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Table of Contents
CHAPTER I: OVERVIEW
A. COMPANY PROFILE 4
B. SAMPLE FORMS 5
CHAPTER II: DATABASE PLANNING
A. VISION & MISSION STATEMENTS 6
B. COMPANY OBJECTIVES 6
C. PROJECT TEAM ROLES AND OBJECTIVES 7
1. PROJECT TEAM ROLES
2. RESPONSIBILITY ASSIGNMENT MATRIX

CHAPTER III: DATABASE BOUNDARY
A. USE CASE DIAGRAM 9
B. DATABASE USERS 9
C. DATA FLOW DIAGRAM 10
D. DATA DICTIONARY 11
1. DATA STORES 11
2. PROCESSES 11
3. EXTERNAL ENTITIES 12
4. DATA FLOWS 13



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CHAPTER IV: REQUIREMENTS COLLECTION AND ANALYSIS
A. DATABASE NORMALIZATION 16
B. USER ACCESS TYPES 17

CHAPTER V: SYSTEM SPECIFICATIONS 18
A. SYSTEM
1. PRINTER
2. COMPUTERS
3. DATABASE STORAGE
CHAPTER VI: SCREENSHOTS 19
CHAPTER VII: RESOURCES 20












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LIST OF FIGURES
Figure 1 Sample Forms 5
Table 1 Project Team Roles 7
Table 2 RAM 7
Figure 1 UCD 9
Figure 2 DFD 10
Table 3 Data Dictionary 11
Figure 3 ERD 16
Table 4 User Access Types 17
Figure 4 Daxa Screenshots 19
















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Chapter 1 Overview
A. Company Profile
Royal Ventures is a construction and property development company duly
registered in the Philippine Securities and Exchange Commission (SEC) and
primarily engaged in housing projects and subdivision development in the
Philippines.


RV utilizes an innovative, efficient, and durable building technology,
developed by the Royal Group Technologies, Ltd of Canada- known as the Royal
Building System. RV is affiliated with the Canadian group of companies and has
been given the sole distributorship of this unique housing technology in the
Philippines. RV likewise acts as the development and construction arm of Royal
Group Technologies, Ltd. (CND) in the country.

















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B. Sample Forms



Figure 5 Sample Forms
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Chapter 2 Database Planning
A. Vision
"To make available to all Filipinos quality, durable, decent, and affordable
housing units using the royal building system".



Mission
The company specifically aims to make a niche in the real estate
construction and development industry - focusing on the development of low-cost
to mid-end subdivision projects and the construction of medium rise buildings for
residential, commercial, and industrial uses.



B. Objectives
To engage in general construction business, including the constructing,
enlarging, repairing, developing, or engaging in any work upon buildings, houses,
and condominium, roads, plants, bridges, airfields, piers waterworks, railroads,
and other structures.

The secondary purpose of this corporation is to own, use, improve,
develop, subdivide, sell, exchange, lease, and hold for investment or otherwise,
real estate of all kinds, including buildings, houses, apartments, and other
structures.













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C. Project Team Roles
Members Role

Lim, Emmanuel D.

Project Manager
Oribiana, Sharmaine R.

Business Analyst I
Gutierrez, Maria Elaine B.

Business Analyst II
Navales, Carina D.

Business Analyst III
Nual, Ernest Kyle D.

Technical Writer
Table 5 Project Team Roles



D. RAM
Activity Project
Manager
Business
Analyst 1
Business
Analyst 2
Business
Analyst 3
Technical
Writer
Searching for
company
R R R R R
Communication
with approved
company
R R R R R
Overseer the
development of
the project
R R R R R
Develop work
assignment
R R R R R
Establish
deadlines
R R R R R
Establish
project
requirements
C C C C R
Requirements
collection
R C C C R
Requirements
analysis
C C C C R
Summarization
of Company
Profile
I I I I R
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Listing of
companys
mission, vision,
& objectives
C I I I R
Definition of
System
Specification
I R R R C
Definition of
Database
Software
Specifications
I R R R C
Enumeration of
Database
Users
R I I I C
Construction of
UCD
C C C C R
Construction of
DFD
I I I I R
Construction of
Data Dictionary
I R R R C
Construction of
ERD
I I I I R
Definition of
Data for UAT
C C C C R
Finalization of
Document
C C C C R
Table 6 RAM









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Chapter 3 Database Boundary
A. Use Case Diagram


Figure 6 UCD



B. Database Users

Mr. Vincent Canja Accounting Supervisor
Ms. Roxanne Garcia - Secretary
Mr. Joselito Vejo Accounting Staff
Mr. Ferdinand Castillo - Accounting Staff
Mr. Neil Tuazon Maintenance


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C. Data Flow Diagram

Figure 7 DFD















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D. Data Dictionary
1. Data Store
Data Store Name

