PM-Role Maintenance Engineer V2 0

BUSINESS PROCESS PROCEDURE
Process: Corrective and Preventive Maintenance, Master data

management and Reporting
Organization/Area: Maintenance
Role Maintenance Engineer
User L1+L2 SAP Version ECC 6.0 Status

Date: Created By: Version: 1.0 Page:
6/1/2009 PM SAP Team Tata Power 1 of 205

Role: Maintenance Engineer

Process: - Corrective and Preventive Maintenance
- Management of plant maintenance master
data
- Reporting and Monitoring


6/1/2009 FICO SAP Team Tata Power & CG 2 of 205

Table of Contents
0. INTRODUCTION ........................................................................................................................... 4
0.1 PREFACE ...................................................................................................................................... 4
0.2 TYPOGRAPHIC CONVENTIONS ...................................................................................................... 4
0.3 ANNEXURE .................................................................................................................................... 5
0.3.1 ANNEX-I: SAP NAVIGATION ........................................................................................................ 5
0.3.2 ANNEX-II: PM_TRANSACTION TREE............................................................................................ 5
0.3.3 ANNEX-III: PM_ORGANISATIONAL ELEMENT .............................................................................. 5
1. OVERVIEW PLANT MAINTENANCE...................................................................................... 6
1.1 PM MODULE COMPONENTS: ........................................................................................................ 8
1.2 ORGANIZATIONAL STRUCTURE UNITS: ........................................................................................ 8
1.2.1 MAINTENANCE PLANT: ................................................................................................................ 8
1.2.2 MAINTENANCE PLANNING PLANT: .............................................................................................. 8
1.2.3 WORK CENTER: ........................................................................................................................ 9
1.2.4 PLANNER GROUP: ..................................................................................................................... 9
1.2.5 FUNCTIONAL LOCATION: ........................................................................................................... 9
1.2.6 EQUIPMENT: .............................................................................................................................. 9
1.2.7 BILL OF MATERIALS (BOM): ................................................................................................... 10
1.2.8 MAINTENANCE PLANNING: ....................................................................................................... 10
1.2.9 MAINTENANCE NOTIFICATION: ................................................................................................ 11
1.2.10 MAINTENANCE ORDER: ......................................................................................................... 11
1.3 CORRECTIVE (UNPLANNED) MAINTENANCE: ............................................................................. 13
1.4 PREVENTIVE (PLANNED) MAINTENANCE:................................................................................... 14
1.5 MAINTENANCE HISTORY: ........................................................................................................... 15
1.6 MATERIALS AND SERVICES: ....................................................................................................... 15
2. CORRECTIVE AND PREVENTIVE MAINTENANCE ............................................................. 16
2.1 PROCESS PROCEDURE AND EXERCISES .................................................................................... 20
2.1.1 CREATE NOTIFICATION............................................................................................................ 20
2.1.2 CHANGE/DISPLAY NOTIFICATION ............................................................................................ 32
2.1.3 CREATE MAINTENANCE ORDER .............................................................................................. 39
2.1.3.1 Corrective Maintenance ..................................................................................................... 39
2.1.3.1.1 Create Order without Notification .................................................................................. 39
2.1.3.1.2 Create Order with Notification ....................................................................................... 51
2.1.3.1.3 Create Order for WBS Element..................................................................................... 55
2.1.3.1.4 Change/Display Order .................................................................................................... 66
2.1.3.2 Preventive Maintenance .................................................................................................... 69
2.1.3.2.1 Create Order based on Scheduled Plan ...................................................................... 69
2.1.4 RELEASE ORDER ..................................................................................................................... 71
2.1.5 BOOKING RESOURCES (MATERIAL/PR/PO/SERVICE ENTRY) ................................................ 74
2.1.5.1 Material Component Booking for Stock item ................................................................... 74
2.1.5.2 External Services to Operation (Service Entry) .............................................................. 83


6/1/2009 FICO SAP Team Tata Power & CG 3 of 205

2.1.5.2.1 Create service PR through Order .................................................................................. 83
2.1.5.2.2 Release service PR ........................................................................................................ 86
2.1.5.2.3 Display service PR .......................................................................................................... 89
2.1.5.2.4 Create Service PO .......................................................................................................... 91
2.1.5.2.5 Release PO ..................................................................................................................... 94
2.1.5.2.6 Display PO ....................................................................................................................... 96
2.1.5.2.7 Create Service Entry(s) .................................................................................................. 97
2.1.5.2.8 Create Service Entry(s) for AMC Job.......................................................................... 101
2.1.5.2.9 Release (Acceptance) Service Entry Sheet ............................................................... 105
2.1.6 ISSUE MATERIAL AGAINST RESERVATION/PO....................................................................... 108
2.1.7 ORDER CONFIRMATION ......................................................................................................... 112
2.1.7.1 Individual Confirmation .................................................................................................... 112
2.1.7.2 Confirmation Cancellation ............................................................................................... 118
2.1.8 UPDATE MAINTENANCE HISTORY AND TECHNICALLY CLOSING PROCESS ........................... 122
2.1.8.1 Technically Closing Process ........................................................................................... 122
2.1.8.2 Update Maintenance History in Notification .................................................................. 127
2.2 SCHEDULE OVERVIEW LIST...................................................................................................... 131
3. MANAGEMENT OF PLANT MAINTENANCE MASTER DATA ........................................... 132
3.1 MEASURING DOCUMENT .......................................................................................................... 132
3.1.1 CREATE/CHANGE MEASURING POINT ................................................................................... 132
3.1.2 DISPLAY MEASURING POINT ................................................................................................. 135
3.1.3 CREATE/CHANGE MEASURING DOCUMENT .......................................................................... 137
3.1.4 DISPLAY MEASURING DOCUMENT ......................................................................................... 139
3.2 MAINTAIN EQUIPMENT CLASS AND CHARACTERISTICS ........................................................... 141
3.2.1 DEFINE CLASS AND ASSIGN CHARACTERISTICS ................................................................... 141
4. REPORTING AND MONITORING .......................................................................................... 144
4.1.1 REPORT 1: IW29 - LIST MAINTENANCE NOTIFICATION (DISPLAY MODE) ............................. 144
4.1.2 REPORT 2: IW28 - LIST MAINTENANCE NOTIFICATION (EDIT MODE) ................................... 152
4.1.3 REPORT 3: IW39 - LIST MAINTENANCE ORDER (DISPLAY MODE) ........................................ 155
4.1.4 REPORT 4: IW38 - LIST MAINTENANCE ORDER (EDIT MODE) .............................................. 163
4.1.5 REPORT 5: MCI8 - STANDARD ANALYSIS BY COST ANALYSIS ............................................. 167
4.1.6 REPORT 6: MCI1 - STANDARD ANALYSIS BY OBJECT CLASS ............................................... 174
4.1.7 REPORT 7: MCI2 - STANDARD ANALYSIS BY MANUFACTURER ............................................. 175
4.1.8 REPORT 8: MCI3 - STANDARD ANALYSIS BY LOCATIONS ..................................................... 178
4.1.9 REPORT 9: MCI4 - STANDARD ANALYSIS BY PLANNER GROUP............................................ 182
4.1.10 REPORT 10: IH08 - EQUIPMENT STRUCTURAL DISPLAY .................................................... 185
4.1.11 REPORT 11: IH06 - FUNCTIONAL LOCATION STRUCTURAL DISPLAY ................................. 188
4.1.12 REPORT 12: S_ALR_87013432- DISPLAY CONFIRMATIONS ............................................ 190
4.1.13 EXERCISE 13: MCJB- MTTR/MTBR EQUIPMENT .............................................................. 197
4.1.14 REPORT 14: MCJC- MTTR/MTBR FUNCTIONAL LOCATION .............................................. 199
4.1.15 REPORT 15: ZPM_MAINT_INDEX- MAINTENANCE INDEX REPORT .................................. 201
4.1.16 REPORT 17: ZPMLONGTEXT: PM NOTIFICATION LONG TEXT ........................................ 203
5. FAQ ............................................................................................................................................ 205


6/1/2009 FICO SAP Team Tata Power 4 of 205

0. Introduction
0.1 Preface
This course is intended to train current and future end users of the SAP R/3 system in the day-to-day
use of the system. It focuses on users who are performing the maintenance process in their role
Role Specific.

The training will be based on the use of a SAP R/3 Release ECC 6.0 system with appropriate settings,
screens and a database. The training covers one or more procedures, Customised developments
specific to the organisation, related SAP transactions and sub process specific exercise including FAQ
and Assessment Criteria.

Objectives:

At the end of this course, you will be able to:
Use relevant Role based business process operating procedures.
To familiar relevant business process and significance of transaction.
To process maintenance (Corrective and Preventive) with full life cycle
To-Do Exercise for getting good comfort.

Set-up of this course:

This course consists of walkthroughs, demonstrations and exercises:

The walkthroughs and demonstrations will be performed by your coach. He or she will
demonstrate related SAP transactions specific to your job role.

The exercises give you an opportunity to test your knowledge and skills on the basis of the
information provided as well as assist in learning to transact in the SAP system as per the users
role in the organisation.

0.2 Typographic conventions

The following typographic conventions are used in the course material:

Italics : Identifies a menu path
CAPITALS : Identifies a button
'In quotes' : Identifies a field name
Tips and Tricks :
Level : L1 Basic (New user), L2 Intermediate (Familiar with SAP and business process &
Reporting) and L3 Manager (MIS)



0.3 Annexure

0.3.1 Annex-I: SAP Navigation
0.3.2 Annex-II: PM_Transaction Tree
0.3.3 Annex-III: PM_Organisational Element



1. Overview Plant Maintenance

Maintenance is an action required to preserve or to retain the health of equipment. Maintenance plays a
decisive role in the Business as it involves spending money, which will take away the revenue.

Plant Maintenance comprises the following activities:
Inspection: All measures which establish the actual condition of a technical system
Preventive maintenance: All measures which maintain the ideal condition of a technical system
Corrective Maintenance (Repair): All measures which restore the ideal condition of a technical
system
Other measures taken using the maintenance organization.

