EUROPEAN COMMISSION

Directorate-General for Education and Culture

Lifelong Learning Programme
Call 2010
LLP Application eForms 2010
Applicant's Guide
Summary
I. Introduction...................................................................................................2
II. Main steps of the eForm Application............................................................2
III. o! to "ll in# su$mit# print and send the application form..........................%
I&. '(pes of "elds and functionalities................................................................)
IV.A. Field Types.................................................................................................................................................................... 5
IV.B. Repeaters....................................................................................................................................................................... 6
IV.C. Functions that appear as buttons ............................................................................................................................... 7
I.Introduction
Pa*e + of +,
EUROPEAN COMMISSION
Directorate-General for Education and Culture
Lifelong Learning Programme
Call 2010
-..P Application eForm/ allo!s the completion and su$mission of application
forms for certain actions of the .ifelon* .earnin* Pro*ramme 0hereinafter
referred as ..P1 in electronic format.
It also allo!s2
&alidatin* the form 0chec3 !hether the compulsor( data is complete and
correct1
Su$mittin* the application form online
Printin* the application form to $e si*ned and sent $( post
In 2010 Call, LLP Application eForm is aaila!le "or t#e "ollo$in% &
actions2
Preparator( &isits 0for Comenius# 4rundt5i*# Erasmus and .eonardo1.
Erasmus Mo$ilit( i*her Education Institutions
.eonardo 'ransfer of Inno5ation
Partnerships 0for Comenius 6Multilateral and 7ilateral8# 4rundt5i* and
.eonardo1
.eonardo Mo$ilit(
Comenius and 4rundt5i* In8Ser5ice 'rainin*
Comenius Assistants and osts
-..P Application eForm/ is a P9F "le and can $e "lled !ith Ado$e Reader. '#e
applicant $ill need to use ersion ()1 or #i%#er o" Ado!e *eader. It is
recommended# in all cases# to use the latest 5ersion of Ado$e Reader.
Ado$e Reader is free and a5aila$le at !!!.ado$e.com
'he eForms ha5e to $e do!nloaded from the :e$site of the National A*enc( of
the countr( of the Applicant.
II.Main steps of the eForm Application
'he main steps for the su$mission of a ..P Application eForm are2
9o!nload the application form as a P9F "le
o From the National A*enc( !e$site throu*h internet;
Fill the eForm 0o<ine1
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EUROPEAN COMMISSION
Directorate-General for Education and Culture
Lifelong Learning Programme
Call 2010
o No need to $e connected to Internet;
&alidate the eform 0o<ine12
o 'he 5alidation chec3s the completeness of the compulsor(
information
+
and that the data meets some eli*i$ilit(
re=uirements;
Su$mit eForm2
o 'he su$mission has to $e done online 0connected to Internet at the
moment of clic3in* on the $utton >su$mission online?1. If the
su$mission is successful the applicant recei5es immediatel(
another P9F "le called >Su$mission con"rmation?. It !ill contain
the >su$mission I9? and instructions for the ne@t steps;
o Create Email attachment and send it to the NA email address
(backup solution only if the online submission is not possible or
available);
Print2
o the su$mitted form 0to $e si*ned1 and
o the su$mission con"rmation;
Send $( Post to the National A*enc(2
o $oth# the printed8si*ned form and the su$mission con"rmation.
III.How to fll in, submit, print and send the application form
'he procedure that the applicant should follo! to complete an application to a
speci"c action is descri$ed step $( step2
1. 'he eForm is a5aila$le at the National A*encies !e$sites.
A EFORMS ARE RO!I"E" #$ %HE &A%IO&A' A(E&)IES AS A %OO' FOR
SIM'IFI)A%IO& A&" IMRO!EME&% OF %HE "A%A E&%R$ RO)ESS.
2. Applicants should do$nload t#e application form from the !e$site
of the National A*enc( of their countr( and sa5e it locall(# in their PC
or net!or3. It is a P9F "le.
