commitment to the work of the Coalition. Active members are those
who submit and/or update a membership application, tender applicable dues or subscription amounts,
participate in a majority of the Coalition meetings, including at least one Committee or Goal Area Team,
are eligible to vote and to hold an elected office. It is the Active Members responsibility to complete a
membership application and to renew membership annually.

Entities that do not desire to join the Coalition as Members, or are not otherwise eligible for membership,
may apply for participation in the Coalition under other categories, including:

Subscribers: Includes both individuals and corporate entities whose objective is to promote the mission
and vision of Coalition.

Affiliates: Includes public or private entities committed to the purpose of the Coalition, or any other
purpose approved by the Coalition Steering Committee.

Subscribers and Affiliates shall be approved by the Coalition Steering Committee on a case-by-case basis.
Subscribers and Affiliates may participate in meetings of the Coalition, but shall not be entitled to vote
unless otherwise determined by the Coalition Steering Committee.

Section 2: Conflict of Interest
Members may not use the Coalition as a means to solicit their own products or services, or to achieve
their own personal agenda.
Section 3: Goals
The goals of all members shall include but not be limited to:
a. Promote the collaboration and communication among organizations and individuals active in the
field of chronic disease prevention;
b. Guide a comprehensive approach to chronic disease prevention services and information
c. Establish annual goals and objectives

d. Recommend and advocate for activities to reduce the burden of chronic diseases in the state of
Florida
e. Serve as ambassadors of the Florida Chronic Disease Prevention Coalition
ARTICLE IV - General Coalition Meetings
Section 1: General Membership Meetings
At minimum, there will be an annual meeting of the Coalition to hear committee progress reports and to
develop the next years implementation plan, and to share ideas and information. Notice of the meeting
shall be sent to the membership electronically at least 60, but ideally 90 days in advance of the meeting.
These meetings may take place via teleconference call, face-to-face, video conference or a combination of
these options.
Section 2: Special Meetings
Special meetings may be called by the Chair and require at least 48 hours of notice.
Section 3: Attendance
Members are strongly encouraged to attend all meetings.
Section 4: Quorum
A quorum shall consist of a majority of the CSC and at least 50% of the active general membership at that
date in time. The Vice Chair will report the current number of members at the beginning of each meeting
and announce if a quorum is present. No action items that require a vote may be passed if a quorum is not
present. The only motion that the Chair shall entertain is a motion to adjourn.
Section 5: Conducting General Meetings
General meetings shall be presided over by the Chair of the Steering Committee. In his/her absence the
Vice Chair shall preside over the meeting or in his/her absence by a meeting Chair chosen by the Chair or
Vice Chair. The Secretary shall act as secretary of all meetings, or, in his or her absence, shall appoint
another Steering Committee member to act as secretary of the meeting.
ARTICLE V- COMMITTEES AND GOAL AREA TEAMS
Section 1: Appointment and Dissolution
The Chair of the Coalition, with the majority support of the Steering Committee, may appoint or dissolve
working committees, goal area teams, and/or workgroups.
Section 2: Chairs

The Coalition Steering Committee shall select or appoint a Chair and Co-Chair for each working
committee, goal area team, and workgroup. The Chair of each working committee, goal area team, and/or
workgroup may or may not hold a position on the Steering Committee.
Section 3: Service on Working Committees, Goal Area Teams, and Workgroups
The Vice Chair, or the Coalition Management Team, shall supply each Chair of a working committee,
goal area team, and workgroup with the names of members who have agreed to serve on his/her working
committee.
Section 4: Committee, Goal Area Team, and Workgroup Meetings
Committee, goal area team, and workgroup meetings will be scheduled by request of the Chair of said
committee, goal area team, or workgroup. In the event that, the Chair position is vacant, these meetings
will be called by the Vice Chair of the Steering Committee. Notice of the meeting shall be sent to the
membership electronically at least 15 days in advance of the meeting.
ARTICLE VI- AMENDMENTS
Section 1: Revisions and Additions
These bylaws will be reviewed annually. These bylaws may be amended at any meeting of active
members on the recommendation of the Coalition Steering Committee and approved by a majority vote of
the Active Membership surveyed electronically, provided the proposed amendment has been submitted by
e-mail to all members at least thirty (30) days prior to the convening of the meeting.