It is integrated with other modules (for example, Materials Management, Production, Sales and
Distribution, Personnel Management, and Controlling) the data is always kept current and processes that
are necessary for Plant Maintenance and Customer Service are automatically triggered in other areas
(for example, a purchase requisition for non-stock material in the Materials Management/Purchasing
area).



Typical Maintenance Flow Diagram:

Typical Plant Maintenance Process Cycle:



1.1 PM Module Components:
Technical Objects: Function Location, Equipments, Assemblies etc.
Resources: Tools/Machine, Material, Work Center Capacity, Planners etc.
Corrective and Preventive maintenance task: Planned/unplanned task
Maintenance History & Reports: Usage history, Event history, Cost report, Break down
reports, MTTR / MTBR, Failure and downtime history
1.2 Organizational Structure Units:

Typical organizational structure unit is used for Tata power business as follows:

Business Area
(B072...)
Client
PD300
Company Code
(P110...)
Plant(s)
(FF00)
Location
Controlling Area
(TPCL...)
Cost Centers
Maintenance
Planning Plant
(P072)
Planner
Group
(M50 U05 MMD
BOILER)
Group
(PM1)
Function Location
Internall Numbering
FL Category
(M-Machine)
Equipment
Internal Numbering
Equipment
Category
(M -Machine
G-Guage)
Notification Type
(T1T1 Maint
Notification..)
Order Type
(TPM1..)
Work
Center
U05MMD..
Task List Type
(EQ, GEN)
Task List

1.2.1 Maintenance Plant:
The Maintenance plant of a technical object (equipment) is the plant at which it is installed and
maintenance tasks are performed by the work center on the technical objects e.g. P070-Trombay
Thermal Power Stat U#7
1.2.2 Maintenance Planning Plant:
The maintenance planning plant of a technical (equipment) objects is the plant in which the tasks are
planned and prepared. Maintenance plants, which do not plan their own maintenance tasks, are
allocated to the planning plants. Planning is performed for the maintenance plants in the planning
plants entered. E.g. P072 - U05 MMD BOILER



1.2.3 Work Center:
Unit where work step is carried out. Each work center has available capacity. Usually a group of
people to carry out the job.
1.2.4 Planner Group:
Group of employees responsible for the planning and processing of maintenance task in a particular
plant.
1.2.5 Functional Location:
Functional locations are elements of a technical structure (for example, functional units within a
system). You create functional locations hierarchically. Each functional location is managed
independently in the system, so that you can:
Manage individual data from a maintenance perspective for the object
Perform individual maintenance tasks for the object
Keep a record of the maintenance tasks performed for the object
Collect and evaluate data over a long period of time for the object
Pieces of equipment can be installed and dismantled at functional locations. The usage times for a
piece of equipment at a functional location are documented over the course of time
When to use Functional Locations?
If you want to represent systems or operations structures according to functionality
If maintenance tasks are to be performed for the individual areas of your system
If records are to be kept of the maintenance tasks that are performed for the individual areas of
your system
If technical data is to be collected and evaluated over long periods of time for the individual
areas of your system
If the costs of maintenance tasks are to be monitored for the individual areas of your system

1.2.6 Equipment:
A piece of equipment is an individual, physical object which is to be maintained independently. It can
be installed in a technical system or part of a technical system. Each piece of equipment has
separate master record and Individual maintenance history is maintained for each equipment.
The categories of equipment are: Machines, Production Resource Tools, Measuring
Equipments etc.
Types of equipment are defined in Tata power business unit like: Pumps, Reactors,
Compressors, and Motors etc.
Equipment Classification: Classification of Equipment means to organize according to various
criteria and group them together when performing analyses. Example: Equipment Pump Rotory
pump



Characteristic is used to describe Technical Objects in more detail. With the help of it one can
manage technical data that is not contained in the master records of the maintenance objects
When to use Equipment?
Individual data is to be managed for the object
Maintenance tasks lists are to be performed for the object.
A record of the maintenance tasks performed for the object must be kept.
Technical data on the object is to be collected and analyzed over a long period of time.
The costs of maintenance tasks are to be monitored for the object.
Records of usage times at functional locations are required for the object.

1.2.7 Bill Of Materials (BOM):
A complete formally structured list of the components (spares) making up a technical object or
assembly.
The list contains: - The object number of each component.
- The quantity and unit of measure of each component.
Use of BOM:
Structure description: Maintenance BOM describes the structure of a technical object or
material. Using maintenance BOMs you can specify exactly where maintenance tasks are to
be performed on a technical object.
Spares allocation: A maintenance BOM is used in plant maintenance to allocate spares to a
technical object or material.
1.2.8 Maintenance Planning:
The most important task in maintenance planning is to ensure the long-term, continued availability of
the production plant. Effective preventive maintenance planning will not only prevent system
breakdown, but will also reduce unnecessary costs arising from repairs or system replacement and
production loss.
Why is PM Planning Required?
It is requirement for:
Legal requirements (inspections)
Manufacturers recommendation
Safety Aspects
Reducing restart costs
Extending asset life cycle



Increasing productivity
Reducing maintenance costs
Types of Maintenance Planning:
Time based maintenance plans: based maintenance: With time-based maintenance plans,
maintenance occurs at specific intervals, for example every two months, every six months, and
so on.
Performance based or counter based maintenance plans
Multiple counter based maintenance plans: based maintenance: With counter-based
maintenance plans, maintenance occurs when the technical object's counter has reached a
certain reading, for example every 100 operating hours.

Scheduling of Maintenance Plans:
Scheduling a Maintenance Plan triggers the system to use the scheduling data specified in
maintenance plan in combination with information from any allocated maintenance strategy to
calculate the intervals at which the maintenance orders are to be created.

1.2.9 Maintenance Notification:
The purpose of maintenance notification in maintenance processing in the event of a malfunction or
exceptional situation to:
Describe the exceptional technical condition at an object
Request the maintenance department to perform a necessary task
Document work that has been performed
Maintenance notifications document maintenance tasks completely, and make them available for
analysis in the long term. You can use them for preliminary planning and execution of tasks.
Main notification types:
Malfunction Report: Describes the condition of a maintenance object, in particular, a malfunction.
Activity report: Describes a maintenance activity which has already been performed. A purely
technical documentation.
Maintenance request: Requests a maintenance activity/task.

1.2.10 Maintenance Order:
Orders form an important part of the detailed planning of tasks and their accompanying
documentation in Plant Maintenance. A technician on site must execute tasks at a technical object.
For this, materials, utilities and staff must be planned and costs estimated. The main purpose of
maintenance order is:



- For planning the execution of maintenance tasks
- Monitoring of the work progress
- Allocating the cost for the maintenance task
Order Creation Process:
1) Automatic generation of a maintenance order from a -> maintenance plan ->
Maintenance
order
2) Creation of an order based on a notification -> Maintenance notification -> maintenance
order
3) Combination of maintenance notifications to make one maintenance order ->
Maintenance notification N -> maintenance order
4) Direct creation of an order -> Maintenance order

Information available from Maintenance Order:
What resources were employed in order to perform a particular maintenance task?
What costs were incurred by a particular type of maintenance task?
How much time was needed to perform a particular type of maintenance task?
How often were particular pieces of equipment or functional locations processed by
maintenance tasks?



1.3 Corrective (Unplanned) Maintenance:

System Operations Engineers are located at IVR, CRS, MCC (master Control Center) and SCADA.
They monitor the system operations. Whenever there is any abnormality, operations engineer shall
create a notification in SAP indicating problem details.

Maintenance engineer shall take necessary corrective action. He will arrange for resources (material,
manpower & contract services). He will take necessary line clear permit.

Services
FI-CO Interface
Equipment
Failure/Repair/improvement
Identification of failure/repair activity
And Create Notification in Sysetm
qMaintenance material group review
notification details
qCreate work order based on notification type
MM Interface
Mobilization of equipment
for Services
Identification of Materials
required based on maintenance
type
Carryout maintenance service job
Certification of maintenance job
Spares
Available?
Replacement & Carry out
maintenance job
Purchase Req.
Acct. Assign : Order
PO by Maintenance
Material Co-ordinator
Materials receipt from
other location/Vendor
Updating of Maintenance History

Technically Confirmation of
Notification and work Order
Settlement and closer work order
PM-MM
FI-CO Int erface
Order Print out for Execution
(Equipment/location/type of
work/work centre)



1.4 Preventive (Planned) Maintenance:

All equipment, which are identified for scheduled maintenance would have a maintenance schedule
either calendar-based or counter-based for monitoring the health of the equipment. The frequency of
the maintenance would be finalised upon the maintenance planner recommendations or established
Tata Power experience. The annual quantity requirement of services would be known. A framework
order for services would be created on the maintenance contractor. Service entry would be carried
out against these documents. Relevant Maintenance work Order would be the cost receiver for this
expenditure.

FI-CO Interface
Servi ces
MM Interface
Maintenance group
review each order
Assign a person for realization
Mobilization of equipment
for Services
Identification of Materials required
based on type of planned maintenance
Carryout maintenance service job
Certification of maintenance job
Spares
Available?
Replacement & Carry out
maintenance job
Purchase Req.
PO by Maintenance
Material Co-ordinator
Materials receipt from
other location/Vendor
Updating of Maintenance History

work Order
Settlement and closer work order
PM-MM
FI-CO Int erface
Order Print out for Execution
(Equipment/location/type of
work/work centre)

Preventive Maintenance Plan set up in
SAP by Calendar
Create Schedule
Order in SAP
Maintenance Planning
1
2 3
4
5



1.5 Maintenance History:
Whenever any abnormality / fault is rectified during the unplanned / Breakdown maintenance or a
corrective action is taken during the scheduled / planned maintenance, equipment history would be
captured in SAP by creating notifications. Appropriate codes for the failure and the corrective actions
taken will be available. This would form a data repository for statistical reporting and future
troubleshooting.
1. Notification History:
Enables user to answer following questions:
o At which location or equipment was a particular problem established in recent years?
o What were the causes of a particular damage?
o How long was the downtime for particular problems?
o What actions were performed to rectify the problem?
2. Order History:
Enables user to answer following questions
o What resources were employed in order to perform a particular maintenance task?
o What costs were incurred by a particular type of maintenance task?
o How much time was needed to perform a particular type of maintenance task?
o How often were a particular equipment or functional location processed by
o Maintenance tasks?

