Immediate Compliances / Attention required under Companies Act, 2013

[Unlisted / Private Companies]

Section |
Rules
Particulars | Action Required
Time for
Compliance
ld !orm
| "e#
!orm
RoC !ilin$
required |
%ue date
Remar&s
2(42) Foreign Company, in relation with
the holding of more than !"
shares in a foreign #ompany$
%mmediate
2(&') (efining Promoters of the Company First )* + + ,o ta-e a
note
2(./),(&) Consideration of stat0s as 1olding/
203sidiary 4 5sso#iate Company
First )* + +
For
#onsolidation
of Finan#ial
2tatements,
5nn0al 6et0rn
4 (ire#tors7
6eport
2('4) 8hole time dire#tor not wor-ing in
any other #ompany on employment
3asis
First )* + + ,o
as#ertain
5lteration in the 5o5 to have9
- 2!! mem3ers in Private
Company
- (ire#torship 0pto :
- ;ntren#hment provisions
- <ther definition 4 relevant
provisions as may 3e re=0ired$
8hen
#ompany
alters its
5o5
Form2> /
*?,+:4
8ithin >!
days
5ppli#a3le
to all
#ompanies
/4 6epayment of 0nse#0red loans
ta-en from the relatives of dire#tors
4 shareholders@ or
2pe#ial resol0tion to 3e passed for
a##eptan#e 0pto 2" of the paid 0p
#apital 4 #omplian#e of the
re=0irements@ or
5llotment of shares 3efore
>:$!>$2!:4$
5 de#laration to 3e o3tained from
the dire#tors that the amo0nt of
0nse#0red loans given to the
#ompany is not from the 3orrowed
f0nds$
Filing with 6oC a statement of
deposits a##epted and remained
0npaid on !:$!4$2!:4$
Clarifi#ation
awaited
%mmediate
%mmediate
>!$!&$2!:4
Clarifi#ation
awaited
+
Form2/
P52+>
+ / (P,+4
+
8ithin >!
days
+
8ithin >
months
5ppli#a3le
to all
#ompanies
// 6egistration of #harge on all tangi3le
and intangi3le assets of the #ompany
5t the time
of loan
C1? A : 8ithin >!
days
5ll
#ompanies
'2 5nn0al 6et0rn
Certifi#ate 3y PC2
;Btra#t of ann0al ret0rn atta#hed to
the 3oard7s report
5?* Form 2!)
A *?, /,
. '
8ithin >!
days of 5?*
5ppli#a3le
to 5ll
Companies
::/ 6esol0tions and 5greements
spe#ified in 2e#tion ::/ shall 3e
filed with the 6egistrar in Form
*?,+:4 within >! days (or C 2/!
days with additional fees) of the
passing or ma-ing thereof$
#opy of every resol0tion whi#h has
the effe#t of altering the arti#les 4
#opy of every agreement referred to
in s03+se#tion (>) shall 3e
em3odied in or anneBed to every
#opy of the arti#les iss0ed after
passing of the resol0tion or ma-ing
of the agreement
+ Form2> /
*?,+:4
8ithin >!
days
5ppli#a3le
to all
#ompanies
Section |
Rules
Particulars | Action Required
Time for
Compliance
ld !orm
| "e#
!orm
RoC !ilin$
required |
%ue date
Remar&s
:2: 6eport on ann0al general meeting *?,+: 8ithin >!
days of 5?*
:44 (is#ontin0ation of other servi#es 3y
the 50ditors$
%mmediate + + 5ppli#a3le
to all
#ompanies
:& 6esignation of dire#torship
eB#eeding 2! #ompanies
8ithin : yr from
#ommen#ement
of C52!:>
Form>2 /
(%6+::,:2
8ithin >!
days
5ppli#a3le
to all
#ompanies
:&. 6esignation to 3e pla#ed at the
we3site of the #ompany, if any$
+ + + 5ppli#a3le
to all
#ompanies
:&. 4 60le
:
(ire#tor shall forward #opy of his
resignation to 6<C
Company intimate to 6<C from the
date of re#eipt of resignation and
post the information of the same on
the we3site of the #ompany
(%6+::
(%6+:2
8ithin >!
days of
resignation
8ithin >!
days from the
date of
re#eipt of
resignation
:. Prohi3ition on Doan to (ire#tors /
Companies in whi#h (ire#tors are
interested / Firms / )ody Corporate
%mmediate /
%f any then
ref0nd
3efore
*ar#h 2!:4
+ 5ppli#a3le
to all
#ompanies
:.& Consider that the loans given to
other 3ody #orporate et# is having
#ondition for interest$
%mmediate + + 5ppli#a3le
to all
#ompanies
2(/&)(//)
::/, :.4
<3tain dis#los0re of %nterest in
Form *)P+:$
6elated Party ,ransa#tion
21 approval is re=0ired if Paid+0p
#apital of #ompany is a3ove 6s$:!
