Graevinarstvo EN

Tekst za prevod uz predavanje 8.

Preparation of Tender Documents
At the time of calling for tenders, it is the best to portray the full design, detailed
requirements, stage completions of works, contractors responsibilities, terms of
payment and any other special conditions into tender drawings, specifications, bills of
quantities, works programme and the contract documents. With more comprehensive
indications, the tenderers will more easily understand the entire scope of work such that
they can submit a competitive but accurate quoted price to cover the whole of the work.
Lack of adequate information in the tender documents will consequently lead to
disputes and claims during and at the end of the contract.
The list of tender documents generally includes !
a" #nstructions to tenderers
b" $orm of Tender
c" %eneral &ondition of &ontract
d" 'pecial &ondition of &ontract
e" %eneral 'pecification
f" (articular 'pecification
g" )ill of *uantities
h" +ethods of +easurement
i" Tender ,rawings
-" Additional appendices
k" $orm of Agreement

Preparation of Bills of Quantities ( BQ )
The bill of quantities is a schedule of preset work items for individual portion of contract
works. #t lays out the brief description of the required work and with appro.imate
quantity taken off from the tender drawings. The contract may contain a series of bills to
cover the whole of the work.
These series of )* will form a part of the tender documents for the tenderers to quote
against each item with a unit rate or unit price. The total tendered price will then be built
up on basis of the provided quantity.
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Graevinarstvo EN
Tekst za prevod uz predavanje 8.
/aluation of the )* items will be based on the 0 preamble 1 and in accordance with the
procedure set forth in the 0 'tandard +ethod of +easurement 2 '++ " 1. Absolute care
must be taken to check whether there are typing errors in regards of the 0 )* unit 1 and
the numerical figures of the 0 )* quantity 1.

Particular Specification ( PS )
&ontractually the provisions contained in the (articular 'pecification and the ,rawings
shall prevail over the provisions contained in the %eneral 3 'tandard 'pecification.

Preparation of Specifications
'pecification is a set of documents that describes the details of each trade of works and
set out the requirements for quality of materials, workmanship, and method of tests,
sequence of works, stages of inspection, acceptance criteria and any other obligations
of the contractor that are not covered by the &onditions of &ontract.
When drafting the specification, it is important that the clauses should be written in good
and simple 4nglish so that the site staff can readily understand what the requirements
are. Absolute care must be taken to avoid having conflicts with the other contract
documents or otherwise may trigger out disputes during or after completion of work.

General / Standard Specification ( GS / SS )
&ontractually the provisions contained in the %eneral 'pecification shall prevail over the
provisions contained in the standard documents such as the )ritish 'tandards 2 )' ",
)ritish 'tandard &odes of (ractice 2&(", American 'ociety for Testing and +aterials
2A'T+" 'tandards, etc.

Preparation of Drawings
The set of tender drawings should provide all the details of proposed works that are
required by the contract, however this is always not practicable owing to many reasons.
5ne of the main reasons is that when time is of an essence, the client may want to
commence the pro-ect within short time such that the clients engineer in fact does not
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Graevinarstvo EN
Tekst za prevod uz predavanje 8.
have sufficient time to finish up the detailed design, and sometimes even working
concurrently after the work is commenced.
6evertheless the incomplete tender drawings will most likely influence the preparation,
e.ecution and cost of work which in turn will consequently affect the tendered price.
$ailure to provide sufficient and correct information in the tender drawings will
unavoidably lead to follow up disputes and claims
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