3. Typical Standard Reports:
Break Down Reports: Ledger of all Break Downs
Damage analysis: All damages and Causes for the same, action taken
Planner Group Analysis: Planner Group wise cost , damage, order reports

1.6 Materials and Services:
Resources required for carrying out the maintenance jobs would be sourced through Maintenance
order. Reservation will be automatically created, based upon material requirement indicated by
maintenance engineer on PM Order for the materials input in the Maintenance order for the
concerned job and will be issued against the order.

Services requirements, most of which are expected to be covered by agreements / framework
orders, will also be sourced against the Maintenance order. PR will be automatically created for
services input (wherever framework orders are absent) in the Maintenance order.



2. Corrective and Preventive Maintenance

Corrective Maintenance (Order Type - TPM 1)

The Plant Maintenance (PM) application component supports the planning, processing and
settlement of maintenance tasks for the entire maintenance area

The processing of corrective (unplanned) maintenance tasks can be divided into the following major
steps:
1. You report a malfunction or a problem at a technical system or part of a technical system, or
describe the condition of the technical system, and create a maintenance notification for this.
2. You use the maintenance notification to request a maintenance task.
3. You create a maintenance order and plan the work that is to be performed.
4. You release the maintenance order.
5. Book the resources
6. You perform the order.
7. You complete the order, and confirm it as being completed.
8. You enter technical information in the order, such as findings, causes, breakdown times and
activities.
9. You close the order and the maintenance notification, and the system saves the relevant data for
evaluations and for the planning of future maintenance activities.

System Operations Engineers are located at IVR, CRS, MCC (master Control Center) and SCADA.
They monitor the system operations. Whenever there is any abnormality, operations engineer shall
create a notification in SAP indicating problem details.

Maintenance engineer shall take necessary corrective action. He will arrange for resources (material,
manpower & contract services). He will take necessary line clear permit.

Process Flow:





Preventive Maintenance (Order Type - TPM 2)

The processing of preventive (planned) maintenance tasks can be divided into the following major
steps:
1. Create Order as per scheduled maintenance planning
activities.

the maintenance would be finalized upon the maintenance planner recommendations or established
expenditure.

Process Flow:



Preventive Maintenance ( Order Type TPM2 )
Start
Order created by system as per
scheduled plan (CRTD)
Identification of
Materials required
based on
maintenance type
Internal Manpower (Operation)
Attach General Task List / Give
operations
(IW32)
Material (Components)
Select from BOM/ Search by
drill down (plant specific).
(IW32)
External Services (Operation)
Control Key - PM03
Create Service PR (IW32), ME21N
Carry out Service Maintenance Job
Ext. Services Confirmation through
Service Entry Sheet giving ref of
Maint order (ZML81N)
Spares Available?
Create Purchase Req.
(IW32, ME51N)
Release PR (ME54)
Create Purchase Order (PO)
based on PR (ME21N)
Release PO (ME28)
Booked Material (IW32)
Print the Material requisition. Goods
Posting through MM By Stores
(MIGO_GI)
Material Receipt from Verious
vendor (MIGO)
Carry out maintenance job and update
maintenance history in notification
and order (IW22, IW32)
Notification: NOCO
Closed notification: CLSD (IW22)
Technical Closure by Maintaining
Settlement Rule against the Cost
Centre (IW32), Status: TECO
Operation Confirmation
For Internal Man power (IW41)
Status: CNF
Technical Closure by Maintaining
Settlement Rule against the Cost
Centre (IW32), Status: TECO
Actual Settlement for the
current period & financial year
(KO88)
Business Closure (IW32)
Status: CLSD
End
Services MM Interface
FI/CO Interface
Create General Task List
(IA05)
Create Strategy Maintenance
Plan and attach the Task List
IP42
Schedule the Maintenance Plan so
that the Maintenance Orders are
created on specified dates IP10
- Deadline Monitoring of Scheduled
Plan (IP30)
- Schedule Overview List (IP24)
Maintenance Planning
Assignment of fund Center to
Work Order and Release Work
Order (IW32). Status: REL



2.1 Process Procedure and exercises
2.1.1 Create Notification

Overview:

An internal problem or maintenance request needs to be logged for problem reporting and technical
resolution. This document describes how to create a PM notification for any notification type. A
notification is used to capture technical information and assign tasks that do not involve the tracking of
costs. The user can create a maintenance order or a quality notification from the PM notification.

Input Required Fields Field Value/Comments
Notification Type Customer Notification Type T1 : Maintenance Notification

Output - Results Comments
Creation of a notification Pl see all notification details in Display PM Notification', to verify this result.

T-code: IW21
Menu Path: Logistics > Plant Maintenance > Maintenance Processing > Notification > Create
(general)
Step -1: On screen Create PM Notification: Initial, enter information in the fields as specified in
the table below and Press Enter:

Field Name Description User Action and Values
Notification Type Notification type Enter a notification type:
T1 Maintenance Notification



It is possible to convert the notification into an order from this screen. Click on the create
order button. A window pops up where the order type, planning plant, business area, and
the main work center needs to be entered. Once this information is entered, it will take
you to create order (incl. Notification) central header screen. It is necessary to enter the
equipment & functional location fields to obtain the O&M expenses on them.

Step-2: Create PM Notification: Maint Notification screen: Enter the following information as below table:

Notification description Notification description Enter notification description. You can write details defect text in
long text icon. Pencil Icon takes you to long text page.

Equipment Enter equipment Enter equipment no on where you want to create notification.
FunctLocation Functional Location number for which the
notification refers
Enter a functional location number, if known. It Can be
determined from the equipment
Planner Group Planner Group Enter respective Planner Group
Mint Work Center Maintenance work Center Enter Maintenance work center
Reported By Person who reported request/problem Enter the last name of the person who reported the problem/request.
Required start date Required start date Enter start date of work. You can overwrite the required start
date on defaulted system date
Priority Priority Mention priority of work
Breakdown Breakdown Indicator If equipment get breakdown then activate flag on breakdown
indicator.

Enter T1 for
Notification Type



Work Center to be entered in Reported by fieldPerson responsible is attached by Planner/HOD while
releasing. If notification relates to malfunction activity then breakdown indicator need to be maintained.
Based on this MTTR/MTTB report gets generated effectively .

Step-2: in Create PM Notification: Miant Notification Item & Activities tab:
By clicking on pencil you can write down
notification details

Select the Equipment by using
drill down
MC01 is by default. For other choices use the
drill down by erasing the existing codes
Enter planner group, maint work center, reported by
for the plant P094
Required start date and Priority. Use drill down
facility for getting priority details.



Overview of all items of the notification. This includes cause codes, damage codes, object
codes, free texts for cause and damage, assembly fields for each item, etc. Any activities
performed for each item should be entered here.

Maintain object part, Damage code and Cause code if any found. This is very useful to get report
failure object analysis

Activities Tab: Overview of all the activities performed on the notification at the header level. This includes dates and times of the
activities and activity codes and text.



Step-3: Maintain Malfunction start date and time

Detailed information regarding the malfunction, such as start date and time of the
malfunction of the reference object, can be entered in this tab. The malfunction can also



be marked as a breakdown. The breakdown duration can be recorded here. This
information is later used for reporting (i.e., mean time between failure and number of
breakdowns, etc.)

Step -4: It contains location information of the reference object. It also contains information regarding the
account assignment.

Step-5: Save the notification (Ctrl + S). Message will be displayed confirming that the notification has
been saved and will display system assigned notification number. Notification Status: OSNO



Also you can create notification from order. Sometime happens if direct order created on
an urgent basis to perform maintenance job without notification and there is need to
maintain maintenance history details in notification then you can create notification
through order. Through order, can cerate multi notification but you can create only one
order through notification.

Step-1: go to change order transaction. Enter order no and press on enter

This Notification generated by SAP System use all the future
references & use.



Click here to cerate notification





Now you are in notification screen. Maintain all notification details and came to order and save.
Notification no is generated after saving the order with message: Order XXXXX created with
Notification





You can see no of notification created/assigned to order in Change order screen: objects tab



2.1.2 Change/Display Notification

Overview:

Internal customer requires changes to an existing PM notification. This document describes how to
change an existing PM notification, as well as to set the deletion flag on the notification. Use This
Transaction to Assign Work Center, Person Responsible to Notification. Also use this transaction to
Change the Status of Notification ( Put Notification IN PROCESS, CLOSE) and to Assign Item Codes
and Activities to Notification

Notification number
Data to be changed / entered

Updated PM notification Refer to Business Procedure document Display PM Notification to verify changes.

If you do not have the PM notification number, you can use the search function. The
most flexible method to search is via "PM notifications by notification list" (Transaction
IW29) in which you can any find any information on the notification. To search for PM
notifications exclusively, be sure to enter notification type T1 in Search Criterion.

you need to select one or a group of notifications, click on the pull down menu. It will
take you to Display notifications: Selection of Notifications screen. In the Notification
status field if one or more fields are selected, (E.g. Outstanding, Postponed, In Process)
this will help to narrow down the search.

Be sure the search dates are correct. If you do not find the notification, change the
search dates.

It is possible to convert the notification into an order from this screen. Click on create
order button. A window pops up where the order type, planning plant, business area, and
the main work center needs to be entered. Once this information is entered, it will take
you to create order (incl. Notification) central header screen.

The activity data entry area can appear either as a section header or a tab strip
depending on the configuration of the notification type.

