How to Use Budgetary Control Groups in the Purchasing

Application
Doc ID: 297949.1 Type: H!"
Modified Date : 1#$%A&$2''7 Status: PUB()*H+,
)n this ,ocu-ent
Goal
Solution
References
Applies to.
Oracle General Ledger - Version: 10! to 11"10
Oracle #urc$asing - Version: 10! to 11"10
Infor%ation in t$is docu%ent applies to any platfor%
GL&ST'(G - 'udgetary (ontrol Group
#O&#O)#O - )nter #urc$ase Orders G*I
#O&R+)R+ - )nter Re,uisitions G*I
Goal
-o. to setup and use /udgetary control group o0erride functionality in t$e #urc$asing application
T$is docu%ent .ill address t$e setup and usage of t$e /udgetary control group fro% a #urc$asing
perspecti0e
*olution
*etup
T$e setup of t$e /udgetary control group as it applies to t$e #urc$asing application $as t.o /asic
steps:
1. Create or -odi/y e0isting Budgetary Control Group.
In a General Ledger responsi/ility1 na0igate to 'udgets2Define2(ontrols
(reate2add to2%odify t$e 'udgetary (ontrol Group to including #urc$asing source and
category rules T$is creates rules specific to t$e Source and (ategory in0ol0ed
1ote.
T$e Ot$er Source and (ategory c$oices .ill apply to all sources and categories ot$er t$an t$ose
you e3plicitly define
2. Assign control group 2ia *yste- Pro/iles.
In Syste% 4d%inistrator responsi/ility1 na0igate to #rofiles2Syste%
+uery t$e profile 'udgetary (ontrol Group
4ssign t$e '(G fro% step one at t$e site2application2responsi/ility or user le0el
T$e %ost co%%on usage in #urc$asing is /y Responsi/ility and *ser
Usage
T$e 'udgetary (ontrol Group setup can /e used to %odify funds c$ec5ing in t$e follo.ing t$ree
.ays:
1 6ro% 4d0isory funds c$ec5ing at t$e 4ccount le0el to no funds c$ec5ing
7 6ro% 4d0isory funds c$ec5ing at t$e 4ccount le0el to 4/solute funds c$ec5 le0el
8 To pro0ide an O0erride tolerance or a%ount li%it for 4/solute funds c$ec5ing
-ere are e3a%ples of eac$:
1 6ro% 4d0isory funds c$ec5ing at t$e 4ccount le0el to no funds c$ec5ing
4d0isory le0el account control can /e c$anged per '(G to funds c$ec5 le0el of 1one
)3a%ple: 6unds are not a0aila/le on an account .it$ 4d0isory le0el control at account le0el
*ser is assigned 'udgetary (ontrol Group Rule .$ic$ is:
#urc$asing2#urc$ases1 6unds ($ec5 Le0el 9 :one
T$is user is still a/le to reser0e funds against t$is account .it$out regard to .$at is
a0aila/le $o.e0er no .arning %essage .ill /e generated if funds are e3ceeded
T$is %et$od is usually used .$en /udgetary control is e3ecuted in an e3ternal syste% and
transactions are i%ported into Oracle after /udgetary control is already e3ecuted
7 6ro% 4d0isory funds c$ec5ing at t$e 4ccount le0el to 4/solute 6unds ($ec5 le0el
Ad2isory le0el account control can /e c$anged per '(G to funds c$ec5 le0el of A3solute
)3a%ple: 6unds are not a0aila/le on an account .it$ 4d0isory le0el control at account le0el
*ser is assigned 'udgetary (ontrol Group Rule .$ic$ is:
#urc$asing2#urc$ases1 6unds ($ec5 Le0el 9 4/solute
T$is user is no. una/le to reser0e funds against t$is account if funds are not a0aila/le1 despite
account le0el 4d0isory control
T$is e3a%ple allo.s certain responsi/ilities2users to /e restricted to not going o0er /udget .$ile
ot$er users .ill ;ust see ad0isory %essages .$en e3ceeding t$e /udget
8 To pro0ide an O0erride a%ount li%it for 4/solute funds c$ec5ing
T$e 'udgetary (ontrol Group can /e used to allo. for an o0erride tolerance or total o0erride
a%ount .it$ 4/solute control
T$is allo.s an e3isting 4d0isory or 4/solute account 6unds ($ec5 Le0el to /e allo.ed o0erride
capa/ilities /ased upon t$e tolerance and2or o0erride a%ounts specified T$is usage can only
occur .$en '(G 6unds ($ec5 Le0el 9 4/solute
)3a%ples: <T$e functional currency for t$ese e3a%ples .ill /e )uros=
6unds are not a0aila/le on an account .it$ 4/solute or 4d0isory le0el control at account
le0el
*ser is assigned 'udgetary (ontrol Group Rule .$ic$ is:
#urc$asing2#urc$ases1 6unds ($ec5 Le0el 9 4/solute1 Tolerance #ercent 9 10>
T$is .ill allo. t$e user to reser0e funds for up to 10 percent o0er t$e funds a0aila/le
-------------------------------------------------------------------------------------------
6unds are not a0aila/le on an account .it$ 4/solute or 4d0isory le0el at account le0el
*ser is assigned 'udgetary (ontrol Group Rule .$ic$ is:
#urc$asing2#urc$ases1 6unds ($ec5 Le0el 9 4/solute1 Tolerance 4%ount 9 100
T$is .ill allo. t$e user to reser0e funds for up to 100 )uros o0er t$e funds a0aila/le
-------------------------------------------------------------------------------------------
6unds are not a0aila/le on an account .it$ 4/solute or 4d0isory le0el control at account
le0el
*ser is assigned 'udgetary (ontrol Group Rule .$ic$ is:
#urc$asing2#urc$ases1 6unds ($ec5 Le0el 9 4/solute1 O0erride 4%ount 9 1000
T$is .ill allo. t$e user to reser0e funds for up to 1000 )uros .$en funds are e3ceeded
.it$out regard to a%ount e3ceeded
T$is a%ount is per transaction1 per account
4dditional infor%ation and docu%entation is a0aila/le in t$e Oracle #u/lic Sector General Ledger
*ser?s Guide #lease refer to ($apter T.o- 'udgeting and in particular to t$e section entitled
Using Budgetary Control and nline 4unds Chec5ing
6e/erences
'ug @01ABC" - OV)RRID) O6 DO(*M):T R)S)RV4TIO: DO)S :OT DORE
I:T)RMITT):TLF
:ote 7A8@A01 - 4ppro0er (annot O0erride 6unds ($ec5 Le0el On #urc$asing Docu%ent
Oracle #u/lic Sector General Ledger *ser?s Guide #art G 4C0A!8H07