Lower G/F, Finster Hall, Ateneo de Davao University, E.

Jacinto Street, Davao City 8016

Tel: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: samahan@addu.edu.ph | Website: www.samahan.addu.edu.ph
Office of the SAMAHAN Secretary-General



ATENEO DE DAVAO UNIVERSITY
A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
AM+DG
REPORT OF MINUTES
Date: March 29, 2014
Time: 6:25 PM
Venue: SAMAHAN Office

Attendance:
1. Regel Asuero, President
2. Mike Leyson, Secretary-General
3. Jeos Casilac, Business and Management Representative
4. Marielle Banawan, Computer Studies Representative left early at 7:15 PM
5. Jessa Suico, Social Sciences Representative
6. Troy Vergara, Humanities and Letters Representative
7. Darleen Undag, School of Education Representative
8. Migs Gabriento, School of Engineering and Architecture Representative
9. Sir Lunar Tan-Fayloga, SAMAHAN Moderator
10. Vade Santos, Natural Sciences and Mathematics Representative Late;
11. Alexis Alberto, BSA/AT Representative Late; Arrived at 6:35 PM
12. Allexy Flores, Treasurer Late; Arrived at 6:40 PM
13. Peej Comoda, CCO Chairperson Late (Excused); Arrived at 7:20 PM

Agenda:
1. Goal-setting towards:
a. Internal Procedures/External Dealings
b. Committees
c. SAMAHAN-Division Relationship

CALL TO ORDER
Having reached a quorum, Regel Asuero, the SAMAHAN President, called to order of the meeting by
6:25 PM. He, then, presided the meeting, by, first, enumerating the agenda.





Lower G/F, Finster Hall, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: samahan@addu.edu.ph | Website: www.samahan.addu.edu.ph
Office of the SAMAHAN Secretary-General



ATENEO DE DAVAO UNIVERSITY
A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions

Presentation and Discussion of Agenda

1. Goal-setting:
a. Regel Asuero said that the SAMAHAN Central Board (SCB) should formulate goals for
School Year 2014-2015. We should first the tackle the general goals before going down
to its specifics.
b. Several ideas and plans were raised by the SCB such as:
i. Active Participation of Students as suggested by Migs
ii. New kind of relationship with the student body; to be more approachable by
Yeng
iii. Establish authority as a student government by Regel
iv. Enforcement of environment-friendly policies by Mike
v. Maximize functionality of committees not only in SAMAHAN level but in Division
Levels
vi. Promote and support the SAMAHAN Constitution
vii. On Internal Reforms:
1. Intensification of Transparency
a. Documents and finances of SAMAHAN should be made
transparent.
b. Jessa suggested to ask for a column from Atenews to publicize
SAMAHANs finances and activities.
c. Allexy also suggested to invite Atenews during SAMAHAN
meetings. This suggestion was considered by the SCB. Atenews
will be invited on the next meeting with the committees to
inform them regarding this plan.
d. Establish the SAMAHAN Website
2. Creation of Stands on Issues
a. Sir Lunar shared to the SCB the experiences of the previous
administrations and said that the SCB should also consider that
there may be moments that the SCB could not draft a stand but
could always challenge the students to know more of the issue.
3. Systematic Way of Getting Information from the Grassroots
a. Issue on Genuine Consultation
Lower G/F, Finster Hall, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: samahan@addu.edu.ph | Website: www.samahan.addu.edu.ph
Office of the SAMAHAN Secretary-General



ATENEO DE DAVAO UNIVERSITY
A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
i. For Alexis, it was too idealistic and unattainable. The
issue that the SCB should focus is on how they can get
the students attention (e.g. creative posters made by
SCT, etc.).
4. On Division Representatives
a. Sir Lunar shared to his students to challenge their Division
Representatives to not only focus on organizing events but also
to the real concerns and struggles of the students.
viii. On the Role of the Divisions in Promotion of Student Rights:
1. Goal: Establish mechanisms that will make students feel that they are
willing to defend them in times of crises
2. There should be proper representation mechanisms. Regel suggested
utilizing the batch and course representatives of the SECs in reaching
out to the students.
3. Alexis commented that there are established committees created by the
SECs but the problem is how to make the students extend their
concerns to the committees created.
4. Regel said that the SCB should build confidence and trust with the
students and vice versa.
5. Sir Lunar suggested to utilize GACP on this matter.
6. Allexy said the Division Representatives should remind the students to
elect responsible class presidents; communicate the weight of the job of
the class president
ix. On Electing Class Presidents:
1. The gravity of the tasks of the Class Presidents should be highly
emphasized on the students.
2. The Division Representatives will be assigned to make mechanisms on
electing responsible Class Presidents.
x. On Dealing With External Relations
1. Supreme Student Government
a. Holy Cross is not responsive in the drafting of the Constitution
b. According to Allexy, Robin Tongcua said that if Holy Cross is not
much responsive, we may scrap it and start anew since the
constitution that was drafted was very complicated.
Lower G/F, Finster Hall, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: samahan@addu.edu.ph | Website: www.samahan.addu.edu.ph
Office of the SAMAHAN Secretary-General



ATENEO DE DAVAO UNIVERSITY
A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
c. SSGs goal is to be able to draft resolutions to be forwarded to
the City Council.
d. It was agreed that the SCB will lobby to the SSG the idea of
following the Constitution of Buklod Atenista in drafting their
own.
xi. On CCO Matters
1. According to Peej Comoda, the CCO has set their goals for the next
school year:
a. Set meetings of different clusters in specific weeks of the
month.
b. Intensify events and activities that are more focused on social
involvement.
xii. On University Activities
1. The SAMAHAN should collaborate more with CCO, GACP, and other
university offices.

c. After discussing ideas and plans raised by the SCB, the following are the goals to be
achieved by the SCB this incoming SY 2014-2015:
i. Establish Authority as a Student Government
ii. Enforce Environment-Friendly Policies
iii. Maximize Functionality of Committees not only in the SAMAHAN level but also
in the division levels
1. Influence the Elections of Class Presidents through Committees
iv. Promote the SAMAHAN Constitution
v. Intensify transparency
1. Use media to publicize finances and documents
vi. Establish the SAMAHAN website
vii. Create stands as a SAMAHAN Central Board
viii. Formulate systematic ways of gathering information
ix. Establish mechanisms that will make students feel that they are willing to
defend them in times of crises.
x. Formalize the SSG (through the Constitution)
xi. Clearly define CCO and GACPs role


Lower G/F, Finster Hall, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: samahan@addu.edu.ph | Website: www.samahan.addu.edu.ph
Office of the SAMAHAN Secretary-General



ATENEO DE DAVAO UNIVERSITY
A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
2. Budget Planning
a. Allexy will ask the procedures on how to claim the cash budget of SAMAHAN at OSA or
the University Treasurer. Updates will be on Monday.

3. Other Matters:
a. General Cleaning
i. The floor plan will be drafted by Regel and Migs.
b. Sir Lunar may not be able to attend the SAMAHAN LRP due to unavailability. He is free
on the 1
st
and 3
rd
week of May.

NEXT MEETING
The schedule of the next meeting will be on April 26, 2014.

MEETING ADJOURNED
There being no more matters to be discussed, the meeting was adjourned at 7:50 PM.






Prepared by:


MICHAEL ZACHARY A. LEYSON REGEL KENT A. ASUERO
Secretary-General President
SAMAHAN Central Board SAMAHAN Central Board