T-Code: IW22
Menu Path: Logistics > Plant Maintenance > Maintenance Processing > Notification > Change

Step-1: On screen Change PM Notification: Initial, enter information in the fields as specified in
the table below:

Notification Number of the notification to be changed /
updated
Enter the notification number and Enter



Step-2: On screen Change PM Notification: Malfunction Report (or Maintenance Request or
Activity Report, change information in the fields as specified in the table below based on
requirement basis:

Status Key which records the condition of the notification or the
execution of a function for the notification

The system will default this information.
(System defaults the values. OSNO = Outstanding
Notification)
Subject Code Classify the Notification Enter proper Subject Code from Drop down List
Main Work
Center
Work center responsible for the completion of the
maintenance tasks
Enter a main work center
(Can be automatically determined from the reference object)
Person
Respons.
Individual personnel number responsible for the
maintenance tasks
Enter a person responsible
Reported By Person who reported request/problem Enter the person who reported the problem
Object Part Code of standard part for which the notification refers Enter the object part
Damage Code for damage description Enter the damage code from the pull down selection
Text Free text for damage description Enter a description
Cause Code Code for cause of damage description Enter a cause code from the pull down selection
Cause Text Free text for cause of damage description Enter the cause text
Activity item Number of the item entered in the notification
Code Group Group of activity codes Defaulted when an activity code is selected.
Activity Code Code for standard activities Choose an activity code that represent s the activity
performed.
Activity Text Free form text for an activity performed Enter a text if no code fits the activity performed.
LT Long text for the activity Enter a text for the activity
Start Date Start Date of the activity Enter the start date of the activity
End Date End date of the activity Enter the end date of the activity

Step-3: Put Notification In Process, meaning that Action has started on the Notification and assign person
responsible name who you wanted to be performed this activity.
Enter the Notification number &
execute



Notification status: NOPR



After updating the details, save the notification:



If you want to set deletion flag on notification because notification is no more use in
future or by mistaken created notification then set deletion flag.

Status maintained: DLFL



To see notification details. Pl refer Transaction: IW23 (Notification Display). Enter
notification number and click on execute.





2.1.3 Create Maintenance Order

2.1.3.1 Corrective Maintenance

2.1.3.1.1 Create Order without Notification

Overview:

Internal work hours and costs need to be captured and transferred to other cost objects for maintenance /
service work. Billable hours and costs need to be captured and billed to customers, as well as
transferred to other cost objects, for service work.

A detailed work planning document which holds details on resources, components, costs, and labor
required to complete specific maintenance / service work. It can be created with or without a notification.
The costs are settled to other cost objects, such as cost centers, WBS elements, internal orders, fixed
assets

Order type The order types for maintenance, to be used at Tata Power, are TPM01
(Maintenance order), TPM02 (Regular maintenance order).
Planning Plant Maintenance / service tasks are planned and executed.
Main work center Responsible for completion of the maintenance / service tasks.
Control Key Determines which business transactions should be executed for the object that
belongs to the task list or order (for example scheduling or costing

Activity Type Key which uniquely identifies the maintenance activity type such as TM1, TM2

Creation of a PM Order Refer to Business Process Procedure Display PM Order' to verify this result

You can cerate order by using similar requirement reference order. This will help us to
reduce time for updating entry in order.

T-code: IW31
Menu Path: Logistics > Plant Maintenance > Maintenance Processing > Order > Create (general)



Step-1: in create order: initial screen enter the following information and enter

Order Type Order type Enter an order type
Priority Priority of the PM/CS order Enter a priority, if needed. This will drive the dates of the PM/CS order
FunctLoc. Functional Location number for which
the PM/CS order refers
Enter a functional location, if known. Can be determined from the
equipment. If order to be created on only function location then entry of
equipment is not required.
Equipment Equipment number for which the
PM/CS order refers (reference object)
Enter an equipment number, if known
Plng plant Maintenance planning plant in which
maintenance / service tasks are
planned and executed
If no reference object was entered, enter a maintenance planning plant. It
can be determined from reference object
Bus. Area Business area (FI) Enter a business area.
Used when FI activates Business area. Can be determined from ref. Obj.
Reference Section Header
Order Existing PM/CS order number to be
copied
If copying an existing PM/CS order, enter the Order number

Double click to get the create order screen. This is while
creating order directly with out Notification reference.



After enter, system gives previous order history of technical object (function location/Equipment).
Click OK for the object information. This is indicating the last 3 orders/notifications which exist on
the equipment.



Step-2: On screen Create Maintenance Order: Central Header, enter information in the fields
as specified in the table below (fields will vary depending on order type selected):

Order (short
text)
Description of the PM/CS order Enter a short text for the order. By clicking on pen function you can
write long text.
PMAct Type Maintenance Activity type indicating the type
of work being performed
Defaults according to the order type
SystCond. Condition of the equipment or functional
location at time the
maintenance / service tasks must be
performed
Select system conditions from the drop down menu.
Person
Responsible
Section Header Data of order
PlannerGrp Group responsible for planning the tasks on
the PM/CS order within the planning plant
Enter a planner group within the maintenance plant. It can default from
the ref. Object. If order created without object then you have to enter
this details
Mn.wk.ctr Main work center responsible for the
completion of the maintenance / service tasks
Enter a main work center. It can default from the ref. Object
Person res Individual personnel number responsible for
the maintenance / service tasks
Enter a personnel number
Dates Section Header Data of order
Bas. Start Start date of the PM/CS order If forward scheduling is set, enter a start date on defaults to current
date.
Backward scheduling will calculate the start date.
Priority Priority of the PM/CS order Enter a priority, if needed
This will drive the dates of the PM/CS order.
Basic. Finish Finish date of the PM/CS order If backward scheduling is set, enter a finish date on defaults to current
date.

Forward scheduling will calculate the end date
Revision Period of time where a plant is temporarily
shut down for maintenance / service tasks
Select the revision from the drop down menu.
Reference
Object
Section Header Data
FunctLoc. Functional Location number for which the
PM/CS order refers
Enter a functional location, if known
Can be determined from the equipment
Equipment Equipment number for which the PM/CS
order refers (reference object)
First
Operation
Section HeaderData
Operation Short text of the operation Short text of the order will default if no short text is entered
CCKey Calculation key for duration, number of
people or operation duration
Select the calculation key from the drop down menu. Defaulted based
on configuration settings
WkCtr/Plnt Work center responsible for the maintenance
/ service operation
Defaults from the Main work center entered on the header
Ctrl Key Control key for the operation Defaults from the work center. Standards for PM are PM01 (internal),
PM02 (external), PM03 (external services) & PM05 (internal services).
Standards for SM are SM01 (internal), SM02 (external) & SM03
(external services).

It can be changed if needed
Comp. Component allocation indicator Set by the system when a component is allocated to the operation
Work durtn Total duration of the operation Enter the total duration of the operation

If calculation key is set to determine the work duration, leave blank
Number Number of persons to perform the operation Enter the number of persons, or leave blank (system will default 1)

Oprtn dur. Actual duration of the operation based on
number of persons
Enter the duration of the operation or leave blank.

Person. No Individual personnel number responsible for



Step-2: Assign the fund to order

Select GOTO
Select ASSIGNMENTS
Select FUNDS MANAGEMENT
Enter

Click here for long text
Pl note: Account
assignment has to be done
before further proceeding
with the creation of the
order. Planner , work
centre, person responsible
Basic Start & Finish
dates are mandatory to
enter.



Step-2: On screen Create Maintenance Order: Operation Overview, enter information in the
fields as specified in the table below and go to next tab: Component.

OpAc Number of the operation The system numbers is defaulted based on configuration settings
SOp Sub-operation number For the sub-operation line, change the operation field to the operation
Enter Fund Centre code while assigning the
fund in the mandatory field as shown



number in which the sub-operation refers. Enter a sub-operation number.
Work ctr Work center responsible for the
maintenance / service operation
Control key Control key for the operation Defaults from the work center. Standards for PM are PM01 (internal),
Standards for SM are SM01 (internal), SM02 (external) & SM03 (external
services).

System
condition
Operating Condition of the equipment
or functional location at time the
performed
Select the operating condition from the drop down menu.
Short Text Short text of the operation Enter short text of the operation.
Work Total duration of the operation Enter the total duration of the operation

Un Unit of measure for the work duration Defaults according to configuration settings (usually H)
Number Number of persons to perform the
operation
Enter the number of persons, or leave blank (system will default 1)
Durat Actual duration of the operation based
on number of persons
Enter the duration of the operation
CcKey Calculation key for duration, capacity,
number of people or operation duration
Defaults based on configuration settings
Actyp Activity type or internal cost rate for the
operation
Defaults from the work center
It can be changed if needed. Not the same as PM Activity Type.

Step-3: Assign maintenance task list to operation level. General, Equipment, and Functional
location task lists are present in the system for selection.

For TASK List assignment:

Select EXTRAS
TASK list selection
General task list
Press ENTER
You can enter here
operation activity
(internal/external)



Enter on no to delete operation.





Choose the right task list from the list of
task lists & click the green tick







2.1.3.1.2 Create Order with Notification

T-code: IW22
Menu Path: Logistics > Plant Maintenance > Maintenance Processing > Notification > Change

You can create order based on notification. All updated master parameter in notification is get defaulted
in order. You can cerate order while creating notification (IW21) also.

Step -1: enter notification no and enter



Click here to crate order Or
go to maintenance notification>
Order > Create > Direct



Step-2: The other steps like to maintain operation, FM assignment and assign task list to operation is
same as defined in above exercise. Maintain it and save.



Notification status is: NOPR ORAS (Notification in Process Order assigned).



2.1.3.1.3 Create Order for WBS Element

The order creation procedure exactly is same as defined in process create order without
notification. The only difference here is instead of maintaining technical object reference
(equipment/Function location), we need to maintain WBS element in Order: Location tab
details. Order type: TPM3 (Capital budget order). Cost settlement procedure is done against
WBS element.

T-code: IW31
Menu Path: Logistics > Plant Maintenance > Maintenance Processing > Order > Create (general)

Step-1: in create order: initial screen enter the following information and enter

Order Type Order type Enter an order type
Priority Priority of the PM/CS order Enter a priority, if needed. This will drive the dates of the PM/CS order
Plng plant Maintenance planning plant in which
maintenance / service tasks are
planned and executed
If no reference object was entered, enter a maintenance planning plant. It
can be determined from reference object
Bus. Area Business area (FI) Enter a business area.
Used when FI activates Business area. Can be determined from ref. Obj.
Reference Section Header
Order Existing PM/CS order number to be
copied
If copying an existing PM/CS order, enter the Order number



After enter, system gives previous order existed history of of WBS element Click OK for the
object information. This is indicating the last 3 orders/notifications which exist on the equipment.