Accounts Receivable
Data Store Number

1
Purpose Stores all data related to accounts
receivable
Input Data Flows

Payment Detail, Invoice
Output Data Flow

Invoice Detail

2. Processes
Process name

Post Request
Process number

1
Process description Displays the request form of the client
including its details.
Input data flows

Request
Output data flows Acquired Request, Rejected Request
Notice

Process name

Check Availability
Process number

2
Process description Assess the availability of the
resources needed by the clients
request.
Input data flows

Check List
Output data flows

Check List

Process name

Return Report
Process number

3
Process description Returns the report of the supplier
back to the company.
Input data flows

Report
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Output data flows

Report

Process name

Create Invoice
Process number

4
Process description Creates an invoice based on the
clients request containing details like
the invoice id, total price, etc.
Input data flows

Report
Output data flows

Invoice

Process name

Apply Payment
Process number

5
Process description Applies the clients payment and
sends it to the company. The details
of the invoice come with it.
Input data flows

Invoice Detail, Payment
Output data flows

Payment

3. External Entities
Entity name

Client
Entity description The client of the company who
sends requests to be fulfilled by the
company
Input data flow

Invoice, Request Reject Notice
Output data flow

Request, Payment







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Entity name

Supplier
Entity description An entity that provides supplies
needed by the company to fulfill the
clients request
Input data flow

Check List
Output data flow

Report

4. Data Flow
Data flow name

Request
Description The dataflow where the client enters
his request to be received by the
company.
Input location

Post Request
Output location

Client

Data flow name

Request Reject Notice
Description The dataflow that is sent back to the
client containing a reject notice if their
request is rejected.
Input location

Client
Output location

Post Request

Data flow name

Acquired Request
Description The dataflow containing the clients
acquired request.
Input location

Check Availability
Output location

Post Request





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Data flow name

Check List
Description The dataflow that links the list of what
supplies the clients needs require to
the supplier for checking.
Input location

Supplier
Output location

Check Availability


Data flow name

Report
Description The dataflow containing the report
from the supplier regarding the check
list.
Input location

Create Invoice
Output location

Return Report

Data flow name

Invoice
Description The dataflow where the invoice for
the client is sent to the client and at
the same time to the accounts
receivable data store.
Input location

Client, Accounts Receivable
Output location

Create Invoice

Data flow name

Payment Detail
Description The dataflow where the details about
the payment is sent and stored into
the Accounts Receivable.
Input location

Accounts Receivable
Output location

Apply Payment

Data flow name

Payment
Description The clients payment after receiving
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the invoice.
Input location

Apply Payment
Output location

Client

Data flow name

Invoice Detail
Description Details of the invoice are sent to
present together with the payment for
better assurance or the transaction.
Input location

Apply Payment
Output location

Accounts Receivable
Table 7 Data Dictionary














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Chapter 4 Requirements Collection
and Analysis
A. ERD

Figure 8 ERD

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B. User Access Types
Data Type Accounting
Department
Maintenance
Department
Customer View / /
Request Line Add /
Update / /
Customer View / /
Order Add /
Update / /
Customer View / /
Invoice Add /
Update / /
Supplier View / /
Order Line Add /
Update / /
Supplier View / /
Order Add /
Update / /
Supplier View / /
Invoice Add /
Update / /
Supplier View / /
Product Add /
Update / /
Customer View / /
Add /
Update /
Supplier View / /
Add /
Update /
Table 8 User Access Types







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Chapter 5 System Specifications
A. System
1. Printer
Epson Workforce WF-2010W A4 Colour Inkjet Printer

Speed Colour: Up to 18ppm Colour Print
Speed Monochrome: Up to 34ppm Mono Print
Printer Resolution: 5760 x 1440 dpi Print
Product Group Output: A4
Print Method: 180 Nozzles black, 59 Nozzles per colour, 3 pl, With
Variable-Sized Droplet Technology
Dimensions: 454mm (W) x 345mm (D) x 223mm (H) - Weight 4.7kg
Noise Level: 38dbA
Power Consumption: 12W (Max) / 2W (Sleep)
Product Summary: Epson Workforce WF-2010W A4 Colour Inkjet Printer
Voltage/ Power/ Frequency: 200 to 240VAC

2. Computer
Manufacturer: Dell
OS: Windows 98
Processor: Intel Pentium 4 CPU 2.66 GHz
3. Database Software
Database Management Software: DAXA ACCOUNTING SYSTEM VER. 2.0












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Chapter 6 Screenshots


Figure 9 Daxa Screenshots



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Chapter 7 Resources
Interview
Mr. Vincent Canja (Accounting Supervisor) Accounting Department

Royal Ventures Company Profile, Mission, & Vision
http://royalventuresphil.com/royal/modules/about/about.html