PMI LAKESHORE

EVENT SPONSORSHIP
PACKAGE


Current Sponsorship
1

Event Sponsorship Package
Volunteer Instructions and Procedures:
1. Sponsor to prepare a one paragraph blurb about your organization to be published in our email
blast and on PMIs website; we need this at least two weeks before the session
2. Marketing to send blurb to communications@pmi-lakeshore.org with instructions on when and
why to put it up
3. Marketing to send blurb to membership@pmi-lakeshore.org informing them of current sponsor
and event being sponsored
4. Sponsor to provide an internet ready logo and company URL
5. Marketing to send internet ready logo and company URL to communications@pmi-
lakeshore.org with instructions on when and why to put it up; additional material may be
required to indicate this is for a NMO/NVO event
6. Sponsor to prepare a one-slide PowerPoint file regarding their organization for display during
the orientation and send to marketing@pmi-lakeshore.org for review and approval (only
required for NMO/NVO event)
7. Marketing to send PowerPoint file to membership@pmi-lakeshore.org asking them to include it
in the events slide deck
8. Sponsor to optionally prepare material for a table in front of presentation hall and any material
you want to handout to attendees; expect around 100 attendees
9. Marketing to email to membership@pmi-lakeshore.org asking them to arrange a sponsor table
in front of presentation hall
10. Sponsor to prepare a 5 10 minute presentation on current job market trend and latest job
seeking tips after the first half of NMO/NVO presentation and send to marketing@pmi-
lakeshore.org for review and approval; will ensure there is added value and that it is not just
marketing
11. Sponsor to prepare a check for $250 made out to PMI Lakeshore Chapter and bring it to event

2

Sponsor E-mail Template
Hello [Sponsor/Organizations Name],
As per our discussion on the phone, I have prepared this document to outline what is required of you for
the event.
1. Prepare a one paragraph blurb about *Sponsors Organization] to be published in our
email blast and on PMI Lakeshores web site (Must be submitted within 2 weeks)
2. Provide an internet ready logo and company URL
3. Prepare a one-slide PowerPoint file for display during the orientation
4. Arrange material for a table in front of presentation hall and any material you want to
handout to attendees; expect around 100 attendees
5. Prepare a 5 10 minute presentation on current job market trends and latest job
seeking tips after the first half of NMO/NVO presentation
6. Prepare a check for $250 made out to PMI Lakeshore Chapter
In addition, I have included the details of the events package:
Evening program, Career Management events
Event page on the website will have sponsor logo, link and text area (155 X 88 logo, 550
chars for text, including spaces, 1-2 pg. slide for networking hour)
3 emails to chapter members with sponsor logo, link and text (3 X 1300 members
emails approx.)??
1 table provided at the event to showcase products/services
5 minute presentation time at the event
Sponsor recognition by the host
Sponsor slide (1-2 page) display during networking hour
2 free tickets to the event (Dinner, if any, additional $25 each)??
$500 per event

On behalf of PMI Lakeshore, I would like to personally thank you for your contribution to our chapter.
We hope that you enjoy the event, and look forward to doing business with you in the near future!
If you have any questions, please do not hesitate to contact me.

Kind Regards,
[Volunteer Name]
3

Follow-Up Phone Script (Current Sponsors)
Hi [insert potential sponsors name+! My name is *volunteers name+ and I am an [position] at PMI
Lakeshore Chapter.
We are contacting all of our previous sponsors to see if they would be interested in participating in any
of our events that are being held this year. I noticed that you sponsored our chapter in the past, and Id
like to know if you would be interested in signing up for one of our current events? [Provide sponsor
with available dates]
In return for your investment in the [Event Name] event, your organization will have excellent
opportunities to:
Be exposed to an audience of more than [number of attendees] at the event.
Network to promote your product or service.
Position your organization as a friend to the university/college community.
Be mentioned in any media interviews promoting the event.
Advertise your company on PMI Lakeshores website.

[If they answer yes, send sponsor e-mail to follow-up] I will be sending you an e-mail with further
instructions of what is needed from your organization to prepare for the event.
Thank you for your time. I look forward to working together!