Step-2: On screen Create Maintenance Order: Central Header, enter information in the fields
as specified in the table below (fields will vary depending on order type selected):

Order (short
text)
Description of the PM/CS order Enter a short text for the order. By clicking on pen function you can
write long text.
PMAct Type Maintenance Activity type indicating the type
of work being performed
Defaults according to the order type
SystCond. Condition of the equipment or functional
location at time the
performed
Select system conditions from the drop down menu.
Person
Responsible
Section Header Data of order
PlannerGrp Group responsible for planning the tasks on
the PM/CS order within the planning plant
Enter a planner group within the maintenance plant. It can default from
the ref. Object. If order created without object then you have to enter
this details
Mn.wk.ctr Main work center responsible for the
completion of the maintenance / service tasks
Enter a main work center. It can default from the ref. Object
Person res Individual personnel number responsible for
Dates Section Header Data of order
Bas. Start Start date of the PM/CS order If forward scheduling is set, enter a start date on defaults to current
date.
Backward scheduling will calculate the start date.
Priority Priority of the PM/CS order Enter a priority, if needed
This will drive the dates of the PM/CS order.
Basic. Finish Finish date of the PM/CS order If backward scheduling is set, enter a finish date on defaults to current



date.

Forward scheduling will calculate the end date
Revision Period of time where a plant is temporarily
shut down for maintenance / service tasks
Select the revision from the drop down menu.
Reference
Object
Section Header Data
FunctLoc. Functional Location number for which the
PM/CS order refers
Enter a functional location, if known
Can be determined from the equipment
Equipment Equipment number for which the PM/CS
order refers (reference object)
First
Operation
Section HeaderData
Operation Short text of the operation Short text of the order will default if no short text is entered
CCKey Calculation key for duration, number of
people or operation duration
Select the calculation key from the drop down menu. Defaulted based
on configuration settings
WkCtr/Plnt Work center responsible for the maintenance
/ service operation
Ctrl Key Control key for the operation Defaults from the work center. Standards for PM are PM01 (internal),
Standards for SM are SM01 (internal), SM02 (external) & SM03
(external services).

Comp. Component allocation indicator Set by the system when a component is allocated to the operation
Work durtn Total duration of the operation Enter the total duration of the operation

Number Number of persons to perform the operation Enter the number of persons, or leave blank (system will default 1)

Oprtn dur. Actual duration of the operation based on
number of persons
Enter the duration of the operation or leave blank.

Person. No Individual personnel number responsible for



Step-2: Assign the fund to order

Select GOTO
Select ASSIGNMENTS
Select FUNDS MANAGEMENT
Enter



Step-2: On screen Create Maintenance Order: Operation Overview, enter information in the
fields as specified in the table below and go to next tab: Component.

OpAc Number of the operation The system numbers is defaulted based on configuration settings
SOp Sub-operation number For the sub-operation line, change the operation field to the operation
number in which the sub-operation refers. Enter a sub-operation number.
Work ctr Work center responsible for the
maintenance / service operation
Control key Control key for the operation Defaults from the work center. Standards for PM are PM01 (internal),
Standards for SM are SM01 (internal), SM02 (external) & SM03 (external
services).

System
condition
Operating Condition of the equipment
or functional location at time the
performed
Select the operating condition from the drop down menu.
Short Text Short text of the operation Enter short text of the operation.
Work Total duration of the operation Enter the total duration of the operation

Number Number of persons to perform the
operation
Enter the number of persons, or leave blank (system will default 1)
Durat Actual duration of the operation based
on number of persons
CcKey Calculation key for duration, capacity,
number of people or operation duration
Defaults based on configuration settings
Actyp Activity type or internal cost rate for the
operation
Defaults from the work center
It can be changed if needed. Not the same as PM Activity Type.



Step-3: Assign maintenance task list to operation level. General, Equipment, and Functional
location task lists are present in the system for selection.

For TASK List assignment:

Select EXTRAS
TASK list selection
General task list
Press ENTER



Enter on no to delete operation.







Step-4: Go to order: location tab and maintain WBS element in account assignment details.





2.1.3.1.4 Change/Display Order

Overview:

Requirement to display data from a previous maintenance order created /or changed. This document
describes the procedure required to display a PM order. As a display function, this is for informational
use only.

This transaction is used:

To Change or modify the Data entered During Order Creation, Such as Operations related
Change, Entering additional Components. To add external services & create PR

- To Change the Status Of Order, Such as Release Order (REL), Technically Close Order
(TECO), Close the Order (CLSD)

Order number Enter the order number to be displayed.

Display of a PM/CS order No update available.

If you do not have the PM order number, you can use the search function. The most
flexible method to search is via "PM orders by order list" (IW39) in which you can access
any information found on the order. To search for specific order types, enter the order
types in the search criteria, for example, TPM1 to TPM3

T-Code: IW33
Menu Path: Logistics > Plant Maintenance > Maintenance Processing > Order > Display

Step-1: On screen Display Order: Initial Screen, enter information in the fields as specified in the table
below:

Field Name Description User Action and Values Comments
Order Number of the PM/CS order Enter a PM/CS order number and press on
enter key



Header data information:

Operational Data information: (similarly you can see all tab details like component, cost,
notification etc.





2.1.3.2 Preventive Maintenance

2.1.3.2.1 Create Order based on Scheduled Plan

the maintenance would be finalized upon the maintenance planner recommendations or established
expenditure.

As per scheduled plan, a preventive maintenance order created by system. All scheduled order list
should get display by planning team and release order for execution.

The major steps of scheduled order are:

1. Create Order as per scheduled maintenance planning (By System)
activities.

Pl note: creation of scheduled order program has been defined in maintenance planning
document.

The view of scheduled order (TPM2) created by system is as follows:

Order number Enter the order number to be displayed.

Display of a PM/CS order No update available.

T-Code: IW32
Menu Path: Logistics > Plant Maintenance > Maintenance Processing > Order > Change



Step-1: On screen Change Order: Initial Screen, enter information in the fields as specified in the table
below:

Order Number of the PM/CS order Enter a PM/CS order number and press on enter key



2.1.4 Release Order

Order should get released before material booking. Material can get booked in order without release of
order but material can not issued without release of order.

Order number Enter the order number to be displayed in change mode

PM order released

T-Code: IW32

Step-1: On screen Change Order: Initial Screen, enter information in the fields as specified in the table
below:

Order Number of the PM/CS order Enter a PM/CS order number and press on enter key



For release order: click on release
function icon Or go to Order > Function
> Release.





2.1.5 Booking Resources (Material/PR/PO/Service Entry)

Resources required for carrying out the maintenance jobs would be sourced through Maintenance
order. Reservation will be automatically created, based upon material requirement indicated by
maintenance engineer on PM Order for the materials input in the Maintenance order for the
concerned job and will be issued against the order.

Services requirements, most of which are expected to be covered by agreements / framework
orders, will also be sourced against the Maintenance order. PR will be automatically created for
services input (wherever framework orders are absent) in the Maintenance order.

2.1.5.1 Material Component Booking for Stock item

Order number Enter the order number to be displayed in change mode

Maintenance order booked with material

T-Code: IW32

Step-1: On screen Change Maintenance Order: Component Overview, enter information in the fields as
specified in the table below:

Item Number of the component / material allocated to
the PM Order
System defaults an item number
Component Material number of the component / material
allocated to the PM order
Enter the material number, if known

Leave blank if a general item will be entered and the purchasing
dept. determines the mat. No.
Description Description of the component / material
allocated to the PM order
Defaults from the material master

If a general item is being allocated, enter short text
Reqmnt qty Quantity of the component / material being
allocated to the PM/CS order
Enter the number of materials being allocated
UM Unit of measure for the requirement quantity Defaults from the material master

IC Item category of the component / material being
allocated
Enter L for stock item, N for non-stock item

Can default based on planning plant
SLoc Storage location of the component / material Enter the storage location (optional)
Plnt Plant of the component / material being
allocated
Enter the plant
OpAc Operation to which the component / material is
being allocated
Enter the operation number
Recipient Free text field for the receiver of the material or
service
Enter the recipients name
Res./ Purc.
Req.
Material Reservation relevance or generation of
purchase requisition
Select from the drop down menu



Step-2: enter material no by selecting material no or material short description for selected plant.

Select the Components Tab to enter from the
BOM or individual material code.
For BOM click icon LIST



Assign operation to booked material from operation list



Similarly, can book material per operation level to perform job.

Step 3: The components needed for the PM order can be selected from a Bill of Materials list. The
information copied from the BOM can be changed as needed.



Select here for material list and enter
operation



Step 4: you can check booked material on line by selecting option material availability (overall)

Material appeared from material list





Step 5: you can see material reservation number.

Click here to see material reservation number





2.1.5.2 External Services to Operation (Service Entry)

If maintenance activity to be performed by external agency i.e maintenance operation can not be dobe
by internal sources. Then cerate service entry against operation activity. The service cost gets booked in
order as service cost.

2.1.5.2.1 Create service PR through Order

T-Code: IW32

Maintenance order no Enter external service control key PM03 for external services

Service PR created

Step-1: In change order: Operation overview screen maintain control key PM03-External service to
operation where activity to be performed by externally and enter

Step-1: for external process maintain following filed as given table as below and enter.




Material group Material group Enter material group :SER_Misc
Purch. Group Purchasing group Select purchasing group related to area
Requisitioner Requisitioner Maintain requisitionor name
Vendor Vendor no Maintain vendor number
Tracking no Tracking no Maintain tracking no for identification

Step-3: select external operation and click on external function icon



Step-4: maintain external service description details, quantity, unit and gross price details and save the
order.



2.1.5.2.2 Release service PR

T-code: ME54

Step-1: Enter service purchase requisition no of order and release code and release PR.