Cr$ <r eB#eeding 2" of the
t0rnover$
First )*
First )*
+ / *?,+
:4
+ / *?,+
:4
8ithin >!
days
8ithin >!
days
5ppli#a3le
to all
#ompanies
:'& 6esol0tion of )oard of (ire#tors of a
#ompany or agreement eBe#0ted 3y a
#ompany, relating to the appointment,
re+appointment or renewal of
appointment or variation of the terms of
appointment of managing dire#tor$
*?,+:4
*6+:
8ithin >!
days / 8ithin
&! days of
appointment
4!> Filing of pending do#0ments
immediately, 0pto >!! days now fee
shall 3e 0pto :> time
5fter eBpiry of >!! days, heavy
penalties on #ompany and ea#h
dire#tor$
5ppli#a3le
to all
#ompanies
Note : Independent Director | Women Director | CSR | KMP | Internal Auditor | Audit Committee |
Remuneration Committee | Stakeholders Committee | Code of Conduct | i!il Mechanism "
depends on the Capital | #oan | $urno%er of the Compan&'
Sr'"o' A()"%A IT)*S !R T+) !IRST ,AR% *))TI"(
: - Consideration and ta-e on re#ord the dis#los0re of interest 3y the dire#tors, C2 and CF< and
a0thority for filing of Form *?,+:4$
2 - <3tain and ta-e on re#ord the de#laration from the dire#tors that the amo0nt of 0nse#0red loans
given to the #ompany in not from the 3orrowed so0r#es$
> - Consideration for dis#ontin0ation of other servi#es o3tained from the 50ditors and a0thority to
appoint other Chartered 5##o0ntant Firm as may 3e re=0ired$
4 - Consideration and #onfirmation for re+defining Promoters and persons a#ting in #on#ert with them
in the #ompany$
- Consideration and review of related party transa#tions and see- approval of the )oard/*em3ers
of the #ompany as may 3e re=0ired$
& - Consideration and review of the stat0s as 1olding / 203sidiary 4 5sso#iate Company$
/E - Consider and approve the Poli#y for appointment of F*P and their appointment$
. - Consideration of repayment of deposits / 0nse#0red loans and a0thority for filing of Form (P,+4$
(Clarifi#ation awaited)
'E - Consider and approve 6is- *anagement Poli#y$
:!E - (e#laration 3y independent dire#tor of his independen#e as provided in se# :4'(&)$
::E - Consideration for #hange in name of rem0neration #ommittee to the Gomination and
6em0neration Committee$
:2E - Consideration for #hange in name of %nvestor ?rievan#e to the 2ta-eholder 6elations Committee$
:>E - Consideration and appointment of C26 #ommittee of the )oard$
:4E - Consideration and approval of poli#y for C26 for the year 2!:4+:$
:E - Consideration and approval of #ode of #ond0#t for independent dire#tor$
:&E - 5pproval of vigil me#hanism system in the #ompany$
:/E - 5pproval for appointment of 2e#retarial 50ditor for the year 2!:4+:$
:. - An- a$enda item mentioned u/s 1./ of t0e CA 2013 1 li&e Issue of s0ares / 2orro#in$ /
in3estments / $rant loans / securities / $uarantees etc
( Independent Director | Women Director | CSR | KMP | Internal Auditor | Audit Committee |
Remuneration Committee | Stakeholders Committee | Code of Conduct | i!il Mechanism "
depends on the Capital | #oan | $urno%er of the Compan&'
Resolutions and a$reements to 2e filed 4Section 11.5
a6 all special resolutions;
26 all resolutions required to be passed as special resolutions;
c6 any resolution of the Board of Directors or agreement executed by a company, relating to
appointment, re-appointment or renewal of appointment, or variation of the terms of appointment, of
a managing director;
d6 resol0tions or agreements whi#h have 3een agreed to 3y any #lass of mem3ers 30t whi#h, if not so agreed
to, wo0ld not have 3een effe#tive for their p0rpose 0nless they had 3een passed 3y a spe#ified maHority or
otherwise in some parti#0lar manner@ and all resol0tions or agreements whi#h effe#tively 3ind s0#h #lass of
mem3ers tho0gh not agreed to 3y all those mem3ers@
e6 resolutions u/s 1! for Borrowing "owers and #reation of #harges etc$;
f6 resol0tions 0/s >!4 for vol0ntarily winding 0p@
$6 Board resolutions passed u/s 1%& '(); and
Dist of )oard resol0tions in p0rs0an#e of se#tion :/' (>)9 ,he )oard of (ire#tors of a #ompany shall eBer#ise
the following powers on 3ehalf of the #ompany 3y means of resol0tions passed at meetings of the )oard,
namely9
a) to ma-e #alls on shareholders in respe#t of money 0npaid on their shares@
b) to a0thorise 30y+3a#- of se#0rities 0nder se#tion &.@
c) to iss0e se#0rities, in#l0ding de3ent0res, whether in or o0tside %ndia@
d) to 3orrow monies@
e) to invest the f0nds of the #ompany@
f) to grant loans or give g0arantee or provide se#0rity in respe#t of loans@
g) to approve finan#ial statement and the )oard7s report@
h) to diversify the 30siness of the #ompany@
i) to approve amalgamation, merger or re#onstr0#tion@
j) to ta-e over a #ompany or a#=0ire a #ontrolling or s03stantial sta-e in another #ompany@
k) 5s pres#ri3ed 0nder 60le . of the Companies (*eetings of )oard and its Powers) 60les, 2!:49
1. to ma-e politi#al #ontri30tions@
2. to appoint or remove -ey managerial personnel (F*P)@
3. to ta-e note of appointment(s) or removal(s) of one level 3elow the Fey *anagement Personnel@
4. to appoint internal a0ditors and se#retarial a0ditor@
5. to ta-e note of the dis#los0re of dire#tor7s interest and shareholding@
6. to 30y, sell investments held 3y the #ompany (other than trade investments), #onstit0ting five
per#ent or more of the paid 0p share #apital and free reserves of the investee #ompany@
7. to invite or a##ept or renew p03li# deposits and related matters@
8. to review or #hange the terms and #onditions of p03li# deposit@
9. to approve =0arterly, half yearly and ann0al finan#ial statements or finan#ial res0lts as the #ase may
3e$
06 any other resol0tion or agreement as may 3e pres#ri3ed and pla#ed in the p03li# domain$