A A'%HO*(H I% IS OSSI#'E %O E"I% %HE EFORMS "IRE)%'$ O& %HE *SER
#RO+SER, +E RE)OMME&" %O "O+&'OA" I% %O A 'O)A'
"RI!E. %HIS +I'' RE!E&% %HE 'OS% OF %HE FI''E" EFORM AF%ER
)'OS*RE OF %HE #RO+SER.
A"!A&%A(E,
+
It is not possi$le to su$mit online the eForm unless the application is 5alid
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EUROPEAN COMMISSION
Directorate-General for Education and Culture
Lifelong Learning Programme
Call 2010
A. I% +I'' RE!E&% FOR )ER%AI& #RO+SERS %O 'OA" %HE
)O&FIRMA%IO& MESSA(E I& %HE SAME A(E OF %HE S*M#I%%E"
EFORM )A*SI&( %HE 'OS% OF %HE S*#MI%%E" EFORM.
#. %HE "O&+'OA"E" EFORM )A& #E SA!E" A&" )'OSE" A% A&$
MOME&% +I%HO*% 'OSSI&( %HE E&)O"E" "A%A.
A &O%E, %HE FO''O+I&( "ES)RI%IO& IS MA"E ASS*MI&(
%HA% %HE A'I)A&% HAS "O+&'OA"E" A&" SA!E" %HE
EFORM 'O)A''$.
3. 'he applicant opens t#e eForm usin* the -Open/ function of Ado$e
Reader or $( dou$le8clic3in* on the P9F "le. 'he >Open Form? !indo!
allo!s searchin* for the "le in the a5aila$le dri5es and folders of the
computer.
'he applicant +lls in t#e re,uired +elds on t#e "orm# usin* the
mouse or ta$ 3e(s to na5i*ate.
Please note that2
a. Mandator( "elds are mar3ed $( special color as descri$ed in
BField '(pes I&.A.2.
$. Fields appearin* in %rey are >reflled or calculated Fields?
as descri$ed in BI&.A 8 Field '(pes) 'he( cannot $e modi"ed $(
the applicant and !ill displa( either default 5alues# calculation
results or data alread( inputted in other "elds or ta$les.
c. If there are ta$les and "elds in the form !here multiple entries
are possi$le or $loc3sCsections that can $e repeated# the
applicant can add or delete ro!s or sections $( clic3in* on the
$uttons or .
d. 'he results of numeric calculations and the num$erin* or ro!s in
some ta$les and repeaters appear automaticall( in other cases#
!hen a $utton appears# the applicant ha5e to clic3
on this $utton to o$tain the result of the calculations.
:hile "llin* the form the applicant can al!a(s sae t#e data
already +lled, it is 0still1 possi$le to sa5e the form $efore it has $een
5alidated, usin* -Sa5e/. In order to a5oid losin* data $ecause of a
technical failure or a !ron* manipulation of the tool, it is %ood
practice to sae t#e "orm re%ularly !hile completin* the eForm.
A I% IS A'+A$S OSSI#'E %O SA!E A FORM #EFORE !A'I"A%IO&.
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EUROPEAN COMMISSION
Directorate-General for Education and Culture
Lifelong Learning Programme
Call 2010
4. After "llin* the form# the applicant presses the E!alidate- !utton to
5erif( that the form is "lled correctl( and that there is no missin*
compulsor( data .
:hen the applicant2
+.+. has "nished completin* the eForm#
+.2. has ensured that all compulsor( "elds had $een "lled and the
eForm is 5alid and
+.%. is satis"ed !ith the data it contains 6 i.e. the applicant has proof
read it on the printout of its last 5ersion#
). 'he applicant presses the .Submit Online- button to su$mit the
form. If there are no errors in the su$mission process# the ser5er sent
immediatel( to the applicant another P9F "le# the >Su$mission
con"rmation?# containin* the Submission I" and the description of
the follo!in* steps to complete the procedure. 'his "le opens
automaticall( 0the application !ill remain also open in Ado$e Reader1
and it has also to $e sa5ed.