Step-2: select item line and click on release and save. Similar process to be followed for release level
Q2>Q3 >Q5>Q6 and Q7. Service can be release based on authorization provided to service release level





2.1.5.2.3 Display service PR

T-code: ME53N

Service PR No Enter external service PR no

Service PR displayed

Step-1: Enter service purchase requisition no of order and check service PR and release strategy
details





2.1.5.2.4 Create Service PO

T-Code: ME21N

PR no Enter the PR number

PO Created

Step-1: On screen Create Purchase Order Screen, enter information in the fields as specified in the
table below:

Step -2: enter purchase requisition no and execute



Step -3: enter vendor number, payment details, document type: Opex-service local, delivery date and
tax code and click on check functionality. Message appears: the updated details are correct.

Click here on
adopt details to
create PO





2.1.5.2.5 Release PO

T-Code: ME28

PO no Enter the PO number

PO Released

Step-1: On screen Release (approve) purchasing documents, enter the release code and Purchase
order number and click on execute.

Step-2: press on release start and simulate release. PO release sequence to be followed as C1>C2>C3
and C8





2.1.5.2.6 Display PO

T-Code: ME23N


PO Displayed

Step-1: Enter PO number and enter. The updated PO details are displayed.

Step-2: Check on Release strategy and see the PO release status.



2.1.5.2.7 Create Service Entry(s)

T-Code: ZML81N


PO Displayed

Step-1: Create service entry sheet using transaction ZML81N. Create service entry sheet against service
PO. Service PO can be selected from giving input of maintenance order.



Step 2: Go to Entry sheet Create With Planned Services (Shift+F6)



Step 3: A POP up appears for percentage quantity press enter key

Step 4: Enter Short Text and maintain service location and service period details



Step 6:Select Tab Accept Data and maintain reference and doc text

Step 7:Save the service entry sheet



Message displayed as -Entry sheet XXXXXX saved

2.1.5.2.8 Create Service Entry(s) for AMC Job

This scenario is used when part of the AMC service booked in service entry for maintenance order.
Service cost is booked as external service in maintenance order.

Prerequisite: Service PO (Framework Order) for AMC has been already created by Purchase group.

T-code: ZML81N

Step-1: go to other purchase order function and enter service PO (framework order) no.



Step-2: select create entry sheet

Step-3: maintain reference and document text in accept data tab and service location and service period
details in basic data tab and enter service selection





Step-4: select service and click on adopt service function icon. Service get assigned to service entry
sheet. Save the service entry sheet.



2.1.5.2.9 Release (Acceptance) Service Entry Sheet

T-Code: ML81N

PO./Service entry sheet no Enter the PO/service entry number

Service Entry Released

Step-1: enter service entry sheet/service PO number of maintenance order. If you know the service entry
no/PO then enter directly otherwise it can access from order selection option. Select on Tree on/Off
function. Service entry details will be displayed.



Step-2: go to change mode and press on release (accept) function icon. Save entry sheet.



Status changed after released



2.1.6 Issue Material against Reservation/PO

Overview:

Material will be issued against reservation/PO to carry out job at object location. This is covered details
in material management stores functionality.

T-code: MIGO_GI
Menu Path: Logistics > Materials Management > Inventory Management > Goods Movement >
Goods Issue

Reservation no/ order no/po no Enter the PO/reservation number

Material issued against reservation number

Step 1: go to transaction MIGO_GI and Select A07 Goods Issue R09 Reservation 201 or 221
movement type (based on Reservation)



Step-2: enter the quantity for issuing material and enter storage location

Step-3 select item ok and click on post.



Similar process to be followed for issuing the material for material issue against PO if any non
stock material booked in maintenance order. After issuing the material, the maintenance order
status gets changed as GMPS (Good moment posting done) and actual cost gets reflected in
order cost component





2.1.7 Order Confirmation

Overview:

Actual hours-worked needs to be recorded and posted to the PM order by confirming the
operations in the order.

A completion confirmation documents the status of the processing of operations and sub-operations for a
maintenance or service order. It is a part of order monitoring.
You enter technical data in activity reports for the order or the objects to which the order refers. This part
of the completion confirmation is known as the technical completion confirmation.
Partial Completion Confirmation
If completion confirmations have been entered for the operations/sub-operations of an order, but the
processing has not yet been completed, the operations/sub-operations automatically receive the status
"partially confirmed" from the system. (Order status: PCNF)
Final Completion Confirmation
As soon as all order operations/sub-operations, which are planned for a completion confirmation (the
control key is the decisive factor), have been finally confirmed, the order itself also receives the status
"finally confirmed". (Order Status: CNF)

2.1.7.1 Individual Confirmation

T-code: IW41
Menu Path: Logistics> Plant Maintenance > maintenance processing > completion confirmation>
individual time confirmation

Confirmation
Order
Work center
Activity type
Posting date

Time confirmed to PM/CS order Refer to Business Process Procedure 'Display PM Order' (and view cost report) or
'Display PM Order Confirmation' to verify results. The document flow on the PM
order will also show any time confirmations posted.

Step-1: Create PM Order Confirmation: Initial Screen, enter information in the fields as specified in the
table below:

Operation
Confirmation
number
Section Header



Confirmation Unique number of the operation for
use during confirmation (assigned by
the system)
Enter the confirmation number of the operation Or, enter the order number
Order Section Header
Order Number of the PM order Enter the PM/CS order number

Or, enter the confirmation number
Oper./act. Operation number from the operation
overview
Enter the operation number, if known
If blank, system will display all operations for the order from which to choose
(optional)

Sub-operation Sub-operation number from the
operation overview
Enter the operation number, if needed (optional)

Step-2: If multiple operations are displayed, select the operation and click 'Actual data' button.

Enter the PM order number & click the green tick at the left most
corner



Step-3: On screen Create PM Order Confirmation: Actual Data, enter information in the fields as specified in
the table below:

Select all the operations by clicking the left most cell in the line
operation, then click the actual data (F8) SHOWN



Confirmation
data
Section Header
Personnel no. HR number of the person who performed the
maintenance / service task
Enter a personnel number if available for use
Actual work Actual number of hours worked Defaults planned hours from the PM/CS order operation
Activity type Activity type or internal cost rate for the operation Defaults from the PM/CS order operation. Defaulted from
operation.
Posting date Date on which the confirmation will be posted Defaults to the current date
Final confirmat Indicates no further confirmations will be posted
to the operation
Select this indicator if there are no other operations to be
performed or materials to be issued against the order
No rem.work Indicates no remaining work is needed for the
operation
Click on this indicator if required
AcctIndicator An indicator to differentiate costs and revenues
on the service order
Enter an accounting indicator
Remaining
work
User entered estimation of number of hours of
remaining work needed for the operation
Entry in this field will prevent selection of Final Confirmation
Indicator and No Remaining Work Indicator
Work start
(date)
Actual date on which the operation work started Enter Operation Start Date
Work start
(time)
Actual time at which the operation work started Enter Operation Start Time
Actual duration User entered number of hours for the duration of
the operation
Work end
(date)
Actual date on which the operation work ended Enter Operation End Date
Work end
(time)
Actual time at which the operation work ended Enter Operation End Time
Reason Reason code for variance between actual work
and planned work
Enter a reason from the pull down selection
Confirm.text Short text description of the confirmation Enter a short text

Pl note: Entering the fields shown below screen like final confirmation activation flag, no remaining work
activation flag, actual work and actual duration is must for final confirmation & use the black arrows
to go to next operation. Repeat the same procedure for entering the fields. Repeat for all the
operations. Then finally save confirmations of line items by clicking the floppy icon.



For second operation:

After all operation confirmation, message will be displayed as you have reached the last selected
operation. Pl save confirmation.

Click here for next operation confirmation



Order status after confirmation is:

Now the actual cost of labor can be seen on the screen in costs screen.

Order status: CONF



2.1.7.2 Confirmation Cancellation

You can cancel order operation confirmation if there is need some correction in maintaining
operation/sub operation confirmation

Prerequisites: Order status should not have TECO/CLSD (technically completed/ closed)

T-Code: IW45
Menu Path: Logistics> Plant Maintenance> maintenance processing>confirmation> cancellation

Confirmation
Order

PM order operation status updated. For any operation cancellation. order status may change is PCNF. i.e still some
operation are not yet finally confirmed.

Step-1: Create PM Order Confirmation: Initial Screen, enter the order no/confirmation no.



Step-2: choose a valid line operation, go to edit > cancel and maintain reason for cancellation and save.







2.1.8 Update Maintenance History and Technically Closing Process

2.1.8.1 Technically Closing Process

Prerequisite: Order operation activity should be completed and order status should be CNF and
settlement should be done

T-Code: IW32
Menu Path: Logistics >plant maintenance > maintenance processing > order > change

Order no Enter notification number

Order technically closed

Step-1: change order: initial screen, enter order number and enter
Order status now: PCNF after cancellation
any one/all operation.



Step-2: Change order: header screen. Click on technically closed function icon. Screen displays for
maintaining settlement rule.

Press function icon technical completion. For TECH
Closure, Order status should be REL CNF & GMPS
if material or service is posted on to order



Select category: CTR
Take a Drill down for selecting the Receiver (Cost Centre) vide the screen shown



Use the drill down for Settlement selection, should be either FUL for 100% or periodic PER for
less than 100%. Maximum of 2 settlements can be done.

After creating the settlement rile as shown below use this arrow to go back to header and enter to
complete

Remove this tick on the check box as feedback on the
Notification for activities have to be filled up separately
while closing the Notification in IW22 transaction.
Execute clicking the Green tick



Order status know: TECO CNF GMPS MANC
MSPT PRC SETC



2.1.8.2 Update Maintenance History in Notification

Update maintenance history in notification. It is used for reporting, monitoring activities progress and
analysis.

T-Code: IW22
Menu Path: Logistics >plant maintenance > maintenance processing > notification > change

Notification no Enter notification number

Notification updated with history details

Step-1: Change PM Notification: Initial Screen, enter notification number and enter

Step-2: Change PM Notification: Item and Activities tab: maintain activities: code group, activity, and
additional activity text.



Step-3: click on notification technically completion function icon for completion of notification. Enter
completion date and time and enter.



Step-3 Check the notification status. It is also NOCO i.e. notification completed.





2.2 Schedule Overview List

Overview:

You can generate a scheduling overview in the form of a list for maintenance plans using this report.
Features. You can choose from several restriction criteria to select the maintenance plans. You receive a
list of all the maintenance plans that fulfill the selection criteria you have specified.

The list contains, for example, the number of the maintenance item and maintenance plan, and, if
necessary, the maintenance strategy, maintenance item description, call number, start date (that is, the
date on which the maintenance call object was generated).

You can call up the maintenance plan, maintenance item, graphical scheduling overview or the
maintenance call objects generated for the maintenance plan from the list.

T-Code: IP24
Menu Path: Logistics> Plant Maintenance> Preventive Maintenance> Maintenance Planning>
Scheduling for Maintenance Plans> Scheduling Overview > IP24 - List Display

Maintenance plan

Maintenance plan schedule overview

Step-1: enter maintenance plan and click on execute function icon.



You can see the scheduled order generated and its planned and actual date as per maintenance strategy and
maintenance plan scheduling details.

Step-2: the scheduled order details are as follows:

3. Management of Plant Maintenance Master Data
3.1 Measuring Document
3.1.1 Create/Change Measuring Point

Measurement and counter readings are represented in the R/3 System as measurement documents. You
can create measurement documents for the technical object (for example, in the case of routine readings
and measurements)

T-Code: IK01- Create Measuring Point

Menu path: Logistics > Plant Maintenance > Preventive Maintenance > Work Scheduling >
Environment > Engineering > Environment > Technical Objects > Environment >
Measuring Points > IK01 - Create

Equipment Enter equipment number where measuring point to be created



Measuring Point

Step-1: On screen Create Measuring point: Initial Screen, enter the following filed and enter.


Equipment Equipment Enter equipment number where measuring point to be created
MeasPtCategory Measuring point category Enter measuring point category: M - MeasPoint (general)

Step-2: On screen Create Measuring point: General Data Screen, enter the following filed and enter.


MeasPosition Measurement position A number or description with which you can describe the
position of the measuring point in relation to the technical object.
Description Measuring point description Enter measuring point description
Characteristic Characteristic
CharactUnit Characteristic unit
Target value Target value Ideal measurement reading for this measuring point

text text



You can maintain additional details for upper/lower range details limit. For change
measuring point details pl use transaction: IK02



3.1.2 Display Measuring Point

T-Code: IK03- display Measuring Point

Menu path: Logistics > Plant Maintenance > Preventive Maintenance > Work Scheduling >
Environment > Engineering > Environment > Technical Objects > Environment >
Measuring Points > IK03 - Display

Measuring point Enter measuring point no created on equipment level

Measuring Point

Step-1: On screen Display Measuring point: Initial Screen, enter measuring point no and enter.





3.1.3 Create/Change Measuring Document

Measurement and counter readings are represented in the R/3 System as measurement documents. You
can create measurement documents for the technical object (for example, in the case of routine readings
and measurements)

T-Code: IK11- Create Measuring Document

Menu path: Logistics > Plant Maintenance > Maintenance Processing > Capacity Requirements
Planning> Leveling > General > Requirements > Maintenance Order > Completion
Confirmation > Measurement Documents> IK11 - Create

Measuring point Enter measuring point number of equipment

Measuring Document

Step-1: On screen Create Measuring document: Initial Screen, enter the following filed and enter.


Measuring point Measuring point Enter measuring point number of equipment
MeasTime Measuring time Reading record date and time details



Step-2: On screen Create Measuring document: General data screen, enter the measuring reading
and save. In this screen you can see previous reading updated details.



3.1.4 Display Measuring Document

T-Code: IK13- Display Measuring Document

Menu path: Logistics > Plant Maintenance > Maintenance Processing > Capacity Requirements
Planning> Leveling > General > Requirements > Maintenance Order > Completion
Confirmation > Measurement Documents> IK13 - display

Measuring document Enter measuring document no of on maintained measuring point

Measuring Document

Step-1: On screen Display Measuring document: Initial Screen, enter the measurement document
number and see the measurement details.

Get dropdown



Enter equipment
no/measuring point



3.2 Maintain Equipment Class and Characteristics
3.2.1 Define Class and Assign Characteristics

You can set up your classification system as a hierarchical structure, to help you target your searches for
objects.

T-Code: CL01/CL02- Create/Change Measuring Document

Menu path: Logistics Plant maintenance Technical objects Environment Classes and
then Characteristic Create/Change.

Class name Enter equipment class

Equipment class

Step-1: On screen Create Class Screen, enter the following filed and click on cerate function icon.


Class name Class name Enter equipment class name like for breaker BKR-99
Class type Class type Enter class type i.e. Equipment Class



Step 2: Enter class description and click on characteristics tab and select characteristics for
the
defined class. If characteristics is not avaivailble in the selected list than you can create
new characteristics by using Transaction CT04 or you can create directly form class.

Click here for
create



Step 3: Select characteristics and overwrite values as per your requirement and save it.

Step 4: after maintaining values for all defined characteristics save it.



4. Reporting and Monitoring

4.1.1 Report 1: IW29 - List Maintenance Notification (Display mode)

Significance: You can generate a list of service Notifications or maintenance Notifications
using this report. You can use this list to:
search for a Notification whose number is unknown
acquire an overview of Notifications with particular characteristics
further process Notifications with particular characteristics
perform status changes for several Notifications simultaneously

Prerequisites: Notification can be viewed by entering required input parameter i.e.
maintenance plant/business area /Notification type etc. this will help us to get
exact requirement in report.

T-Code: IW29
Menu path: Logistics > Plant Maintenance > Maintenance Processing > Notification > List
Editing > Display



Notification details like Notification type/location
details/ period etc based on requirement

Notification list

Scenario: suppose, I need all Notification details for the period 01.01.2009 to 16.04.2009 for
maintenance plant: P012 - Jojobera Power Plant, business area: B012 - P120 - Jojobera
- Unit # 1.

Step 1: In Display Notifications: selection of Notification screen maintain the following parameter
and click on execute.


Notification status Notification Status Activate flag for all status. If you want to see particular status
Notification details then activate only required status. But it is
advisable to activate all status and then total displayed record
can be filtered out.
Maintenance plant Maintenance plant Enter respective maintenance plant
Business area Business area Enter business area



Step 2: The default out put of Notification details as follows:

Step 3: Suppose you want to add more details in displayed record like Notification type, priority,
Maintenance plant, equipment & Function location details, planner group etc to see in required
layout and this layout should be defaulted whenever run transaction IW29 by using layout, then



follow the following sequence. This is one time activity to define layout as user requirement
specific. You can change layout as requirement basis.

Go to current tab setting and add required column details

Click here to add more columns



Add more column details from column set to displayed column and enter

Report will be displayed with required column.

Transferred required column



You can set column1, column 2.column N as per requirement through dragging the column
and put curser at required column sequence. Or it can be done through current tab setting by
Notificationing of column from displayed column box.

For maintaining this all Notification details in desired format then save this by defining layout. Go
to setting tab and select layout and save as variant: Plant_Maint





Suppose you want report whenever requirement basis then enter transaction and select layout
and execute. Pl note that you can change period for Notification details.

Result is displayed as per your defined layout.



You can directly go to edit mode and can update Notification details. It is similar to transaction
IW8 functionality.

4.1.2 Report 2: IW28 - List Maintenance Notification (Edit mode)

Here you can call all Notification details as per your selection parameter and update Notification details.
Pl not that the defined layout details procedure are same as per above exercise.

T-code: IW28
Menu path: Logistics > Plant Maintenance > Maintenance Processing > Notification > List
Editing > Change

Notification details like Notification type/location
details/ period etc based on requirement

Notification list

Step 1: In change Notifications: Selections of Notification screen maintain defined / check layout
details, maintained all Notification status and enter Notification period. Click on execute
function key.



Select Notification and update Notification details, save it turns back to list again



Click here to update Notification details



4.1.3 Report 3: IW39 - List Maintenance Order (Display mode)

Significance: The report program is used to print a list of orders, with the option of being able
to change some field entries. The order data includes entries for the time at
which services should be provided, the utilities to be used, and the order costs
which can be settled. You can use a changeable list of orders to:
Search for an order whose number is unknown
Obtain an overview of orders with particular features
Continue processing orders with particular features collectively
Make status changes collectively

Prerequisites: Order can be viewed by entering required input parameter i.e. maintenance
plant/business area /order type etc. this will help us to get exact requirement in
report.

T-Code: IW39
Menu path: Logistics > Plant Maintenance > Maintenance Processing > Order > List Editing
> Display

order details like order type/location details/
period etc based on requirement



Order list

Scenario: suppose, I need all order details for the period 01.01.2009 to 16.04.2009 for
maintenance plant: P012 - Jojobera Power Plant, business area: B012 - P120 - Jojobera
- Unit # 1.

Step 1: In Display Order: selection of Order screen maintain the following parameter and click
on execute.


Order status Order Status Activate flag for all status. If you want to see particular status
order details then activate only required status. But it is
advisable to activate all status and then total displayed record
can be filtered out.
Maintenance plant Maintenance plant Enter respective maintenance plant
Business area Business area Enter business area



Step 2: The default out put of order details as follows:



Step 3: Suppose you want to add more details in displayed record like order type, priority,
Maintenance plant, equipment & Function location details, planner group etc to see in required
layout and this layout should be defaulted whenever run transaction IW39 by using layout, then
follow the following sequence. This is one time activity to define layout as user requirement
specific. You can change layout as requirement basis.

Go to current tab setting and add required column details

Click here to add more columns



Add more column details from column set to displayed column and enter

Transferred required column form
column set to displayed columns



Report will be displayed with required column.

You can set column1, column 2.column N as per requirement through dragging the column
and put curser at required column sequence. Or it can be done through current tab setting by
ordering of column from displayed column box.