In case of failure of the su$mission procedure 0e.*. if the >Su$mission
con"rmation? doesnFt appear after + minute or there is an error
displa(ed1# the applicant should follo! the alternati5e procedure
descri$ed in B III.G.
A 'EASE &O%E %HA% I& OR"ER %O S*#MI% A FORM I% M*S% #E !A'I". A
&O&/!A'I" FORM +I'' (E&ERA%E A& ERROR MESSA(E IF %HE
A'I)A&% %RIES %O S*#MI% I%.
A AF%ER S*))ESSF*' S*#MISSIO& A&O%HER "F "O)*ME&% +I''
AEAR O& %HE S)REE&. #O%H FI'ES SHO*'" #E MA&A(E"
SEARA%E'$ AS "ES)RI#E" I& %HE FO''O+I&(.
6. 'he applicant then prints out2
a. the completed application form submitted 0P9F eForm as
do!nloaded and su$mitted online1. 'o print the form# use the
-Print Form/ $utton 0or the EprintE function in the File menu1.
$. the "F fle .Submission confrmation- containin0 the
Submission I" $( usin* the EprintE function in the File menu;
c. On the printed su$mitted application form and in particular in
the 9eclaration of honor 0last pa*e1# the applicant2
i. Fill in manuscript the compulsor( "elds2 place, names and
date
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EUROPEAN COMMISSION
Directorate-General for Education and Culture
Lifelong Learning Programme
Call 2010
ii. Fill in an( other "eld if rele5ant and re=uired
iii. Add the stamp of the appl(in* or*aniHation 0if re=uired1
i5. Si*n the application
7. In the case of a >Partnership? form
a. 'he coordinator sends to the partners the completed and
su$mitted application form 0the P9F "le1 and also the
ESu$mission con"rmationE 0P9F1# !ell $efore the deadline to
allo! them to respect it.
$. 'he partners and the coordinator must insert the follo!in* into
the *rant application form 0section M. SI4NA'URE12
i. Fill in manuscript the compulsor( "elds2 date# names#
position# etc.
ii. Add the stamp of the appl(in* or*aniHation if re=uired $(
(our National A*enc(
iii. Si*n the application
A AR%&ERS M*S% &O% MO"IF$ A&$ "A%A I& %HE FORM O&)E %HE FORM
HAS #EE& S*#MI%%E" #$ %HE )OOR"I&A%OR. %HE I&FORMA%IO& %O #E
E&%ERE" #$ %HE AR%&ERS IS E1)'*SI!E'$ I& MA&*S)RI% MO"E.
8. '#e applicant -coordinator and partners in t#e case o"
partners#ips. sends !y post to t#e address o" t#e /ational
A%ency, t#at can !e "ound in section 0)1) /A'I2/AL AG3/CI3S
o" t#e "orm, !e"ore t#e dead4line5
a) t#e si%ned application "orm to%et#er $it#,
!) t#e 6Su!mission con+rmation7)
9. In case of failure of the online su$mission procedure2
A I& )ASE %HE EFORM IS )OM'E%E A&" !A'I"A%E", #*% %HE
S*#MISSIO& IS IMOSSI#'E, 'EASE,
A. )HE)2 %HA% %HE )OM*%ER IS )O&&E)%E" %O %HE I&%ER&E%3
#. AS2 $O*R &A%IO&A' A(E&)$ A#O*% 2&O+& RO#'EMS I& %HE
S*#MISSIO& RO)E"*RES3
). IF &O% SO'*%IO& IS FO*&", FO''O+ %HE A'%ER&A%I!E RO)E"*RE
"ES)RI#E" #E'O+
A. 'he applicant clic3s on the $utton ECreate Email AttachmentE2
a. A ne! small "le !ith e@tension IM. is created; it contains the data
of the application form. 'he applicant sa5es this "le
2
;
2
If there is an( diJcult( !ith the *eneration of the messa*e containin* as an attachment the
@ml "le# it is also possi$le to produce the same "le usin* the top menu and selectin*
8ocument 9 Forms 9 3:port 8ata. 'he "le created has to $e attached to a messa*e and
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EUROPEAN COMMISSION
Directorate-General for Education and Culture
Lifelong Learning Programme
Call 2010
$. 'he applicant sends this "le as an attachment to the email address
of the National A*enc( that can $e found in section 7.%. NA'IONA.