For maintaining this all order details in desired format then save this by defining layout. Go to
setting tab and select layout and save as variant: Plant_Maint



Suppose you want report whenever requirement basis then enter transaction and select layout
and execute. Pl note that you can change period for order details.

Result is displayed as per your defined layout.



You can directly go to edit mode and can update order details. It is similar to transaction IW38
functionality.

4.1.4 Report 4: IW38 - List Maintenance Order (Edit mode)

Here you can call all Order details as per your selection parameter and update Order details. Pl not that
the defined layout details procedure are same as per above exercise.

T-code: IW38
Menu path: Logistics > Plant Maintenance > Maintenance Processing > Order > List Editing
> Change

Order details like Order type/location details/
period etc based on requirement

Order list

Step 1: In change Order: Selections of Order screen maintains defined / check layout details,
maintained all Order status and enter Order period. Click on execute function key.





Select Order and update Order details, save it turns back to list again

Click here to update Notification details





4.1.5 Report 5: MCI8 - Standard Analysis by Cost Analysis

Significance: Using this report, you can execute the standard analysis, "cost analysis". By
executing this cost analysis report be able to get only actual cost and planned
cost, material cost, internal labor cost and service cost.

The data, which is updated forms the basis for the cost analysis based on: Order
type, Maintenance activity type, Functional location and Equipment.

This report will list down the materials and services along with the quantities and
costs, which was incurred. This will also show when and where the expense was
incurred. Based on this report, the material requirement planning can be done.
The areas, which incur high maintenance costs, could also be identified from this
report.

T-Code: MCI8
Menu path: Logistics > Plant Maintenance > Maintenance Processing > Order > Inspection
Processing > Environment > Information System > Maintenance Tasks > PM
Order > MCI8 - Cost Analysis

Order type Enter order type if any particular type of order cost to be displayed for analysis
Period Enter period details

Object class Analysis: Basic list

Step 1: enter period and click on execute function (for all order type-cost analysis)



You can get report equipment/function location/maintenance activity type/month type by using
switch drill down functionality.



1) Function location level cost analysis:

You can see top ten function location-cost by using top 10 functionality. Put on cursor
on estimated cost and click on top -10 function key





Similar cost analysis report will get at equipment, maintenance activity type and period month
wise by using switch drill down facility.

You can see total cost details of planned/unplanned/completed order by using double click on
order figure.



You can export this report to your desktop. This facility applicable for all report.

Click here to save file at your desktop





4.1.6 Report 6: MCI1 - Standard Analysis by Object Class

Significance: Using this report, you can execute the standard analysis, "object class analyses".
This report will list down the materials and services along with the quantities and
costs, which was incurred. This will also show when and where the expense was
incurred. Based on this report, the material requirement planning can be done.
The areas, which incur high maintenance costs, could also be identified from this
report.

T-Code: MCI1
Processing > Environment > Information System > Plant Maintenance >
Technical Objects > MCI1 - Object Class

Object Class Enter Object class. Like for transformer TRF, for switchgear - SWITCHGEAR
Period Enter period

Object class Analysis: Basic list

Step 1: enter object class and period and click on execute function



Pl note that, this report display only for those object class maintained in technical object
(equipment/function location) and order created on that object.

4.1.7 Report 7: MCI2 - Standard Analysis by Manufacturer

Significance: Using this report, you can execute the standard analysis, "Manufacturer
analyses".

T-Code: MCI2
Technical Objects > MCI2 Manufacturer analysis

Period Enter period
Manufacturer Based on any manufacturer can analysis manufacturer cost analysis

Manufacturer Analysis: Basic list

Step 1: enter period and click on execute function







4.1.8 Report 8: MCI3 - Standard Analysis by Locations

Significance: Using this report, you can execute the standard analysis, "location analyses".



T-Code: MCI3
Technical Objects > MCI3 Location analysis

Period Enter period
Maintenance plant If analysis of any maintenance plant is required. You can see maintenance plant level
location analysis report by using switch drill down facility
Planner group If location analysis is required at planner group level

Location Analysis: Basic list

Step 1: enter period/ maintenance plant and click on execute function



After ascending:



Total location actual cost with period wise: click on actual cost column and select period function icon



4.1.9 Report 9: MCI4 - Standard Analysis by Planner group

Significance: Using this report, you can execute the standard analysis, "Planner Group
analyses". This report will list down the materials and services along with the
quantities and costs, which was incurred. This will also show when and where the
expense was incurred. Based on this report, the material requirement planning
can be done. The areas, which incur high maintenance costs, could also be
identified from this report.

T-Code: MCI4
Maintenance Tasks > MCI4 - Planner Group

Period Enter period
Planner group By giving planner group name, you can see cost expense details for that planner
group.
Maintenance plant The combination of plant and planer group, can see cost details

Location Analysis: Basic list

Step 1: enter period/planner group/ maintenance plant and click on execute function



Planner group level cost analysis:





4.1.10 Report 10: IH08 - Equipment Structural Display

Significance: This report is used to output a list of equipment. Equipment data comprises
general data, serial number data, location data, maintenance data and
sales/distribution data. You can get list of equipment using via class.
You can use an equipment list to:
Search for a piece of equipment whose number you do not know
Compile a list of equipment based on particular criteria
Perform collective processing for pieces of equipment with particular
characteristics

T-Code: IH08
Processing> Environment > Information System > Plant Maintenance >
Technical Objects > Equipment > IH08 - List

Class Enter equipment class
Maintenance plant Maintenance plant details

Equipment structure list



Step 1: enter period/equipment class and maintenance plant and execute. By various permutation and
combination of location/manufacture/origination attribute, you can get equipment structure list.
Scenario: here I am getting report for equipment class: Breaker and maintenance plant: P012





4.1.11 Report 11: IH06 - Functional Location Structural Display

Significance: This report is used to output a list of function location. Function location data
comprises general data, serial number data, location data, maintenance data
and sales/distribution data.
This report outputs a list of functional locations. Location data comprises general
data, location data and sales/distribution data. You can use a location list to:
Search for a location whose label you do not know.
Compile a list of locations that have particular characteristics
Perform collective processing for locations that have particular characteristics

T-Code: IH06
Processing> Environment > Information System > Plant Maintenance >
Technical Objects > Function location > IH06 - List

Maintenance plant Maintenance plant details

Function location structure list

Step 1: Enter maintenance plant and execute. By various permutation and combination of
location/manufacture/origination attribute, you can get function location structure list.



You can add location details by using current tab setting for column display.



4.1.12 Report 12: S_ALR_87013432- Display Confirmations

Significance: This With the help of these reports, you can create a list of completion
confirmations that meet specific selection criteria.

By using this report you can,
Cancel completion confirmations from the generated list.
To do this, select the desired completion confirmation from the list and choose
Completion confirmation -> Cancel.
The system will flag the completion confirmation as canceled from then on.
Display completion confirmation details
To do this, select the desired completion confirmation from the list and choose
Goto -> Completion confirmation.
You will then see the detail screen for completion confirmations.
Display the order for a completion confirmation
To do this, select the desired completion confirmation and choose Goto ->
Order.
Display the long text for a completion confirmation

T-Code: S_ALR_87013432
Processing> Environment > Information System > Report Selection >
Maintenance Processing > S_ALR_87013432 - Display Confirmations



Order Enter order no where you want to do confirmation
Order type Order type level, you can do the confirmation

Completion confirmation order list

Scenario 1: Display the order for a completion confirmation.



If you want to see any order details then select order and click on order function
icon



Scenario 2: Cancel completion confirmations from the generated list. Pl note that you can not cancel
the completion confirmation of order status: CLSD.





After save maintain the reason for cancellation and came back



Order status: REL after
cancellation of confirmation



4.1.13 Exercise 13: MCJB- MTTR/MTBR Equipment

Significance: To measure the Equipment down time with frequency and Equipment repair cycle time.
This report would also be used as supportive document for Equipment replacement
decision.

Content: This report will provide details of Equipment Mean Time to Repair / Mean time
between failure with failure dates.

Action Emanating: Based on this report, Equipment down time with frequency and
Equipment repair cycle time will be available.

T-Code: MCJB
Processing> Environment > Information System> Plant Maintenance >
Technical Objects > Equipment > MCJB - MTTR/MTBR for Equipment

Equipment Enter equipment number where you want to see Equipment down time with frequency
and Equipment repair cycle time.

PMIS: MTTR/MTBR equipment details



You can see MTTR/MTBR details technical object wise by double clicking on
MTTR/MTBR time details



4.1.14 Report 14: MCJC- MTTR/MTBR Functional Location

Significance: Using this report, you can evaluate the key figures, mean time to repair (MTTR)
and Mean time between repairs (MTBR), for functional locations. By running this
report, The following data appears for all functional locations specified in the
selection screen for each period in which breakdowns occurred:
The number of breakdowns
Downtime
Mean time to repair
Mean time between repair

T-Code: MCJC
Processing> Environment > Information System> Plant Maintenance >
Technical Objects > Function Location > MCJC - MTTR/MTBR for Function
Location

Function Location Enter Function Location number where you want to see FL down time with frequency.

PMIS: MTTR/MTBR Function Location details





4.1.15 Report 15: ZPM_MAINT_INDEX- Maintenance Index report

Significance: This report is used to Print weekly status of Notifications. This report gives index
of total notification assigned to work center resolution time for a week period.
The period is calculated only working hours i.e. excluded non working hours and
non working days. This report runs on weekly basis.

T-Code: ZPM_MAINT_INDEX_ADMN

Notification period Enter notification period from which period you want status of notification
Work center Enter work center. Only that work center, notification will be displayed
Person responsible Notification list will be displayed of entered person name only

Work Center wise notification display

Scenario 1: for selected work center



Double click on any record, will display supervisor wise maintenance performance
index.



4.1.16 Report 17: ZPMLONGTEXT: PM Notification Long Text

T-Code: ZPMLONGTEXT

This report is used to see updated details of notification in long text with notification details

Notification type Enter notification type T1
Date Report date
Maint Plant Enter Maintenance Plant

Notification Long text Report

Step 1: enter notification type and period and click on execute function icon.



Step-2: Double click on any line item notification number; you can see notification details in
display notification.



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