A4ENCIES of the form2
7. 'he applicant prints out2
. the application form 5alidated $ut not su$mitted;
a. In the 9eclaration of onour 0last pa*e of the application form1 the
applicant 2
i. Fills in place and date
ii. Fills in an( other "eld if rele5ant and re=uired
iii. Puts the stamp of the appl(in* or*aniHation if rele5ant
i5. Si*ns
C. 'he applicant sends $( post to the National A*enc( $efore the
deadline the si*ned application form.
I!.%4pes of felds and functionalities
I;)A)Field 'ypes
In eForms there are % t(pes of "elds2
+. reflled or calculated Fields2
'he( appear !ith a *re( $ac3*round. 'he( are not a5aila$le for data
entr(.
2. )ompulsor4 Fields2
'he( appear !ith an oran*e $ac3*round or !ith a red $order. All ha5e to
$e "lled to $e a$le to 5alidate the form.
%. Optional Fields2
'he( appear !ith a (ello! $ac3*round or !ithout red $order. 'he( ha5e
to $e "lled if rele5ant $ut the( are not compulsor(.
Fi%) 1) eForms Application +eld types)
sent to the NA address. Attention! 9o not send this "le if (ou ha5e succeeded a su$mission
online or if the form is not 5alid.
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EUROPEAN COMMISSION
Directorate-General for Education and Culture
Lifelong Learning Programme
Call 2010
'o hi*hli*ht the compulsor( "elds# clic3 on the i*hli*ht Fields $utton in the
information pane.
Fi%) 2) <i%#li%#t Fields "unction)
Compulsor( "elds appear hi*hli*hted !ith a red $order.
Fi%) 1) eForms Application +eld types5 compulsory +elds #i%#li%#ted)
I;)0)*epeaters
'!o standard functionalities are a5aila$le to add and delete one or more items
to a list.

Fi%) =) *epeater 4 8e"ault layout)
If ne! ro!s are needed the( can $e added $( pressin* the >M? $utton.
It is possi$le to remo5e an( ro! from the list $( pressin* the >8> $utton.
I;)C)Functions t#at appear as 6!uttons7
.!alidate- button2 Chec3s that all the compulsor( "elds ha5e $een
"lled in. If some of them are not "lled# a messa*e !ith the name of the
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EUROPEAN COMMISSION
Directorate-General for Education and Culture
Lifelong Learning Programme
Call 2010
"rst incomplete "eld encountered is displa(ed and the focus is set to the
rele5ant "eld in the form. 'his $utton appears in all pa*es. It !ill chec3
all the "elds of the form# not onl( those on the same pa*e of the $utton
clic3ed.
.Submit Online- button2 Performs the same 5alidation as that of the
>&alidate? $utton and# if the form is 5alid# sends the data to a central
ser5er. If the su$mission is successful the ser5er sends $ac3 to the
applicant another P9F "le# the >Su$mission con"rmation?# containin* the
Submission I" and the description of the follo!in* steps to complete
the procedure.
.rint Form- button2 .aunches the printin* of the application form.
For a correct print8out of the form it is recommended to select the option
>Shrin3 to Printa$le Area? in the >Print? !indo! as sho!n in "*ure D
$elo!.
Fi%) >) Printin% options)
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EUROPEAN COMMISSION
Directorate-General for Education and Culture
Lifelong Learning Programme
Call 2010
.)reate Email Attachment- button2 Allo!s the applicant to e@tract
the data of the application in a small >IM.? "le that can $e sent as an
attachment to the National A*enc( in case of failure of the online
su$mission.
I;)8)P8F Standard "unctions
Standard P9F functions that can $e found in the top menu andCor as icons in
the na5i*ation pane 5ar( dependin* on the 5ersion of Acro$at Reader used $(
the applicant. 'he( are e@plained in the elp s(stem of Acro$at Reader.
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